Charity registration number 1092559 Company registration number 04389665 {England and Wales) THAME PLAYERS THEATRE COMPANY ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
THAME PLAYERS THEATRE COMPANY LEGALANDADMINISTRATIVE INFORMATION Trustees Mrs L l Bennett Miss C M Britt EA Gibson W Gibson B Holt S P Lambell A Long J V Mccann Mr W E Palmer M J Rochford Mrs M J Rogers Mrs J C Thomas CCAKTudway (Appointed 19 July 2023) (Appointed 19 July 2023) (Appointed 19 July 2023) (Appointed 19 July 2023) Secretary CMBritt Charity number 1092559 Company number 04389665 Registsred office Thame Players Theatre Company Players Theatre Nelson Street Thame Oxfordshire OX9 2DP Independent examiner Richardsons 30 Upper High Street Thame Oxfordshire OX9 3EZ
THAME PLAYERS THEATRE COMPANY CONTENTS Page Trustees, report Independent examinefs report Statement of financial activities Balance sheet Notes to the financial statements 6-13
THAME PLAYERS THEATRE COMPANY TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2024 The trustees present their annual report and financial statements for the year ended 31 March 2024. The Trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charty for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (as amended for accounting periods commencing from January 2016). Objectives and activitles The Charity is established for the advancement of the educati¢)n of the public in amateur dramatic art by its performance in Thame and district and the encouragement of interest in all aspects of the theatre. The main activity of the Charity is to manage and run the Players Theatre, Nelson Street, Thame, as a venue for live and cinematic perfoanS and to make it available to the community. In addition, the charity facilitates the production and perfomiano of all fomis of the performing arts in Thame and districl. The Trustees confimi that they have regard to the Charity Commission's general guidance on public benefit in deciding what activities the Charity should undertake. Achievements and perfomiance Over the year, the charity has staged over 85 nights of entertainment including six shows by Thame Players (36 performances), tribute bands (7 nights), visiting shows (4 nights), visiting bands or music ads (4 nights), Catkids, a local children's theatre {6 nights), Comedy shows (3 nights), Talks (4 nighls) and Thame Cinema 4 All and Red Kite Cinema have shown over 20 films. Overall lickel sales for our own productions have been around 860h of c2pacity. We have continued to invest in our facilities with a focus upon sustainability, continuing the rep1arnent of some of the older lights with more energy efficient ones thanks to a grant for Lightfools and also starting to plan for the installation of solar panels. Flnancial revlew Income for the year increased by £37,769 in the year to £121,692 {2023.' £83,923). The Charity retumed an operating surplus of £16,120 {2023.' £8,408 deficit). This increased the total reserves to £235,151 {2023: £219,031) of which £938 are restricted funds. The cash balance at the year-end amounted to £66,550 {2023.' £59.382). The charity maintains an emergency reseNe of £25,000, explicitly held to cover unexpected or emergency needs to the ageing building. Structure. governance and management Governing document The Charity is controlled by its governing document, memorandum and articles, and constitutes a limtted company, limited by guarantee. as defined by the Companies Act 2006. Trustees are elected by Members of the Company at each Annual General Meeting (AGM). All Trustees resign before each AGM and those that wish to, sland for rethelection. Statement of Trustees, Responsibilities The trustees, who are also the directors of Thame Players Theatre Company for the purpose of the company law, are responsible for preparing the Trustees. Report and the accounts in acxordance with applicable law and United Kingdom Accounting Stsndards (United Kingdom Generally Accepted Accounting Practio). Company Law requires the trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the Thame Players Theatre Company and of the incoming resources and application of resources. induding income and expenditure. of the charitable company for that year.
THAME PLAYERS THEATRE COMPANY TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 In preparing these accounts, the trustees are required to: -select suitable accounting policies and then apply them nsistenI1y', -observe the methods and principles in the Charities SORP., -make judgements and estimates that are reasonable and prudent- and -prepare the accounts on the going concern basis unless it is inappropriate to presume that the Thame Players Theatre company will continue in operation. The trustees are responsible for keeping adequate accounling records that disdose with reasonable accuracy at any time the financial position of the Thame Player Theatre Company and enable them to ensure that the accounts comply with the Companies Act 20(. They are also responsible for safeguarding the assets of the Thame Players Theatre Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Mrs L l Bennett Miss C M Britt E A Gibson W Gibson P Holland B Holt S P Lambell A Long J V Mccann Mr W E Palmer M J Rochford Mrs M J Rogers MCMRoss T J Shepherd Mrs J C Thomas CCAKTudway (Appointed 19 July 2023) (Resigned 19 July 2023) (Appointed 19 July 2023) (Appointed 19 July 2023) (Resigned 19 July 2023) {Resigned 19 July 2023) (Appointed 19 July 2023) Supplier Payment Policy The company's current policy conmIng the payment of trade creditors is to follow the CBI'S Prompt Payers Code (copies are available from the CBI, Centre Point, 103 New Oxford Street, London WC1A 1 DU). The company's current policy conmIng the payment of trade creditors is to: . settle the terms of payment with suppliers when agreeing the terms of eath transaction., • ensure that suppliers are made aware of the temis of payment by inclusion of the relevant terms in contracts- and pay in accordance with the companys contractual and other legal obligations. The trustees. report was approved by the Board of Trustees. M J Rochford Trustee Date: 2J-<4
THAME PLAYERS THEATRE COMPANY INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THAME PLAYERS THEATRE COMPANY I report to the trustees on my examination of the financial statements of Thame Players Theatre Company (the charity) for the year ended 31 March 2024. Responsibilitfes and basis of report As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act). Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the chartty's financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charrty Commission under section 145(5){b) of the 2011 Act. Independent examlner's statement I have completed my examination. I confimi that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act. or the financial statements do nol accord wrth those records.. or the financial statements do not comply wilh the accounting requiremenls of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter wnsidered as part of an independent examination- or the financial statemenls have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial stalements to be reached. Rachel Porter ACA MAAT Richardsons 30 Upper High Street Thame Oxfordshire OX9 3EZ Dated.. 13 kk (JJE 201LI
THAME PLAYERS THEATRE COMPANY STATEMENT OF FINANCIALACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 Unrestricted Restricted funds funds 2024 2024 Total Totsl 2024 2023 Notes Income from: Donations and legacies Charitable activities other trading activiiies Investments 25,492 38,471 56,957 772 25,492 38.471 56,957 772 4,798 31,237 47,791 97 Totsl income 121,692 121,692 83,923 Ex nditure on: Raising funds 97 Charitable activities 105,363 209 105,572 92,234 Totsl resources expended 105.363 209 105,572 92,331 Net in¢omel{expenditure) for the yearl Net movement in funds 16,329 (209) 16.120 (8,408) Fund balances at 1 April 2023 217,884 1,147 219,031 227,439 Fund balances at 31 March 2024 234.213 938 235,151 219,031 The statement of financial activities includes all gains and losses recognised in the year. The ststement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. The slatement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
THAME PLAYERS THEATRE COMPANY BALANCE SHEET AS AT 31 MARCH 2024 2024 2023 Notes Fixed assets Tangible assets 14 165,660 156,034 Current assets Stocks Debtors Cash at bank and in hand 15 16 700 3,375 66,550 700 3,995 59,382 70,625 Creditors: amounts falling due within one year 64,077 17 (1.134) {1.080) Net current assets 69,491 62,997 Total assets less current liabllities 235.151 219,031 Net assets 235,151 219,031 The funds of the charlty Restricted income funds Unrestricted funds 18 938 234,213 1,147 217,884 235,151 219,031 The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies A 2006, for the year ended 31 March 2024. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 20C wrth respect to accounting records and the preparation of financial statements. The members have not required the company to obtain an audit of its finanal ststements for the year in question in accordance with SelOn 476. These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. The financial st ments were approved by the trustees on . ochford Trustee Company registration number 04389665 (England and Wales)
THAME PLAYERS THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Aceountlng policies Charity information Thame Players Theatre Company is a private company limited by glsarantee incorporated in England and Wales. The registered office is Thame Players Theatre Company, Players Theatre, Nelson Street, Thame, Oxfordshire, OX9 2DP. 1.1 Accounting convention The financial statements have been prepared in accordan with the charitls memorandum and articles, the Companies Ad 2006 and "Accounting and Reporting by Charities: Ststement of Recommended Practi applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102). (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102. The charity has taken advantage of the provisions in Ihe SORP for charities applying FRS 102 Update Bullètin 1 not to prepare a Statement of Cash Flows. The financial statements are prepared in sterling, which is the fijnctional cUencY of the charity. Monetsry amounts in these financial statements are rounded to the nearest £. The financial stalements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. 1.2 Golng concern At Ihe time of approving the financial statements, the trustees have a reasonable expectation that the charty has adequate resources to continue in operational existence for the foreseeable fvture. Thus the trustees continue to adopt the going conrn basis of accounting in preparing the financial statements. 1.3 Charitable funds Unrestricled funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restrided funds are set out in the notes to the financial statements. Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity. 1.4 Income Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. Cash donations are recognised on receipt. Other donations are recognised once the charty has been notified of the donation, unless perfomiance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Legacies are recognised on receipt or othepNise rf the charty has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a Contingent asset.
THAME PLAYERS THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policles (Continued) 1.5 Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the chartty to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an arualS basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot bè directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resour5. 1.6 Tangible fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases.. Freehold land and buildings Plant and equipment Fixtures and fittings over 50 years 25 % on reducing balan 25Yo on reducing balance The gain or loss arising on the disposal of an asset is detemiined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities. 1.7 Impalrment of fixed assets At each reporting end date, the L*arity reviews the ¢xrrying amounts of its tangible assets to determine whelher there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to detemiine the extent of the impairment loss (rf any). 1.8 Stocks Stocks are stated at the lower of cost and estimated selling pri less costs to complete and sell. Cost comprises direct malerials and, where applicable. direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured at the lower of replacement cost and cost. Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution. 1.9 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.10 Employee benefits The cost of any unused holiday entitlement is recognised in the period in which the employee's services are reived. Temiinalion benefits are recognised immediately as an expense when the charity is demonstrably Committed to terminate the employment of an employee or to provide temination benefrts.
THAME PLAYERS THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies Icontinued) 1.11 Government grants Government grants are recognised at the fair value of the asset received or receivable when there is reasonable assurance that Ihe grant conditions will be met and the grants will be received. A grant that specifies perfomiance conditions is recognised in income when the perfomance conditions are met. Where a grant does not specify performance conditions it is recognised in income when the proceeds are received or receivable. A grant received before the recognition criteria are satisfied is recognised as Critical accounting estlmates and judgements In the application of the charity's accounting policies, the trustees are required lo make judgements, estimales and assumptions about the carrying amount of assets and liabililies that are not readily apparent from other Sour$. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and fvture periods where the revision affects both cuent and fLrture periods. Donatlons and lega¢ie$ Unrestricted funds Total 2024 2023 Donations and gifts Memberships Friends Other 20,483 3,945 482 582 3,449 503 Donalions and gifts Donations 20,483 20,483 846 Charltable activities 2024 2023 Box offi 38,471 31.237
THAME PLAYERS THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Other trading activltles 2024 2023 Fundraising events Front of house Theatre hire Programmes 412 20,164 33,791 2,590 395 11,291 33,363 2.742 Other trading activities 56,957 47,791 Investments 2024 2023 Deposit account interest 772 97 Raising funds 2024 2023 Fundraisin Backdrop and ubli 97 97
THAME PLAYERS THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Expenditure on charltable activities 2024 2023 Direct costs np.t)rg.r.iAticJn and imDairment Front of house Programmes Theatre hire Royalties, licences and scripts Publicity Set construction Lighting Sound and music Wardrobe Props Box office Theatre development 209 8.048 1,841 19,282 6,528 2,966 3,743 915 2,207 278 3,952 2,041 21.471 5.368 5,606 1,840 5,593 1,138 li 2,102 5,269 1,524 672 1,493 5,809 10,171 63,281 56,785 Share of support and govemance costs (see note 9 Support Governance 40.031 2,260 34,356 1,093 105,572 92,234 Analysis by fund Unrestricted fvnds Restricted funds 105,363 209 91,956 278 105,572 92,234 10-
THAME PLAYERS THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Support costs Support Governance costs costs 2024 2023 Depreciation Rent and rates Insuran Light and heat Telephone Photocopier and stationery Sundries maintenan and equipment 8,714 5,615 3.124 8,102 1,031 1,025 589 11,831 8,714 5,615 3,124 8,102 1.031 1,025 589 11,831 5,925 5,660 2,777 7,725 862 1,336 217 9,854 Accountancy 2,260 2,260 1,093 40,031 2,260 42,291 35,449 Analysed between Charitable activities 40.031 2,260 42,291 35,449 Governan costs includes payments to the Independent Examiner of £1,134 {2023- £1,080) for fees. 10 Net movement in funds 2024 2023 The net movement in funds is stated after chargingl(crediting)'. Depreciation of owned tangible fixed assets 8,923 6.203 11 Trustees None of the trustees (or any persons connected with them) reiVed any remuneration or benefits from the charity during the year. There were £nil {2023'. £nil) of trustees, expenses paid for the year ended 31 March 2024. 12 Employees The average monthly number of employees during the year was: 2024 Number 2023 Number Total There were no employees whose annual remuneration was more than £60,OCI). 13 Taxation The charity is exempt from taxation on its activities because all its income is applied for charitable purposes. 11
THAME PLAYERS THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 14 Tangible fixed assets Fr¢ohold land and bulldlng$ Plant and Flxtum •nd oqulpm•nt flttlngs Total Cost At 1 April 2023 Additions 236,214 69,814 32,174 18,550 338.202 18,550 Al 31 March 2024 236,214 69.814 50,724 356,752 Depreciation and impairnient At 1 April 2023 Depreciation charged in the year 86,129 4.220 64,625 1,297 31,415 3,406 182,169 8,923 At 31 March 2024 90,349 65,922 34,821 191,092 Carrying amount At 31 March 2024 145,865 3,892 15.903 165,660 At 31 March 2023 150,086 5.189 759 1,034 Included in cost or valuation of freehold property is freehold land of £24,500 (2023.. £24,500). Freehold land has not been depreciated. 15 Stocks 2024 2023 Finished goods and goods for resale 700 700 16 Debtors 2024 2023 Amounts falling due withln one year: Prepayments and accrued income 3,375 3.995 17 Creditors: amounts falling due within one year 2024 2023 Accruals and deferred income 1,134 1,080 12
THAME PLAYERS THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 18 Restrlctsd funds The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific condttions by donors as to how they may be used. At 1 April 2023 Resources At 31 March expended 2024 1,147 (209) 938 Previous year: At 1 April 2022 Resources At 31 March expended 2023 1,425 (278) 1,147 19 Unrestricted funds The unrestricted funds of the charity comprise the unexpended balanS of donations and grants which are not subject to specific conditions by donors and grantors as to h¢)w they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes. At 1 April 2023 Incoming resources Resources At 31 March expended 2024 General funds 217,884 121.692 (105,363) 234,213 Previous year: At 1 April 2022 Incoming resources Resources At 31 March expendèd 2023 General funds 226,014 83,923 (92,053) 217,884 20 Analysis of net assets between funds Unrestricted Restrlcted 2024 2024 Total 2024 Total 2023 Fund balances at 31 March 2024 are represented by.. Tangible assets Cuent assetsl(liabilities) 165,660 69,491 165,660 69,491 156,034 62.997 235,151 235.151 219,031 21 Related party transactlons There were no disclosable related party transactions during the year (2023- none). 13-