Trustees' annual report For the period Period start date Period end date To from 01-Jan-23 31-Dec-23
Reference and administration details
Charity name LINCOLN COLLEGE VACATION PROJECT Registered Charity number 1092434 Charity's principal address LINCOLN COLLEGE TURL STREET OXFORD OX1 3DR Names of the charity trustees REVD DR MELANIE MARSHALL STEFAN ENCHELMAIER NIGEL EMPTAGE MARYANNE SAUNDERS
Structure, governance and management
| Description of charity's trusts Type of governing document How the charity is constituted Trustee selection method Additional governance issues |
Constitution An association of its members, executive committee, advisory committee and trustees Trustees are appointed at the Annual General Meeting for a period of three years at a time. Disclosure and Barring Service checks are carried out each year on all volunteers prior to going on any holidays with children. In addition, the charity is administered in accordance with the rules and regulations for University clubs as published from time to time by the Proctors of the University of Oxford. |
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Objectives and activities Summary of the objects of the charity The object of the charity is the relief of children who are in necessitous circumstances in particular, but set out in its governing document not exclusively, through the provision of free holidays for deprived children from the Oxfordshire area. The considered children are recommended by Social Services and/or by any other organisation that may come into contact with deprived children. Summary of the main activities The focus of the charity's activities is on children. undertaken for the public benefit in Each year the charity runs two week-long holidays for children living in the Oxford area in order to give relation to these objects them a break from whatever difficulties they may be experiencing. The holidays are designed to allow the children to have fun and try new things, building confidence along the way but always allowing them to be children. The charity welcomes all children aged from 7-12 years regardless of gender, race or religion. Additional details of objectives and activities A great contribution is made by the member volunteers and the charity is grateful to them for giving up th i h lid t l d th ti f th hild
their summer holidays to lead the vacations for the children.
Achievements and performance
Summary of the main achievements of The holidays this year were again held at St Katharine's in Parmoor - a residential centre that hosts the charity during the year. projects like ours. The venue has wonderful grounds where the children could play organised games with the leaders as well as being a place of historic beauty that allowed the children to stay somewhere out of the ordinary. Each week's activities were carefully planned, with a range of age-appropriate activities available; for instance, children could do everything from visiting the Cotswold Wildlife Park to earning a mock driver's licences at Legoland. The past few years have seen fund raising become inceasingly hard after the pandemic, and the charity has had to use reserves recently. Nevertheless the student volunteers continue to make great efforts to raise enough funds to endure the contunued success of the project.
Financial review
Brief statement of the charity's policy We aim to hold at least half a year's worth of costs in the reserve accounts to cushion the charity in the on reserves event of a poor year of fundraising. Not applicable Details of any funds materially in deficit po
Declaration
The trustees declare that they have approved the trustees' report above.
Signed on behalf of the charity's trustees
| Signature Full name |
Stefan Enchelmaier LAee |
|---|---|
| Position Date |
Trustee 08/04/2024 Td tt |
Lincoln College Vacation Project Accounts
Consolidated Accounts for the Calendar Year 2023
Accounts cover period of charity activity 1.1.23 - (DATE)
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Account Income Expenditure Balance Total Uncashed Expend Start of year
Main Account £42,525.48 £32,564.37 £26,001.40 £0.00 £16,040.29
Reserve Account (Natwest) £127.47 £0.00 £10,673.65 £0.00 £10,546.18
£0.00 £0.00
Total £42,652.95 £32,564.37 £36,675.05 £0.00 £26,586.47
Income & Expenditure 2023 2022 Difference % Difference Comment
Summary Income
Donations - Lincoln £15,366.63 £8,386.53 £6,980.10 83.23%
Donations - other colleges £0.00 £500.00 -£500.00 -100.00%
Donations - personal/ MYDONATE £590.00 £1,097.23 -£507.23 -46.23%
Donations - Charitable trust funds £18,769.17 £4,000.00 £14,769.17 369.23%
Auction of promises £1,209.66 £884.00 £325.66 36.84%
Fundraising £2,644.06 £2,684.01 -£39.95 -1.49%
Gift aid receipts £174.20 £569.35 -£395.15 -69.40%
Other income £3,771.76 £0.00 £3,771.76 0
Reserve account interest £127.47 £20.54 £106.93 520.59%
Total £42,652.95 £18,121.12 £24,531.83 135.38%
Summary Expenditure Difference % Difference
General expenses £3,429.06 £782.00 £2,647.06 338.50%
Fundraising expenses £408.28 £1,147.25 -£738.97 -64.41%
Personal expenses e.g. travel £2,563.31 £3,564.95 -£1,001.64 -28.10%
Holiday expenses £17,000.00 £16,049.21 £950.79 5.92%
Food and Lincoln Activities £0.00 £900.00 -£900.00 -100.00%
External activites £4,125.00 £4,888.20 -£763.20 -15.61%
Coach travel £5,038.72 £4,665.00 £373.72 8.01%
VacProj dinner £0.00 £0.00 £0.00 0
Day trip £0.00 £388.00 -£388.00 -100.00%
Total £32,564.37 £32,384.61 £179.76 0.56%
Excess/Deficit £10,088.58 -£14,263.49
Reserves 2023 2022
Opening cash balance on 01 Jan
Reserve a/c £10,546.18 £10,451.92
Natwest cash £16,040.29 £30,596.13
Total opening cash balance £26,586.47 £41,048.05
Excess/(Deficit) £10,088.58 -£534.68
Total closing balance on 31 Dec £36,675.05 £40,808.45
Uncashed Expenditure £0.00 £0.00
Closing bank balance on 31 Dec £36,675.05 £41,176.36
check £0.00
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Independent examiner's report on the accounts
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Report to the trustees/members of LINCOLN COLLEGE VACATION PROJECT
31 DECEMBER 2023
On the accounts for the year ended
I report on the accounts of the charity for the year ended 31 December 2023.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not
required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
• examine the accounts under section 145 of the 2011 Act;
• follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act;
and
• state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination
includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It
also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees
concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and
consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters
set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that, in any material respect, the requirements:
• to keep accounting records in accordance with section 130 of the 2011 Act; and
• to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Samir Shah ACA
42 Roderick Road
London
NW3 2NL
8 April 2024
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08/04/2024
2023 Accts signed SE - 231231
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