Trustees' annual report For the period Period start date Period end date To from 01-Jan-25 30-Sep-25 Reference and administration details Charity name LINCOLN COLLEGE VACATION PROJECT Registered Charity number 1092434 Charity's principal address LINCOLN COLLEGE TURL STREET OXFORD OX1 3DR Names of the charity trustees STEFAN ENCHELMAIER NIGEL EMPTAGE JODY LAPORTE
Structure, governance and management
| Description of charity's trusts Type of governing document How the charity is constituted Trustee selection method Additional governance issues |
Constitution An association of its members, executive committee, advisory committee and trustees Trustees are appointed at the Annual General Meeting for a period of three years at a time. Disclosure and Barring Service checks are carried out each year on all volunteers prior to going on any holidays with children. In addition, the charity is administered in accordance with the rules and regulations for University clubs as published from time to time by the Proctors of the University of Oxford. |
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| Objectives and activities | |
| Summary of the objects of the charity set out in its governing document Additional details of objectives and activities Summary of the main activities undertaken for the public benefit in relation to these objects The focus of the charity's activities is on children. Each year the charity runs two week-long holidays for children living in the Oxford area in order to give them a break from whatever difficulties they may be experiencing. The holidays are designed to allow the children to have fun and try new things, building confidence along the way but always allowing them to be children. A great contribution is made by the member volunteers and the charity is grateful to them for giving up their summer holidays to lead the vacations for the children. The charity welcomes all children aged from 7-12 years regardless of gender, race or religion. The object of the charity is the relief of children who are in necessitous circumstances in particular, but not exclusively, through the provision of free holidays for deprived children from the Oxfordshire The considered children are recommended by Social Services and/or by any other organisation that may come into contact with deprived children. |
Achievements and performance
| Summary of the main achievements of the charity during the year. |
Summary of the main achievements of The holidays this year were again held at St Katharine's in Parmoor - a residential centre that hosts projects like ours. The venue has wonderful grounds where the children could play organised games with the leaders as well as being a place of historic beauty that allowed the children to stay somewhere out of the ordinary. Each week's activities were carefully planned, with a range of age-appropriate activities available; for instance, children could do everything from visiting the Cotswold Wildlife Park to earning a mock driver's licences at Legoland. |
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| The past few years have seen fund raising become inceasingly hard after the pandemic, and the charity has had to use reserves recently. However, we are very grateful to have received some large donations this year in addition to the normal fund raising activites that have allowed us to more or less cover our annual running costs. |
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| The student volunteers continue to make great efforts to raise enough funds to ensure the contunued success of the project. |
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| Financial review | |
| Brief statement of the charity's policy on reserves |
We aim to hold at least a year's worth of costs in the reserve accounts to cushion the charity in the event of a poor year of fundraising - or unforessen events such as COVID. This year, the charity has changes its year end to 30 Sep - to align with academic years. Financials for 2025 are presenting for a 9 month period to 30 Sep 2025, with prior year comparators being for 12 months tp 31 Dec 2024. |
| Details of any funds materially in deficit Not applicable CT |
Declaration
The trustees declare that they have approved the trustees' report above.
| Signed on behalf of the charity's trustees Signature Full name Position Stefan Enchelmaier Trustee /.tyoo |
Signed on behalf of the charity's trustees Signature Full name Position Stefan Enchelmaier Trustee /.tyoo |
Signed on behalf of the charity's trustees Signature Full name Position Stefan Enchelmaier Trustee /.tyoo |
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| 31-Jan-26 | oo | oo |
Lincoln College Vacation Project Accounts
Consolidated Accounts for the Academic Year 2024/25
Accounts cover period of charity activity 1st January 2025 to 30th September 2025 (9 months only - due to year end change)
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Account Income Expenditure Balance Total Uncashed Expenditur Start of year
Main Account £31,297.96 £34,600.60 £0.00 £0.00 £3,302.64
Reserve Account (Natwest) £131.36 £0.00 £10,922.60 £0.00 £10,791.24
£0.00 £0.00
Total £31,429.32 £34,600.60 £10,922.60 £0.00 £14,093.88
2025
Income & Expenditure (9 months) 2024 2023 Difference % Difference
Summary Income
Donations - Lincoln £4,645.68 £6,329.00 £15,366.63 -£1,683.32 -26.60%
Donations - other colleges £750.00 £0.00 £0.00 £750.00 0
Donations - personal/ direct debit £4,614.10 £540.00 £590.00 £4,074.10 754.46%
Donations - Charitable trust funds £16,000.00 £20,823.72 £18,769.17 -£4,823.72 -23.16%
Auction of promises £1,725.55 £1,366.60 £1,209.66 £358.95 26.27%
SumUp/ Paypal/ Fundraising £3,286.48 £4,768.33 £2,644.06 -£1,481.85 -31.08%
Gift aid receipts £121.15 £0.00 £174.20 £121.15 0
Other income/ events £155.00 £0.00 £3,771.76 £155.00 0
Reserve account interest £131.36 £154.83 £127.47 -£23.47 -15.16%
Total (excl Reserve account interest) £31,297.96 £33,827.65 £42,525.48 -£2,529.69 -7.48%
Summary Expenditure Difference % Difference
DBS/ First Aid/ Insurance/ Training £1,986.00 £1,841.61 £3,065.44 £144.39 7.84%
Fundraising/ Event expenses £410.89 £239.03 £240.02 £171.86 71.90%
Snacks/ week expenses/ Personal Travel £2,390.82 £2,597.18 £2,593.31 -£206.36 -7.95%
Accomodation £19,000.00 £19,300.00 £17,000.00 -£300.00 -1.55%
£0.00 £0.00 £0.00 £0.00 0
External activites £4,392.89 £4,881.00 £4,125.00 -£488.11 -10.00%
Coach travel £6,420.00 £5,150.00 £5,038.72 £1,270.00 24.66%
£0.00 £0.00 £0.00 £0.00 0
£0.00 £0.00 £0.00 £0.00 0
Total £34,600.60 £34,008.82 £32,564.37 £591.78 1.74%
Excess/Deficit -£3,302.64 -£181.17
Reserves (9 months) 2024 2023
Opening cash balance on 01 Jan
Reserve Account balance on 30 Sept (31 Dec prior years) £10,922.60 £10,828.48 £10,673.65
Natwest current account £25,799.32 £26,001.40 £16,040.29
Total opening cash balance £25,799.32 £26,001.40 £16,040.29
Excess/(Deficit) -£3,302.64 -£202.08 £9,961.11
Closing balance on 30 Sept £22,496.68 £25,799.32 £26,001.40
Uncashed Expenditure £0.00 £0.00 £0.00
Total closing balance on 30 Sept £33,419.28 £36,627.80 £36,675.05
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Independent examiner's report on the accounts
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Report to the trustees/members of LINCOLN COLLEGE VACATION PROJECT
On the accounts for the 9 month 30 SEPTEMBER 2025
period ended
I report on the accounts of the charity for the 9 month period ended 30 September 2025.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not
required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is
needed.
It is my responsibility to:
• examine the accounts under section 145 of the 2011 Act;
• follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011
Act; and
• state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination
includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.
It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees
concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and
consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those
matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that, in any material respect, the requirements:
• to keep accounting records in accordance with section 130 of the 2011 Act; and
• to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Samir Shah ACA
42 Roderick Road
London
NW3 2NL
31 January 2026
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2025 Accounts (9 months due to year end change) - signed SE
02/02/2026
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