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Trustees' annual report
For the period Period start date Period end date
To
from 01-Jan-24 31-Dec-24
Reference and administration details
Charity name LINCOLN COLLEGE VACATION PROJECT
Registered Charity number 1092434
Charity's principal address LINCOLN COLLEGE
TURL STREET
OXFORD
OX1 3DR
Names of the charity trustees STEFAN ENCHELMAIER
NIGEL EMPTAGE
JODY LAPORTE
Structure, governance and management
Description of charity's trusts
Type of governing document Constitution
How the charity is constituted An association of its members, executive committee, advisory committee and trustees
Trustee selection method Trustees are appointed at the Annual General Meeting for a period of three years at a time.
Additional governance issues
Disclosure and Barring Service checks are carried out each year on all volunteers prior to going on
any holidays with children.
In addition, the charity is administered in accordance with the rules and regulations for University
clubs as published from time to time by the Proctors of the University of Oxford.
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|**Objectives and activities**|**Objectives and activities**|
|---|---|
|Summary of the objects of the charity
set out in its governing document
**Additional details of objectives and**
Summary of the main activities
undertaken for the public benefit in
relation to these objects|**activities**
The charity welcomes all children aged from 7-12 years regardless of gender, race or religion.
The object of the charity is the relief of children who are in necessitous circumstances in particular,
but not exclusively, through the provision of free holidays for deprived children from the Oxfordshire
area.
The considered children are recommended by Social Services and/or by any other organisation that
may come into contact with deprived children.
The focus of the charity's activities is on children.
Each year the charity runs two week-long holidays for children living in the Oxford area in order to
give them a break from whatever difficulties they may be experiencing.
The holidays are designed to allow the children to have fun and try new things, building confidence
along the way but always allowing them to be children.
A great contribution is made by the member volunteers and the charity is grateful to them for giving
up their summer holidays to lead the vacations for the children.|
## **Achievements and performance**
Summary of the main achievements The holidays this year were again held at St Katharine's in Parmoor - a residential centre that hosts of the charity during the year. projects like ours. The venue has wonderful grounds where the children could play organised games with the leaders as well as being a place of historic beauty that allowed the children to stay somewhere out of the ordinary.
Each week's activities were carefully planned, with a range of age-appropriate activities available; for instance, children could do everything from visiting the Cotswold Wildlife Park to earning a mock driver's licences at Legoland. The past few years have seen fund raising become inceasingly hard after the pandemic, and the charity has had to use reserves recently. During 2024 though we managed to mostly cover out costs with fund raising, and so required less from reserves. Nevertheless the student volunteers continue to make great efforts to raise enough funds to endure the contunued success of the project.
ee **Financial review** Brief statement of the charity's policy We aim to hold at least a year's worth of costs in the reserve accounts to cushion the charity in the on reserves event of a poor year of fundraising - or unforessen events such as COVID. Details of any funds materially in Not applicable deficit po
ee **Declaration The trustees declare that they have approved the trustees' report above. Signed on behalf of the charity's trustees** Signature Ae Full name Stefan Enchelmaier Position Trustee CT 24-Feb-25
## **Lincoln College Vacation Project Accounts**
Consolidated Accounts for the Calendar Year 2024
Accounts cover period of charity activity 1.1.24 - (DATE)
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Account Income Expenditure Balance Total Uncashed Expenditur Start of year
Main Account £33,827.65 £34,029.73 £25,799.32 £0.00 £26,001.40
Reserve Account (Natwest) £154.83 £0.00 £10,828.48 £0.00 £10,673.65
£0.00 £0.00
Total £33,982.48 £34,029.73 £36,627.80 £0.00 £36,675.05
Income & Expenditure 2024 2023 2022 Difference % Difference
Summary Income
Donations - Lincoln £6,329.00 £15,366.63 £8,386.53 -£9,037.63 -58.81%
Donations - other colleges £0.00 £0.00 £500.00 £0.00 0
Donations - personal/ MYDONATE £540.00 £590.00 £1,097.23 -£50.00 -8.47%
Donations - Charitable trust funds £20,823.72 £18,769.17 £4,000.00 £2,054.55 10.95%
Auction of promises £1,366.60 £1,209.66 £884.00 £156.94 12.97%
Fundraising £4,768.33 £2,644.06 £2,684.01 £2,124.27 80.34%
Gift aid receipts £0.00 £174.20 £569.35 -£174.20 -100.00%
Other income £0.00 £3,771.76 £0.00 -£3,771.76 -100.00%
Reserve account interest £154.83 £127.47 £20.54 £27.36 21.46%
Total (excl Reserve account interest) £33,827.65 £42,525.48 £18,121.12 -£8,697.83 -20.45%
Summary Expenditure Difference % Difference
General expenses £4,227.76 £3,429.06 £782.00 £798.70 23.29%
Fundraising expenses £70.77 £408.28 £1,147.25 -£337.51 -82.67%
Personal expenses e.g. travel £400.20 £2,563.31 £3,564.95 -£2,163.11 -84.39%
Holiday expenses £19,300.00 £17,000.00 £16,049.21 £2,300.00 13.53%
Food and Lincoln Activities £0.00 £0.00 £900.00 £0.00 0
External activites £4,881.00 £4,125.00 £4,888.20 £756.00 18.33%
Coach travel £5,150.00 £5,038.72 £4,665.00 £111.28 2.21%
VacProj dinner £0.00 £0.00 £0.00 £0.00 0
Day trip £0.00 £0.00 £388.00 £0.00 0
Total £34,029.73 £32,564.37 £32,384.61 £1,465.36 4.50%
Excess/Deficit -£202.08 £9,961.11
Reserves 2024 2023
Opening cash balance on 01 Jan
Reserve Account balance on 31 Dec £10,828.48 £10,673.65
Natwest current account £26,001.40 £16,040.29
Total opening cash balance £26,001.40 £16,040.29
Excess/(Deficit) -£202.08 £9,961.11
Closing balance on 31 Dec £25,799.32 £26,001.40
Uncashed Expenditure £0.00 £0.00
Total closing balance on 31 Dec £36,627.80 £36,675.05
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## **Independent examiner's report on the accounts**
**LINCOLN COLLEGE VACATION PROJECT** Report to the trustees/members of On the accounts for the year **31 DECEMBER 2024** ended
I report on the accounts of the charity for the year ended 31 December 2024.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
• follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that, in any material respect, the requirements: • to keep accounting records in accordance with section 130 of the 2011 Act; and • to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. a my 0} Samir Shah ACA 42 Roderick Road London NW3 2NL 24 February 2025
2024 Accounts - signed SE
25/02/2025
1