SOUTH AND SOUTH EAST IN BLOOM
TRUSTEES, REPORT
for thè year ended 31st October 2023
Charitable Objectives
The objectives of the charity are the promotion of floriculture and horticulture, to
advance the education of the public, particularly school children, in ecological
sustainability and natural resource conservation, and to enhan￿ the lives of older
adults in South and South East England.
Governance
The charity is managed by its Council of TrusteeslDirectors. New TrusteeslDirectors
are nominated by the other TrusteeslDirectors. All retire at the Annual General
Meeting and are eligible for re-election. Trustee Meetings are regularly held
throughout the year. The Chairman attends meetings with the Britain in Bloom
organisation. Though not a legal requirement, the Trustees have appointed an
Independent Reporting Accountant to report to them on the Annual Report and
Accounts.
Aim of South and South East in Bloom for 2023
The goals of South and South East in Bloom for 2023 are to obtain additional funds
to cover planned expenses, increase participation to pre-pandemic levels, update
judging and assessment criteria to address climate change's impact and further
promote Ambassadors, role in encouraging community involvement. In addition, the
organisation plans to secure and train judges and assessors to meet the needs of a
more significant number of entrants expected to participate.
Achievements in 2023
The charity received some financial support from sponsors and granl providers, but
more needs to be done to ensure its long-term sustainability. The number of entries
in the charity's programs has returned to pre-pandemic levels. The role of
Ambassadors has been further developed, and two ambassadors are to be recruited
to the position of Trustee after AGM 2024. The charity held a suc￿Ssful seminar for
judges and entrants, followed by a prestigious award ceremony hosted by the Royal
Horticultural Society at their Surrey Gardens at Wisley. The charity has adjusted its
judging and assessment criteria to reflect climate and social change.

Objectives for 2024
The following are the main objectives of South and South East in Bloom.
1. To enhance the Trustee board, seek continuity through recruiting additional
trustees who Can bring skills, expertise, experience, and range to the board.
2. Encourage all Trustees and Ambassadors to seek sponsors, grants, and
donors to ensure the viability of South & South East in Bloom.
3. Undertake a full review of regional Bloom activities, including governance,
finance and operations, in consultation with Trustees, Judges & Assessors
and those who participate.
4. Identify the reasons for non-participation from non-participating and former
participant groups and communities.
5. Adapt to the changes brought about by climate change through updated
judgin9 and assessment criteria, which reflect the predicted gardening trends
to ensure the charity remains relevant.
6. Ensure any changes are communicated to entrants, judges and assessors
7. Participate in Britain in Bloom Federation meelings, fully support common
objectives across Britain's regions in Bloom, and ensure that Bloom remains
as relevant and achievable for its participants as possible.
8. Provide mentoring to increase participants, understanding of gardening
methods and needs to help reduce the effects of climate change in the
charity's region.
9. Ensure all Trustees continue to play a full role in the future of Bloom,
safeguarding the excellent governance and fiscal management already
achieved.
10. Further develop the county ambassadors, team and advisors to Trustees and
support entries in their respective counties.
11. Ensure sufficient judges and assessors are available to meet the anticipated
increased participation and ensure that judges and assessors meet the standards
of a South and South East in Bloom.
Public Benefit Statement
The Region's general public, including residents and visitors, benefit from raising
standards of beautification, greening, and environmental responsibility, which results
from entries across the Region taking part in our campaign. Not only Councils and
voluntary community groups, but businesses and individuals too present and
manage their areas., recognition is given for the standards achieved, with feedback
given to enable further development.

Financial Position
With a deficit for the year, the reserves at the year end are at a bare minimum, and
as stated above, additional funds must be identified and achieved if the activities are
to continue and the organisation remain solvent. All Trustees are fully aware of the
need to obtain new sources of funds for the 2024 operations and have promised
their best endeavours. In fact, income was higher in 2023 thanks to greater
sponsorship, but the increased cost of the awards more than absorbed this.
Expenditure was kept to the very minimum. The software system for on-line
registration, judging and awards continued to work well, and did not need any major
upgrade. It was not necessary to replace any computers or printers. thankfully. Once
again, the Joint Campaign Manager offered to forego £3,000 of her agreed fee to
help with the difficult situation, which was most gratefully accepted with many thanks.
The Statement of Financial Activities and the Balance Sheet are on the pages
following.
Risk Management
The Trustees have considered the risks to which the charity is exposed and are
taking the appropriate action
Reserves Policy
The Trustees have adopted a reserves policy that as soon as circumst2nces permit,
the General Reserve should cover the net fixed assets, provide for a minimal Annual
Award Ceremony and for essential administrative expenditure to continue for a
reasonable time (at least six months) if funds were temporarily unavailable. It will
take the time to build up to this level, as sponsors expect that their contribution will
be spent on direct charitable expenditure rather than put to reserve.

Statomont of Trusts•8 Re8ponslblllUo5
Charlty Law and Ihe Charity's Deed of Tnjst requires the Trustees to prepare
flnancial statements for each flnancial yearwhich give a true and falr vlew of the
5tste of attalrs of the Trust and of the income and expgndibjre ofthe Trustforthat
period.
In preparing those financial ststements, the Trustees are requlred to select suitable
accoUn￿ng policles and Ihen apply Ihem consistently. make judgements and
eslimates that are reasonable and prudentand prepar6 Ihe financial statements Dn a
going concem basis unless it is inappropriate to assume that the Trust will continu8.
The Trustses are responslble for keeping proper actounting records whlch disclose
with reasonable accuracy atany time the financial position of the Trustand enable
them to ensure Ihatthe financial statements comply with the requlrements of the
Charity Actand the Tfust Deed. They are also responsible for safeguarding the
assets of the Trustand hence fortaking reasonable stsps forthe prevention and
detection of fraud and other irregularities.
On behalf of the Trusbes
Peter G D Holman.
Trustee & Chairman
Geoffrey R Hyde.
Tnjsteelco Secretary
8th December 2023

SOUTH AND SOUTH EAST IN BLOOM
South and South East in Bloom is a company limited by guarantee no 4355500 and
a Registered Charity no 1092421. It was formed in 2002 to take over from the
previous South East in Bloom, an unincorporated association, which was founded in
1977. In October 2003, it took over the activities of its neighbouring Britain in Bloom
Region, Southern in Bloom, changing its name from South East in Bloom to South
and South East in Bloom on 19 December 2003.
21st ANNUAL REPORT
AND
ACCOUNTS
For the year ended 31st October 2023
The original South East in Bloom organised annual competitions that the councils,
schools, commercial interests, and residents, of the cities, towns and villages of
Kent, East & West Sussex, and Surrey, could enter. South and South East in Bloom
now cover this original area, plus Hampshire and the Isle of Wight, East Dorset,
North Dorset, and East Wiltshire.
Awards are given for horticultural and gardening excellence, environmental
responsibility, and community involvement. Some winners go forward into the
National Finals of Britain in Bloom.

SOUTH AND SOUTH EAST IN BLOOM
ANNUAL REPORT
for the year ended 31 October 2023
Legal and Administrative Details
TRUSTEES
Peter Holman
Jean Griffin
Ruth Growney
Geoff Hyde
lan Hyde
Kevin Taitt
lan White
Molly Louise Klemova White
'hairman
',eputy Chairman
Company Secretary
CAMPAIGN MANAGERS
Anne Holman
Kate Harris
PRINCIPAL ADDRESS and REGISTERED OFFICE
124 Gravel Hill
Croydon
CRO 5BF
BANKERS
Cafcash Limited
West Malling
Kent
REPORTING ACCOU
NTANT
W Glynne Owen & Colnpany Limited, Chartered Accountants
2 Caradog Villas
Lon Glanhwfa
Llangefni
Anglesey LL77 7EN

SOUTH AND SOUTH EAST IN BLOOM
Balance Sheet as at 31st October 2023
Note
2022
2023
£.00
0.00
£0.00
0.00
FIXED ASSETS
CURRENT ASSETS
Cash at Bank
Debtors
9,273.74
20.00
9,293.74
(1,570.19)
7,723.55
7,300.00
685.50
7,985.50
(2,500.00)
5,485.50
Creditors-Amounts falling due within one year
NET CURRENT ASSETS
TOTAL NET ASSETS
RESERVES:
General Reserve
Designated Reserve -
Award Ceremony
£7,723.55
£5,485.50
7,723.55
5,485.50
0.00
0.00
TOTAL RESERVES
£7,723.55
£5,485.50
For the year ending 31 October 2023 the company was entitled to exemption from audit under
section 477 of the Companies Act 2006 relating to small companies.
Directors, responsibilities:
the members have not required the company to obtain an audit of its accounts
for the year in question in accordance with section 476,
the directors acknowledge their responsibilities for complying with the requirements
of the Act with respect to accounting records and the preparation of accounts,
the accounts have been prepared in accordance with the provisions applicable to
to companies subject to the small companies, regime.
These accounts have been examined by an Independent Examiner whose report is attached.
Approved by the Trustees on 8th December 2023
Peter G D Holman.......Trustee
Geoffrey R Hyde.......Trustee

SOUTH AND SOUTH EAST IN BLOOM
STATEMENT OF FINANCIAL ACTIVITIES
For the year ended 31 October 2023
Note
1&2
General
Fund
2022
General
Fund
2023
£.00
INCOMING RESOURCES
Incoming resources from generated funds
Voluntary Income
11,589.74
15,094.90
Activities for generating funds
0.00
0.001
Bank interest
3.98
15.191
Incoming resources from charitable activities
14,839.81
14,182.07
TOTAL INCOMING RESOURCES
26,433.53
29,292.16
RESOURCES EXPENDED
3&4
Charitable Activities
26,268.07
31,217.211
Governance
313.00
313.00
TOTAL CHARITABLE EXPENDITURE
26,581.07
31,530.21,
NET RESOURCES FOR THE YEAR
(147.54)
Deficit
7,871.09
(2,238.05)
Deficit
7,723.55
General reserve brought forward 1111122
Transfer from designated reserve:
Award ceremony
0.00
0.00
GENERAL RESERVE CIFWD 31110123
£7,723.55
5,485.50

INDEPENDENT EXAMINERS REPORT THE TRUSTEES OF SOUTH AND SOUTH EAST IN BLOOM
I report on the accounts of the Charity for the year ended 31" October 2023 which are set
out on the attached pages.
RESPEcfivE RESPONSIBIUTIES OF THE DIREccfoRS AND EXAMINER
The Charitvs trustees are responsible for the preparation of the accounts. The Charitvs
trustees consider an audit is not required for this year (under section 43(2) of the Charities
Act 1933 (the 1993Art as amended by S28 of the Charities Act 2006) and that an
independent examination is needed.
It is my responsibility to:_
Examine the accounts (under section 43(3)(a) of the 1993 Act as amended):_ Follow the
procedures specified in the General Directions given by the Charity Commission(under
Section 43(7)(b)of the 1993 Act, as amended), and to state whether particular matters have
come to my attention.
BASIS OF INDEPENDENT EXAMINER'S REPORT
My examination was carried out in accordance with the General Directions given by the
Charity Commissioners. An examination includes a review of the accounting records kept by
the charity and a comparison of the accounts presented with those records. It also includes
consideration of any unusual items or disclosures in the accounts,
and seeking explanations from you as trustees concerning any such matters. The procedure
undertaken do not provided all the evidence that would be required in an audit, and
consequently I do not express an audit opinion on the view given by the accounts
INDEPENDENT EXAMINER'S STATEMEKr
In connection with my examination, no matter has come to my attention.
l. Which gives me reasonable cause to believe that in any material aspect the
requirements to keep accounting record in accordance with Sectlon 386 of the
Companies Act 2006. and
to prepare accounts which accord with the accounting records and to comply with
the accounting requirements of Sertion 396 of the Companies Art 2006 and with the
methods and principles of the Statement of Recommended Practice.
Accounting and Reporting by Charities
have not been met . or
2. to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
W GLYNNE OWEN & CO UMITED
CHARTERED ACCOUNTANT
2 CARADOG VILLAS
GLANHWFA ROAD
LLANGEFNI ANGLESEY LL77 7ED
SIGNED