Neville Hall Charitable Trust
Waltham St Lawrence
Registered Charity No 1092551
Annual Report and accounts
For the year ended 31[st] March 2023
Trustees Report pg 2,3
Independent Examiners pg 4
Accounts pg 5,6,7,8
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Neville Hall Charitable Trust
Waltham St Lawrence
Annual Report for the year ended 31[st] March 2023
The Charity is ordered by a scheme of administration from the Charity Commission dated 30[th] December 1938 and registered as a Charity number 1092551 on 29[th] June 2002 with a correspondence address c/o Coltmans Cottage, The Street, Waltham St Lawrence, Berkshire, RG10 0JJ. The Charity Commission confirmed a change of name from “The Parish Hall” to “Neville Hall Charitable Trust, Waltham St Lawrence” on 2[nd] February 2010.
The Trustees during the year were the Parish Council, Waltham St Lawrence, namely: Mark Hipgrave Chair Mike Kay (Chair Parish Council) Vice Chair Clive Scott-Hopkins Graham Pobjoy Herman Bleekendaal Rupe Patel Paul Mason
The only asset is the Neville Hall itself. The object of the Charity is to use the land and buildings for the purpose of physical and mental recreation, and social, moral and intellectual development through the medium of reading, recreation rooms, library, lectures, classes, recreations, and entertainments, or otherwise as may be found expedient, for the benefit of the inhabitants of the Parish of Waltham St Lawrence.
The clear yearly income of the Charity can be applied by the Trustees for the purposes of the Charity in such a manner as the Trustees think fit.
We are pleased to report that the trust has had a good year with the Hall coming back to pre-covid levels of income making around £11,000. But after paying for some significant heating changes to help reduce heating bills for the future, ended up with around £6,000 net gain (see pages 5 & 6 for details). We have seen large increases in the costs of oil and electricity, and we also had the local Surgery decide to give up renting the downstairs office. Fortunately, we have now rented it to ANB Groundcare as their second office. The Jubilee celebrations (called “Events” in the finance sheets) also went well bringing around £6,500 which will be distributed to our school, cricket club, and church (see page 7 for details).
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We took the opportunity to refurbish the downstairs office (between lettings) which was largely undertaken by David Francis and started just before the end of the financial year.
The Charity had decided to use CCLA Charities Investments to make more of the reserves, and deposited £60,000 in April 2022. Although a difficult year for investments it gained just over £800 by the end of the financial year which was far better than leaving it in the Barclays Savings Account.
We are thankful to Kate Francis who cleans the Hall regularly and thoroughly. She made sure that the hall and toilets (including the office ones) were cleaned nearly every day. We are thankful also to David Francis who continues to perform general maintenance tasks.
Finally, my thanks go to the Management Team (David Crawley-Boevey, Mark Hipgrave, Sheila Kiss, Rick Marshal, John Kiss) for their constant and diligent work to maintain bookings, keep the Hall in good repair, promote it, improve it, and manage the finances. They manage the Hall on a day-to-day basis on behalf of the Parish Council who is the sole Trustee of the Neville Hall Charitable Trust.
Mark Hipgrave Chair of Trustees Date:
Mike Kay Vice Chair Trustees & Chair of Parish Council Date:
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Independent Examiner’s Report to
The Trustees of the Neville Hall Charitable Trust (No 1092551)
I report on the accounts of the Neville Hall Charitable Trust for the year ended 31[st] March 2023 which are set out on pages 5, 6, 7 & 8.
Respective responsibilities of Trustees and Examiner
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act
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to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act: and
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to state whether particular matters have come to my attention.
Basis of independent Examiner’s Report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention:
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1) which gives me reasonable cause to believe that in any material respect the requirements:
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a. To keep accounting records in accordance with section 130 of the 2011 Act; and
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b. To prepare accounts which accord with the accounting records and comply with the accounting requirement of the 2011 Act
have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
The Scheme/Objectives/Terms of Reference of NHCT refers to the management of Neville Hall (land and buildings) with amendments referred to the Charity Commissioners. It is recommended a submission be made to the Commissioners to now include, for clarity, the organising of Parish/Community based events, as an addition.
B T Dancer (Independent Examiner) Date: Tudor Lodge Maidenhead Berks SL6 8JW
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Income & Expenditure for the Hall
April 1[st ] 2022 to March 31[st] 2023
| Ordinary Income/Expense Income Gifts and Donations Income Letting Income ANB Groundcare Art Class Band Practise Body in Harmony Dance Swing UK Graham Ackerman Health Workshop Meeting Mums & Toddlers Party Royal BWM Rug Sale Simon Shaw Sundry Surgery Table Top Sale Wake Wine Society WSL Silver Band Yoga Total Letting Income Total Income Expense Advertising/Marketing Cleaning Consumables Council Tax Fire Protection Floor Gifts and Donations Insurance Internet Keys Kitchen Maintenance Appliances Decoration Exterior Decoration Interior Drains Electrical Exterior Fire Protection |
Apr '22 - Mar 23 375.00 5,940.00 1,755.00 40.00 1,020.00 60.00 3,600.00 341.00 4,425.50 112.50 3,799.00 0.00 160.00 3,456.00 0.00 2,400.00 360.00 0.00 470.00 807.00 160.00 28,906.00 29,281.00 515.54 5,116.00 672.67 140.80 0.00 686.88 0.00 1,297.50 45.00 42.50 519.00 0.00 123.00 780.00 518.20 244.58 0.00 266.04 |
Apr '21 - Mar 22 |
|---|---|---|
| 218.00 4,698.00 975.00 160.00 1,165.00 0.00 3,600.00 305.00 2,557.00 0.00 1,862.50 250.00 0.00 4,518.00 635.00 2,400.00 240.00 302.50 420.00 650.50 720.00 |
||
| 25,458.50 | ||
| 25,676.50 485.08 3,882.00 614.29 71.87 211.92 1,213.48 37.77 1,181.00 196.82 0.00 74.99 441.90 690.00 3,244.44 0.00 1,584.80 141.05 0.00 |
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| Heating Piano Tuning Roof Maintenance - Other Total Maintenance Music Licence Professional Fees Accounting Legal Fees Total Professional Fees Sundry Telephone Utilities Electricity Oil Water Total Utilities Total Expense Net Ordinary Income Other Income/Expense Other Income Donations Unrestricted Interest Interest Income Total Other Income Other Expense Marquees Plumbing Offices Tables Total Other Expense Net Other Income Net Income |
317.27 0.00 0.00 128.18 2,377.27 320.44 175.00 0.00 175.00 0.00 422.73 3,006.70 2,759.40 66.91 5,833.01 18,164.34 11,116.66 0.00 17.31 0.00 17.31 60.20 5,928.00 0.00 5,988.20 -5,970.89 5,145.77 |
295.00 60.00 120.00 0.00 |
|---|---|---|
| 6,577.19 358.22 105.00 635.00 |
||
| 740.00 80.00 397.92 1,013.40 1,510.95 48.38 |
||
| 2,572.73 | ||
| 18,695.28 | ||
| 6,981.22 2,450.00 6.72 0.00 |
||
| 2,456.72 6,500.00 0.00 989.16 |
||
| 7,489.16 | ||
| -5,032.44 | ||
| 1,948.78 |
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Income and Expenditure for Events
April 1[st] 2022 to March 31[st] 2023
| Total | |
|---|---|
| Income | |
| Champagne Breakfast | 2,890.00 |
| Drinks | 1,186.60 |
| Friday Bar | 3,183.30 |
| Friday Food | 3,146.00 |
| Friday Sales | 72.00 |
| Jubilee Fest | 4,100.00 |
| Sales | 28.00 |
| Sales from 21/22 | 2,999.00 |
| Sunday Bar | 2,278.70 |
| Tea Tent Sales | 738.00 |
| The Big Lunch | 1,584.00 |
| Total Income | £ 22,205.60 |
| Cost of Sales | |
| Cost of sales | 712.50 |
| Food Costs | 2,263.74 |
| Total Cost of Sales | £ 2,976.24 |
| Total | £ 19,229.36 |
| Expenditures | |
| Bar Stocks | 3,315.03 |
| Credit Card Fees Stripe | 338.56 |
| Decorating | 875.92 |
| Entertainment | 1,137.56 |
| Entertainment from 21/22 | 300.00 |
| Games | 329.79 |
| Logistics | 2,285.14 |
| Marketing | 493.41 |
| Music | 887.50 |
| Music from 21/22 | 903.00 |
| Office/General Administrative Expenses | 40.00 |
| Total Expenditures | £ 10,905.91 |
| Net Operating Income | £ 8,323.45 |
| Net Income/(Expenditure) | £ 8,323.45 |
Note: this excludes some financial activity in 2021/22 preparing for the Jubilee, and includes some activity (small amount) in Feb and March preparing for the Summer 2023 festivities.
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Balance Sheet
As at 31[st] March 2023
| ASSETS Fixed Assets Village Hall Total Fixed Assets Current Assets Current/Savings Hall Current Hall Deposit Hall CCLA investment* Events Account Total Current/Savings Debtors (Events) Total Current Assets Current Liabilities tickets (Events) Other Current Liabilities Letting Deposit Letting Income in Advance Rent Deposit Total Other Current Liabilities Total Current Liabilities NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS Equity Opening Bal Equity Retained Earnings Net income (Events) Net Income Total Equity** |
Mar 31, 23 386,390.00 386,390.00 27,889.50 7,338.66 60,000.00 7,916.85 103,145.01 103,145.01 1,226.88 0.00 770.00 2,745.00 4,741.88 4,741.88 98,403.13 484,793.13 484,793.13 471,323.91 8,323.45 5,145.77 484,793.13 |
Mar 31, 22 |
|---|---|---|
| 386,390.00 | ||
| 386,390.00 18,281.04 67,321.35 6,271.26 |
||
| 91,873.65 | ||
| 94.26 91,967.91 2,999.00 500.00 790.00 2,745.00 |
||
| 7,034.00 | ||
| 7,034.00 | ||
| **84,933.91 ** | ||
| 471,323.91 471,323.91 471,008.61 -1,633.48 1,948.78 |
||
| **471,323.91 ** |
- Note: The initial deposit to CCLA (Hall CCLA) was £60,000 in May 2022. The valuation provided by CCLA at the 31st March 2023 for the Accumulated Units Fund was £60,805.97.
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