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2021-03-31-accounts

YORK MUSEUMS AND GALLERY TRUST

Company Registration No. 04381647 Registered Charity No. 1092466

York Museums and Gallery Trust

(A Company Limited by Guarantee)

Trustees’ Report and Financial Statements

Year ended 31 March 2021

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TRUSTEES’ REPORT AND FINANCIAL STATEMENTS

Contents

OFFICERS AND PROFESSIONAL ADVISORS ..................................................................................................................................... 3 TRUSTEES’ REPORT ........................................................................................................................................................................ 4 INDEPENDENT AUDITOR’S REPORT ............................................................................................................................................. 15 CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES ............................................................................................................. 19 CHARITY STATEMENT OF FINANCIAL ACTIVITIES ......................................................................................................................... 20 CONSOLIDATED BALANCE SHEET ................................................................................................................................................. 21 CHARITY BALANCE SHEET ............................................................................................................................................................ 22 CONSOLIDATED CASH FLOW STATEMENT ................................................................................................................................... 23 NOTES TO THE FINANCIAL STATEMENTS ..................................................................................................................................... 24

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OFFICERS AND PROFESSIONAL ADVISORS

The Trustees who served during the year and subsequently were:

TRUSTEES

J. Grierson (Chair)

D. Andrews

M. Haworth

S. Drummond

S. Lusty (Resigned 02.11.20)

R. Jagger

P. Ashton

S. Brand (Resigned 02.11.20)

A. Dean

D. Willcocks

A. Scott (Appointed 02.11.20)

S. Furlong (Appointed 20.06.20)

M. Lowe (Appointed 22.06.20)

S. Daubeney D. Myers

COMPANY SECRETARY

P. Lambert

PRINCIPAL OFFICERS – KEY MANAGEMENT PERSONNEL

R. King – Chief Executive

P. Lambert – Head of Strategy, Finance and Corporate Services

REGISTERED OFFICE

St Marys’ Lodge Marygate, York, YO30 7DR

INDEPENDENT AUDITORS

BDO LLP Central Square, 29 Wellington Street, Leeds, LS1 4DL

BANKERS

HSBC Bank plc PO Box 26, 13 Parliament Street, York, YO1 8XS

SOLICTIORS

Browne Jacobson LLP Mowbray House, Castle Meadow Road, Nottingham, NG2 1BJ

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TRUSTEES’ REPORT

For the year ended 31 March 2021

Chair’s Foreword

As Chair of York Museums Trust (YMT), I present a report on the charity’s activities for the financial year 2020/21. We expected the year to be very challenging for the Trust but no one could have predicted the impact that Covid-19 would have on the finances of the charity.

Compared with just a few years ago, YMT now receives a much smaller proportion of its income from public sector funding. Prior to Covid-19, the Trust had become increasingly effective at generating revenue from admissions, retail, catering and venue hire, with this totalling 65% of its annual income in the year 2019/20. However three national lockdowns resulted in the closure of all our indoor venues for eight out of the 12 operating months of the 2020/21 financial year, including closure during the majority of the summer season. This meant YMT lost more than £2.4m of income compared with the prior year, resulting in the Trust having to implement a redundancy programme to sadly reduce the workforce by 26%.

Despite this significant financial loss and the incredibly difficult and challenging times for everyone, there has been a real dedication and commitment shown by all the team at York Museums Trust. Throughout the year, Reyahn King, CEO, and her senior leadership team have continued to drive forward the charity’s headline priorities, one of which includes ‘to survive the Covid-19 crisis and work together with audiences and communities to recover and rebuild.’

As a charity, we have been most thankful to our supporters and the Trust continues to strengthen its position as a fundraising organisation. Indeed, without the hard work and dedication of all the staff and my fellow board members, the Trust’s many successes would not have been achieved. Fundraising has been the forefront of the organisation during this year, with applications submitted to many emergency grant and trust schemes raising over £1.3m for the organisation. Building relationships with our supporters has been a priority and we have made donating easier for everyone by introducing new platforms to give. It is only with support from Arts Council England, DCMS and the City of York Council as well as the generosity of the many people who have donated to us over the last 12 months that we have been able to continue to this point.

With the museums and gallery being closed for the majority of the year, a highlight for me was the creation of the weekly twitter campaign, #CuratorBattle. Launched in late March 2020, the simple idea was part of a larger digital strategy to share our collections and stories with audiences in engaging and captivating ways. The campaign increased YMT twitter followers by 17,350 with over 1.6 million people engaging and over 6.2 million people viewing YMT objects via the campaign, The two most successful battles, #creepiestobject and #bestmuseumbum became truly global, with museums and the media from around the world engaging, including those in China, France, Australia, New Zealand and Brazil. The success of the campaign was acknowledged by the Trust receiving a national award from the largest PR professional body, Just Marketing Awards for the Best Performance During Covid-19. The campaign was also shortlisted for the Best Use of Social Media at the Museum & Heritage Awards.

York Museum Trust continues to create, present and distribute excellent content by working with organisations nationally and internationally to deliver outstanding exhibitions. However, the pandemic interrupted our exhibitions programme and forced changes of plans by our lending partners resulting in the Harland Miller exhibition closing early and the Richard III exhibition being postponed a year.

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In August, it was a delight to be able to reopen York Art Gallery and York Castle Museum. The very nature of the pandemic meant we had to be agile in our response and this encouraged a spirit of experimentation in our approach. At York Art Gallery, we were overwhelmed that more than 400 people helped us choose what paintings would be in our reopening display and we celebrated the key workers and NHS in a community exhibition entitled Our Heroes. We opened our permanent collections galleries for free, with a ‘Pay As You Feel’ approach to our main exhibitions, acknowledging how valuable arts are to audiences in difficult times.

At York Castle Museum, where free-flow visits weren’t practical with social distancing, we created a new range of guided tours, which proved extremely popular. At Christmas, we focused on a new offer, featuring projections on our famous Victorian Street, Kirkgate and artificial snow on its famous cobbles.

Unfortunately it was not feasible to open the Yorkshire Museum due to the challenges of the gallery spaces and the high number of touchable interactive elements. However, we continue to work with our partners and in summer 2021, we will reopen the Yorkshire Museum with a Richard III exhibition in partnership with the National Portrait Gallery.

As an organisation we were thankful that the York Museum Gardens could remain open for most of the year. We already knew this was such an important green space for the city, but the pandemic has emphasized how important it is to the wellbeing of so many. Likewise, the importance of culture in times of crisis has been abundantly clear and we have been touched by the many positive comments we have received from visitors and those engaging with us online.

This year despite its many challenges, it has been a privilege to work closely with such a talented and committed team and, as part of the board of trustees, help support the trust through governance and our collective skills, experience and expertise. As the Chair I am most grateful to all our supporters and I am glad to see that there is light at the end of the tunnel as the restrictions of lockdown gradually ease and our museums and gallery are able to re-open. We have many exciting plans for 2021 onwards and I look forward to continuing to support the Trust with these plans and seeing our audiences engaging with our wonderful collections in person again.

James Grierson, Chair 1 September 2021

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Strategic Report

The Trustees, who act as directors for the purpose of company law, present the audited consolidated financial statements for the year ended 31 March 2021.

Our purpose and activities

York Museums Trust’s (‘YMT’) Mission is to cherish the collections, building and gardens entrusted to us, presenting and interpreting them as a stimulus for learning, a provocation to curiosity and a source of inspiration and enjoyment for all.

Our vision is:

To work together with audiences and communities to inspire, to share and to care for cultural heritage.

Our mission is:

York Museums Trust shares collections, gardens, buildings, art and stories for learning, enjoyment and wellbeing. Rooted in York and Yorkshire, we look outwards nationally and globally. As a charity, our income enables the Trust to care for heritage and to benefit all.

Our priorities are:

YMT carries out its mission through a broad range of activities, centred around but not limited to our main sites – York Art Gallery (YAG), York Castle Museum (YCM), York St Mary’s (YSM), Yorkshire Museum (YM) and Museum Gardens (YMG).

Overview of our operating activities

YMT’s strategic plan 2016-2021 outlines a strategy of building on our strengths and past successes, particularly in investing in an excellent, high-profile public programme, improving the visitor experience, expanding charitable and trading income and generating funds to make major capital improvements.

Our Operational Plan for 2020-21 had been prepared prior to the Covid 19 pandemic but was not implemented because of this. Our focus for 2020-21 was on surviving financially through the enforced closures of our sites and, where we were able, to reopen sites in a manner that was safe for our staff and visitors. The emerging financial shortfall meant that in March 2020 we were obliged to raise a serious incident report to the Charities Commission.

Financially we lost most of the income in 2020-21 that we would normally generate through visitor admissions and related income and from venue hire and commercial activity. This has put us under huge financial strain and we had to make very difficult decisions to survive, including losing 26% of our staff through redundancies last year. Support from Arts Council England, DCMS and the City of York Council as well as the generosity of many people who have donated to us has helped us continue as a charity.

In the first half of 2020 prior to the reopening of our sites we had to furlough a large proportion of our staff as part of the Coronavirus Job Retention Scheme (CJRS).

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Despite being closed we were quick to embrace new ways of sharing our collections, such as the now worldfamous Curator Battles on Twitter. This simple idea of asking museums to share objects under a given theme meant our objects were seen by more than six million people. Another success were the “Takeovers” of our social media feeds, working with community groups to shed new light and share different perspectives on the collections in our care.

We were delighted to be able to reopen York Art Gallery and York Castle Museum on 1 August 2020. We responded to new challenges and new demands by experimenting with our business model at York Art Gallery opening our permanent collections galleries initially for free, then with a ‘Pay As You Feel’ approach to our temporary exhibitions. At York Art Gallery more than 400 people helped us choose what paintings would be in our reopening display and we celebrated the key workers and NHS in a community exhibition entitled Our Heroes. These exhibitions are good examples of the way the new Vision for the charity launched in February has helped steer our activity through its first year despite the changing times around us.

Continuing to experiment in the Autumn we opened our permanent collections galleries and Aesthetica 2020 exhibition for free, with paying tickets only to our main exhibition Human Nature . This move acknowledged how important arts are to audiences in difficult times and our desire to make our recovery along with our audience and communities. Although our visitor numbers did not reach pre-Covid levels they were very competitive against other local attractions and other museums elsewhere in the country suggesting that our experiment has impacted our visitor numbers positively. Human Nature was developed in partnership with York Mediale and the commission of artists Marshmallow Laser Feast to develop the piece ‘The Tides within Us’ for it has led to further development and a star attraction in Coventry City of Culture ‘Observations on Being’.

At York Castle Museum, where free-flow visits weren’t practical with social distancing, we created a new range of guided tours, which were extremely popular. Our Christmas offer, featuring projections on our famous Victorian Street Kirkgate, was also a hit, despite the huge challenges of creating a new offer during a second national lockdown.

However because of the social distancing rules limiting visitor numbers, and because of the financial pressure we were under, we made the hard decision not to open the Yorkshire Museum in 2020-21 in order to safeguard our financial position

Our reported visitor numbers for the last three years in the context of reduced numbers because of Covid-19 in 2020/21 are:

2020/21 2019/20 2018/19
York Castle Museum 8,238 240,913 263,732
Yorkshire Museum Nil 105,503 163,805
York St Mary’s Not Available 42,737 4,174
York Art Gallery 12,478 73,031 81,402
Total 20,716 462,184 513,113

Fundraising

We had a successful year of fundraising with some significant grant funding being provided to help us meet the financial challenges of covid-19:

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We had an improved year for individual giving and raised £81,039 through a variety of new channels that encourage visitors to donate both on and off site. We were also successful in fundraising for specific restricted funds for £81,162.

We have National Portfolio Organisation (NPO) Funding from the Arts Council England for the four year period April 2018 to March 2022. The NPO funding provides an annual income of £1.23m each year from 2018-2022. We are grateful for Arts Council England’s agility and flexibility around the use of its funds in the Covid 19 crisis and Arts Council England have extended this funding a further year to March 2023.

Section 162a of the Charities Act 2011 requires charities to make a statement regarding fundraising activities. Although we do not undertake widespread fundraising from the general public, the legislation defines fund raising as “soliciting or otherwise procuring money or other property for charitable purposes.” Such amounts receivable are presented in our accounts as “Donations and Legacies” and includes legacies and grants.

In relation to the above we confirm that all solicitations are managed internally, without involvement of commercial participators or professional fund-raisers, or third parties. The day to day management of all income generation is delegated to the executive team, who are accountable to the Trustees.

The charity is not bound by any regulatory scheme but the charity does comply voluntarily with the Fundraising Regulators Code of Practice.

We have received no complaints in relation to fundraising activities. Our terms of employment require staff to behave reasonably at all times. By complying with the Fundraising Regulators Code of Conduct and GDPR we have procedures in place to prevent complaints and address them should they arise.

Financial Review

Despite suffering a financial loss in 2020/21, our financial performance proved better than we had predicted at the start of the pandemic in March 2020. Our forecasts showed we would be in a serious deficit position, however the ACE and DCMS grants transformed the financial position. The other reasons for a better than forecast financial position were:

The net expenditure for the year on the general unrestricted fund (before transfers between funds) was £305,506 (2020: net surplus of £64,467). The Trustees decided to release £226,228 (2020: Designate £275,101) to the general unrestricted fund from designated funds and cancel the projects to which they were assigned. The net movement on funds for the general unrestricted fund for the year was thus £(74,278) (2020: £(210,634) ).

Net movement in funds on designated funds was £2,361,587 (2020: £684,898) and net movement in funds on restricted funds was £8,333 (2020: £226,877).

The actuarial loss on the pension fund for the year was £610,000 (2020: gain £845,000). At the end of the year, the charity had total funds of £3,531,876 (2020: £5,926,724).

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During the year the group received restricted donations, grants and income from charitable activities totalling £2,544,899 (2020: £2,091,818), giving restricted funds of £639,006 held at the end of the year (2020: £647,339).

The unrestricted general funds of the group at 31 March 2021 were a surplus of £1,051,098 (2020: £1,125,376), excluding fixed assets not represented by matching designated funds. As such, the Trust reached its target of having a minimum of two months of operating costs in unrestricted reserves (which based on the 2019/20 budget is just under £1m for two months). The Trustees have accepted that the Covid 19 emergency means that this reserves policy has to be suspended for the period of the crisis as all reserves need to be used to survive.

The Trustees are satisfied that the charity's assets are available and adequate to fulfil its obligations for the foreseeable future as described in the Covid-19 section of the report below.

Plans for future periods

Our planning for future periods has been disrupted by the need to survive the Coronavirus crisis. YMT intends to continue to pursue its stated priorities in 2021/22 with the additional priority being surviving the crisis. We are having to adapt the Operational plan for the period to reflect what it is possible to deliver with the current constraints and adapt to new ways of delivery and fundraising.

Principal Risks and Uncertainties

Management and the Trustees formally review the risks through the use of a risk register and a risk management process.

Funding risk is always significant for the Trust. We receive as a National Portfolio Organisation £1.25m per year for the four year period 2018 to 2022 from Arts Council England. We also receive £0.3m per annum from City of York Council. The Trustees have given consideration to the appropriate policies, procedures and systems to mitigate the charity's exposure to the major risks. The Trust's ongoing key financial risk is the ability to generate sufficient income from visitor numbers, and other external funders, to cover expenditure incurred in fulfilling the vision and objectives of the group. The Trust will be continuing its strategy of investing in public programme, engagement, visitor experience, income generation and capital developments in order to mitigate this risk, once the Covid 19 pandemic is under control.

Covid 19’s continued impact on YMT

In preparing our financial strategy for 2021-22 York Museums Trust has had to be realistic about the likely levels of income generated through admissions and trading. Our sites did not start re-opening until May 2021 and then under continued restrictions to enable adequate social distancing to keep staff and visitors safe. The Yorkshire Museum did not open until July 2021. With reduced visitor numbers forecast income from these sources is down by over 60% from pre pandemic levels. Our finances are not sustainable at these levels of trading and we are projecting a loss of £1.3m for the financial year 2021/22, even though we are maintaining tight financial controls and with the benefit of the DCMS CRF round 2 grant of £423k.

In order to prevent YMT from going into a negative reserves position we have in place a Letter of Credit from City of York Council dated 27 August 2020 which expires on 31 March 2023 and allows the trust to draw on demand funding, which is not repayable, up to £1.95m. We expect to draw on this source of funding in 2021-22 to enable us to maintain sufficient reserves to continue operations.

The Trustees believe that the group is as well placed as it is possible to be as a charity to manage its financial risks successfully in the short term. There are too many economic, political and health and other societal risks which the Trust does not control to make definitive statements about the future. The Trustees have a reasonable expectation that the group has adequate reserves to continue in operational existence for at least the twelve months following the date of signing these financial statements.

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Going Concern

In determining that the Trust and its subsidiary are going concerns the Board gives consideration to the risks and uncertainties facing each entity, with particular reference to liquidity and solvency issues that might impact viability. The Board reviews forecasts for a period not less than the 12 months following the date the financial statements are to be issued. If solvency and liquidity issues present significant and material risks and uncertainties to the entities then the forecast period under review will be extended.

The Trust undertook a number of major steps in 2020/21 to secure its financial future through the crisis. These included:

In the Covid 19 emergency period with public health, economic and social uncertainties the Board has continued to meet regularly to consider going concern. The board devoted a meeting in March 2021 to consider the budget for 2021/22 and tested a number of scenarios and used sensitivity analysis to scrutinise the robustness of the financial position. The Board also reviewed a three year financial forecast looking forwards as part of this exercise.

Whilst the budget set for 2021/22 shows a significant loss of £1.3m, the loss would have been greater if we had not secured the £423k grant from DCMS for Cultural Recovery Fund Viability and Sustainability grant covering the period April to June 2021. We are able to cover all of the foreseeable losses in 2021/22 by drawing on both the available unrestricted funds and the letter of credit from City of York Council which has been extended to 31 March 2023. In the financial projections examined by the Board we plan to achieve a break even position in 2022/23 as audiences return post Covid. In future periods we would plan once again to return to making a surplus and building back to a more sustainable financial reserves position.

In conclusion the Board considers York Museums Trust to be a going concern, and as such, the financial statements have been prepared on a going concern basis.

Public Benefit

YMT provides public benefit as a charity by making available our Collections, Buildings and Gardens to all members of the public. Our Trustees have complied with their duty in accordance with the UK Charities Act 2011 to follow the Charity Commission’s guidance on the operation of this public benefit. We have free access to our gardens and where we charge for access at our other sites we have a range of free entry and substantial discounts for those on lower incomes and younger people, including free entry for York’s children.

Structure, Governance and Management

Name and registered office of the charity

The full name of the charity is the York Museums and Gallery Trust. Its registered office and principal operating address is St Mary’s Lodge, Marygate, York, YO30 7DR.

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Constitution

The charity was formed as a company limited by guarantee on 26 February 2002. The company registration number is 04381647.

The charity registered with the Charity Commission on 14 June 2002 – registration number 1092466. It is governed by the Memorandum and Articles of Association dated 26 February 2002.

The charity has a trading subsidiary, York Museums and Enterprises Limited, a company limited by shares, registered company number 04466798.

Governance Code

The Charity Governance Code, endorsed by the Charity Commission and other industry bodies, was launched in 2017. The Trustees have ensured we are compliant with the code. The code asks charities to "apply or explain". We have no matters to report.

The Charity Governance Code, endorsed by the Charity Commission and other industry bodies, was launched in 2017. The Trustees have ensured we are compliant with the code. The code asks charities to "apply or explain". We have no matters to report.

Organisational Purpose: Trustees reviewed and revised the vision and mission of the organisation in 2019/20. The Board considers and revises the priorities for the organisation in this context as part of the strategic planning conversation each year. Outcomes to be achieved are identified in the Business Plan.

Leadership: The Board meets six times each year, four times to examine quarterly performance and twice for workshops / deeper dives into strategic issues. We have an annual strategic Board away day to consider areas of change and to review performance against our objectives and priorities.

Integrity: All trustees complete annual declarations of interest and are required to advise of any changes during the course of the year. The Board receives an annual safeguarding report, and the Audit and Risk Committee reviews risks at each meeting. It also reviews the annual health, safety and wellbeing report.

Decision Making, Risk and Control: The terms of reference for the board and the board sub groups are reviewed and updated each year and the work of each is reported to the quarterly board meetings. The board receives a CEO report each quarter which includes the financial position and monitors performance against KPI’s. One of the Board Members has been appointed as the Senior Independent Board Member and the Audit committee reviews key policies such as Whistleblowing and their effectiveness.

Board Effectiveness: In considering nominations and appointments the nominations committee ensures that the board has the right skill sets and experience. Training is highlighted and offered to Board members where appropriate. Trustees are appointed for an initial three year term which is renewable for a further period of three years. In May 2019 the Chair completed a comprehensive review of Board effectiveness which was shared and discussed with the Board. The recommendations from this were accepted and have been implemented to improve Board performance.

Equality, Diversity and Inclusion: The board has this area as a standing item on each board. It receives regular reports on its own diversity and that of the wider organisation. The opportunity to create a more diverse and inclusive board is included in the brief for all board recruitment activity. In 2020 the Board set up a diversity task and finish group which has reviewed the organisational performance and reported on this with improvements for the organisation to action.

Openness and Accountability: Key stakeholders are part of the board constitution. The City of York Council have two councillors who sit on the Board and the Yorkshire Philosophical Society have one member. The board invites representatives from Arts Council England to attend each meeting and the papers are shared with ACE as part of the funding agreement. The Board receives regular reports on how the organisation is engaging with its audiences and the wider community and how the programme of activity is developed.

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Method of election of Trustees

The Board of Trustees shall consist of two individuals nominated by the Local Authority, one individual nominated by the Yorkshire Philosophical Society and such other persons elected by the Trustees of the charity. The Trustees have the power to appoint any person to be a Trustee, but so that the total number of Trustees does not exceed the permitted maximum of fifteen at any time.

The Trustees, who are also directors under Company law, who served during the year and subsequently are listed on page 3. None of the Trustees have any financial interest in the company.

All Trustee appointments are advertised externally and the nominations committee oversees this process and ensures the range of skills, experiences and diversity of the board is appropriate to meet the needs of the charity.

Trustee induction and training

New Trustees undergo a briefing on their legal obligations under charity and company law, the content of the Memorandum and Articles of Association, the committee and decision-making process, the business plan and recent financial performance of the Charity. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role.

Organisation

The Board of Trustees administers the charity. A Chief Executive is appointed by the Trustees to manage the day to day operations of the charity. The Board meets six times per annum and there are four committees which meet as follows:

Finance and General Purposes Committee

Meets approximately six times per year, or as required, with the Chief Executive and Head of Strategy, Finance and Corporate Services to monitor and guide progress against the business plan.

Audit and Risk Committee

Meets four times per year to consider reports from external auditors, examines risk management and the internal control environment.

Remuneration Committee

Meets at least annually and sets pay of senior executives and approves annual pay increases for all staff.

Nominations Committee

Meets annually and as required. The Nominations Committee reviews the structure, size and composition of the Board and is responsible for identifying and nominating for approval to the Board, candidates to fill board vacancies.

Pay policy for senior staff, including key management personnel

The Trustees consider that the Board of Trustees, the Chief Executive Officer and the Head of Strategy, Finance and Corporate Services comprise the key management personnel of the charity in charge of directing and controlling, running and operating the Trust on a day-to-day basis. All Trustees give of their time freely and no Trustee received remuneration in the year. Details of Trustees’ expenses and related party transactions are disclosed in note 8 to the Financial Statements.

The pay of the senior staff is reviewed annually by the Remuneration Committee and percentage changes are normally the same as for other members of staff, taking into account general inflation and the Trust’s financial position.

Investment powers and policy

The Memorandum and Articles of Association of the charity permit the Trustees to invest the monies of the Trust not immediately required for its purposes in such investments, securities or property as may be thought fit. The Trust’s investments are presently limited to group companies and UK Banks with a credit rating of A or better.

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Reserves policy

As part of the response to Covid 19 the Trustees of YMT, in line with many charities, have had to make pragmatic decisions to enable their short term financial survival. In our case the Trustees, in 2020/21, moved the designated funds set aside for specific purposes into unrestricted funds for day to day use. The trustees made all unrestricted funds available to survive the immediate crisis, understanding that as a consequence this will leave little in reserves for future needs.

The impact of Covid 19 on the Trust is discussed on page 9. The decision to make all of the reserves available for financial survival was fundamental to the Trust getting the additional emergency funding grants from ACE and the DCMS Cultural Recovery Fund grants as we could demonstrate we had no reserves to fall back on once unrestricted funds were used up. It was also important to City of York Council in providing their letter of credit. A Pension reserve liability of £3,391,000 is managed separately to our unrestricted reserves as a long term liability under FRS102.

Restricted funds of £639,006 were held at the year end and are held under trust law so can only be used for particular purposes, as specified or agreed with the donor. The majority of the restricted funds are gifted for use in either acquisitions of objects or to develop and produce our programme and offer.

Auditor

The auditor, BDO LLP, was appointed in 2016/2017 and will be proposed for reappointment in accordance with section 485 of the Companies Act 2006.

Statement of disclosure to the auditor

Statement of Trustees’ responsibilities

The Trustees (who are also directors of the charity for the purposes of Company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and regulations.

Company law requires the Trustees to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the group and charity and of the incoming resources and application of resources, including the income and expenditure, of the group and charity for that period.

In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the company’s transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also

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responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are responsible for maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of the financial statements may differ from legislation in other jurisdictions.

The Trustees’ report, was approved by the Board and signed on its behalf by:

Signature: _____ Name: _____ James Grierson Date: _______ 1 Semptember 2021

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INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS OF YORK MUSEUMS AND GALLERY TRUST

Opinion on the financial statements

In our opinion, the financial statements:

We have audited the financial statements of York Museums and Gallery Trust (“the Parent Charitable Company”) and its subsidiary (“the Group”) for the year ended 31 March 2021 which comprise the consolidated and charity Type text here statements of financial activities, the consolidated and charity statement of financial positions, the consolidated cash flow statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the Group and the Parent Charitable Company in accordance with the ethical requirements relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions related to going concern

In auditing the financial statements, we have concluded that the Trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the Group and the Parent Charitable Company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.

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Other information

The Trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Other Companies Act 2006 reporting

In our opinion, based on the work undertaken in the course of the audit:

In the light of the knowledge and understanding of the Group and the Parent Charitable Company and its environment obtained in the course of the audit, we have not identified material misstatements in the Strategic report or the Trustee’s report.

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion;

Responsibilities of Trustees

As explained more fully in the Statement of Trustees’ responsibilities, the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

16

YORK MUSEUMS AND GALLERY TRUST

In preparing the financial statements, the Trustees are responsible for assessing the Group’s and the Parent Charitable Company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the Group or the Parent Charitable Company or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

We have been appointed as auditor under the Companies Act 2006 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Extent to which the audit was capable of detecting irregularities, including fraud

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

Our audit procedures were designed to respond to risks of material misstatement in the financial statements, recognising that the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment by, for example, forgery, misrepresentations or through collusion. There are inherent limitations in the audit procedures performed and the further removed non-compliance with laws and regulations is from the events and transactions reflected in the financial statements, the less likely we are to become aware of it.

A further description of our responsibilities for the audit of the financial statements is located at the Financial Reporting Council’s (“FRC’s”) website at:

https://www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

17

YORK MUSEUMS AND GALLERY TRUST

Use of our report

This report is made solely to the Charitable Company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the Charitable Company’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Charitable Company and the Charitable Company’s members as a body, for our audit work, for this report, or for the opinions we have formed.

Helen Knowles (Senior Statutory Auditor) For and on behalf of BDO LLP, statutory auditor Leeds, UK

Date: 08 September 2021

BDO LLP is a limited liability partnership registered in England and Wales (with registered number OC305127).

18

YORK MUSEUMS AND GALLERY TRUST

CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES

(Incorporating income and expenditure account)

For the year ended 31 March 2021

Note
INCOME FROM:
Charitable Activities
Income from charitable activities
2
Funding provided by City of York
Council
6
Funding provided by Arts Council
England
7
Donations, Legacies and General Grants
Donations and legacies
3
Other grants receivable
5
Other Trading Activities
Income generated by subsidiary
Investments
Interest receivable
4
TOTAL INCOME
EXPENDITURE ON:
Raising Funds
Costs incurred by subsidiary
Charitable expenditure
Charitable expenditure
10
Total charitable expenditure
TOTAL EXPENDITURE
Net gains on Investments
Net (expenditure)/income before taxation
Taxation charge
12
Net (expenditure)/income after taxation
Other recognised gains/(losses):
Actuarial (loss)/gain on defined benefit
scheme
26
Transfer between funds
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
Fund balance brought forward
Net movement in the year
Fund balance carried forward		 General
Funds
2021
£
316,907
306,710
1,262,000
96,583
45,000
178,072
1,476
2,206,748
289,132
2,218,122
2,218,122
2,507,254
-
(300,506)
-
(300,506)
-
226,228
(74,278)
1,125,376
(74,278)
1,051,098		 Designated
Funds
2021
£
5,702
-
-
-
-
-
-
5,702
-
1,530,587
1,530,587
1,530,587
-
(1,524,885)
-
(1,524,885)
(610,000)
(226,701)
(2,361,587)
4,154,009
(2,361,587)
1,792,422		 Restricted
Funds
2021
£
23,643
-
1,597,851
178
923,227
-
-
2,544,899
-
2,553,705
2,553,705
2,553,705
-
(8,806)
-
(8,806)
-
473
(8,333)
647,339
(8,333)
639,006		 Total Funds
2021
£
346,252
306,710
2,859,851
96,761
968,227
178,072
1,476
4,757,349
289,132
6,302,414
6,302,414
6,591,546
-
(1,834,197)
-
(1,834,197)
(610,000)
-
(2,444,197)
5,926,724
(2,444,198)
3,482,526		 Total funds
2020
£
3,406,263
507,000
1,568,982
384,458
73,252
1,300,709
15,669
7,256,333
1,036,302
8,187,440
8,187,440
9,223,742
-
(1,967,409)
-
(1,967,409)
845,000
-
(1,122,409)
7,049,133
(1,122,409)
5,926,724

A fully detailed Statement of Financial Activities for the year ended 31 March 2020 is shown in note 30.

19

YORK MUSEUMS AND GALLERY TRUST

CHARITY STATEMENT OF FINANCIAL ACTIVITIES

(Incorporating income and expenditure account)

For the year ended 31 March 2021

Note
INCOME FROM:
Charitable Activities
Income from charitable activities
2
Funding provided by City of York Council
6
Funding provided by Arts Council England
7
Donations, Legacies and General Grants
Donations and legacies
3
Other grants receivable
5
Investments
Interest receivable
4
TOTAL INCOME
EXPENDITURE ON:
Charitable expenditure
Charitable expenditure
10
Total charitable expenditure
TOTAL EXPENDITURE
Net gains on Investments
Net income/(expenditure) before taxation
Taxation charge
12
Net income/(expenditure) after taxation
Other recognised gains/(losses):
Actuarial gain/(loss) on defined benefit scheme
26
Transfer between funds
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
Fund balance brought forward
Net movement in the year
Fund balance carried forward		 General
Funds
2021
£
316,907
306,710
1,262,000
96,583
45,000
1,440
2,028,641
2,218,122
2,218,122
2,218,122
-
(189,481)
-
(189,481)
-
226,228
36,747
1,125,346
36,747
1,162,093		 Designated
Funds
2021
£
5,702
-
-
-
-
-
5,702
1,530,587
1,530,587
1,530,587
-
(1,524,885)
-
(1,524,885)
(610,000)
(226,701)
(2,361,587)
4,154,009
(2,361,587)
1,792,422		 Restricted
Funds
2021
£
23,643
-
1,597,851
178
923,227
-
2,544,899
2,553,705
2,553,705
2,553,705
-
(8,806)
-
(8,806)
-
473
(8,333)
647,339
(8,333)
639,006		 Total
Funds
2021
£
346,252
306,710
2,859,851
96,761
968,227
1,440
4,579,241
6,302,414
6,302,414
6,302,414
-
(1,723,173)
-
(1,723,173)
(610,000)
-
(2,333,173)
5,926,694
(2,333,173)
3,593,521		 Total funds
2020
£
3,671,618
507,000
1,568,982
384,458
73,252
14,721
6,220,031
8,187,440
8,187,440
8,187,440
-
(1,967,409)
-
(1,967,409)
845,000
-
(1,122,409)
7,049,103
(1,122,409)
5,926,694

A fully detailed Statement of Financial Activities for the year ended 31 March 2020 is shown in note 30

20

YORK MUSEUMS AND GALLERY TRUST

CONSOLIDATED STATEMENT OF FINANCIAL POSITION

As at 31 March 2021

Note
FIXED ASSETS
Tangible fixed assets
13
Investment in property
CURRENT ASSETS
Stock
16
Debtors
17
Cash at bank and in hand
18
CREDITORS: falling due <1 year
19
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
CREDITORS: falling due >1 year
20
NET ASSETS EXCLUDING PENSION LIABILITY
Defined benefit pension scheme liability
26
NET ASSETS
FUNDS
Unrestricted Funds
General unrestricted funds
22
Designated Funds
22
Pension Fund
Programme Funds
Strategic Fund
Infrastructure Fund
Property Fund
Total Designated Funds
Restricted Funds
23		 2021
£
5,379,544
-
5,379,544
70,268
629,514
2,010,842
2,710,624
(1,200,313)
1,510,311
6,889,855
(16,329)
6,873,526
(3,391,000)
3,482,526
1,051,098
(3,391,000)
2,189
500
46,734
5,133,999
1,792,422
639,006
3,482,526		 2020
£
6,283,496
-
6,283,496
75,362
923,944
1,691,975
2,691,281
(898,721)
1,792,560
8,076,056
(9,332)
8,066,724
(2,140,000)
5,926,724
1,125,376
(2,140,000)
102,801
24,538
166,411
6,000,259
4,154,009
647,339
5,926,724

These financial statements of York Museums and Gallery Trust, company registered number 04381647, were approved and authorised for issue by the Board of Trustees on and were signed on its behalf by:

Signed:__________

Name:___________ James Grierson

01 September 2021 Date:___________

21

YORK MUSEUMS AND GALLERY TRUST

CHARITY STATEMENT OF FINANCIAL POSITION

As at 31 March 2021

Note
FIXED ASSETS
Tangible fixed assets
13
Investments
14
Investment property
CURRENT ASSETS
Stock
16
Debtors
17
Cash at bank and in hand
18
CREDITORS: falling due <1 year
19
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
CREDITORS: falling due >1 year
20
NET ASSETS EXCLUDING PENSION LIABILITY
Defined benefit pension scheme liability
26
NET ASSETS
FUNDS
Unrestricted Funds
General unrestricted funds
22
Designated Funds
22
Pension Fund
Programme Funds
Strategic Reserve
Infrastructure Fund
Property Fund
Total Designated Funds
Restricted Funds
23		 2021
£
5,379,544
1
-
5,379,545
-
1,196,947
1,846,986
3,043,933
(1,438,957)
1,604,976
6,984,521
-
6,984,521
(3,391,000)
3,593,521
1,162,093
(3,391,000)
2,189
500
46,734
5,133,999
1,792,422
639,006
3,593,521		 2020
£
6,283,496
1
-
6,283,497
-
1,392,768
1,469,865
2,862,633
(1,079,436)
1,783,197
8,066,694
-
8,066,694
(2,140,000)
5,926,694
1,125,346
(2,140,000)
102,801
24,538
166,411
6,000,259
4,154,009
647,339
5,926,694

22

YORK MUSEUMS AND GALLERY TRUST

CONSOLIDATED CASH FLOW STATEMENT

For the year ended 31 March 2020

Net (expenditure)/Income after taxation
Interest Receivable
Depreciation
Pension service costs
(Increase)/Decrease in stocks
(Increase)/Decrease in Debtors
Increase/(Decrease) in Creditors
Net Cash Outflow from Operating
Activities
CASH FLOWS FROM INVESTING ACTIVITIES
Interest Receivable
Purchase of tangible fixed assets
Proceeds from sale of investment property
Increase/(decrease) in cash and cash
equivalents
Cash and cash equivalents at the start of
the year
Cash and cash equivalents at the end of
the year
28		 2021
£
(1,834,197)
(1,476)
909,902
641,000
5,094
294,430
308,589
323,341
2021
£
1,476
(5,950)
-
(4,474)
318,867
1,691,975
2,010,842		 2020
£
(1,967,409)
(15,669)
968,095
622,000
(8,918)
(196,997)
(434,708)
(1,033,606)
2020
£
15,669
(80,967)
360,000
294,702
(738,904)
2,430,879
1,691,975

23

YORK MUSEUMS AND GALLERY TRUST

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

NOTE 1 ACCOUNTING POLICIES

York Museums and Gallery Trust, a public benefit entity, is incorporated in England and Wales as a company limited by guarantee not having share capital. There are currently 13 Trustees who are also members of the company. Each member has undertaken to pay a contribution to the assets in the event of winding up a sum not exceeding £1. York Museums and Gallery Trust is a registered charity. The registered office is shown on page 3.

Basis of accounting

The Financial Statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) (Charities SORP (FRS102)), the Financial Reporting Standard application in the UK and Ireland (FRS102) and the Companies Act 2006. The particular accounting policies adopted are described below.

The Financial Statements are prepared under the historical cost convention.

On the grounds that the Subsidiary’s reserves are consolidated into the Charitable Company’s group accounts the Charitable Company has taken advantage of certain exemptions covered by Section 1.11 of FRS 102 as follows:

Preparation of accounts – going concern basis

The principal financial risk facing the charity and its trading subsidiary (together “the group”) is the ability to generate sufficient income from visitor numbers and external funding to cover expenditure incurred in fulfilling the objectives of the group. The Trustees have reviewed the cash position of the group and cash forecasts at the date of signing the financial statements for at least one year and are satisfied that the group will be able to meet all of its financial commitments.

In setting a budget for 2021/22 management and trustees have run through a large number of different Covid related scenarios which impact on returning to normal trading conditions. This has resulted in a prudent assessment of the likely income and therefore of the financial needs for the year. We have already received a grant for £423k from DCMS as part of the second round of the Cultural Recovery Fund to provide financial assistance for recovery and sustainability in the period April to June 2021.

We continue to operate tight financial controls over each item of expenditure in the Trust as well as a pay and recruitment freeze. We have put together cash flows and budgets to cover the subsequent financial years 2022/23 and 2023/24. We and the wider industry are expecting and planning for a return to near normal levels of activity in 2022. The financial guarantee given by CYC that extends to April 2023 provides the trust with a large amount of headroom even after potential draw downs to cover losses in 2021/22. This has enabled management and Trustees to conclude that the going concern basis is appropriate.

As a consequence, the Trustees believe that the group is well placed to manage its financial risks successfully despite the current uncertain economic outlook. After making enquiries, the Trustees have a reasonable expectation that the group has adequate reserves to continue in operational existence for the foreseeable future. Accordingly, the Trustees continue to adopt the going concern basis in preparing the financial statements.

Basis of consolidation

These financial statements consolidate the results of the charity and its wholly-owned subsidiary undertaking, York Museums and Enterprises Limited, drawn up to 31 March each year and consolidated on a line by line basis. The results of the subsidiary undertaking are disclosed in note 14.

24

YORK MUSEUMS AND GALLERY TRUST

NOTES TO THE FINANCIAL STATEMENTS (Continued)

Income

Income is recognised in the statement of financial activities when there is evidence of entitlement, receipt is probable and its amount can be measured reliably.

Income from admission fees, commercial activities and interest receivable is included in the period in which the group is entitled to receipt.

Income from donations, legacies and grants, including capital grants, is included in income when these are receivable, except as follows:

When donors specify that donations and grants, including capital grants, are for particular restricted purposes, which do not amount to pre-conditions regarding entitlement, this income is included in income of restricted funds when received.

Gift Aid from Subsidiary

Gift aid income received from York Museums and Enterprises Limited is recorded on an accrual basis, under the agreed deed of covenant in place between the two entities.

Expenditure

Expenditure is included in the statement of financial activities on an accruals basis, inclusive of any VAT which cannot be recovered.

Charitable expenditure and support cost comprise direct expenditure including direct staff costs attributable to the activity. When support costs cannot be directly attributable they have been allocated to activities on a basis consistent with use of the resource. Fund raising costs are those incurred in seeking voluntary contributions for the Trust. Management and administration costs (support costs) are these incurred in connection with the management of the Trust’s assets, organisational administration and governance costs regarding compliance with constitutional and statutory requirements.

The method used in the analysis of support costs is allocation by head count.

Collections

York Museums and Gallery Trust are the Managing Trustees of the collections. However, City of York Council are the Custodian Trustees and so none of the collections are included in fixed assets.

Tangible fixed assets

When purchased, tangible fixed assets are initially included at the cost of acquisition, including costs that are directly attributable to bringing the asset into working condition for their intended use. Individual fixed assets costing £1,000 or more are capitalised.

Donated, functional fixed assets are included at a valuation made by the Trustees. When the use of these assets is unrestricted they are included in a designated fund reflecting their book value. The relevant fund is reduced over the useful economic life of the asset in line with its depreciation.

No value is shown in the accounts for assets occupied and used by the Trust under license from the City of York Council.

Long term exhibition equipment is capitalised as a fixed asset. Temporary exhibition costs are written off as expenditure in the year it is incurred.

25

YORK MUSEUMS AND GALLERY TRUST

NOTES TO THE FINANCIAL STATEMENTS (Continued)

Tangible fixed assets are depreciated on a straight-line basis over their estimated useful lives and depreciation is charged monthly. A full month’s depreciation is charged in the month of acquisition, none in the month of disposal. Depreciation is charged at the following rates:

Freehold Property : 8% per annum Leasehold Property Improvements : 4% - 20% per annum Displays : 12% - 36% per annum Vehicles and other equipment : 24% per annum Including: IT equipment : 36% per annum Fixtures and Fittings : 20% per annum

Depreciation is not provided on assets in the course of construction until the asset is available for use in the business and has been transferred to the appropriate asset category.

Stock

Stock is valued at the lower of cost and net realisable value. Net realisable value is based on estimated selling price. Provision is made for obsolete, slow moving or defective items where appropriate.

Financial Instruments

The Charity and group only have financial assets and financial liabilities of a kind that qualify as a basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Trade and other debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid net of any trade discounts due. Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity held for working capital. Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measure or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Staff Costs Accounting Policy

Employee benefits – staff costs

The costs of short term employee benefits are recognised as a liability and an expense where settlement of obligations does not fall within the same period.

– Employee benefits pension costs

The charity contributes to the North Yorkshire Pension Fund, a multi-employer defined benefit scheme. For defined benefit schemes the amounts charged to operating surplus are the current service costs and gains and losses on settlements and curtailments. They are included as part of staff costs. Past service costs are recognised immediately in the statement of financial activities account if the benefits have vested. If the benefits have not vested immediately, the costs are recognised over the period until vesting occurs. The interest cost and the expected return on assets are shown as a net amount of other finance costs or credits adjacent to interest. Actuarial gains and losses are recognised immediately within other recognised gains and losses.

Defined benefit schemes are funded, with the assets of the scheme held separately from those of the group, in separate Trustee administered funds. Pension scheme assets are measured at fair value and liabilities are measured on an actuarial basis using the projected unit method and discounted at a rate equivalent to the current rate of return on high quality corporate bond of currency and term to the scheme liabilities. The actuarial valuations are obtained at least triennially and are updated at each statement of financial position date. The resulting defined asset or liability, net of the related deferred tax, is presented separately after other net assets on the face of the statement of financial position.

26

YORK MUSEUMS AND GALLERY TRUST

NOTES TO THE FINANCIAL STATEMENTS (Continued)

Funds accounting

Funds held by the charity are either:

Operating leases

Rentals applicable to operating leases when substantially all the benefits and risks of ownership remain with the lessor are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

Taxation

The company is a registered charity and has no liability to corporation tax on its charitable activities.

The trading subsidiary is liable to corporation tax on its taxable profits. Current tax, including UK corporation tax and foreign tax, is provided at amounts expected to be paid (or recovered) using tax rates and laws that have been enacted or substantively enacted by the statement of financial position date.

Critical Accounting Estimates and Judgments

In the application of the group’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised, if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.

The estimates and assumptions which have a significant risk of causing a material adjustment to the carrying amount of assets and liabilities are outlined below.

Defined benefit pension scheme

The charity is a member of a multi-employer defined benefit scheme. The Trustees use the scheme actuary to determine both the present value of the obligation under the scheme, and also the fair value of assets owned, to determine the overall deficit in the scheme attributable to the charity. The actuary uses certain critical assumptions, such as discount rate, mortality and expected rates of return when setting the deficit recovery plan for the scheme at each triennial review. Full disclosure of the assumptions used by the independent third party is provided in note 26.

NOTE 2

INCOME FROM CHARITABLE ACTIVITIES

Admission Income
YMT Card Income
Miscellaneous
Consolidated
Gift Aided Donation
from Subsidiary
Charity		 Group
Unrestricted
Funds
£
99,905
121,879
95,123
316,907
-
316,907		 Group
Designated
Funds
£
-
-
5,702
5,702
-
5,702		 Group
Restricted
Funds
£
-
-
23,643
23,643
-
23,643		 2021
£
99,905
121,879
124,468
346,252
-
346,252		 Group
Unrestricted
Funds
£
2,600,243
280,924
413,605
3,294,772
265,355
3,560,127		 Group
Designated
Funds
£
-
-
11,449
11,449
-
11,449		 Group
Restricted
Funds
£
-
-
100,042
100,042
-
100,042		 2020
£
2,600,243
280,924
525,096
3,406,263
265,355
3,671,618

27

YORK MUSEUMS AND GALLERY TRUST

NOTES TO THE FINANCIAL STATEMENTS (Continued)

NOTE 3

DONATIONS AND LEGACIES GROUP AND CHARITY

----- Start of picture text -----
Unrestricted Designated Restricted Unrestricted Designated Restricted
Funds Funds Funds 2021 Funds Funds Funds 2020
£ £ £ £ £ £ £ £
Gift Aid Donations 15,544 - - 15,544 220,618 - 1,293 221,911
Donations and
Legacies 81,039 - 178 81,217 8,458 1,340 152,749 162,547
96,583 - 178 96,761 229,076 1,340 154,042 384,458
NOTE 4
GROUP
INTEREST
RECEIVABLE Group Group Group Group Group Group
Unrestricted Designated Restricted Unrestricted Designated Restricted
Funds Funds Funds 2021 Funds Funds Funds 2020
£ £ £ £ £ £ £ £
Bank interest 1,476 - - 1,476 15,669 - - 15,669
1,476 - - 1,476 15,669 - - 15,669
CHARITY
INTEREST Charity Charity Charity Charity Charity Charity
RECEIVABLE Unrestricted Designated Restricted Unrestricted Designated Restricted
Funds Funds Funds 2021 Funds Funds Funds 2020
£ £ £ £ £ £ £ £
Bank interest 1,440 - - 1,440 14,721 - - 14,721
1,440 - - 1,440 14,721 - - 14,721
NOTE 5
GRANTS
RECEIVABLE
GROUP AND
CHARITY
Unrestricted Designated Restricted Unrestricted Designated Restricted
Funds Funds Funds 2021 Funds Funds Funds 2020
£ £ £ £ £ £ £ £
The Bowes Museum - - - 1,396 1,396
Art Fund - - 280,000 280,000 4,500 - 15,863 20,363
City of York Council 45,000 - - 45,000 - - - -
British Museum - - 26,300 26,300 - - 29,835 29,835
HMRC CJRS - - 574,427 574,427 - - - -
V&A - - - - - - 6,200 6,200
Headley Trust - - - - - - 8,380 8,380
Starr Carr - - - - - - 7,078 7,078
Historic England - - 42,500 42,500 - - - -
45,000 - 923,227 968,227 4,500 - 68,752 73,252
NOTE 6
FUNDING PROVIDED BY CITY OF YORK COUNCIL
GROUP AND
CHARITY
Unrestricted Designated Restricted Unrestricted Designated Restricted
Funds Funds Funds 2021 Funds Funds Funds 2020
£ £ £ £ £ £ £ £
Core funding 306,710 - - 306,710 307,000 - - 307,000
Capital funding - - - - - - 200,000 200,000
306,710 - - 306,710 307,000 - 200,000 507,000
----- End of picture text -----

28

YORK MUSEUMS AND GALLERY TRUST

NOTES TO THE FINANCIAL STATEMENTS (Continued)

NOTE 7

FUNDING PROVIDED BY ARTS COUNCIL GROUP AND CHARITY

NOTE 7
FUNDING PROVIDED BY
GROUP AND
CHARITY		 ARTS COUNCIL
NPO Funding
Museum
Development
Emergency Grant
Cultural Recovery
Fund		 Group
Unrestricted
Funds
£
-
-
412,000
850,000
1,262,000		 Group
Designated
Funds
£
-
-
-
-
-		 Group
Restricted
Funds
£
1,252,632
345,219
-
-
1,597,851		 2021
£
1,252,632
345,219
412,000
850,000
2,859,851		 Group
Unrestricted
Funds
£
-
-
-
-
-		 Group
Designated
Funds
£
-
-
-
-
-		 Group
Restricted
Funds
£
1,230,000
338,982
-
-
1,568,982		 2020
£
1,230,000
338,982
-
-
1,568,982

NOTE 8

INFORMATION REGARDING TRUSTEES AND EMPLOYEES

Average number of
persons employed
Curatorial
Education
Gardens
Marketing
Facilities
Visitor Services
Directors and
Administrative Staff
Trading Subsidiary
Staff Costs During the Ye
Wages and Salaries
Social Security Costs
Pensions Costs
Staff Costs before
pension items
Included in the above wage		 2021
No.
26
12
7
5
3
55
26
15
149
ar
2021
£
2,852,271
199,528
966,566
4,018,365
s & salary costs are
2021
£
6,958		 2020
No.
31
20
8
6
3
81
27
25
201
2020
£
3,323,509
250,854
1,071,709
4,646,072
the following redundancy/Ex Gratia payments:
2020
£
2,429

The Ex-Gratia payments made in 2020-21 were in relation to two employees.

The number of employees whose emoluments as defined for taxation purposes amounted to over £60,000 (2020: £60,000) in the year was as follows:

£60,000 - £70,000
£80,001 - £90,001		 2021
No.
1
1
2		 2020
No.
1
1
2

The key management personnel of the parent charity and the group comprise of the Chief Executive and the Head of Strategy, Finance and Corporate Services. The total employee benefits (including pension contributions but excluding social security costs) of the key management personnel of the charity and the group were £159,482 (2020: £172,329). The total social security costs of the key management personnel of the charity and group totalled £16,963 (2020: £18,143).

No Trustee received remuneration or benefits during either year. No Trustees claimed expenses in year.

29

YORK MUSEUMS AND GALLERY TRUST

NOTES TO THE FINANCIAL STATEMENTS (Continued)

NOTE 9

NET INCOME FOR THE YEAR

Net income for the year is stated after charging:

charging:
2021 2020
£ £
Depreciation of
Owned Assets 909,903 968,095
Rentals Under
Operating Leases -
Land & Buildings 71,238 89,803
Costs of Stock
recognised as
Expenses 24,131 236,816
Auditors
Remuneration:
Fees payable for
the audit of the
Charity's Annual
Accounts 13,500 11,450
Fees payable for
the audit of the
Charity's Subsidiary 4,500 3,800
Fees payable to the
Charity's auditor for
other services 4,350 3,950

NOTE 10

ANALYSIS OF TOTAL EXPENDITURE GROUP AND CHARITY

Activity
Curatorial
Education
Exhibitions and
Events
Gardens
Marketing
Premises
Visitor Services
Admissions
Museum
Development		 Activities
Undertaken
Directly
2021
£
792,372
169,611
331,576
266,636
277,582
1,093,884
803,697
1,522
332,323
4,069,203		 Support
Costs 2021
£
539,699
129,914
(496)
210,583
249,244
169,692
932,809
1,766
-
2,233,211		 Total 2021
£
1,332,071
299,525
331,080
477,219
526,826
1,263,576
1,736,506
3,288
332,323
6,302,414		 Activities
Undertaken
Directly
2020
£
925,367
331,606
637,935
284,537
493,665
1,212,978
1,328,758
9,339
345,600
5,569,785		 Support
Costs 2020
£
545,115
146,015
3,119
174,330
356,034
184,403
1,200,203
8,436
-
2,617,655		 Total 2020
£
1,470,482
477,621
641,054
458,867
849,699
1,397,381
2,528,961
17,775
345,600
8,187,440

30

YORK MUSEUMS AND GALLERY TRUST

NOTES TO THE FINANCIAL STATEMENTS (Continued)

NOTE 11
ANALYSIS OF SUPPORT COSTS
GROUP AND CHARITY
For the year ended 31 March 2021
Finance and Professional Fees
IT Costs
Staffing and HR
Senior Management
Admin Costs
Cleaning and Hygiene
Other Costs
Governance Costs
For the year ended 31 March 2020
Finance and Professional Fees
IT Costs
Staffing and HR
Senior Management
Admin Costs
Cleaning and Hygiene
Other Costs
Governance Costs		 Curatorial
Education
Exhibitions
and Events
Gardens
Marketing
Facilities
Visitor
Services
Admissions
Total
95,567
23,004
(88)
37,289
44,134
30,048
165,176
313
395,442
61,508
14,806
(57)
24,000
28,406
19,339
106,310
201
254,514
260,299
62,658
(239)
101,565
120,211
81,843
449,898
852
1,077,086
75,026
18,060
(69)
29,274
34,649
23,590
129,674
246
310,449
28,663
6,900
(26)
11,184
13,237
9,012
49,541
94
118,605
747
180
(1)
291
345
235
1,290
2
3,089
13,514
3,253
(12)
5,273
6,241
4,249
23,358
44
55,921
4,375
1,053
(4)
1,707
2,021
1,376
7,562
14
18,105
539,699
129,914
(496)
210,583
249,244
169,692
932,809
1,766
2,233,211
Curatorial
Education
Exhibitions
and Events
Gardens
Marketing
Facilities
Visitor
Services
Admissions
Total
96,960
25,972
555
31,008
63,328
32,800
213,480
1,500
465,602
50,205
13,448
287
16,056
32,791
16,984
110,539
777
241,087
166,314
44,549
952
53,188
108,625
56,261
366,181
2,574
798,644
48,962
13,115
280
15,658
31,979
16,563
107,801
758
235,116
28,340
7,591
162
9,063
18,510
9,587
62,398
439
136,090
1,917
513
11
613
1,252
648
4,220
30
9,204
149,291
39,990
854
47,744
97,507
50,503
328,701
2,310
716,901
3,126
837
18
1,000
2,042
1,057
6,883
48
15,011
545,115
146,015
3,119
174,330
356,034
184,403
1,200,203
8,436
2,617,655

The basis of allocation for all expenditure is as a percentage of salary expenditure.

31

YORK MUSEUMS AND GALLERY TRUST

NOTES TO THE FINANCIAL STATEMENTS (Continued)

NOTE 12

TAXATION
In respect of York Museums and Enterprises only:
United Kingdom corporation tax at 19% (2020: 19%) on the profits of the
trading subsidiary		 2021
£
-		 2020
£
-

The standard rate of tax for the year, based on the UK standard rate of corporation tax is 20% (2019: 19%). The actual tax charge for the current year differs from the standard rate for the following reasons.

Profit on ordinary activities after charitable donation
Tax on profit on ordinary activities at the standard rate
Expenses not deductible for tax purposes
capital allowances in excess of depreciation
Movement in short-term timing differences
Total current tax charge for the year		 2021
£
-
-
-
-
-
-		 2020
£
-
-
-
-
-
-

The charitable activities of York Museums and Gallery Trust are exempt from taxation under Chapter 3 of Part II of the Corporation Tax Act 2010. The profit from the taxable trading activities of the subsidiary are gifted to the parent under a deed of covenant.

NOTE 13

TANGIBLE FIXED ASSETS

Group & Charity
Cost
At 1st April 2020
Additions
At 31st March 2021
Accumulated depreciation
At 1st April 2020
Charge for year
At 31st March 2021
Net book value
At 31st March 2021
At 1st April 2020		 Displays
£
1,159,291
-
1,159,291
943,700
73,449
1,017,149
142,141
215,591		 Property
£
10,672,268
-
10,672,268
4,691,488
805,839
5,497,327
5,174,941
5,980,780		 Vehicles and
Other
Equipment
£
851,257
5,950
857,207
764,132
30,614
794,746
62,461
87,125		 Total
£
12,682,816
5,950
12,688,766
6,399,320
909,902
7,309,222
5,379,544
6,283,496

All tangible assets owned by the Charity were used for charitable purposes.

The split of freehold property and leasehold property improvements net book value as at 31 March 2021 is:

Freehold property £425,015 (2020: £447,184); leasehold property improvements £4,892,068 (2020: £5,749,185). The City of York Council has granted the charity a 25 year lease, at a peppercorn rental, over the land and buildings comprising the York Museums and Art Gallery activities.

Leasehold property improvements to the Art Gallery have been funded by grants from Arts Council England and the agreement carries various covenants, the key one being that the Art Gallery property may only be used for the purposes of an Art Gallery. The charity has granted Arts Council England first legal charge in respect of the leasehold property known as the City Art Gallery and Archive, in the event that the covenants are not complied with.

32

YORK MUSEUMS AND GALLERY TRUST

NOTES TO THE FINANCIAL STATEMENTS (Continued)

NOTE 14

INVESTMENTS HELD AS FIXED ASSETS

The charity owns 100% of the ordinary share capital of York Museums and Enterprises Limited (Company registration no. 04466798), a company registered in England and Wales. The investment in the subsidiary is £1 (2020: £1)

The registered address of York Museums and Enterprises Limited is: St Mary’s Lodge, Marygate, York, YO30 7DR

The income and expenditure of York Museums and Enterprises Limited for the year ended 31 March 2021 is summarised below:

Turnover
Cost of Sales
Gross (loss)/Profit
Other Operating Income
Administrative Expenses
Operating (Loss)/Profit
Interest Receivable and
Similar Income
(Loss)/Profit on ordinary
activities before tax
Taxation
(Loss)/Profit after tax
Gift aid distribution
Profit Retained for the
Financial Year
The aggregate of the
assets, liabilities and funds
was:
Assets
Liabilities
Represented by:
Called Up Share Capital
Profit & Loss account
NOTE 15
INVESTMENT PROPERTY
Fair Value at 1 April
Revaluation
Disposal
Fair Value at 31 March		 2021
£
95,224
(233,684)
(138,460)
82,848
(55,448)
(111,060)
36
(111,024)
-
(111,024)
-
(111,024)
2021
628,021
739,012
1,367,033
1
(110,993)
(110,992)		 2020
£
1,300,709
(540,360)
760,349
(495,942)
264,407
948
265,355
-
265,355
(265,355)
-
2020
691,867
691,835
1,383,702
1
31
32
2021
Charity
£
-
-
-
-		 2020
Group
£
360,000
-
(360,000)
-		 2020
Charity
£
360,000
-
(360,000)
-
2021
Group
£
-
-
-
-

The Trust disposed of its only investment property in May 2019

33

YORK MUSEUMS AND GALLERY TRUST

NOTES TO THE FINANCIAL STATEMENTS (Continued)

NOTE 16 STOCK

2021
Group
£
Goods for resale
70,268
70,268
NOTE 17
DEBTORS
2021
Group
£
Trade debtors
7,290
Amounts owed by
subsidiary
-
Accrued income and other
debtors
459,343
Prepayments
112,416
VAT recoverable
12,215
Other Debtors
38,250
629,514
NOTE 18
CASH AND CASH EQUIVALENTS
2021
Group
£
Cash at bank and in hand
2,010,842
NOTE 19
CREDITORS: DUE <1 YR
2021
Group
£
Trade creditors
758,172
Other creditors
97,838
Amounts owed to
subsidiary
-
Accruals and deferred income
344,303
1,200,313
NOTE 20
CREDITORS: DUE >1 YR
2021
Group
£
Deferred Income
16,329
16,329
NOTE 21
Deferred Income
Opening Balance
Deferred Income Additions during the year
Deferred Income Release during the year
Closing Balance		 2021
Charity
£
-
-
2021
Charity
£
1,430
612,336
458,994
73,721
12,215
38,251
1,196,947
2021
Charity
£
1,846,986
2021
Charity
£
738,961
100,899
348,993
250,104
1,438,957
2021
Charity
£
-
-
2021
Group
£
220,493
92,015
(218,245)
94,263		 2020
Group
£
75,362
75,362
2020
Group
£
239,055
-
431,097
139,846
67,834
46,111
923,943
2020
Group
£
1,691,975
2020
Group
£
509,953
(1,771)
-
390,538
898,720
2020
Group
£
9,333
9,333
2021
Charity
£
109,053
-
(109,053)
-		 2020
Charity
£
-
-
2020
Charity
£
197,943
562,721
427,961
90,197
67,834
46,112
1,392,768
2020
Charity
£
1,469,865
2020
Charity
£
507,123
740
300,498
271,075
1,079,436
2020
Charity
£
-
-
2020
Group
£
310,830
218,245
(308,582)
220,493		 2020
Charity
£
137,458
109,053
(137,458)
109,053

34

YORK MUSEUMS AND GALLERY TRUST

NOTES TO THE FINANCIAL STATEMENTS (Continued)

NOTE 22 MOVEMENT IN UNRESTRICTED FUNDS

----- Start of picture text -----
Other Gains 31st March
GROUP 1st April 2020 Income Expenditure and (Losses) Transfers 2021
£ £ £ £ £ £
General Unrestricted funds 1,125,376 2,206,748 (2,507,254) - 226,228 1,051,098
Total General Funds 1,125,376 2,206,748 (2,507,254) - 226,228 1,051,098
Designated Pension Fund (2,140,000) - (641,000) (610,000) - (3,391,000)
Designated Programme
Funds 102,801 - - - (100,612) 2,189
Designated Strategic Fund 24,538 387 - - (24,424) 501
Designated Infrastructure
Fund 166,411 5,315 (23,327) - (101,665) 46,734
Designated Property Fund 6,000,259 - (866,261) - - 5,133,998
Total Designated Funds 4,154,009 5,702 (1,530,588) (610,000) (226,701) 1,792,422
Total Unrestricted Funds 5,279,385 2,212,450 (4,037,842) (610,000) (473) 2,843,520
MOVEMENT IN UNRESTRICTED FUNDS
Other Gains 31st March
CHARITY 1st April 2020 Income Expenditure and (Losses) Transfers 2021
£ £ £ £ £ £
General Unrestricted funds 1,125,346 2,028,641 (2,218,122) - 226,228 1,162,093
Total General Funds 1,125,346 2,028,641 (2,218,122) - 226,228 1,162,093
Designated Pension Fund (2,140,000) - (641,000) (610,000) - (3,391,000)
Designated Programme
Funds 102,801 - - - (100,612) 2,189
Designated Restructure
Fund 24,538 387 - - (24,424) 501
Designated Infrastructure
Fund 166,411 5,315 (23,327) - (101,665) 46,734
Designated Property Fund 6,000,259 - (866,261) - - 5,133,998
Total Designated Funds 4,154,009 5,702 (1,530,588) (610,000) (226,701) 1,792,422
Total Unrestricted Funds 5,279,355 2,034,343 (3,748,710) (610,000) (473) 2,954,515
----- End of picture text -----

35

YORK MUSEUMS AND GALLERY TRUST

NOTES TO THE FINANCIAL STATEMENTS (Continued)

Prior Year Comparison

MOVEMENT IN UNRESTRICTED FUNDS

----- Start of picture text -----
1st April 2019 Other Gains 31st March
GROUP Restated Income Expenditure and (Losses) Transfers 2020
£ £ £ £ £ £
General Unrestricted funds 1,336,010 5,151,726 (5,087,259) - (275,101) 1,125,376
Total General Funds 1,336,010 5,151,726 (5,087,259) - (275,101) 1,125,376
Designated Pension Fund (2,363,000) - (622,000) 845,000 - (2,140,000)
Designated Programme
Funds 163,226 1,545 (12,070) - (49,900) 102,801
Designated Restructure
Fund 60,000 9,355 (44,817) - - 24,538
Designated Infrastructure
Fund 65,000 356,219 (151,636) (103,172) 166,411
Designated Property Fund 6,913,681 - (913,422) - 6,000,259
Total Designated Funds 4,838,907 367,119 (1,743,945) 845,000 (153,072) 4,154,009
Total Unrestricted Funds 6,174,917 5,518,845 (6,831,204) 845,000 (428,173) 5,279,385
MOVEMENT IN UNRESTRICTED FUNDS
1st April 2019 Other Gains 31st March
CHARITY Restated Income Expenditure and (Losses) Transfers 2020
£ £ £ £ £ £
General Unrestricted funds 1,335,980 4,115,424 (4,050,957) - (275,101) 1,125,346
Total General Funds 1,335,980 4,115,424 (4,050,957) - (275,101) 1,125,346
Designated Pension Fund (2,363,000) - (622,000) 845,000 - (2,140,000)
Designated Programme
Funds 163,226 1,545 (12,070) - (49,900) 102,801
Designated Restructure
Fund 60,000 9,355 (44,817) - - 24,538
Designated Infrastructure
Fund 65,000 356,219 (151,636) - (103,172) 166,411
Designated Property Fund 6,913,681 - (913,422) - - 6,000,259
Total Designated Funds 4,838,907 367,119 (1,743,945) 845,000 (153,072) 4,154,009
Total Unrestricted Funds 6,174,887 4,482,543 (5,794,902) 845,000 (428,173) 5,279,355
----- End of picture text -----

The transfer represents funds transferred from designated funds to unrestricted funds following a decision made by the Trustees due to the coronavirus Pandemic.

36

YORK MUSEUMS AND GALLERY TRUST

NOTES TO THE FINANCIAL STATEMENTS (Continued)

NOTE 23

MOVEMENT IN RESTRICTED FUNDS

Restricted funds comprise grants and donations given towards expenditure on the Trust's charitable aims

Group and charity
Friends Art Gallery
Ceramics SSN
Bouts (Restricted)
Archaeology Archives
Portable Antiquities
MDY Projects
COCA - Restricted
Richard III
Gardens Restricted
Curatorial Restrict
YOR Art Fund
Capital Works Fund
MD Network Grant
Castle 2022
Other Small Grants
Other Restricted Funds		 1st April 2020
8,301
45,582
-
15,703
-
32,004
25,442
8,219
6,852
11,764
-
452,033
-
24,207
-
17,233
647,339		 Income
£
-
-
4,782
15,250
26,300
346,402
-
-
-
-
2,436
-
280,000
-
42,500
169
717,839		 Expenditure
£
-
(30,346)
(4,782)
(10,032)
(26,300)
(332,323)
-
25
100
-
(4,753)
(28,524)
(253,661)
(35,609)
-
(441)
(726,646)		 Transfers
£
-
-
-
-
-
-
-
-
-
-
2,317
(11,401)
-
11,402
-
(1,843)
475		 31st Mar 2021
8,301
15,235
-
20,921
-
46,083
25,442
8,244
6,952
11,764
-
412,108
26,339
-
42,500
15,118
639,006

Purpose of Restricted Funds

Friends Art Gallery are funds given by the Friends of York Art Gallery for acquisitions and conservation at the Art Gallery Ceramics SSN fund is used to host a Symposium for the Subject Specialist Network funding from ACE.

Bouts (Restricted) is funds that we are receiving for displaying the Bouts exhibition

Archaeology Archives fund is to receive archaeological finds.

Portable Antiquities is funding the salary of the British Museum’s PAS representative.

MDY Projects fund is for the Museum Development Yorkshire funding from Art Council England which is administered by York Museums Trust. COCA – Restricted fund comprises of donations towards the interpretation and delivery of the Centre of Ceramic Arts projects Richard III fund is to produce a Richard III exhibition.

Gardens Restricted comprises of recharges specifically for the repairs and maintenance of the Museum Gardens. Curatorial restricted comprises various grants and donations for collections development.

YOR Art Fund was provided to support the Curator of Archaeology in the “Collecting Award Project” The Capital Works fund is for repair, maintenance and improvement works.

MD Network Grant fund is for supporting museums and galleries via Museum Development Network Castle 2022 fund is to be used to develop a HLF bid for the redevelopment of the Castle Museum.

Prior Year Comparison

Group and charity
Friends Art Gallery
Ceramics SSN
Evelyn Commission
Ruffer Art Fund
Ruskin/Turner
Poussin
Object Purchase
Archaeology Archives
Portable Antiquities
Headley Trust intern
MDY Projects
COCA - Restricted
Richard III
Gardens Restricted
Curatorial Restrict
Cultural Wellbeing
Gardens Signage
Capital Works Fund
Castle 2022
Trustee Award
Other Restricted Funds		 1st April 2019
4,062
78,025
3,699
1,345
-
-
4,463
10,000
-
-
37,136
25,442
-
11,373
11,949
9,677
3,600
359,272
311,720
1,660
793
874,216		 Income
£
172,970
-
-
-
6,024
7,500
13,693
9,878
25,891
8,380
341,790
-
15,863
1,089
-
-
2,500
-
200,500
-
55,741
861,819		 Expenditure
£
(168,731)
(32,443)
-
-
(6,024)
(7,500)
(14,850)
(4,175)
(25,891)
(8,329)
(345,600)
-
(7,644)
(5,611)
(185)
(12,452)
(865)
20,887
(488,013)
(738)
(54,375)
(1,162,539)		 Transfers
£
-
-
-
-
-
-
-
-
-
-
(1,322)
-
-
-
-
2,775
-
71,874
-
-
516
73,843		 31st Mar
2020
8,301
45,582
3,699
1,345
-
-
3,306
15,703
-
51
32,003
25,442
8,219
6,852
11,764
-
5,235
452,033
24,207
922
2,675
647,339

37

YORK MUSEUMS AND GALLERY TRUST

NOTES TO THE FINANCIAL STATEMENTS (Continued)

NOTE 24

ANALYSIS OF ASSETS & LIABILITIES BETWEEN FUNDS

Group
Tangible Fixed Assets
Current Assets
Current Liabilities
Long Term Liabilities
Pension Liability
As 31st March 2021
As 31st March 2020
Charity
Tangible Fixed Assets
Current Assets
Current Liabilities
Long Term Liabilities
Pension Liability
As 31st March 2021
As 31st March 2020		 General
Funds
£
755,673
1,833,636
(1,521,882)
(16,329)
-
1,051,098
1,125,376
General
Funds
£
755,673
2,569,807
(1,760,526)
-
-
1,564,954
1,125,346		 Designated
Funds
£
4,623,871
552,346
7,205
-
(3,391,000)
1,792,422
4,154,009
Designated
Funds
£
4,623,871
30,500
7,205
-
(3,391,000)
1,270,576
4,154,009		 Restricted
Funds
£
-
324,642
314,364
-
-
639,006
647,339
Restricted
Funds
£
-
443,626
314,364
-
-
757,990
647,339		 Total Funds
£
5,379,544
2,710,624
(1,200,313)
(16,329)
(3,391,000)
3,482,526
5,926,724
Total Funds
£
5,379,544
3,043,933
(1,438,957)
-
(3,391,000)
3,593,521
5,926,694

Prior Year Comparison

ANALYSIS OF ASSETS & LIABILITIES BETWEEN FUNDS

Group
Tangible Fixed Assets
Current Assets
Current Liabilities
Long Term Liabilities
Pension Liability
As 31st March 2020
As 31st March 2019
Charity
Tangible Fixed Assets
Current Assets
Current Liabilities
Long Term Liabilities
Pension Liability
As 31st March 2020
As 31st March 2019		 General
Funds
£
489,680
1,600,222
(955,193)
(9,333)
-
1,125,376
1,336,010
General
Funds
£
489,680
2,400,751
(1,406,044)
-
-
1,484,387
1,335,980		 Designated
Funds
£
5,793,816
470,264
29,930
-
(2,140,000)
4,154,009
4,838,907
Designated
Funds
£
5,793,816
30,500
29,930
-
(2,140,000)
3,714,246
4,838,907		 Restricted
Funds
£
-
620,796
26,543
-
-
647,339
874,216
Restricted
Funds
£
-
431,382
26,543
-
-
457,925
874,216		 Total Funds
£
6,283,496
2,691,281
(898,720)
(9,333)
(2,140,000)
5,926,724
7,049,133
Total Funds
£
6,283,496
2,862,633
(1,349,571)
-
(2,140,000)
5,656,560
7,049,103

The designated property fund relates to the net book value of assets purchased using restricted funds.

38

YORK MUSEUMS AND GALLERY TRUST

NOTES TO THE FINANCIAL STATEMENTS (Continued)

NOTE 25 COMMITMENTS

The group and charity had future minimum lease payments under non-cancellable operating leases as follows:

Group and charity

Operating Lease Commitments

Leases which expire
Within one year
Two and five years
Six and ten years		 202
Land &
Buildings
£
74,050
296,200
109,921
480,171		 1
Other
£
792
990
-
1,782		 202
Land &
Buildings
£
67,508
233,400
159,113
460,021		 0
Other
£
2,052
1,782
-
3,834

NOTE 26

PENSION SCHEME

The Group contributes to the North Yorkshire Pension Fund. The scheme is a defined benefit scheme for the benefit of the employees. The assets of the scheme are fully administered by North Yorkshire County Council in a fund independent from that of the Group. The last full actuarial valuation of this scheme was carried out by a qualified independent actuary as at 31 March 2019 and updated on an approximate basis to 31 March 2021.

The contributions made by the employer over the financial year have been £326,000 (2020 - £450,000).

Assumptions

The assets of the Scheme have been taken at market value and the liabilities have been calculated using the following principal actuarial assumptions:

Financial:
Rate of increase in
salaries
Pension in payment increases
Discount rate
Inflation assumption
Life expectancy:
Male future pensioner aged 65 in 20 years' time
Female future pensioner aged 65 in 20 years'
time
Male current pensioner aged 65
Female current pensioner aged 65
The amounts recognised in the statement of fina
Present value of scheme liabilities
Fair value of scheme
assets
Deficit in the scheme
The assets in the scheme and the expected rate o
Equities
Government Bonds
Other bonds
Property
Cash
Other
Total fair value of assets
Actuarial value of liability
Net pension deficit		 2021
3.95%
2.70%
2.10%
2.70%
2021
Years
23.6
25.8
21.9
24.0
ncial position are as
2021
£'000
(24,858)
21,467
(3,391)
r return were:
Fair value
2021
£'000
12,408
3,478
451
1,309
708
3,113
21,467
(24,858)
(3,391)		 2020
3.15%
1.90%
2.30%
1.90%
2020
Years
23.5
25.7
21.8
23.9
follows:
2020
£'000
(18,653)
16,513
(2,140)
Fair value
2020
£'000
9,660
3,154
-
1,205
677
1,816
16,513
(18,653)
(2,140)

39

YORK MUSEUMS AND GALLERY TRUST

NOTES TO THE FINANCIAL STATEMENTS (Continued)

Movement in the deficit during the year were as follows:

Deficit in scheme at 1
April
Movement in the year:
Current service costs
Past service cost
Settlement cost
Net (loss)/gain on assets
Contributions
Actuarial (loss)/gain
Deficit in the scheme at 31 March		 2021
£'000
(2,140)
-
(770)
-
(150)
(46)
325
(610)
(3,391)		 2020
£'000
(2,363)
-
(1,022)
-
-
(53)
453
845
(2,140)

Analysis of the amount charged to net finance charge for the year under FRS102 in relation to the scheme:

Expected return on pension scheme assets
Interest on pension scheme liabilities
Net finance loss		 2021
£'000
(381)
427
46		 2020
£'000
(409)
462
53

The amount recognised in the income and expenditure account are:

Current service costs
Past service costs
Interest cost
Expected return on scheme assets
Total charge to income and expenditure
account		 2021
£'000
770
-
427
(381)
816		 2020
£'000
1,022
-
462
(409)
1,075

The amount recognised in the statement of financial activities are as follows:

Amount recognised during the period
Cumulative amount recognised
Asset and liability reconciliation
Reconciliation of assets
Assets at the start of the
year
Expected return on plan assets
Actuarial gain/(loss) on assets
Employer contributions
Member contributions
Benefits Paid
Settlements
Assets at the end of the
year
Actual return on plan
assets		 2021
£'000
(610)		 2020
£'000
845
(610) 845
2021
£'000
16,513
381
4,511
325
149
(442)
30
21,467
4,892		 2020
£'000
16,153
409
(453)
453
190
(239)
-
16,513
(44)

40

YORK MUSEUMS AND GALLERY TRUST

NOTES TO THE FINANCIAL STATEMENTS (Continued)

Reconciliation of liabilities
Liabilities at the start of the year
Current service costs
Past service costs
Interest on pension
liabilities
Employee contributions
Actuarial loss/(gain) on liabilities
Benefits paid
Settlements
Liabilities at the end of the year		 2021
£'000
18,653
770
-
427
149
5,121
(442)
180
24,858		 2020
£'000
18,516
1,022
-
462
190
(1,298)
(239)
-
18,653

The history of experience adjustments is as follows:

Scheme liabilities
Scheme assets
Experience adjustments on scheme liabilities
Percentage of scheme liabilities
Experience adjustments on scheme assets
Percentage of scheme assets		 2021
£'000
(24,858)
21,467
(3,391)
5,121
-20.6%
4,511
21.0%		 2020
£'000
(18,653)
16,513
(2,140)
(1,298)
7.0%
(453)
-2.7%		 2019
£'000
(18,516)
16,153
(2,363)
42
-0.2%
892
5.5%		 2018
£'000
(17,026)
14,516
(2,510)
85
-0.5%
695
4.8%		 2017
£'000
(15,660)
12,976
(2,684)
3,130
-20.0%
1,799
13.9%		 2016
£'000
(11,700)
10,517
(1,183)
-
380
3.6%

NOTE 27 FINANCIAL INSTRUMENTS

Financial Assets
Financial asset that are
debt instruments
measured at amortised
costs
Financial liabilities
Financial liabilities
measured at amortised
costs
NOTE 28
NET DEBT RECONCILLIATI
Cash at bank and in
hand
Net Debt		 2021
Group
£
2,515,726
1,125,442
ON
1st April 2020
£
1,691,975
1,691,975		 2020
Group
£
2,408,238
690,266
Cash Flows
£
318,867
318,867		 31st Mar
2021
£
2,010,842
2,010,842

NOTE 29 RELATED PARTY TRANSACTIONS

During the year, the Trust conducted the following transactions with its subsidiary, York Museums and Enterprises Limited.

The Trust levied a management charge on York Museums and Enterprises Limited amounting to £10,500 (2020: £10,500).

The subsidiary, York Museums and Enterprises Limited, made a gift aid donation under a deed of covenant to the Trust of £nil in the year ended 31 March 2021 (2020: £265,355)

At 31 March 2021, York Museums and Enterprises Limited owed £262,223 to the Trust (2020: £263,343)

The amounts owed by the subsidiary comprise of salary and other costs that have been paid from York Museums Trust bank account and have been recharged to the subsidiary but not yet transferred from York Museums and Enterprises account.

41

YORK MUSEUMS AND GALLERY TRUST

NOTES TO THE FINANCIAL STATEMENTS (Continued)

NOTE 30

2019-20 Consolidated Statement of Financial Activities

INCOME FROM:
Charitable Activities
Income from charitable activities
Funding provided by City of York Council
Funding provided by Arts Council England
Donations, Legacies and General Grants
Donations and legacies
Other grants receivable
Other Trading Activities
Income generated from subsidiary
Investments
Interest receivable
TOTAL INCOME
EXPENDITURE ON:
Raising Funds
Costs incurred by subsidiary
Charitable expenditure
Charitable expenditure
Total charitable expenditure
TOTAL EXPENDITURE
Net gains on Investments
Net income/(expenditure) before taxation
Taxation charge
Net income/(expenditure) after taxation
Other recognised gains/(losses):
Actuarial (loss)/gain on defined benefit scheme
Transfer between funds
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
Fund balance brought forward
Net movement in the year
Fund balance carried forward		 General
Funds
2020
£
3,294,772
307,000
-
229,076
4,500
1,300,709
15,669
5,151,726
1,036,302
4,050,957
4,050,957
5,087,259
-
64,467
-
64,467
-
(275,101)
(210,634)
1,336,010
(210,634)
1,125,376		 Designated
Funds
2020
£
11,449
-
-
1,340
-
-
-
12,789
-
1,743,945
1,743,945
1,743,945
(1,731,156)
-
(1,731,156)
845,000
201,258
(684,898)
4,838,907
(684,898)
4,154,009		 Restricted
Funds
2020
£
100,042
200,000
1,568,982
154,042
68,752
-
-
2,091,818
-
2,392,538
2,392,538
2,392,538
(300,720)
-
(300,720)
-
73,843
(226,877)
874,216
(226,877)
647,339		 Total
Funds
2020
£
3,406,263
507,000
1,568,982
384,458
73,252
1,300,709
15,669
7,256,333
1,170,806
8,156,951
8,156,951
9,327,757
-
(1,967,409)
-
(1,967,409)
845,000
-
(1,122,409)
7,049,133
(1,122,409)
5,926,724

42

YORK MUSEUMS AND GALLERY TRUST

NOTES TO THE FINANCIAL STATEMENTS (Continued)

2019-20 Charity Statement of Financial Activities

INCOME FROM:
Charitable Activities
Income from charitable activities
Funding provided by City of York Council
Funding provided by Arts Council England
Donations, Legacies and General Grants
Donations and legacies
Other grants receivable
Investments
Interest receivable
TOTAL INCOME
EXPENDITURE ON:
Charitable expenditure
Charitable expenditure
Total charitable expenditure
TOTAL EXPENDITURE
Net gains on Investments
Net income/(expenditure) before taxation
Taxation charge
Net income/(expenditure) after taxation
Other recognised gains/(losses):
Actuarial (loss)/gain on defined benefit scheme
Transfer between funds
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
Fund balance brought forward
Net movement in the year
Fund balance carried forward		 General
Funds
2020
£
3,560,127
307,000
-
229,076
4,500
14,721
4,115,424
4,050,957
4,050,957
4,050,957
-
64,467
-
64,467
-
(275,101)
(210,634)
1,335,980
(210,634)
1,125,346		 Designated
Funds
2020
£
11,449
-
-
1,340
-
-
12,789
1,743,945
1,743,945
1,743,945
-
(1,731,156)
-
(1,731,156)
845,000
201,258
(684,898)
4,838,907
(684,898)
4,154,009		 Restricted
Funds
2020
£
100,042
200,000
1,568,982
154,042
68,752
-
2,091,818
2,392,538
2,392,538
2,392,538
-
(300,720)
-
(300,720)
-
73,843
(226,877)
874,216
(226,877)
647,339		 Total
Funds
2020
£
3,671,618
507,000
1,568,982
384,458
73,252
14,721
6,220,031
8,187,440
8,187,440
8,187,440
-
(1,967,409)
-
(1,967,409)
845,000
-
(1,122,409)
7,049,103
(1,122,409)
5,926,694

43