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2025-03-31-accounts

Hospice Aid UK

Trustees' report and unaudited financial statmements For the year ended 31 March 2025

Charity Registration No. 1092575 Company Registration No. 04400127 (England and Wales)

Hospice Aid UK Index

Page
Legal and Administrative Information 1
Report of the Trustees 2 - 5
Independent Examiner's Report 6
Statement of Financial Activities 7
Balance Sheet 8
Notes forming part of the Financial Statements 9 - 16

Hospice Aid UK Legal and Administrative Information

Charity Number 1092575
Company Number 04400127
Trustees S Boyle
B Cherryman
D Duhaney
M Gratze
R Meakin (appointed 14 May 2024)
J Meegan (appointed 14 May 2024)
Secretary J Gratze
Registered Office 1st Floor, 48 Chancery Lane
London
WC2A 1JF
Independent Examiner Moore Kingston Smith LLP
9 Appold Street
London
EC2A 2AP
Solicitors Keystone Law LLP
48 Chancery Lane
London
WC2A 2SF

1

HOSPICE AID UK REPORT OF THE TRUSTEES

For the year ended 31 March 2025

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by the Charities: Statement of Recommended Practice applicable for charities preparing their accounts in accordance with the Financial Reporting Standard applicable the UK and Republic of Ireland (FRS102).

OBJECTS AND ACTIVITIES

The objects of the charity are:

 To facilitate and promote the relief, care, and treatment of the sick, especially the dying, and the support and care of their families and carers and of the bereaved.

Our Aim

Hospice Aid UK’s aim is to donate to hospices, in areas where funding is not readily available to them from other sources.

Hospice Aid UK raises funds for UK hospices only, complementing other hospice funding sources. We aim to help fill the gap that would otherwise mean hospices going without needed equipment/support, in areas that would directly improve the quality and patients’ comfort and wellbeing and that of their close relatives. Our focus is Emergency funding which we have identified as something that really does help hospices, saving them time and money, sourcing the funding, and providing funding for that vital piece of equipment immediately.

Public benefit

We have referred to the guidance in the Charity Commission’s general guidance on Public Benefit when reviewing our aims and objectives and in planning our future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives they have set.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

From April 2024 – March 2025, we gave 16,704 to 9 hospices.

A few quotes from Hospices:

I am writing on behalf of the children, families and staff at Claire House Children’s Hospice to thank Hospice Aid UK for your kind donation towards the purchase of a new Klearside bed for the hospice. We are sincerely grateful to Hospice Aid UK for your longstanding support of the hospice, and I hope you feel a great sense of pride knowing the difference you are continuing to make to the lives of the children and families we care for.

Thank you very much for your email and thank you so much for your generosity, we are so grateful that people like you are part of our community and support our work. Thank you once again, we are so grateful to have Hospice Aid UKs confinued support.

I would like to take this opportunity to sincerely thank the trustees of Hospice Aid UK for supporting Shooting Star Children’s Hospices once again. I can confirm safe receipt of your gift towards the purchase of the memory candles; we are so grateful for the support this year.

2

HOSPICE AID UK REPORT OF THE TRUSTEES

For the year ended 31 March 2025

Your gift will help towards the design and purchase of the new memory candles which will be sent to bereaved families ahead of their child’s birthday each year – to help them mark this anniversary and remember the special moments they had as a family. These hand painted candles ensure families know we are here, at a time when they need us most.

Thank you once again for your continued supporting and helping us to make every moment count for babies, children, young people, and their families.

Grant Making

During the financial year, the charity has given grants to 9 hospices in the UK. The grants we have provided have helped hospices around the UK with vital core costs, and equipment funding. Hospice AID UK relies on several different fundraising approaches to raise funds from a range of sources, increasing awareness of our work and allowing supporters to contribute in ways that are most appropriate for them. This includes fundraising through digital and online campaigns, emails, letters and press advertising from legacies, events, and community fundraising. This complements support from our donors and other regular supporters.

We continue to encourage and promote Legacy gifts and In Memory donations. We continue to find new ways to generate income. Our new mailing programme covered all the costs of producing the mailshots and response handling.

Reserves policy

The Trustees intend to hold sufficient funds in reserve so as to ensure the charity can meet its long-term objectives. The minimum amount to be held in reserve is £50,000. However an exception has been made this year due to the unstable cost of living crisis.

Financial review

Hospice AID UK received £114,142 from individual donations & legacies. Along with funds carried over from last year, this enabled Hospice AID UK to carry out its charitable activities. This resulted in a surplus of £21,901 to be carried over to the next financial year. The Trustees considered this to be satisfactory given the unstable cost of living crisis.

Fundraising Standards

Hospice Aid UK pays a levy to the Fundraising Regulator, and, as such, abides by the Code of Fundraising Practice. We also abide by the Fundraising Regulator’s Fundraising Promise, and strive to ensure our fundraising is open, honest, legal, and respectful. We are registered with the Fundraising Preference Service which enables members of the public to control the nature and frequency of direct marketing approaches that they receive, including fundraising communications. Through the Fundraising Preference Service website, members of the public can choose to stop email, telephone, post and/or text messages from a selected charity. During the financial year 8 members of the public opted out of contact with Hospice Aid UK via the Fundraising Preference Service.

Monitoring of fundraising activities and protecting people in vulnerable circumstances

Hospice AID UK is committed to ensuring that we always treat the public sensitively and respectfully, taking special care to protect people who may find themselves in vulnerable circumstances.

3

HOSPICE AID UK REPORT OF THE TRUSTEES For the year ended 31 March 2025

Social Media Policy

The Charity has adopted the Charity Commission’s approved social media policy and is applying it to its social media activities. The full policy is available to view on our website.

Complaints

Hospice Aid UK did not receive any complaints from members of the public about our fundraising activities in 2024/2025. This does not include expressions of dissatisfaction relating to our use of specific fundraising methods which most charities face.

For the future

Our in-house fundraising database is a vital plank of our future fundraising programme. It is key to our response handling centre and enables our Head of Fundraising to gain an excellent knowledge of the supporters of Hospice AID UK.

Risk management

The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance and management

The charity is governed by a Memorandum and Articles of Association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Ms S Boyle Mr B Cherryman Mr D Duhaney Mr M Gratze Mr R Meakin (appointed 14/5/2024) Mrs J Meegan (appointed 14/5/2024)

Recruitment and appointment of new trustees

Under the new Articles of Association, the Trustees are the sole members and have the power to appoint new Trustees. We are very pleased to say that we have recruited two more Trustees. Robert Meakin and Jayne Meegan. Robert has been involved with our charity for over 24 years, bringing his expertise as a lawyer specialising in charity law. Jayne brings over 30 years of organisational and operational expertise with extensive experience in coordinating complex projects and fundraising events.

Recruitment is undertaken as necessary through identification of skills gaps at trustee level. None of the trustees have any beneficial interest in the company. New members of the Trustees are briefed on their legal obligations under charity and company law, the content of the Memorandum and Articles of

Association, the Board of Trustees, the strategies, and recent financial performance. All the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

4

HOSPICE AID UK REPORT OF THE TRUSTEES For the year ended 31 March 2025 Governing document The charrty is governed by a Memorandum and Articles of Association. and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. Organlsatlonal Structure The Chief Executive Officer oversees the day-to-day runnin8 of the charty but is superllsed and supported by the trustees In her role. Key management personnel remuneratlon The trustees deal with the overall pay and reward of the Chlef Executive Officer. All Trustees glve thelr tlme freely and no Trustee remuneration was paid in the year. Details of Trnstee expenses and related party transactlons are dlsclosed In note 11 and 16 to the accounts. Statsment of Trustee< Responslbllltles The Trustees {who are also directors of the company for the purposes of company law) are responslble for preparing the Trustees, Annual Report (including the Strategic Report) and the financial statements in accordance wlth appllcable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accountin8 Practice). Company law requlres the Trustees to prepare financlal statements for each flnanclal year, which glve a true and falr vlew of the situation of the charitable company and of the incoming resources and appllcation of resources, Including the income and expenditure, of the charitable company for that period. In preparln8 these financial statements, the Trustees are required to: selett suttable accounting policies and then apply them consistently; observe the methods and principles in the Chartties SORP 2015 IFRS 102). make judgements and estimates that are reasonable and prudent: state whether applicable UK Accounting Standards have been followed, subjert to any materlal departures dlsclosed and explained in the financlal statements. prepare the financial statements on the 8oln8 concern basis unless It is inapproprlate to presume that the charitable company wlll continue In operatlon. The Trustees are responslble for keeping proper accountlng records that disclose wfth reasonable accuracy at anytime the financlal position of the charitable company and enable them to ensure that the financial statements compty with the Companies Act 2006. They are also responslble for safeguarding the assets of the charltable company and hence fortaking reasonable steps for the preventlon and detection of fraud and other Irregularltles. This report has been prepared In accordance with the special provlsions of Part 15 of the Companles Act 2006 relatin8 to small cornpanle5. Approved by order of the boatd of trustees on 2£ 11 • 1 2 < and sl8ned on Its behalf by: R Meakin- Trustee

Independent Examiner's Report to the Trustees of Hospice Aid UK ("the Company")

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ("the 2006 Act").

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

I have no other concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Adam Fullerton, FCA

On behalf of Moore Kingston Smith LLP Chartered Accountants

9 Appold Street London EC2A 2AP

Date: 2 December 2025

6

Hospice Aid UK (A Company Limited by Guarantee) Statement of Financial Activities

For the year ended 31st March 2025

Notes
Income from:
Donations and legacies
3
Other income
4
Total Income
Expenditure on:
Fundraising costs
5
Charitable activities
7
Total Expenditure
Net Expenditure
Transfers between funds
Net movement in funds
Reconciliation of Funds:
Total Funds brought forward
Year ended
31 March 2025
Unrestricted
Funds
£
114,142
603
114,745
14,387
135,078
149,465
(34,720)
-
(34,720)
56,621
Year ended
31 March 2024
Unrestricted
Funds
£
140,604
50,353
190,957
20,351
191,978
212,329
(21,372)
-
(21,372)
77,993
Total Funds carried forward
14
21,901 56,621

The Statement of Financial Activities reflects the results of continuing activities for the year.

All recognised gains and losses are included in the Statement of Financial Activities.

7

Hospice Aid UK (A Company Limited by Guarantee) Balants Sheet at 31st March 2025 Note 2025 2024 Debtor5 Cash at bank and in hand 12 31,802 66,095 32,802 67,095 Cr•dltors: Amounts fallin8 due within one year 13 110.9011 110,4741 21.￿1 56.621 Funds Unrestritted funds 14 21,901 35,248 21,901 35,248 Forthe finanoal year in question, the company was entrtl&J to exemption under sertlon 477 of the Companies Att 2¢x16 ￿lating to small companie5. No mèmbers hève ￿qUired tne company to Obtsin an audlt or its accounts tor the year In question In accoroance wltn sectlon 476 of the Companles Att 2L)J6. The dlrectors acknowledge thelr responsitslllty tor compiwng wlth the requirements ot the Art wlth respect to accounting records and for the preparation of accounts. These accounts have l)een prepared in accordance with the provisions appllcable to companies subject to the small companies, re8ime Approved by the Trustees and authorised for issue on IL N thieM&4 e 42 S Sl8ned on thelr behalf by- R Meakln Trustee Company Number.. 044W127

Hospice Aid UK (A Company Limited by Guarantee) Notes to the Financial Statements

For the year ended 31st March 2025

Hospice Aid UK is a company limited by guarantee registered in England and Wales. The registered address is 1st Floor 48 Chancery Lane, London, WC2A 1SF.

The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). The Charitable Company is a public benefit entity for the purposes of FRS 102 and therefore the Charity also prepared its financial statements in accordance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (The FRS 102 Charities SORP), the Companies Act 2006 and the Charities Act 2011.

The financial statements are prepared in sterling, which is the functional currency of the company. Monetary amounts in these financial statements are rounded to the nearest pound.

The charitable company has taken advantage of the exemptions available not to prepare a Statement of Cash Flows.

The principal accounting policies, which are applied consistently, are set out below.

b) Going Concern Basis

The trustees have assessed whether the use of the going concern basis is appropriate and have considered possible events or conditions that might cast significant doubt on the ability of the charity to continue as a going concern.

The trustees have made this assessment for a period of at least one year from the date of the approval of the financial statements. In particular, the trustees have considered the charitable company’s forecasts and projections and have taken into account the pressures on donation and grant income.

Having carried out a detailed review of the Charity's resources and the current economic challenges facing both the Charity and its members the Trustees are satisfied that the Charity has sufficient cash to meet its liabilities as they fall due for at least one year from the date of approval of the financial statements and that it is appropriate for the accounts to be prepared on the going concern basis.

In the view of the trustees in applying the accounting policies adopted, no judgements were required that have a significant effect on the amounts recognised in the financial statements nor do any estimates or assumptions made carry a significant risk of material adjustment in the next financial year.

d) Income

All income is accounted for when there is evidence of entitlement, the receipt is probable and the amount can be measured reliably.

Voluntary income including donations is included in full in the Statement of Financial Activities when receivable. For legacies, entitlement is taken at the earlier of the date on which either; the charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executors to the charity that a distribution will be made, or where a distribution has been received from an estate. Donations are received via legacies and postal donations and credit card processed through CAF.

9

Hospice Aid UK (A Company Limited by Guarantee) Notes to the Financial Statements For the year ended 31st March 2025

1 Accounting Policies (continued)

e) Expenditure

All expenditure is included on an accruals basis and is recognised when there is a legal or constructive obligation for payment to be made.

Costs are disclosed in the following categories

Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities.

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued.

f) Tangible Fixed Assets

Computer equipment

Straight line over 3 years

A review of fixed asset lives and impairments is undertaken on an annual basis.

g) Pension Benefits

The charity makes contributions on behalf of employees to their individual personal pension schemes during their period of service, at a rate fixed by the Trustees.

Operating lease and rental costs, where substantially all the benefits and risks of ownership remain with the lessor have been charged to expenditure as they arise.

i) Fund accounting

Unrestricted funds are received and applied for the general objects of the charity. Restricted funds are subject to such restrictions as specified by donors and are utilised in accordance with donors' wishes.

Cash and cash equivalents include cash at banks and in hand and short term deposits with a maturity date of three months or less.

k)[Financial Instruments]

The charity only holds basic financial instruments as defined by FRS 102. Financial instruments receivable or payable within one year of the reporting date are carried at their at transaction price and subsequently at amortised cost.

With the exceptions of prepayments and deferred income all other debtor and creditor balances are considered to be basic financial instruments under FRS 102.

10

Hospice Aid UK (A Company Limited by Guarantee) Notes to the Financial Statements

For the year ended 31st March 2025

3 Donations and legacies

4
5
Donations Received
Legacies
Other income
Interest income from Bank deposits
Income from sponsorhip
Other income
Raising Funds
Fundraising and publicity
Other fundraising costs
2025
Unrestricted
funds
£
109,142
5,000
114,142
2025
Unrestricted
funds
£
380
-
223
603
2025
Unrestricted
funds
£
14,387
14,387
2024
Unrestricted
funds
£
103,870
36,734
140,604
2024
Unrestricted
funds
£
1,081
6,500
42,772
50,353
2024
Unrestricted
funds
£
20,351
20,351

11

Hospice Aid UK (A Company Limited by Guarantee) Notes to the Financial Statements

For the year ended 31st March 2025

6 Grants Payable

Grants to institutions:
Bluebell Wood Hospice
Childrens Hospice South West Emergency Funds
Claire House Childrens Hospice
Cope Chlldrens Hospice
Demelza Hospice
Earl Mountbatton Hospice
East Anglis Childrens Hospice
Five Towns Hospice
Hartlepool Hospice
Hospice Of the Good Shepherd
Kirkwood Hospice
Lewis Manning Hospice
Lindsay Lodge Hospice
Pilgrims Hospice Grant
Queens Court Hospice
St Catherines Hospice
Shooting Star childrens Hospice
St J Hospice
St Michaels Hospice
St Vincents Hospice
The Hospice Charity
The Mary Stevens Hospice
The Norfolk Hospice
The Northumberland Hospice
Western Hospice care
Wigan Hospice
The total number of grants made in the year were
Grants made to
provide facilities
to hospices
2025
£
1,264
-
1,987
461
-
-
1,000
1,600
-
-
-
-
-
2,346
3,675
-
750
3,621
-
-
-
-
-
-
-
-
16,704
9
Grants made to
provide facilities to
hospices
2024
£
-
4,995
2,729
-
2,000
750
-
-
5,090
1,925
2,000
2,000
2,000
-
-
2,000
-
2,295
4,244
2,000
2,000
2,000
2,000
2,000
1,600
3,780
47,408
19

12

Hospice Aid UK (A Company Limited by Guarantee) Notes to the Financial Statements

For the year ended 31st March 2025

7 Charitable Activities

Year to 31 March 2025
Staff costs
Data processing
Direct mail appeals
Event expense
Grant funding of activities
(see Note 6)
Share of support costs
(see Note 8)
Share of governance costs
(see Note 8)
Charitable Activities
Year to 31 March 2024
Staff costs
Data processing
Direct mail appeals
Event expense
Postage and other costs
Other costs
Grant funding of activities
(see Note 6)
Share of support costs
(see Note 8)
Share of governance costs
(see Note 8)
Promoting &
raising
awareness of
activities
2025
30,006
15,690
18,469
6,159
70,324
-
-
819
71,143
Promoting &
raising
awareness of
activities
2024
29,931
-
15,093
14,688
11,361
1,131
72,204
-
-
20,183
92,387
Grants made to
provide
facilities to
hospices
2025
-
-
-
-
-
16,704
38,169
9,062
63,935
Grants made to
provide
facilities to
hospices
2024
-
-
-
-
-
-
-
47,408
44,383
7,800
99,591
Total
2025
30,006
15,690
18,469
6,159
70,324
16,704
38,169
9,881
135,078
Total
2024
29,931
-
15,093
14,688
11,361
1,131
72,204
47,408
44,383
27,983
191,978

13

Hospice Aid UK (A Company Limited by Guarantee) Notes to the Financial Statements

For the year ended 31st March 2025

8 Support Costs - 2025

8
Support Costs - 2025
Staff costs
Rent
Bank and Cr card charges
Postage, packaging and stationary
Telephone
Meeting expense
Advertising
Computer & IT expenses
Insurance
Other support costs
Independent Examiner fees
Accountancy
Legal and professional
Support
Governance
Costs
Costs
£
£
16,157
-
9,600
-
1,355
-
2,988
-
1,880
-
384
-
1,655
-
190
-
317
-
3,643
-
-
6,750
-
2,312
-
819
38,169
9,881
38,169
9,881
Support
Governance
Costs
Costs
£
£
16,116
-
9,600
-
133
-
323
-
1,263
-
824
-
7,383
-
5,328
-
617
-
2,796
-
-
6,495
-
1,305
-
20,183
44,383
27,983
44,383
27,983
Total
2025
£
16,157
9,600
1,355
2,988
1,880
384
1,655
190
317
3,643
6,750
2,312
819
48,050
48,050
Total
2024
£
16,116
9,600
133
323
1,263
824
7,383
5,328
617
2,796
6,495
1,305
20,183
72,366
72,366
Analysed between
Charitable activities
Support Costs - 2024
Staff costs
Rent
Bank and Cr card charges
Postage, packaging and stationary
Telephone
Meeting expense
Advertising
Computer & IT expenses
Insurance
Other support costs
Independent Examiner fees
Accountancy
Legal and professional
Analysed between
Charitable activities

14

Hospice Aid UK (A Company Limited by Guarantee) Notes to the Financial Statements

For the year ended 31st March 2025

Net movement in funds
2025 2024
£ £
Net movement in funds is stated after charging/(crediting)
Fees payable to the charity's Independent Examiners 6,750 6,495

10 Trustees

None (2024: None) of the trustees received any remuneration or benefits from the charity during the year, however the CEO and relative of trustee M Gratze received remuneration disclosed in the note below. None of the trustees were reimbursed for any expenses in respect of the charity in the year (2024: none).

11
Employees
Gross salaries
Social security costs
Pension costs
Staff Numbers
The average monthly number of employees during the year was:
Total
2025
£
45,000
4,955
1,163
Total
2024
£
45,000
4,955
1,163
51,118 51,118
1 1

No employees earned over £60,000 during the year (2024: None).

Key Management Personnel

==> picture [124 x 48] intentionally omitted <==

During the year there was one staff member who was deemed to be Key Management Personnel. The total employment benefits including employer pension contributions of key management personnel were £51,118 (2024: £51,118).

In addition to one full time paid employee, the charity also used a separate source paid on a consultancy basis.

15

Hospice Aid UK (A Company Limited by Guarantee) Notes to the Financial Statements

For the year ended 31st March 2025

12
Debtors
Other debtors
13
Creditors: Amounts falling due
within one year
Social security and other taxation
Other creditors
Accruals
Total
2025
£
1,000
Total
2024
£
1,000
1,000 1,000
Total
2025
£
2,503
1,648
6,750
Total
2024
£
2,428
1,494
6,552
10,901 10,474

Included within Other creditors are pension contributions payable of £0 (2024: £227).

14 Analysis of funds

Unrestricted fund
Total 2025
Balance at
01/04/2024
£
56,621
56,621
Income
£
114,745
114,745
Expenditure
£
(149,465)
(149,465)
Balance at
31/03/2025
£
21,901
21,901

15 Retirement benefit schemes

Defined contribution schemes

The charity operates a defined contribution scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.

The charge to profit or loss in respect of defined contribution schemes was £1,163 (2024: £1,163)

16 Related party transactions

The Charity rents an office from the Chief Executive Officer for an amount of £800 pm. This agreement has been authorised by the trustees on the basis that an office is required for the charity to function and an alternative office in the local area would cost thousands more than the agreed amount, especially when one includes the ancillary costs of running the office and storage. The Chief Executive Officer was also reimbursed £9,419 (2024: £2,272) for expenditure on behalf of the charity.

16