## **BLUE COAT PRE-SCHOOL UNIT AND BUSY BEES**
## **Annual Report for year ending 31 March 2025**
**Name:** Blue Coat Pre-School and Busy Bees
**Address:** Symn Lane, Wotton under Edge, Gloucestershire, GL12 7BD
**Registration number:** 1092513
**Trustee Details:** The following were trustees on the date that this report was approved:
John Hicks (Chairperson) appointed 24 October 2024 Mark Gilling (Chairperson) resigned 24 October 2024 Jo Jess (Secretary) Jo Stansfield (Finance Officer / Treasurer)
Esther Beeby (Management Trustee)
Howard Moore Jennifer Leary Carolyn Milner appointed 24 October 2024 Charlotte Edmonds Emma Grant Emma Pardy appointed 24 October 2024 Freya Eyley appointed 24 October 2024 Gavin Tapsfield appointed 24 October 2024 Anna Yarker resigned 24 October 2024 Kat Potts resigned 24 October 2024 Gemma Lawson resigned 24 October 2024
Page 1
## **Delegated roles:**
Victoria Starling Head of Pre School and Busy Bees Jo Bell Administrator
## **Other relevant roles:**
Independent examiner Jo Roberts, Willow Accountancy Limited
Bankers Lloyds, Stroud
## **Report of the Trustees**
The Trustees present their report along, with the financial statements for the year ended 31 March 2025
## **Committee**
Seven new Trustees were elected at the AGM on 24 October 2024. John Hicks was elected as Chairperson, Jo Jess was re-elected as Secretary and Jo Stansfield as Finance Officer/Treasurer. Mark Gilling stepped down as Chair, along with 3 other trustees.
## **Structure, Governance & Management Constitution**
The Charity is constituted using the Gloucestershire PATA Constitution, with no further amendments as approved at the AGM in 2020.
## **Organisational Structure**
Meetings are every half term where committee members are kept up to date by the Head of the Unit and Administrator, who attend the meetings in an advisory capacity. Committee members make decisions based on the information received regarding staffing issues, financial matters and taking the Unit forward.
## **Trustee Appointment**
The trustees are appointed at the Annual general meeting held in the autumn term by members who attend the meeting. The committee currently consists of a Chairperson, a Secretary, a Finance Officer, at least 3 elected members and 2 delegated members.
## **Trustee Induction and Training**
New committee members are able to attend a Management Committee training course run by PATA. In addition, the Head of the Unit provides all trustees with an overview of the Early Years
Page 2
Foundation Stage – The Statutory Framework and a summary look at the requirements set out in the Childcare Register. Trustees undertake a Level 2 Safeguarding training course.
## **Management**
Day to day decisions are made by the Head of the Unit and the Administrator with input from other members of staff, and regular contact with the Finance Officer and Chair. The management committee makes major financial and staffing decisions that affect the structure of the unit at committee meetings.
Trustees are kept well informed by the Head of the Unit and Administrator as to any potential issues or risks, e.g., safeguarding concerns, cash flow, managing expenditure, legal and administrative changes and staffing.
## **Objectives**
The main objectives for this financial year were:
- To continue careful financial control to ensure stability of the Unit
- Maintain a safe & stable environment for our Children, Staff and parents/carers
- Maintain a high standard of provision in line with OFSTED framework and ensure readiness for possible Ofsted visit
- Continue the successful management of the 30 hours funding
- Re-invest funds into the Unit
- Improvements to the playground/outdoor area surface and fencing
- Explore additional feature on the Famly platform that be of value to the Unit or parents
- Maintain our strong relationship with the school
- Restructure the toilets in the Buttons room
## **Highlights**
The following report outlines the highlights of Blue Coat Pre School and Busy Bees business for the period 1 April 2024 to 31 March 2025.
## **Staffing changes**
There have been some staffing changes to the Unit, but they continue to work cohesively. We have taken on an Apprentice studying Level 3 Childcare Educator
We continue to support and be supported by 6[th] form students from Katharine Lady Berkeley School and other local colleges, whose role is to play with and care for the Busy Bees children.
Page 3
## **Investment in IT**
This financial year, the Unit continued to use Famly, an online admin system for early educators. We are utilising Famly for checking children in and out of the unit and for invoices and communication with parents/carer about their children’s activities and progress, and other general admin. This has resulted in improved efficiencies and, we believe, benefits for parents/carers. Staff and trustees use social media to promote the excellent work of the Unit and connect with parents and carers.
## **Re-investment of funds into the Unit**
The Unit continues to invest to improve the indoor and outdoor space for our children, as well as the purchase of new indoor and outdoor toys for the Unit to ensure that the children are able to benefit from a wide range of equipment in a safe and comfortable environment. In particular this year we completed our new fence, made improvements to our garden office to make this invaluable space even more useful and refigured the toilets in the Buttons room.
## **Ofsted**
The Unit was inspected by Ofsted in May 2024 and awarded a GOOD overall effectiveness rating, with Ofsted concluding that “children are active learners at this welcoming setting”.
## **Other Achievements**
- Maintained our Millie’s Mark accreditation, for excellence paediatric first aid.
- Continued building relationships with the local community.
- Supported our Toggles children to give them a positive transition into full time education.
- Held a successful open day to show existing and new parents/carers our wonderful setting.
- Agreed use of the school hall for breakfast club to allow us to offer places to more children.
- Continued to invest in staff training
- Invested further in Garden Room, new kitchen and cleaning equipment, new toys and improvements to our outdoor space
- Continued our active partnership with parents – Mother’s Day Tea, Father’s Day breakfast, Summer Trip, grandparents’ day
Once again, our main achievement is the teamwork of the staff. Everyone continued to go over and above their job role in the last years. New staff have been welcomed and help us improve our practice day to day
Page 4
## **Attendance**
It was another good year for Toggles and Busy Bees. We are running at near capacity in preschool with many 2-year-olds attending. Busy Bees remains busy, both morning and evening.
## **Forthcoming Objectives and Highlights**
- Continue to support children and families in need with the provision of subsidised childcare
- Implement a sensory garden within our outdoor space
- Ensure the Unit remains sustainable and able to cover its costs with the aim of the accounts returning to a net income position (excluding investment in the Unit).
Page 5
## **Chairs report:**
It’s been an honour and a privilege to work alongside such a dedicated and passionate team, with children’s safety, development and joy at the centre of every action taken. During my first year as Chairman, I have thoroughly enjoyed sharing every moment with everyone at this organisation. I am also immensely proud of what has been achieved, with lovely feedback from parents/carers and the continued tenacious effort to do even more over the coming year.
Investment, support, investment, support, investment!
The newly renovated play area has been fantastic with positive feedback all round, with further plans for a sensory garden. Access to the school hall for breakfast club has allowed us to increase capacity, benefitting more children getting a healthy breakfast and more time amongst their peers. As before and as always, investment is being made with all members of the team to develop their skills and contribution to this tight knit fabulous team.
Investment continues with new toys, cleaning equipment and outdoor spaces.
Getting the community and children’s ‘grown-ups’ involved has been fantastic this year, with Mothers & Father’s Day Breakfasts, Grandparents Day and a Summer Trip to the Weston Super Seaside. Bringing everyone closer together, sharing wonderful experiences during these precious early years.
Financially, we are in good place with stable accounts and the platform established for further development. We must and will continue to ensure that the accounts match both our daily needs and future ambitions. Given the amount of local authority grant money received this year (due to increases to government free childcare provisions), its expenditure is being closely monitored to ensure maximum value and impact for the unit.
If we can accommodate something, we shall do all we can to provide. This has been evident this year as we supported those in need with subsidised care and this will continue into the next year.
Costs are of course increasing, literally everywhere! And every action is being taken to minimise the impact of these across the entire organisation, in turn making our cost increases as little as possible.
The Ofsted inspection reflects all the combined efforts, with a ‘good’ rating. This work continues daily to ensure our own high standards are met or excelled.
A personal thank you to you all, it’s the combined efforts and passion of many that makes this organisation what it is today and how it will continue into the future.
‘The best way to predict the future, is to create it’. This is now your time to become part of something truly incredible and shape the future for hundreds of children during their early, formative years.
Please speak to anyone here about how you can give a few hours a month to help this team flourish.
Many thanks, John
Page 6
## **Financial Review – 2024-2025**
The attached accounts show the financial position of Blue Coat Pre-School and Busy Bees for the year ended 31[st] March 2025.
- The principal sources of funding for the Unit are Fees, paid by parents, and Nursery Education Funding (Nursery Grant), paid by the local authority. This is supplemented by Fundraising Income.
- This year has seen a net income of £15,048 (2024: net expenditure of £26,239).
- Total income in the year was £368,022 (2024: £275,341), up by £92,681 on the previous year. This was driven by increases in the number of children using both busy bees and pre-school.
- Total expenditure for the period was £352,974 (2024: £301,580), an increase on the previous year of £51,394. The principal driver was an increase in salary costs. The main reason for this is higher staffing levels to support the higher numbers of children using the unit. However, in addition our hourly rates have increased in line with increases to the national living wage.
- We have continued to progress our goal of investing to improve the unit for our children. Over and above the day-to-day costs of running the Pre-School and Busy Bees (which include staff costs, training, materials, food, occupancy of the building, insurances and administration costs), we have invested £16,053 in the unit over the course of the year. Notable investments include:
- £5,538 on new toilets in the Buttons room
- £6,030 for the completion of the new fence
- £1,091 to fit WiFi in the garden office
- Waterboard set £636
- Note: these investments are classed as “tangible fixed assets” on our balance sheet, with an allowance for the depreciation of these assets included in the total expenditure.
- We are proud to have continued supporting families in difficulty through providing free regular or emergency childcare in the Unit. Under this policy we have provided over 400 free pre-school and busy bees hours to a value of over £1,000.
- Rent is paid quarterly to Blue Coat Primary School for the use of the Pre-School and Busy Bees facilities. There is no formal agreement in place with the school, but we have a good informal relationship with the school and rent payable to the school is agreed annually. There was a c10% increase to this occupancy cost this year, driven by increases to costs faced by the school.
Page 7
## **Reserves Policy**
- In line with guidance from the Charity Commission and our independent examiner, we have a reserves policy, which we review annually. It's important we hold reserves so we can keep going during period of lower income or temporary closure, carry out necessary repairs to or replacement of equipment and the buildings, and meet redundancy costs.
- Under our reserves policy the Unit aims to hold reserves consisting of: `o` Reserves to meet possible redundancy liabilities
- General contingency reserves equal to three months total expenditure
- A full review of reserves is carried out annually. Based on the most recent review, our target reserves are **£126,367** (2024: £111,791). Under our current reserves policy, we aim to meet this target using only our unrestricted reserves. As of 31 March 2025, our unrestricted reserves totalled **£218,011** , (2024: £208,453) therefore our extra cash assets on top of this target reserve were **£91,644** (2024: £96,662). As planned, we have successfully reduced our excess reserves through investments, to the benefit of the children using the Unit, their families and our staff.
## **Fundraising**
- **£3,737** was raised through fundraising and associated donations during the period via several events and sources including our ever-popular jam jar tombola at the Christmas Under-TheEdge street event, commission we earn when families buy pre-school photos and Christmas cards, and at the Wotton institution that is Town Hall Teas. Thank you to all our staff and families for supporting these events and sales by baking cakes, helping serve teas and of course buying what we’ve been selling! We also received generous donations from the Falcon (who donate a proportion of their tips to a local charity each month), Heaven of the South and from participation in the Parentkind and Asda “cashpot” scheme.
- Our fundraising allows us to subsidise our annual pre-school trip – this year a fun-filled day (if slightly wet) day in Weston-Super-Mare, and provide our Busy Bees with a Christmas party.
Page 8
**Blue Coat Pre-School Unit & Busy Bees Independent Examiners Report**
## **Independent Examiner's Report to the trustees of Blue Coat Pre-School Unit & Busy Bees**
I report to the trustees on my examination of the financial statements of Blue Coat Pre-School Unit & Busy Bees for the year ended 31 March 2025.
## **Responsibilities and basis of report**
As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
As the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination by being a qualified member of CIMA (Chartered Institute of Management Accountants).
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
- the financial statements do not accord with those records; or
- the financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
## _Jo Roberts_
signed on 20/10/2025, 11:18:22 BST
Mrs Jo Roberts CIMA (Chartered Institute of Management Accountants) Willow Accountancy Ltd Tortworth Lodge Tortworth Wotton under Edge GL12 8HG 20 October 2025
Page 7
**Blue Coat Pre-School Unit & Busy Bees Statement of Financial Activities**
## **for the year ended 31 March 2025**
|**Notes**
**Income and endowments**
**from:**
Donations and legacies
2
Charitable activities
3
Investments
4
Other
5
**Total**
**Expenditure on:**
Raising funds
6
Charitable activities
7
Other
8
**Total**
Net gains on investments
**Net income/(expenditure)**
9
Transfers between funds
**Net income/(expenditure)**
**before other gains/(losses)**
**Other gains and losses**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**||**Unrestricted**
**funds**|**Restricted**
**funds**|**Total funds**|**Total funds**|
|---|---|---|---|---|---|
|||**2025**|**2025**|**2025**|**2024**|
|||**£**|**£**|**£**|**£**|
|||||||
|||1,393|-|1,393|-|
|||346,916|15,985|362,901|271,981|
|||1,385|-|1,385|291|
|||2,343|-|2,343|3,069|
|||352,037|15,985|368,022|275,341|
|||||||
|||1,253|-|1,253|2,459|
|||10,236|895|11,131|13,826|
|||330,990|9,600|340,590|285,295|
|||342,479|10,495|352,974|301,580|
|||-|-|-|-|
|||9,558|5,490|15,048|(26,239)|
|||-|-|-|-|
|||9,558|5,490|15,048|(26,239)|
|||||||
|||9,558|5,490|15,048|(26,239)|
|||||||
|||208,453|-|208,453|234,692|
|||218,011|5,490|223,501|208,453|
|||||||
|||||||
|||||||
Page 8
**Blue Coat Pre-School Unit & Busy Bees Balance Sheet**
## **at 31 March 2025**
|**Charity No. 1092513**
**Fixed assets**
Tangible assets
12
**Current assets**
Stocks
13
Debtors
14
Cash at bank and in hand
**Creditors:**Amount falling due within one year
15
**Net current assets**
**Total assets less current liabilities**
**Net assets excluding pension asset or liability**
**Total net assets**
**The funds of the charity**
**Restricted funds**
16
Restricted income funds
**Unrestricted funds**
16
General funds
**Total funds**|**2025**
**£**
37,285
37,285
502
33,149
158,923
192,574
(6,358)
186,216
223,501
223,501
223,501
5,490
5,490
218,011
218,011
223,501|**2024**
**£**
37,084|
|---|---|---|
|||37,084
300
8,011
166,745|
|||175,056
(3,687)|
|||171,369
208,453|
|||208,453|
|||208,453|
|||-|
|||-
208,453|
|||208,453|
|||208,453|
Approved by the trustees on 20 October 2025
And signed on their behalf by:
J. Stansfield Trustee 20 October 2025
Page 9
**Blue Coat Pre-School Unit & Busy Bees Notes to the Accounts**
## **for the year ended 31 March 2025**
- 1 **Accounting policies**
## **Basis of preparation**
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Change in basis of accounting or to previous accounts**
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
## **Fund accounting**
- Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
- Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
- Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
## **Income**
- Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
- Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA.
- Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
- Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 10
**Blue Coat Pre-School Unit & Busy Bees Notes to the Accounts**
## **Expenditure**
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
- Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
- Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
- Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
- Other expenditure These are support costs not allocated to a particular activity.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Tangible fixed assets and depreciation**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Fixtures, Fittings & 25% Straight line Equipment
## **Stocks**
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
## **Trade and other debtors**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Page 11
**Blue Coat Pre-School Unit & Busy Bees Notes to the Accounts**
## **Trade and other creditors**
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## **Pension costs**
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.
## 2 **Income from donations and legacies**
|Parent Fundraising Group
Activity
3
**Income from charitable activities**
Pre School
Busy Bees
Nursery Grants
Other Grants
4
**Income from investments**
Bank Interest
5
**Other income**
Misc Income
Fundraising Income|**Unrestricted**
**£**
34,996
132,421
179,499
-
346,916|**Unrestricted**
**£**
1,393
1,393
**Restricted**
**£**
-
-
-
15,985
15,985
**Unrestricted**
**£**
1,385
1,385
**Unrestricted**
**£**
-
2,343
2,343|**Total**
**2025**
**£**
1,393
1,393
**Total**
**2025**
**£**
34,996
132,421
179,499
15,985
362,901
**Total**
**2025**
**£**
1,385
1,385
**Total**
**2025**
**£**
-
2,343
2,343|**Total**
**2024**
**£**
-|
|---|---|---|---|---|
|||||-|
|||||**Total**
**2024**
**£**
48,184
96,958
122,671
4,168|
|||||271,981|
|||||**Total**
**2024**
**£**
291|
|||||291|
|||||**Total**
**2024**
**£**
122
2,947|
|||||3,069|
Page 12
**Blue Coat Pre-School Unit & Busy Bees Notes to the Accounts**
## 6 **Expenditure on raising funds**
|Fundraising Expenditure
7
**Expenditure on charitable activities**
_Expenditure on charitable_
_activities_
Pre School
Busy Bees
Nursery Grants
_Governance costs_
Staff salaries
Licenses & memberships
Independent review
Other Governance costs
8
**Other expenditure**
Employee costs
Premises costs
Amortisation, depreciation,
impairment, profit/loss on
disposal of fixed assets
General administrative costs
Legal and professional costs
9
**Net income/(expenditure) before transfers**
This is stated after charging:
Depreciation of owned fixed assets|**Unrestricted**
**£**
3,043
3,782
609
1,000
311
950
541
10,236
**Unrestricted**
**£**
294,269
10,416
13,094
8,797
4,414
330,990|**Unrestricted**
**£**
1,253
1,253
**Restricted**
**£**
-
-
895
-
-
-
-
895
**Restricted**
**£**
9,043
-
-
557
-
9,600
**2025**
**£**
13,094|**Total**
**2025**
**£**
1,253
1,253
**Total**
**2025**
**£**
3,043
3,782
1,504
1,000
311
950
541
11,131
**Total**
**2025**
**£**
303,312
10,416
13,094
9,354
4,414
340,590|**Total**
**2024**
**£**
2,459|
|---|---|---|---|---|
|||||2,459|
|||||**Total**
**2024**
**£**
4,788
4,331
1,718
1,000
1,039
950
-|
|||||13,826|
|||||**Total**
**2024**
**£**
255,857
6,880
6,436
14,532
1,590|
|||||285,295|
|||||**2024**
**£**
6,436|
Page 13
**Blue Coat Pre-School Unit & Busy Bees Notes to the Accounts**
## 10 **Trustee remuneration and expenses**
One or more of the trustees has been paid expenses in the current or prior periods.
||One or more of the trustees has been paid|expenses in the current or prior periods.||
|---|---|---|---|
|||**2025**|**2024**|
|||**Number**|**Number**|
||Number of trustees paid expenses|2|2|
||The nature of the reimbursed expenses|Trustee expenses represent amounts or reimbursement of||
|||costs paid on behalf of the charity for operational||
|||purposes. No benefits were received by any trustee for||
|||their involvement with the charity.||
|||**£**|**£**|
||Total expenses reimbursed to trustees|731|298|
|11|**Staff costs**|||
|||**2025**|**2024**|
||Salaries and wages|284,019|240,395|
||Social security costs|12,032|8,748|
||Pension costs|4,659|4,025|
|||300,710|253,168|
No employee received emoluments in excess of £60,000.
Esther Beeby is a salaried employee, she also serves as a trustee but is not remunerated for her role as trustee.
## 12 **Tangible fixed assets**
|**Cost or revaluation**
At 1 April 2024
Additions
At 31 March 2025
**Depreciation and**
**impairment**
At 1 April 2024
Depreciation charge for the
year
At 31 March 2025
**Net book values**
At 31 March 2025
At 31 March 2024|**Fixtures,**
**Fittings &**
**Equipment**
**£**
43,908
13,295
57,203
6,824
13,094
19,918
37,285
37,084|**Total**
**£**
43,908
13,295|
|---|---|---|
|||57,203|
|||6,824
13,094|
|||19,918|
|||37,285|
|||37,084|
Page 14
**Blue Coat Pre-School Unit & Busy Bees Notes to the Accounts**
## 13 **Stocks**
|13 **Stocks**|||
|---|---|---|
|Raw materials and consumables
14 **Debtors**
Trade debtors
Prepayments and accrued income
15 **Creditors:**
amounts falling due within one year
Other taxes and social security
Other creditors
Accruals|**2025**
**£**
502
502
**2025**
**£**
-
33,149
33,149
**2025**
**£**
3,680
1,498|**2024**
**£**
300|
|||300|
|||**2024**
**£**
186
7,825|
|||8,011|
|||**2024**
**£**
2,587
-|
||1,180|1,100|
||6,358|3,687|
Page 15
**Blue Coat Pre-School Unit & Busy Bees Notes to the Accounts**
## 16 **Movement in funds**
|**Restricted funds:**
**Restricted income funds:**
Disability Access Fund
Apprenticeship
First Aid
EHCP
Sufficiency
_Total_
**Unrestricted funds:**
**General funds**
**Total funds**|**At 1 April**
**2024**
-
-
-
-
-
-
208,453
208,453|**Incoming**
**resources**
**(including**
**other**
**gains/losses**
**)**
**£**
2,514
500
180
2,256
10,535
15,985
352,037
368,022|**Resources**
**expended**
**£**
(1,332)
(500)
(180)
(1,780)
(6,703)
(10,495)
(342,479)
(352,974)|**At 31**
**March**
**2025**
**£**
1,182
-
-
476
3,832|
|---|---|---|---|---|
|||||5,490|
|||||218,011|
|||||223,501|
Purposes and restrictions in relation to the funds:
|Restricted funds:|||
|---|---|---|
|Disability Access Fund|To purchase items beneficial to children who are entiled to receive the||
||grant||
|Apprenticeship|To cover the cost of an apprentice staff member||
|First Aid|Towards the cost of staff first aid training||
|EHCP|Towards the additional costs of supporting Children with complex needs||
|Sufficiency|Towards the costs of supporting a specific child|1:1|
## 17 **Analysis of net assets between funds**
|Fixed assets
Net current assets|**Unrestricted**
**funds**
**£**
37,285
180,726
218,011|**Restricted**
**funds**
**£**
-
5,490
5,490|**Total**
**£**
37,285
186,216|
|---|---|---|---|
||||223,501|
Page 16
**Blue Coat Pre-School Unit & Busy Bees Notes to the Accounts**
## 18 **Reconciliation of net debt**
|**Reconciliation of net debt**||||
|---|---|---|---|
|Cash and cash equivalents
Net debt|**At 1 April**
**2024**
**£**|**Cash flows**
**£**|**At 31**
**March**
**2025**
**£**|
||166,745|(7,822)|158,923|
||166,745
166,745|(7,822)
(7,822)|158,923|
||||158,923|
Page 17
**`Signatures' technical details`**
## **`Signatures`**
## **`jo@willowaccountancy.co.uk`**
`20/10/2025, 11:18:22 BST`
## **`Fingerprint`**
`4fc79d5e64de5635e9deb06c4a55fbc8e316f0ef`
## **`Event log`**
`10.50.10.197 20/10/2025, 11:16:50 BST Signing request created. System 20/10/2025, 11:16:58 BST Notification sent to jo@willowaccountancy.co.uk. System 20/10/2025, 11:18:11 BST Signing page opened by signee jo@willowaccountancy.co.uk. System 20/10/2025, 11:18:22 BST Signee jo@willowaccountancy.co.uk signed document. System 20/10/2025, 11:18:22 BST Signing process completed.`
## **`Summary`**
**`Envelope's ID:`** `86l8id57` **`Document's hash:`** `8a845f06a6bb5a5962b7827c242c0e669e356f42997e3227e14735bf51cd2e7a` **`Final stamp:`** `20/10/2025, 11:18:24 BST`
**----- Start of picture text -----**
Verification QR Code
7 | i fs ee
**----- End of picture text -----**
```
Signatures' technical details
```
## **`Signatures`**
## **`jostansfield@bluecoatpreschoolbusybees.co.uk Fingerprint`**
```
20/10/2025, 21:22:12 BST0dd590e310dcb6667d10f0c3c34d053a6f7ede34
Signature
```
```
Joanna Stansfield
```
## **`Event log`**
```
10.50.10.8820/10/2025, 21:19:05 BST
Signing request created.
System20/10/2025, 21:19:10 BST
Notification sent to jostansfield@bluecoatpreschoolbusybees.co.uk.
System20/10/2025, 21:19:17 BST
Signing page opened by signee
jostansfield@bluecoatpreschoolbusybees.co.uk.
System20/10/2025, 21:20:48 BST
Signing page opened by signee
jostansfield@bluecoatpreschoolbusybees.co.uk.
System20/10/2025, 21:21:49 BST
Signing page opened by signee
jostansfield@bluecoatpreschoolbusybees.co.uk.
System20/10/2025, 21:22:12 BST
Signee jostansfield@bluecoatpreschoolbusybees.co.uk signed
document.
System20/10/2025, 21:22:12 BST
Signing process completed.
Summary
Envelope's ID:almmk9lb
Document's hash:343fcd531fe8cd59b78149217ab4837861f11a58dc31ae783162531a2dbe8bce
Final stamp:20/10/2025, 21:22:15 BST
```
**----- Start of picture text -----**
Verification QR Code
**----- End of picture text -----**
**Blue Coat Pre-School Unit & Busy Bees Independent Examiners Report**
## **Independent Examiner's Report to the trustees of Blue Coat Pre-School Unit & Busy Bees**
I report to the trustees on my examination of the financial statements of Blue Coat Pre-School Unit & Busy Bees for the year ended 31 March 2025.
## **Responsibilities and basis of report**
As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
As the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination by being a qualified member of CIMA (Chartered Institute of Management Accountants).
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
- the financial statements do not accord with those records; or
- the financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
## _Jo Roberts_
signed on 20/10/2025, 11:18:22 BST
Mrs Jo Roberts CIMA (Chartered Institute of Management Accountants) Willow Accountancy Ltd Tortworth Lodge Tortworth Wotton under Edge GL12 8HG 20 October 2025
Page 7
**Blue Coat Pre-School Unit & Busy Bees Statement of Financial Activities**
## **for the year ended 31 March 2025**
|**Notes**
**Income and endowments**
**from:**
Donations and legacies
2
Charitable activities
3
Investments
4
Other
5
**Total**
**Expenditure on:**
Raising funds
6
Charitable activities
7
Other
8
**Total**
Net gains on investments
**Net income/(expenditure)**
9
Transfers between funds
**Net income/(expenditure)**
**before other gains/(losses)**
**Other gains and losses**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**||**Unrestricted**
**funds**|**Restricted**
**funds**|**Total funds**|**Total funds**|
|---|---|---|---|---|---|
|||**2025**|**2025**|**2025**|**2024**|
|||**£**|**£**|**£**|**£**|
|||||||
|||1,393|-|1,393|-|
|||346,916|15,985|362,901|271,981|
|||1,385|-|1,385|291|
|||2,343|-|2,343|3,069|
|||352,037|15,985|368,022|275,341|
|||||||
|||1,253|-|1,253|2,459|
|||10,236|895|11,131|13,826|
|||330,990|9,600|340,590|285,295|
|||342,479|10,495|352,974|301,580|
|||-|-|-|-|
|||9,558|5,490|15,048|(26,239)|
|||-|-|-|-|
|||9,558|5,490|15,048|(26,239)|
|||||||
|||9,558|5,490|15,048|(26,239)|
|||||||
|||208,453|-|208,453|234,692|
|||218,011|5,490|223,501|208,453|
|||||||
|||||||
|||||||
Page 8
**Blue Coat Pre-School Unit & Busy Bees Balance Sheet**
## **at 31 March 2025**
|**Charity No. 1092513**
**Fixed assets**
Tangible assets
12
**Current assets**
Stocks
13
Debtors
14
Cash at bank and in hand
**Creditors:**Amount falling due within one year
15
**Net current assets**
**Total assets less current liabilities**
**Net assets excluding pension asset or liability**
**Total net assets**
**The funds of the charity**
**Restricted funds**
16
Restricted income funds
**Unrestricted funds**
16
General funds
**Total funds**|**2025**
**£**
37,285
37,285
502
33,149
158,923
192,574
(6,358)
186,216
223,501
223,501
223,501
5,490
5,490
218,011
218,011
223,501|**2024**
**£**
37,084|
|---|---|---|
|||37,084
300
8,011
166,745|
|||175,056
(3,687)|
|||171,369
208,453|
|||208,453|
|||208,453|
|||-|
|||-
208,453|
|||208,453|
|||208,453|
Approved by the trustees on 20 October 2025
And signed on their behalf by:
J. Stansfield Trustee 20 October 2025
Page 9
**Blue Coat Pre-School Unit & Busy Bees Notes to the Accounts**
## **for the year ended 31 March 2025**
- 1 **Accounting policies**
## **Basis of preparation**
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Change in basis of accounting or to previous accounts**
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
## **Fund accounting**
- Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
- Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
- Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
## **Income**
- Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
- Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA.
- Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
- Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 10
**Blue Coat Pre-School Unit & Busy Bees Notes to the Accounts**
## **Expenditure**
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
- Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
- Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
- Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
- Other expenditure These are support costs not allocated to a particular activity.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Tangible fixed assets and depreciation**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Fixtures, Fittings & 25% Straight line Equipment
## **Stocks**
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
## **Trade and other debtors**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Page 11
**Blue Coat Pre-School Unit & Busy Bees Notes to the Accounts**
## **Trade and other creditors**
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## **Pension costs**
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.
## 2 **Income from donations and legacies**
|Parent Fundraising Group
Activity
3
**Income from charitable activities**
Pre School
Busy Bees
Nursery Grants
Other Grants
4
**Income from investments**
Bank Interest
5
**Other income**
Misc Income
Fundraising Income|**Unrestricted**
**£**
34,996
132,421
179,499
-
346,916|**Unrestricted**
**£**
1,393
1,393
**Restricted**
**£**
-
-
-
15,985
15,985
**Unrestricted**
**£**
1,385
1,385
**Unrestricted**
**£**
-
2,343
2,343|**Total**
**2025**
**£**
1,393
1,393
**Total**
**2025**
**£**
34,996
132,421
179,499
15,985
362,901
**Total**
**2025**
**£**
1,385
1,385
**Total**
**2025**
**£**
-
2,343
2,343|**Total**
**2024**
**£**
-|
|---|---|---|---|---|
|||||-|
|||||**Total**
**2024**
**£**
48,184
96,958
122,671
4,168|
|||||271,981|
|||||**Total**
**2024**
**£**
291|
|||||291|
|||||**Total**
**2024**
**£**
122
2,947|
|||||3,069|
Page 12
**Blue Coat Pre-School Unit & Busy Bees Notes to the Accounts**
## 6 **Expenditure on raising funds**
|Fundraising Expenditure
7
**Expenditure on charitable activities**
_Expenditure on charitable_
_activities_
Pre School
Busy Bees
Nursery Grants
_Governance costs_
Staff salaries
Licenses & memberships
Independent review
Other Governance costs
8
**Other expenditure**
Employee costs
Premises costs
Amortisation, depreciation,
impairment, profit/loss on
disposal of fixed assets
General administrative costs
Legal and professional costs
9
**Net income/(expenditure) before transfers**
This is stated after charging:
Depreciation of owned fixed assets|**Unrestricted**
**£**
3,043
3,782
609
1,000
311
950
541
10,236
**Unrestricted**
**£**
294,269
10,416
13,094
8,797
4,414
330,990|**Unrestricted**
**£**
1,253
1,253
**Restricted**
**£**
-
-
895
-
-
-
-
895
**Restricted**
**£**
9,043
-
-
557
-
9,600
**2025**
**£**
13,094|**Total**
**2025**
**£**
1,253
1,253
**Total**
**2025**
**£**
3,043
3,782
1,504
1,000
311
950
541
11,131
**Total**
**2025**
**£**
303,312
10,416
13,094
9,354
4,414
340,590|**Total**
**2024**
**£**
2,459|
|---|---|---|---|---|
|||||2,459|
|||||**Total**
**2024**
**£**
4,788
4,331
1,718
1,000
1,039
950
-|
|||||13,826|
|||||**Total**
**2024**
**£**
255,857
6,880
6,436
14,532
1,590|
|||||285,295|
|||||**2024**
**£**
6,436|
Page 13
**Blue Coat Pre-School Unit & Busy Bees Notes to the Accounts**
## 10 **Trustee remuneration and expenses**
One or more of the trustees has been paid expenses in the current or prior periods.
||One or more of the trustees has been paid|expenses in the current or prior periods.||
|---|---|---|---|
|||**2025**|**2024**|
|||**Number**|**Number**|
||Number of trustees paid expenses|2|2|
||The nature of the reimbursed expenses|Trustee expenses represent amounts or reimbursement of||
|||costs paid on behalf of the charity for operational||
|||purposes. No benefits were received by any trustee for||
|||their involvement with the charity.||
|||**£**|**£**|
||Total expenses reimbursed to trustees|731|298|
|11|**Staff costs**|||
|||**2025**|**2024**|
||Salaries and wages|284,019|240,395|
||Social security costs|12,032|8,748|
||Pension costs|4,659|4,025|
|||300,710|253,168|
No employee received emoluments in excess of £60,000.
Esther Beeby is a salaried employee, she also serves as a trustee but is not remunerated for her role as trustee.
## 12 **Tangible fixed assets**
|**Cost or revaluation**
At 1 April 2024
Additions
At 31 March 2025
**Depreciation and**
**impairment**
At 1 April 2024
Depreciation charge for the
year
At 31 March 2025
**Net book values**
At 31 March 2025
At 31 March 2024|**Fixtures,**
**Fittings &**
**Equipment**
**£**
43,908
13,295
57,203
6,824
13,094
19,918
37,285
37,084|**Total**
**£**
43,908
13,295|
|---|---|---|
|||57,203|
|||6,824
13,094|
|||19,918|
|||37,285|
|||37,084|
Page 14
**Blue Coat Pre-School Unit & Busy Bees Notes to the Accounts**
## 13 **Stocks**
|13 **Stocks**|||
|---|---|---|
|Raw materials and consumables
14 **Debtors**
Trade debtors
Prepayments and accrued income
15 **Creditors:**
amounts falling due within one year
Other taxes and social security
Other creditors
Accruals|**2025**
**£**
502
502
**2025**
**£**
-
33,149
33,149
**2025**
**£**
3,680
1,498|**2024**
**£**
300|
|||300|
|||**2024**
**£**
186
7,825|
|||8,011|
|||**2024**
**£**
2,587
-|
||1,180|1,100|
||6,358|3,687|
Page 15
**Blue Coat Pre-School Unit & Busy Bees Notes to the Accounts**
## 16 **Movement in funds**
|**Restricted funds:**
**Restricted income funds:**
Disability Access Fund
Apprenticeship
First Aid
EHCP
Sufficiency
_Total_
**Unrestricted funds:**
**General funds**
**Total funds**|**At 1 April**
**2024**
-
-
-
-
-
-
208,453
208,453|**Incoming**
**resources**
**(including**
**other**
**gains/losses**
**)**
**£**
2,514
500
180
2,256
10,535
15,985
352,037
368,022|**Resources**
**expended**
**£**
(1,332)
(500)
(180)
(1,780)
(6,703)
(10,495)
(342,479)
(352,974)|**At 31**
**March**
**2025**
**£**
1,182
-
-
476
3,832|
|---|---|---|---|---|
|||||5,490|
|||||218,011|
|||||223,501|
Purposes and restrictions in relation to the funds:
|Restricted funds:|||
|---|---|---|
|Disability Access Fund|To purchase items beneficial to children who are entiled to receive the||
||grant||
|Apprenticeship|To cover the cost of an apprentice staff member||
|First Aid|Towards the cost of staff first aid training||
|EHCP|Towards the additional costs of supporting Children with complex needs||
|Sufficiency|Towards the costs of supporting a specific child|1:1|
## 17 **Analysis of net assets between funds**
|Fixed assets
Net current assets|**Unrestricted**
**funds**
**£**
37,285
180,726
218,011|**Restricted**
**funds**
**£**
-
5,490
5,490|**Total**
**£**
37,285
186,216|
|---|---|---|---|
||||223,501|
Page 16
**Blue Coat Pre-School Unit & Busy Bees Notes to the Accounts**
## 18 **Reconciliation of net debt**
|**Reconciliation of net debt**||||
|---|---|---|---|
|Cash and cash equivalents
Net debt|**At 1 April**
**2024**
**£**|**Cash flows**
**£**|**At 31**
**March**
**2025**
**£**|
||166,745|(7,822)|158,923|
||166,745
166,745|(7,822)
(7,822)|158,923|
||||158,923|
Page 17
**`Signatures' technical details`**
## **`Signatures`**
## **`jo@willowaccountancy.co.uk`**
`20/10/2025, 11:18:22 BST`
## **`Fingerprint`**
`4fc79d5e64de5635e9deb06c4a55fbc8e316f0ef`
## **`Event log`**
`10.50.10.197 20/10/2025, 11:16:50 BST Signing request created. System 20/10/2025, 11:16:58 BST Notification sent to jo@willowaccountancy.co.uk. System 20/10/2025, 11:18:11 BST Signing page opened by signee jo@willowaccountancy.co.uk. System 20/10/2025, 11:18:22 BST Signee jo@willowaccountancy.co.uk signed document. System 20/10/2025, 11:18:22 BST Signing process completed.`
## **`Summary`**
**`Envelope's ID:`** `86l8id57` **`Document's hash:`** `8a845f06a6bb5a5962b7827c242c0e669e356f42997e3227e14735bf51cd2e7a` **`Final stamp:`** `20/10/2025, 11:18:24 BST`
**----- Start of picture text -----**
Verification QR Code
7 | i fs ee
**----- End of picture text -----**
```
Signatures' technical details
```
## **`Signatures`**
## **`jostansfield@bluecoatpreschoolbusybees.co.uk Fingerprint`**
```
20/10/2025, 21:22:12 BST0dd590e310dcb6667d10f0c3c34d053a6f7ede34
Signature
```
```
Joanna Stansfield
```
## **`Event log`**
```
10.50.10.8820/10/2025, 21:19:05 BST
Signing request created.
System20/10/2025, 21:19:10 BST
Notification sent to jostansfield@bluecoatpreschoolbusybees.co.uk.
System20/10/2025, 21:19:17 BST
Signing page opened by signee
jostansfield@bluecoatpreschoolbusybees.co.uk.
System20/10/2025, 21:20:48 BST
Signing page opened by signee
jostansfield@bluecoatpreschoolbusybees.co.uk.
System20/10/2025, 21:21:49 BST
Signing page opened by signee
jostansfield@bluecoatpreschoolbusybees.co.uk.
System20/10/2025, 21:22:12 BST
Signee jostansfield@bluecoatpreschoolbusybees.co.uk signed
document.
System20/10/2025, 21:22:12 BST
Signing process completed.
Summary
Envelope's ID:almmk9lb
Document's hash:343fcd531fe8cd59b78149217ab4837861f11a58dc31ae783162531a2dbe8bce
Final stamp:20/10/2025, 21:22:15 BST
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Verification QR Code
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