Charlty registration number 1092559 (England and Wales) Company reglstration number 0438966S THAME PLAYERS THEATRE COMPANY ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
THAME PLAYERS THEATRE COMPANY LEGAL AND ADMINISTRATIVE INFORMATION Trustees Mr T Shepherd Mrs C Britt Mrs E Gibson Mr W Gibson Mr S Lambell Mr A Long Mr J Mccann Mr W Palmer Mr M Rochford Mrs J Thomas Mrs C Tudway Mr T Honey {Appoinled 17 July 2024) (Appointed 17 July 2024) Secretary C M Britt Charity number 1092559 Company number 04389665 Reglstered offlce Thame Players Theatre Company Players Thealre Nelson Street Thame Oxfordshire OX9 2DP Independent examiner Richardsons 30 Upper High Street Thame Oxfordshire OX9 3EZ
THAME PLAYERS THEATRE COMPANY TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2025 The truslees present their annual report and financial statements for the year ended 31 March 2025. The Trustees who are also directors of the Charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The tnJslees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) las arnended for accounting periods commencing from January 20161. Objectives and activitles The Charity is established for the advancement of the education of the public in arnateur dramatic art by its perf0rrnan in Thame and district and the encouragement of interest in all aspects of the theatre. The main activity of the Charity is to manage and run the Players Theatre. Nelson Street, Thame, as a venue for live and cinematic perfomiances and lo make il available to the community. In addition, the charity facilitates the production and performance of all forms of the performing arts in Thame and district. The Trustees confimi that they have regard to the Charity Commission's general guidance on public benefit in deciding what activities the Charity should undertake. The Trustees confirm that they have regard to the Charity Commission's general guidan on public benefit in deciding what activities the Charity should undertake. Achievements and performance Over the year, the charity has staged over 80 nights of entertainment, including five shows by Thame Players132 performances), tribute bands (5 nights), visiting shows (4 nights), visiting bands or music acts (12 nights), Catkids, a local children's theatre (6 nights), Comedy shows (2 nights), and Thame Cinema 4 All have shown over 20 films. Overall ticket sales for our own productions have been around 88°A of capacity marginally up on last year. We have continued to invest in our facilities with a focus upon sustainability, continuing the replacement of some of the older lighls with more energy efficient ones thanks to a grant for Lightloots and also installed a new solar panel system thanks to grants from The Rural England Prosperity Fund. Financlal review Income increased by £24,037 in the year lo £145,729 (2024= £121.692). The Charity generated an operating surplus of £22,758 (2024.. £16,120 surplus). This increased the total reserves to £257,909 12024.. £235.151) of which £29,780 are restricted funds. The cash balance at the y6ar*nd amunted to £68,40612024.. £66.550). The charity maintsin5 an emergency reserve of £25.000, explicitly held to Cover unexpected or emergency needs to the aqeing building. Structure, governance and managemont ' Governing document The Charity is controlled by its governing documenl, memorandum and articles, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. Trustees are elected by Members of the Company at each Annual General Meeting (AGMI. Al Trustees resign before each AGM and those that wish to. stand for reolection. Statement of Trustees. Responsibilltles The trustees, who are also the directors of Thame Players Theatre Company for the purpose of the company law, are responsible for preparing the Trustees. Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company Law requires the trustees to prepare accounts for each financial year which give a true and fair view of the slate of affairs of the Thame Players Theatre Company and of the incoming resour8 and application of resources, including income and expenditure. of the charilable company for that year.
THAME PLAYERS THEATRE COMPANY TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 In preparing these accounts, the trustees are required to: -select suitable accounting policies and then apply them consistently., -observe the methods and principles in the Charities SORP,. -make judgements and estimates that are reasonable and prudent,. and -prepare the accounts on the going concern basis unless it is inappropriate to presume that the Thame Players Theatre company will continue in operation. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the Thame Player Theatre Company and enable them to ensure that the accounts comply WFlh the Companies Act 2006. They are also responsible for safeguarding the assets of the Thame Players Theatre Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. MrT Shepherd Mrs C Britt Mrs E Gibson Mr W Gibson Mr B Holt Mr S Lambell MrA Long Mr J Mccann Mr W Palmer Mr M Rochford Mrs J Thomas Mrs C Tudway Mrs L Bennett Mrs M Rogers MrT Honey (Appointed 17 July 2024) (Resigned 17 July 2024) (Resigned 17 July 20241 (Resigned 17 July 2024) (Appointed 17 July 2024) Supplier Payment Policy The company's current policy conceming the payment of trade creditors is to follow the CBI'S Proffpt Payers Code (copies are available from the CBI, Centre Point. 103 New Oxford Street, London WC1A 1 DU). Thé company's current policy conceming the payment of trade creditors is to: settle the terms of payment with suppliers when agreeing the terms of each transaction- ' ensure that suppliers are made aware of the temis of payment by inclusion of the relevant terms in contracts" and . pay in accordance with the company's contractual and other legal obligations.
THAME PLAYERS THEATRE COMPANY TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 In preparing these accounts, the trustees are required lo: -select suitable accounting policies and then apply them consistently. -observe the methods and principles in the Charities SORP., -make judgements and estimates that are reasonable and prudent,. and -prepare the accounts on the going conrn basis unless it is inappropriate lo presume that the Thame Players Theatre company will continue in operation. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the Thame Player Theatre Company and enable them to ensure that Ihe accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Thame Players Theatre Company and hence for taking reasonable steps lor the prevention and detection of fraud and other irregularities. Mr T Shepherd Mrs C Britt Mrs E Gibson Mr VV Gibson Mr B Holt Mr S Lambell MrA Long Mr J Mccann Mr W Palmer Mr M Rochford Mrs J Th¢Jmas Mrs C Tudway Mrs L Bennett Mrs M Rogers Mr T Honey (Appointed 17 July 2024) (Resign8d 17 July 2024) (Resigned 17 July 2024) {Resigned 17 July 2024) (Appointed 17 July 2024) Suppller Payment Policy The company's current policy concerning the payment of trade creditors is to follow the CBI'S Pronpt Payers Code (copies are available from the CBI, Centre Point, 103 New Oxford Street, London WC1A 1 DU). The company's current policy conceming the payment of trade creditors is to.. * settle the terms of payment with suppliers when agreeing the temis of each transaction; ensure that suppliers are made aware of the lemis of payment by inclusion of the relevant terms in contracts., and pay in accordance with the company's contractual and other legal obligations.
THAME PLAYERS THEATRE COMPANY TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 The trustees, report was approved by the Board of Trust88s. Mr M Rochford Trustee 16 July 2025
THAME PLAYERS THEATRE COMPANY STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025 Unrestrlcted Restricted funds funds 2025 2025 Totsl Total 2025 2024 Notes Donations and legacies Charilable activities other trading activities Investments 7,900 74,927 29.437 965 32,500 40,400 74,927 29,437 965 25.492 38,471 56.957 772 Total income 113,229 32.500 145.729 121,692 Charitable activities 119,313 3,658 122,971 105,572 Net {éxpenditureyincomo for the yearl Net movement In funds 16,084) 28,842 22,758 16.120 Fund balances at 1 April 2024 234,213 938 235,151 219,031 Fund balances at 31 March 2025 228,129 29,780 257,909 235,151 The ststement of financial activities includes all gains and losses recognised in the year. The statemenl of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. The slatement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
THAME PLAYERS THEATRE COMPANY INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THAME PLAYERS THEATRE COMPANY I report to the trustees on my examination of the financial statements of Thame Players Theatre Company (the tharity) for the year ended 31 March 2025. Responsibilities and basls of report As the trustees ol the charity {and also its directors for the purposes of company law), you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006. Having satisfied myself that the financial statements of the charity are not required to be audit under Part 16 of the Companies Act 2006 and are eligible for independent examination. I report in respect of my examination of the ch8rity's financial statements carried out under section 145 of the Charities Act 2011. In carying out my examination I have followed the Directions given by the Charity Commission under section 14515){b) of the Charities Act 2011. Independent 6xamln8rfs statement I have completed my examination. I confimi that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect= accounting records were nol kept in respect of the charity as required by section 386 of the Companies Act 2006. the financial statements do not accord with those records- or the financial statements do not comply with the accounting requirements of section 396 of the Companies Act 2006 other than any requirement that the financial statements give a ttue and fair view. which is nct a matter considered as part of an independent examination,. or the financial stslernents have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021. I have no concems and have corne across no other matters in connection with the examination to which attenli¢Jn should be drawn in this report in order to enable a proper understanding of the financial statements to b8 reached. Rachel Porter ACA MAAT Richardsons 30 Upper High Street Thame Oxfordshire OX9 3EZ Dated.. 16 July 2025
THAME PLAYERS THEATRE COMPANY BALANCE SHEET AS AT 31 MARCH 2025 2025 2024 Notes Fixed assets Tangible assets 13 193,682 165,660 Current assets Stocks Debtors Cash at bank and in hand 14 15 700 3,375 66,550 2,696 68,406 71,802 70,625 Creditors: amounts falling due within one year 16 {7,575) (1,134) Net curront assets 64,227 69,491 Total assets less Current liabilltlès 257,909 235,151 The funds of the charlty Restricted income funds Unrestricted funds 18 19 29,780 228,129 938 234.213 257.909 235,151 The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2025. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements. The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476. These financial statements have been prepared in accordance with the provisions applicable to ojmpanies subject to the small companies regime. The financial statements were approved by the trustees on 16 July 2025 Mr M Rochford Trustao Company registration number 04389665 (England and Wales)
THAME PLAYERS THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Accounting policies Charity information Thame Players Theatre Company is a private company limited by guarantee incorporated in England aTr Wales. The registered office is Thame Players Theatre Company, Players Theatre, Nelson Street, Thame, Oxfordshire, OX9 2DP. 1.1 Accounting convention The financial statements have been prepared in accordance wilh the charity's memorandum and articles, the Companies Act 2006 and 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021" (as amended for accounting periods commencing from 1 January 20161. The charity is a Public Benefit Entity as defined by FRS 102. The charity has taken advantage of th6 provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows. The financial statements are prepared in steding, which is the functional wrrency of the charity- Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. 1.2 Going concern At the time of approving the financial slatements, the trustees have a reasonable expeclalion Ihal the charity has adequate résources to continue in operational existence for the foreseeable future. Thus th8 tntsté8S continue to adopt the going concern basis of accounting in preparing the financial statements. 1.3 Charltablo funds Unrestricted funds arè available for use at the discretion of the trustees in fiJrtherance of théir charitable objectives. Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity. 1.4 Income Income is recc*Jnised when the charity is legally entitled to it after any performance conditions have bèan met, the amounts can be measured reliably, and it is probable that income will be received. Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations reiVed under Gift Aid or deeds of covenant is recognised at the time of the donation. Legacies are recognised on reIpl or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, Ihe legacy is treated as a contingent asset.
THAME PLAYERS THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Accountlng policles (Continued) 1.5 Expenditurè Liabilities are recognised as expenditure as soon as there is a legal or conslructive obligation committing the charity lo that expenditure, il is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated lo activities on a basis consistent with the use of resources. 1.6 Tangible fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bas8S.' Freehold land and buildings Plant and equipment Fixtures and fittings over 50 years 25 % reducing balance, Solar panels 10 % reducing balance 25°h reducing balance The gain or loss arising on the disposal of an asset is detemiined as the difference beeen the sale proceeds and the carying value of the asset, and is recognised in the statement of financial activities. 1.7 Impairment of flxed assets At each reporting end date, the charity reviews the carying amounts of its tangible assets to determine whether there is any indication Ihal those assets have suffered an impaiment loss. If any such indrAtion exists, the recoverable amount of the asset is estimated in order to determine the extent of the impaimlent loss (if any}. 1.8 stocks stocks are stated at the lower of cost and estimated selling price less cosls to o)mplete and sell. Cost Comprises direct materials and, where applicable, direct labour Costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured at the lower of replacement cost and cost. Nel realisable value is the estimated selling price less all estimated $tS of completion and costs to be incurred in markeling, selling and distribution. 1.9 Cash and cash equivalents Cash and Cash equivalents include cash in hand. deposits held al call with banks. other short-term liquid investments with original malurities of three months or less. and bank overdraft5. Bank overdrafts are shown within borrowings in current liabilities. 1.10 En7ployee beneflts The cost of any unused holiday entitlement is recognised in the period in which the employee's services ar8 received. Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to temiinate the employment of an employee or to provide termination benefits.
THAME PLAYERS THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Accounting policies (Continued) 1.11 Govemment grants Govemment grants are recognised at the fair value of the asset re1V1 or re1vable when there is reasonable assurance that the grant conditions will be met and the grants will be reived. A grant that specifies performance conditions is recognised in income when the performance conditions are met. Where a grant does not specify performance conditions it is recognised in income when the proceeds are received or receivable. A grant received before the recognition criteria are satisfied is recognised as a Critical accounting astlmates and Judgements In the application of the charity's accounting policies, the twstees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experien and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimale is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. Donatlons and legacles Unrestricted Restricted funds funds Total Total 2025 2025 2025 2024 Donations and gifts Memberships Friends other 2,635 3,988 515 762 32.500 35.135 3,988 515 762 20.483 3,945 482 582 For the year ended 31 March 2024 25,492 25,492 Donations and gifts Donations 2,635 32,500 35.135 20,483 2.635 32,500 35.135 20,483 Charitablè actlvitles 2025 2024 Box office 74,927 38,471
THAME PLAYERS THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Othèr tradlng actlvltles 2025 2024 Fundraising events Front of house Theatre hire Programmes 365 21.841 4.775 2,456 412 20,164 33,791 2,590 Other trading activities 29,437 56,957 Investments 2025 2024 Deposit account interest 965 772 10-
THAME PLAYERS THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Expenditure on charitable activities 2025 2024 Direct costs Depreciation and impaimient Front of house Programmes Theatre hire Royalties, licences and scripts Publicity Set constnjction Lighting Sound and music. Wardrobe Props Box office Theatre development 3,406 9,618 2,760 30,678 4,494 3,509 2,958 1,820 94 1.603 604 173 4,077 209 8,048 1,841 19,282 6,528 2,966 3,743 915 2.207 2.102 5.269 10.171 65,794 63,281 Share of support and governanco costs (see noto 8) Support Govemance 55,126 2,051 40,031 2.260 122,971 105,572 Analysis by fund Unrestricted funds Restricted funds 119.313 3,658 105.363 209 122,971 105.572 11
THAME PLAYERS THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Support costs Support Governanc8 costs costs 2025 2024 Depreciation Rent and rates Insurance Light and heat Telephone Photocopier and stationery Sundries Maintenance and equipment 9.911 5.626 3.666 16,497 1.119 735 50 17,522 9,911 5.626 3,666 16,497 1,119 735 50 17,522 8,714 5,615 3,124 8,102 1,031 1,025 589 11,831 Accountancy 2,051 2,051 2,260 55,126 2.051 57,177 42,291 Analysed between Charitable activities 55.126 2,051 57.177 42.291 Not movement In funds 2025 2024 The net movement in funds is staled after chargingl{crediting): Fees payable for the ind8pendent examination of the charty's financial statements Depreciation of owned tangible fixed assets 1,200 13.317 1.134 8,923 10 Trustees None of the trustees (or any persons connected with them) received any remuneration or benefits from th8 charity during the yaar. There were £nil (2024.. £nil) of trustses, expenses paid for the year Ènded 31 March 2025. 11 Employees The average monthly number of ernployees during the year was: 2025 Number 2024 Number Total There were no employees whose annual remuneration was more than £60,000. 12-
THAME PLAYERS THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 12 Taxation The charity is exempt from tsxation on its activities because all its income is applied for charitable PMJrposes. 13 Tangible fixed assets Freehold land and bulldlngs Plant and Flxturès and oqulpm•nt flttlngs Total Cost At 1 April 2024 Additions 236,215 69.814 41,338 50.724 356,753 41,338 At 31 March 2025 236,215 111,152 50.724 398,091 Depreciation and Impairnient At 1 April 2024 Depreciation charged in the year 90,349 4.234 65,922 5,107 34,821 3,976 191,092 13,317 At 31 March 2025 94,583 71,029 38,797 204.409 Carying amount At 31 March 2025 141.632 40,123 11,927 193,682 At 31 March 2024 145,865 3,892 15,903 165,660 Included in cost or valuation of freehold property is freehold land of £24,500 (2024-. £24,500). Freehold land has not been depreciated. 14 Stocks 2025 2024 Finished goods and goods for resale 700 700 15 Debtors 2025 2024 Amounts falllng due wlthln one year: Prepayments and accrued income 2,696 3.375 16 cdItorS. amounts falllng due withln one year 2025 2024 Notes Deferred income Accruals 17 6,375 1,200 1,134 7,575 1,134 13-
THAME PLAYERS THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 17 Deferred Income 2025 2024 Other deferred income 6,375 Deferred income is inGluded in the financial statements as follows.. 2025 2024 Deferred income is included within: CuThent liabilities 6,375 Movements in the year.. Deferred income at 1 April 2024 Resources deferred in the year 6,375 Deferred income at 31 March 2025 6,375 18 Restrlcted funds The restricted fijnds of the charity comprise the unexpended balances of donations and grants held on trLSSt subject to specific conditions by donors as to how they may be used. At 1 April 2024 Incoming Resources At 31 March resources expended 2025 938 32.500 (3.658) 29,780 Previous year: At 1 April 2023 Incoming resources Resources At 31 March expended 2024 1,147 {209} 938 19 Unrestricted funds Thé unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes. At 1 April 2024 Incoming Resources At 31 March resources expended 2025 General funds 234,213 113,229 {119.3131 228,129 14-
THAME PLAYERS THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 19 Unrestricted funds (Continued) Previous year: At 1 April 2023 Incoming resources Resources At 31 March expended 2024 General funds 217,884 121,692 {105,3631 234.213 20 Analysis of net assèts between funds Unrestricted Restricted 2025 2025 Total 2025 Total 2024 Fund balan$ at 31 March 2025 are represented by: Tangible assets Cuent assetsl(liabilities) 193,682 64,227 193.682 64,227 165.660 69.491 257,909 257,909 235,151 21 Related party transactions There were no disclosable related party transactions during the year12024 - none). 15-