REGISTERED COMPANY NUMBER: 04177900 IEngland and Wales) REGISTERED CHARITY NUMBER: 1092334 Report of the Trustees and Flnandal Statemonts for the Year Endgd 31st March 21)25 The Rthanls Sandy Partnership Thomdoe House 25 Barboume Road Worce8ter5hlrn WR11RU Dancefest contsnts of the Flnanclal statsments for the Year Ended 31st March 2025 Page R¢fer•nco and Admlnlstrallve Detslls Dlroctorfs Report Report of the Trustees 3 to 6 Independent Examinerfs Report statement of FlnafKlal Acfmues Balanea Shoot Notes to the Financlal Statements 10 to 19 Detallfrd Statement of Flnanclal Actlvllles 20 to 21 Dancefest Reference and AdMin￿ratiVe Detail$ for the Year Ended 31st March 2025 TRUSTEES H E StaHard lappointed 4.6.25) H Murphy C Stenton (Chair) P A James J C Auttn N Gauld (app)int8d 18.4241 A FovAer {appoSnted 19.4.241 J skter (appointed 18.4.241 (resigned 12.2.25) L Mirkova (app)inted 19.4.24) C Pearson (appointed 4.6.25) E May (appointed 4.6.25) COMPANY SECRETARIES KMMRoss P H Bellamy REGISTERED OFFICE The Angel Centre Angel Place Worcester Worcestershire WR13QN REGISTERED COMPANY NUMBER 041779t)O (En9knd and Wates) REGISTERED CHARrrY NUMBER 1092334 INDEPENDENT EXAMINER Thè Richards Sandy Partnership Thornelog House 25 Barboum8 Road Wor¢estar Worcestershire WR1 1RU KEY MANAGEMENT PERSONNEL K Ross BANKERS Lloyds Bank p 4 The CTOSS The Avenue Worcesier WR13PY Page 1 Dancefest Directorfs Report for the Y&qr Ended 31st March 2025 2024-25 was a strong yeai wtth a clear loc￿5 on oui priority areas {worf( with more professional artistslcompanies and dtvwsify artistic voices, engage more people from areas of multiple deprivation. co4esign activrties with our exsmmunities, focus on outdoor work and the environment. increase financial resilience and dynamism). We were delighted to welcorne Stopgap Dance Company to Malvem. to provide CPD for region81 dance leaders and Go-create work wilh our Jigsaw dancers. The introduction of our Masterclass programme enabled us io bring choreographers and danc8 artists from across th8 UK to woth with our danc& community. li also provided an Oppo￿nIty to begin a rdalionship with Rosemary Lee wilh a wew to creating larwcale work. We increased our reach across schools, working vlth more children arKI young people and estabkshing relationships wrth new sthools, particularfy In ￿Ority areas. Our work with Worcester Cornrnunity TNSI continues lo grow for whth we are grate￿1 to our team of in-l￿USe and freelance dance leaders for their ca)mmibnent an(J diive to deliver excellence. We are grateful to Arts Council England. Worc8st8r Muniupal Charities. Bailey Thomas Charitable Foundation, the Evv4on Trust. Fabric. Malvem Hills District Council. Leominster Town Counal, Worcester Cty COU￿11 and Wo￿$ters￿lre County Council for ma￿ng all this wort( possibl8. Kitty Ross, Direclor Page 2 Dancofest Report oflhe TNstees for the Year Ended 31st March 2025 The trustees who are also direclors of the charfty for the purwses of the Companies Act 2008, present their report with the financial statements of Ihe Charity for the year ended 31st March 2025. The Irustees have adopled the provtsions of Accounting and Reporting by Chartties: Statement of Recommended Practice applicable to charities prepariro their accounts in accordance wilh the Finanaal Rewting Slandard appltcable in the UK and Republ￿ of Ireland IFRS 102) (effecllve 1 January 2019>. OBJECTIVES AND ACTivrriES Objecllves and alms The oblects of the charfty shall be the education. promotion and developTnent of dance within the coUn￿e8 of Herefordshire and Worcestershire. In furtherance of the objects the organisation shall plan, organise, promot8, publidse. raise ￿ndS for and othen•Ase support a progrdmme of perfomlanf￿. workshops. ￿lden￿$ and other dance ac¢iwti8S Within th8 Iwo wunlies. Wislon: W8 ensure that p￿Iple'S lives in H￿r￿Shir9 and Worc8Stershire are as culturally rich and Inspiratlonal as any of our fftajor cities. Mi&8[(￿.. We CA)Ilaix)rnte with people; Ni sch(x)ls, communtties, on the streets and in Tur81 spaces - raising t(Kal Guliural ambition and transforniing people's lives through the power and joy of dance. We have four strategic oblethes to be del￿e￿a Ihrough a wid&ranging artistrc pr0grarnff￿ and championing devdopment for an improved dance ecx)logy in the region: Partlclpallort: Provide oppo￿tni[teS for everycme in Worceslershire and Herefordshiwe to take part in dance Artistic Excellence: Support artislic development and the putsutl of eX￿llen￿ through culiurally significant ntemporary dance Audiences and Infiuen¢e: We will build audienc8s, provide sector leadership and advocacy in participatory dance practice Organisational dovelopmont and sustainabilily: Imwove financial reslien￿. maximise and make best use of our resourc8S Publ1¢ tsenefit In shaping and revtewing its objectives and F4anning its activtties, th8 trustèes have had due regard to the Charity Commission's guidanc8 on publlc b8nefit, Indudlng the gUIdan￿ on publlc benefft and fee charglng 8nd wh9n exerasing any powers or duties to which Ihe guidance is relevant. Dancefest ts)ntinues to enable a wide range of dance part5cipa1￿n, leaming and perfomiance 8divities and provides Substsntial outreach activities through dasses and community engagement. especially in communities with Ilmlted l(ul a¢￿SS lo arts participa1ion. DancÉfesVs ¢￿]￿￿trn8nt is to continue Fxoviding the people of Worcestershsre and Herefordshlre wlth a year round programme of d2n￿ events and leaming actiwilies with arttstic eXceller￿e at the hearL DancEfest places a fim) emphasis t)n equality of accEss. dFversity of prac11￿ and of audiencesl participants and on communty focJJssed aclivities across the Iwo counties. Danthst's responsive website is acLessible and provides informatw)n abcwt staff, our board, our background and purpose as well as up to dale and accurate information about dasse5. perfomiances and opportunities to particrpate. We also share inforrnatton about other arts organt5ations work In the area, promoting Ihe lull offer made available to the communities we work with by lik&minded organisalions. ACHIEVEMENTS AND PERFORMANCE A snapshot of Dancefesfs WO￿ in the year 21)24-2025 EduCa￿On Janene Wyatt, Educatlon Manager and Dellv•ry Lead Overthe year Dancefest more Ihan doubled its reach in Education working with; 29 schools in 2024125 including 6 new schools across 10 distr In(¥eased the number of workshops from 509 to 603 Attendances in￿eased by 103 to 11205 overall Page 3 Dan¢efest Report of Ihe Trustees forthe Year Ended 31st Mareh 2025 Dan￿e$l,$ education programme has continued to strengthen and develop. a growing number of schools engaged in high quality, inclusive cre8tNe dance projects across Heref0rdshI￿ and Worcestershire. Introducing the part-time Educalion Coordinator role has enabled us to build this prL>Jramme reaching schco15 new to Dancefest, some in priority areas" Wyre Foresl and Reddltch. This increased reach is a clear indicab'Dn that d6spite financial and lime pressures schools dearly recogniza the role Ihat danc8 can play in supporting ueativity, expression, ftlness and good montal heallh. A hi￿lIght this year was th8 introductron of a new rural schc¥)Is' cluster based around thè Chanty High School in Martley, Worc£stershlre. 80% of these were schools new to Dan¢efesL This, with our Ixher 'clustel prclecis provlded oppN)rtunities for over 500 children to share and c818brale Ih6ir work. We havg been devebping our BOOST programme (sup￿rting good mental health and r8sili8nco for primary s¢hJd age chldren) with a pilot for se(xJnd8ry schcols. Folllywing the NHS'S 5 ways to wellbeing we delivered workshops In 3 Worcester secondary schoo16 With a Dance Leader supported by Qudified Coun$ellor and Creative Coath. We engaged go young peop￿ in this pitot, supported by s&K)ol based mental health leads. These young people fed back on the process and project dev8lopm6nt continues. Community Engagement Clare Vwood, Communty Engagemont Manager and Delbvery Lead {Chlldron, Young People & Artrst l)evelopmentl Working in partnership wth Woreester Community Trust IWCT). with supwt from Wtsrcester Munriap81 Charities. we have contsmied to develop our progr8mme of wegkjy subsidised dasses for thild￿n and young people in community centres across Worcester. These Sessic￿S 16 per week across 4 community ￿ntr&s) aim to ￿moVe ba￿le[s to participation by providing affordable (£1) session8 for 4-16 year olds in accesslble comrnunty space8. We conttnue to develop opportunities for these part￿1Pants kn celebrate and share their wrM1(, engaging a range of artists to facilitate involvement in city4¥ide events including Worcester Camival. In Dvkmber we worked ￿￿th local artist Kate Brookes to create 'Dancing Moon, a filnFbased pi8c8 which wothed across all 4 community conlres using a mobite set createTJ by Kate. We screened the film at The Hlve as part of a Christmas celebration for friends and famlly. Vvorcestefs Mayor was invited to the evènt to present certfficates lo the participants. This was a fantastic opportunty to celebrate the achlevements of the children and young people take part In £)ur dasses. In July over 40 dancers from the WCT programme tTr)k part irF W0￿$ter Clty Camival parading through the ctys streèts. we wort(ed with Kinetika to create silk l]ags around the Iheme of Worc8stèr through my 8yes' and groups worked dudng their weekly sessions to create choreography for the camlval. Thls event was hugely suc£essful wbth lots of communities ¢omirsg out to cheer the group on, famity mémb8ts commented ¢)n how significant it was for the thildren and young people lakfng part. In the ye8r we introduced a new programme of master classes funded through Keep Moving {legacy fvndlng from the 2022 Commonwealth Games). These were delivered by artists and (¥mpani95 wth whom we had not previousty wort(ed, provided CPD for Dance Leaders. engaged many of our existing recreationyj dancers as well as allracting new aUdien￿S. The Dancefest l)ance team supported the invited arlsts and companies to ensure Incluslvlty - vath mixed gr(wps laking part indurfing adults ￿th leaming disabiMie& Artists induded Rosemary Lee, Pell Ensemble, Maiya Leeke and Stopgap. Clare continues to contribute to the devek)pment of the West Midlands Dan￿ Leaders Group as 8 steeTing group member. improvtng regional contacts and sectr)r relevance. Commuftity Engagement Ellzabeth Crosswell. Communlty Engagement Manager and Dolivery Lead (Adults, including Adults with Learning Disabilitles) Jigsaw indusive dance.. We hav8 two long-standing groups for adults wtth18aming disabiliti&s, on& in Hereford and one in w￿r£ster. This year we moved the Hereford group from the Centre for Movement to the Courtyard Theatre, and as a r8sull welcomed new and returning m6mb8rs for vdhom thg Centre for Movement was drficult in temis ol a￿e$s. Wè have built relationships wilh Natlonal Star College who reg￿arfY bTing students to ty Ihe sesslons as part of their Iransition days for co11898 leavers. In Odober, 8UPF43rt8d by funding from the Bailey Thomas Chafiiabl8 Fund and Eveson Trust, we h08tÈd Stopgap Dance Company w0￿1n9 with dan￿rS from our Herelord and W0￿Ster Jigsaw groups. Working tn the new studio space at Malvem Theatres ovpr a week they axrealed a ple￿ shared ￿th frfends and family 8t Mafvem before golng on lo perfoffti as part of 'Relleclions' at Walsall Arena, a showcase of indusive danca from across the Wesl Midlands. Follo￿ng ihe success of thls projed we have partnered with Malvern Theatres to Introduce a new Jigsaw dass at Malvem and are now working with a Creatwe Coach to begin Ihe pr￿esS of ctrp18nning the next project with our Jigsaw communlty. Ckjr Worcestsr group have also performed as part of the M(YKlay Night Club's showcase at the Swan Theatre, and at Sharings with Vamos Ceniral. Page 4 Dancefe3t Report of the T￿￿tee8 for tho Year Ended 31st March 2025 Class Programme,. Dancefest delivers 14 weekly dasses for adults across Herefordshire & Worcestershire. Classes indude Chance to Dance, Cre81ive Chance lo Dance, Jigsaw Inclusive Dance. Making Waves (performance company for dancets age 50+ led by a 'users' steering group). Genle Chance to Dance and a Gende Dance session over z(x)m. Regular Maslerclasses are presented throughout the year wlh invited artists from across the county. FINANCIAL REVIEW Financial Position Da￿￿fest CoMmen￿d the financial year *ith toial funds of £64.641. Of thls. a designated Contingency reserve of £40.000 was maintsined to safeguard against unforeseen lossos. ensuring the tharity* finan(ial stabilty. In¢om• Overview Within Ihe year, Ihe charwty experienced a deGrease in grant irKome. reducing by £27.946 overall. This difference is mainly due to the £42,100 grant received within the last pericMY for Ihe Dance Hub Birmingham Project, which has since been completed. Additlonal grants from The Bally Thomas Charitable Fund, Fabric CIO, 8nd other chartlable organisations or local councils have helped mitigate the signfficant reduction and mairrtain a go¢Jd financial position. It has been highlighted Ihat granl funding has remained relatively similar thmughout the life of the charity despiie SI￿aficant inllationary increases, Iherefore increasing granl income is 8 top priority for the next financi81 year. Incoffle generated from Charitable activities remained consistent wilh the previous year, demonstrating our sustain8d engagement wsth our community and stakeholders. The overall result is a decrea88 in lotsl income of £27.769 from £248,351 to £220.582. Expendithre Analysi$ Total expenditure for Ihe year decreased in line with I￿0me from £257.281 to £217.223. This de¢rease of £40.058 can mostly be altributed lo the reduction in Projeci Costs due to the completion of the Dance Hub project. Other contributing faclor5 are as folloNNs.' - Wages and Dance Artists Costs., Last year these cosls included redundancy fees therefore, despite paying a sirnilar level of wages. there has been an overall d8cr8asè of £3.180 wilhin thls accounting peric￿. Fundraiser Fees.- Previously. fundraiser fees of £6,660 were lor the employm8nt of an extemal fundraising application manager. It has slnce been decided that fundraising applicatlon work Is to be compleled in-house to redu¢e ¢osts. Professional Feès: The 8xiemal HR Support subscripb'on was ¢8Tr¢8lled V￿thin th8 period th8refore reducAng professional fees by £3257. As a resul¢ n8t income for the year was £3,359, a Signifi￿nI improvement compared to a nèt 8xpenditure of £8,930, and the first net income since 2021. It must also be highlighted that the net exp8ndltur6 last year was as a result of planned spend on staff redundancies. and not a budgetary overspend in the year. At the close of the financial year. Dancefest held total funds of £68,000. an increase from £64,641 in 2024. The d￿rfty also retains Ihe designaled contingency reserve of £40.000. therefore has sufficienl Itquidity to support ongoing OP8rations and cOmf￿tablY maet their year4KI liabilities. Prtncipal Funding Sources Dancefest conlinued to benefft from Arts C￿nCil Englanfl (ACE) funding as a National Portfolio Organisation, with (unding seCU￿d untsl 2026 v#ith a promised exiension ta 2027. The support fri)m Worc£ster Cily Council. Worcestershire County Council. and Worcester Municipal CharitÉes reaffirmed our local impact. Invaluable support for our performance inilFatives was provided by ThB Bally Thomas Charstable Fund {£10.(M)O) for th Jigsaw Connects iniliative. Fabric CIO {£13.125) for the Keep MDM"ng and Perforrnance Strand projects. and Leominster Town Council (£1.274) for the performan￿ project at Leomir¢ster Family Fun Day. Dallcefest also received grants of £2.000 Irom Lasletvs Charities fr)[ classes to be undertaken within the next financial year. Additionally. Dan￿lest saw a vast Increase in indlvidual and corporate donations. rgceiving £5.138 in the year lup from £963 in 2024>. This further enhances thg diversity of our incom8 streams. Pay Policy for all staff Pay for all staff is considered annually by the board and all members of staff are paid at least th8 Nalional Living Wage Page 5 Dancefest Report of the Trustees forthe Year Ended 31st March 2025 FINANCIAL REVIEW Reserves and Investment Polity The charitys reserves are categorised into restricted and general funds as per charity legislation. As of yearond, Dan￿feSt has no restricted fijnds to be caffi8d foTward. Unre5trict8d funds ￿MpriSe dgsignatetl and g8n8ral funds. Within Unrestricled Funds, the Board has eslablished £2,50Q f(x investment in Oancefest growth, £2,000 towards the delvery of dasses in 2025126. and retains a (x)ntlngency reseThe of £40,000. Remaining General (freel funds toial £23.500, a ￿)nsiderable increase from £20.686 in the previous year. The InVes￿nt policy pemiits the trustee5 to invest su[pk￿ thnds ￿ Interest-bearing deposit accounts to optÈmise finanrjal growlh. Going Concem Fdlowing a comprehensNe revlew of forecasted income and expendi1￿re over the next 12 months, as well as our net cash Ilow position, Ihe Board is confident that Dancefest will meet its financial obligatiorvs as they fall due, ensuriftg ihe chaty's continued operatDns and impart. In summary, despite a redudon in totsl inGome. Dancefesvs finandal p)sition remains stab￿, with a robust rpsefve strategy and a diversified income portfolio that positions the tharity for fuiuie growth and sustainability. STRUCTURE, GOVERNANCE AND MANAGEMENT Govemlng document The (￿rity is conlroled by its goveming dorjjment, the MemorarKJum & Artides of Association dated 6 Marth 2001, and constitutes a rJ)mpany limited by guarantee (No. 04177W) as defined by the Companies Act 2006 aThd as Charity (No. 1092334). Recruitinent and appointment of new trustees The board seeks to achiovo representation from a broad cross secti¢)n of people intèrested In promotfftg the objects of the charity. It does this by wtdely publicising vacancies arKI inviting applications. Appli￿nts are given infi)miation r8garding th8 role and rpsFY)nsibllity of a charity trustse and company dlreeior. £xistlng board m8mbers appoint new members Ihrough a process of open recNitinenL' an inductN)n Pro￿S$ is offered to all new board recruits. The day to day running Of the charFty has been delegated by the Ttustegs to the executive director. Risk managemont The t￿arf has a duty to identify and review the risks to which th8 charity is exposed and io ensure 8ppropriate o)ntrols are in pla￿ to provide reasonabte assur8nce against fraud and erfor. Risk management within Dancefesl is robust and embedded. A Risk Regtstsr is a standing item on the board wjenda and Risk is congdered aGTOSS all elemenis of the prngrdrnme. This report has been p￿pa￿d in a￿rdan￿ with the special provisions of Part 15 01 the Companies Act 2006 relating to smal companies. Approved by order of the board of trustees on ....... . ar￿ signed on its behalf by: C Stenton - Page 6 Independert Examinets Report lo the Tnthos of Dancefest Independent èxaminerfs rèport to the trustees of Dancefest (Ihe Company. I rewt to the chaiity trustees on my examination of the accounts of Company for the year ended 31st March 2025. Responslbilities and basis of report As the charity's trustees of the Company (8nd also ts dlrectots for the purposes of company law) you are re8ponsible for the preparation of ihe accounts in accordance with the requirements of the Companies Act 20061.the 2006 Act.). Having satisfied myself Ihat the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligibl8 for Independent examlnation, I report in ￿pect of my examination cf your charity's accounts as caffled out under S8Ction 145 of th8 Charities Act 2011 {'Ihe 2011 ACV). In carrying out my examination I have folt)W8d th8 Directions glven by the Charity Commission under Section 145(5} (b) of the 2011 ACL 1nd0p￿d*fit oxaminees Statement I have comprfeled my examination. l (x)nnmi that no nptters have txvne to my attention in (x)nneclk)n wlth the 8xaminatFon giving me cause to believe: accounting recxjrds w8r8 not kept In respect of the Company as required by Section 386 of the 2006 Act; or the acox)unts do not acco￿ ￿th those records. or the accounts do not Comp￿ wtth the accountsng requirements of Section 396 of the 21)06 Acl other than any requirernent that the accounts grve a true and fair view whith ts not a matter considered as part of an independent examination., or Ihe accounts have not been prepared in 8oJ)rd8nce with the mélhcmjs and principles of the Statement of Recommended Practice for accounting artd reporting by charities (applicable to charibes preparing their accounts in accordance with lh6 Finaneial ReportFng Stsndard applicabEe in the UK and Republic of Ireland (FRS 102)). I have no £y)n￿m$ and have come a¢xBs no other matters connectton wth the ex8mination to which attention should be (ITawn in this report in order to enable a proper underslanding of the accounts to be reached. Melissa Godwin ACA ACCA The Rlchards Sandy P8thership Thomeloe House 25 Barboume Road Worcester Worc*stershire WR11RU Date: il...i.L.LcQS................. Page 7 Dancefest ststement of Financial Activilies (Incorporating an Income and Expendlture Account) for the Year Endad 31st March 2025 2025 Total funds 2024 Totsl funds Unrestricted funds Restiicted funds Notes INCOME ANO ENDOWMENTS FROM Grants, donations and legacie8 114,698 149.$97 172.081 Charltable actlvltles Dance projects, C￿SseS & workshops 68,130 2.000 70,130 71.757 Oihertrading activii185 Investrnent Income 403 403 452 4.034 479 T4)tal 183,683 36,899 220,582 248,351 EXPENDrruRE ON Raising funds 308 308 8,207 Chafltable actlvltl8s Dance projecls. cL¥s$e$ & worf(shops 178.S61 38.354 216,91S 249,074 Totsl 178,869 38,354 217.223 257,281 NET INCOMEI{EXPENDmJRE) 4,814 {1,455) 3,359 {8.9301 RECONCIUATION OF FUNOS Total funds brought lonvard 63.186 1,455 64641 73.571 TOTAL FUNDS CARRED FORWARD 68.000 68,000 64,641 The notss form part of these finan￿81 statements Page 8 31st faar¢h 2025 2025 Totsl 2024 CURREHf ASSETS DeDtNs Cash at bank and in hand 16 5.750 74.315 2,000 82255 73.744 Amounts felling due wilhn ffle year 17 (12255) {1000) (14255) (9.103) NEf CURREKf A88Ers 64.641 TOTAL ASSEfs LESS CURRENT UABIL 68,000 64.641 NE[ ASSErs 63,000 64.641 FUNDS Unrestrlcted funds." Generdl Fund 19 23,500 40.000 2,500 1000 20,￿6 Designated Investment in E)ancefest Growlh La$letts Grant Fund 68,IXIO 63.186 Reththd frJrKJs TOTAL FUNDS fj3.000 64.641 The th*rltaÈ48 0)mr>Bny Is enlllled tr) 8x￿on from audlt SeLthn 471 of the Companie8 Act 2CKJ6 for thg y82r ded 31st March 2025. The members hava not required th8 company to rtltain an audit of its fmnciel statemerts for Ihe year ended 31st Marth 2025 In accxxd￿ wAth SecAton 476 of the compari￿ACt 2006. (a) ￿rillg Ihat ts d)arrlable keep5 rett￿oS t￿t ¢JxWy ¥￿th Secix)ns 386 and 387 of the Companies Act 2006 8ThJ Preparing Ilnancial statements give a true and fair viow of the state of affai￿ of the tharitsbl8 cAyrpany as et the end of eac*i finar￿181 year aTKI of ils surplus or d8ffic¥L for ea13) finan(ial year in a(XX)rd8n￿ with the requirements of Section6 394 and 395 arKI whkh the requlrements of the Comparts Art 2006 relating to financial staleTTrents. so far as app￿r%￿le ID fx)mpany. Ib) These financi81 statements have been prePa￿d in ac(xJrdance wilh Ihe prthq￿n$ apt4icable to L*aritable cTriwanies subject to the srnall compari￿ rwJirn8. The ffft dal statements were approved by Ihe Boanj of Trustees and auEhowd for issug .. and were signed on its behaifby. C knton- Trus￿0 Page 9 Dancefest Notes to the Financial Statements for the Year Ended 31st Mareh 2025 STATUTORY INFORMATIQN The charity 16 a priva19 Gompany, limited by guaranlee. registered in England and Wales. The members of the ¢yJmpany are the trustees named in the Trustees. Report. In the event of the company being wound up. ihe Ilability in respect of the guardntee is Ilmlted to £1. ACCOUNTING POLICIES BASIS OF PREPARING THE FINANCIAL STATEMEp¥rs The finanuel stat8m8nts of the charitable company, which 15 8 publi¢ benefft entity under FRS 102. hav8 been prepared in a(X0rdan￿ with the Ch&iti&s SORP {FRS 102) Awunting and Reporting by Charities: Statement of Re￿mmended Practi￿ 8pdicable to charities weparing their accounts in accordanco ￿th the Finaneial Reporting Standard applicable in the UK and Republic of IrelaFTd {FRS 102) (effective 1 J￿￿ary 2019).. Financial Rpporting Standard 102 Tr Fsnanclal Rw)ortM)g Stsrrflard applicable in the UK and Republic of Ireland, and the C(Nmpanies Ad 2006. The financial slatements have been prepared under Ihe historical ￿$t ¢onventlon. The accounts are prepa￿j in stsrfing, wbich is the functK￿I Cu￿encY of fhe charity. Monetary amounts In these financial statements are rounded to the nearest £. The charity is exempt from preparing a cashfiow statement be(8use it is not a larger charity. INCOME All inwme is rwised in th8 Statement of Financial Activities once the charity has entillemenl to the fvnds, li is probabte that the in[￿le wll be received and the anKwnt can be measvred reliabty. Ino)me from donations and grants. induding government grants. is rEctMJnlsed when there Is evmdence of entiuement to th8 gift, receipt 1$ pri)bable and its amount ran be measured rella1￿y. Income from chaiit8ble activities for sefwees provided is recognised in line with the provision ol Ihosg services. Incom8 from trading activth@s, including sale of merchandise. is recwised on an accruals basi5. EXPENDrruRE Liabilltses are rewnlsed as exp8ndl￿re as soon as Ih8tE is a legal or o)nstructive obligation (gmmtttif¥J the charity to Ihat expenditure, it is probable that a transfer of econom(c ben8fits will b8 rgquired in settlement and Ihe amounl of the obligatlon can be measur8d reliably. Expendlture 18 a(tounled for on an accw81s basis and has been classtfied under headings that aggregate all cost relaled lo the category, Where costs cannol be dlreclly attrtbuted to particular headings they h8ve been allocated to aCtI￿tI85 or* a basi5 rnn51Stent wlth the use of resouwks. SupFX)rt costs are those costs inwrr&l directly in support ofexF&KlibJre i)n the objecls of charity. TANGIBLE FIXED ASSETS Deweciation is provKled at tr7e followirKJ annu81 rates in order io write off each asset over its estimatsd useful Comp(rter equipment 33% on cost and 25°/o on cost Computer equipment purchased before 1 April 2020 has been d•d at 25% on cost and 33°h on cost thereafter. Th6 capilalk8alion limil is £3,000. TAXATION The tharity is 8x8mpt from corporation tax on Fls charitsble activitie& FUND ACCOUNTING Unrestri¢t8d funds can b8 us8d In accordance wlth the chaiitsble obiectwes at the discretion of the tFUStees. Restricted funds can only be usod tr parbcular r8stricted wrposes wlthln Ihe objects of the ¢harfty. Restrictions arlse vthen specifi￿1 by the donix or when funds are ra*sed for particular restricted purposes. Further explanation of th8 natur8 and purpose of each fund is indudecl in the rsotes to the firtancial slatements. PENSION COSTS Thè charitsbl8 company operates a defined contrtbution pension scheme. Contributions payable to the chaiitable companvs pension scheme are charged to the Statemert of Finan￿al Activitles In the perfod to vh)ich they relat8. Page 10 continued..- Dancefest Notes to the Financial Statements- contlnued for the Y&qr Ended 31st March 2025 ACCOUNnNG POUCIES- contlnued FUNDS HELD AS AGENT Funds received as agent are not rer￿niSed as an a￿1 in Fts 2ttx)unts because the funds are not ￿thIn Its contrd. The receipt of funds as agent is not recognised as inC￿Me nor is its distribution recognised as expenditur8. However, any fee recsrvable for *ing as agent is reciy)Ised as Inc￿e. OPERATING LEASES Rents payabl8 under operats'ng leases aTe tha￿ed to th8 Statement of financial actmties on a strauht line basis over thg term of the individual leases to whi¢h ttky rèlats. Rontal conc*s8lons In resFect of Covid 19 are rewgni88d over the Feriod to whith tt7e rental tM)liday cove FINANCIAL INSTRUMENTS The charity has elected lo appty the provtsions of Section 11. Basic Finanual Instruments, and SeclioD 12 '0ther Financial Instrumentsissues. of FRS 102 to als of Its financlal ￿￿truMent& FlnancSal inslruments are recognised when the Ghaiity beco1￿$ paty to contrdGtual provision5 of the tnstrument Financial assets arg offset. with the net amounts presented in the a(uunts where theTr is 8 legally enforceatAe right lo sel off the recognised amounts and the￿ is an intention to settte on 8 nel basis or to realise the asset and settle the Ilabllty s1muftaneou￿y. Basic Finan¢ial Assets asic financial assets, which indude trade and other recEivables and cash and bank balances. are initially meaSU￿d al transacbon Pri￿ induding transactton costs are subsequènuy earhed at 8mortised cost using the effective Interest methcd unless the arrangement conslitutes a Ilnanung transaction, where the transaction is measured at Ihe prasènl valuè of the future receipts dtscounted at a market rate of int&r88t. Baslc Flnanclal Llabilities Basi¢ finan¢ial liabilities. including trade and other payables. are inibally rec4)gnis8d al transaction piice unloss the arrasYJement constitulas a financing transaction, where the debt instrument is rneasured ot thè present value of fvrture r8c8lpts. discountod at a market rats of intsrest. Debt instnJments ar8 sub58qU8nUy canled at amortised cost. using the effective interest ratè method. Trade payables are obligations to pay for goods or servi￿$ that have been acquir8d in thè ordinary course of the operations from suppliers. Amnts payable are dassified as cutrent Ilablllties If payment Is due wthin one year or less. If not. they are presented as non. 2025 2024 Independent examineffs fee in respect of extemal scrutiny Other operating leases 2,160 2,076 4,915 11 TRUSTEES, REMUNERATION AND BENEFITS T￿re ¥Yero no trust885' remun$ralÉon or other benefrts for the year ended 31st March 2025 nor for Ihè year ended 31st March 2024. TRUSTEES. EXPENSES During the year ended 31 March 2025 t4Yo tnAStees were paid a combined total of travel expenses of £83 12024: £89). 13. STAFF COSTS 2025 2024 Wages and salaries Social security costs Other pension (x>sts 122.030 3,676 2,403 125.210 2.754 2,250 128.109 130.214 Induded wthin the above gross wages was a redundancy payment of£nil {2024: £8,500). Total remuneration (induding employer national Insuran￿ and employer pension) patd to key n￿nagement pe)Eonnei during the year was £24.284 (2024: E16.796). The average monthly number of employees durfng Ihe year was as foltows: 2025 2024 Avernge nvrnber of 8mpby8es No 8mployees recekved emDlurnents in excess of £60,000. Page 14 continued... Dancefest N¢)tes to tho Financial Statements - continued forthe Year Ended 31st March 2025 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTMTIES Unreslricled fvnds Restricted nds Tolal funds INCOME AND ENDOFNMENTS FROM Grdnts, donatwjns 8nd legacles 107,215 64,866 172,081 Charflablé activities Dan¢x pn)iects. dasses & workshops 71,757 71.757 Other IradirKJ activfties Investment incomg 4,034 479 4.034 479 Total 183.485 64.866 248.351 EXPENDITURE ON RalsSng knnds 8.207 8,207 Charltable actlvltles Dance projects, cjasses & workshops 185,017 64,057 249,074 Total 193,224 64,057 257.281 NET INCOMEIIEXPENDtruRE} Transfers bet**en lunds {9.739) (646} 809 646 (8.930) Nel mov•ment In funds (10,385> 1.455 (8.930) RECONCLIATION OF FUNDS Total funds brought forward 73,571 73.571 TOTAL FUNDS CARRIED FORWARD 63,186 1,455 64.641 15. TANGIBLE FIXED ASSETS Computer equipment COST At 1 st April 2024 al￿ 31st March 2025 5,610 DEPRECIATION At 1st April 2024 and 31st March 2025 5,610 NET BOOK VALUE At 31st March 2025 At 31st March 2024 Page 15 continued... Not8s to the Financial Statements. conknued ftrthe Y•ar Ended 31st March 2U25 16. DEBTORS., AMOUNTS FALLING DUE wfTHIN ONE YEAR 202S 2024 Trade debtors Other debtors Prepayments 5.176 4,170 843 737 764 5.750 17. CREDrroR8: AMOUNTS FALUNG DUE WITHIN ONE YEAR 2025 2024 Trdde crethtors Other creditQfS Fund$ held as agent Deferred incDme- income In advance Accrned expwses 6.717 3.737 415 2,000 5,538 963 14,255 9.103 Deferred incorne of £nil {2024.' £963) relates to feeg ￿1ved in advan￿ for dasses yet to be held. Deferred income of £2,000 12024: £nil) re￿eS to the granl ￿ceiVed from The Roger and Douglas Turner Trust for the Dancefest Youlh Movement Showcase in May 2025. 18. LEASING AGREEMENTS Mlnlmum l¢as8 payments under nonwcant4able o￿TatIng leases fall du8 as follows.. 2025 2024 Wiihin ono y8ar Between one and five years 1,972 5A22 1.795 7,480 7,394 9,275 19. MOVEMENT IN FUNDS Net movernent In funds At 1.4.24 31.3.25 Unrostri¢ted funds General Fund Designated Contingenry Reserve Fund Deslgnaled Investment in D8ncefest Growth Lasleifs Grant Fund 20.686 40,000 2.814 40,000 2,500 2,500 2,000 2,01)0 63,186 4,814 68,000 Restricted funds Jigsaw Connects Fund 11.435) TOTAL FUNDS 64641 3,359 68,000 Page 16 (y)ntinued... Dantefèst NI￿ to th• Financial Statements- continued for the Year Ended 31st March 2025 19. MOVEMENT IN FUNDS - contlnued Net movement in fvnd& induded in the above are as fdlows.. Incoming resources Resources Movernent expended in funds Unrestrfctod fvnds Gener81 Fund Laslett's Grant Fund 181.683 2,000 (178.869) 2,814 2,000 183,683 (178.869) 4.814 Restrlctsd funds Jigsaw Connects Fund P￿eets Falyic: Keep Moving Fa￿lc. Perfomwice Strand Scala and Com Exchar¥J8 Fund 10,000 2,774 7,625 7,500 9,000 (11,455) (2,774) (7,625) (7,$00) (9.OIKI) {1A55) 36,899 138,354) (1h55> TOTAL FUNDS 220,582 (217,223) Comparativés for movoment in funds Net moverngnt in funds Transfers btheen funds At 31.3.24 At 1.4.23 Unreslrfctsd fvnds General Fund Designated Contingency Reserve Fund Designated Investment In Dan¢efe3t Growth 21,071 50,Otx) (9,7391 9,354 <10.OOQ) 20,686 40,(JOO 2,500 2,500 73,571 (9,739) 1646) 63,186 Restricted funds Dance Hub Birmingham Investment Programme JSgsaw Connects Fund (646) 1,455 809 1.455 TOTAL FUNDS 73,571 (8,930) 64,641 Page 17 continued... Dancefest Notes to the Financial Statements - continued forthe Year Endetl 31st March 2025 19. MOVEMEMf IN FUNDS - wnllnued Comparative net movement in funds, induded in the atove are as follows: Iniy)ming resources Resources expended Movement in fun(ts Unrestrlcted funds General Fund 183.485 (193.224} (9.739) Restricted funds DaTrx Hub Birmingham Inve*npnt Prograrnme Jlgsaw Connects Fund Proiects Youth Development Project 55.116 5.750 1,800 2.200 155.762) (4,295) (1,800} 12,200} (646) 64,866 164,057) 809 TOTAL FUNDS 248,351 (257,281) (8,930) 20. RELATED PARTY DISCLOSURES There were no related palfy transactions for Ihe year endad 31st Marth 2025 nor for the year ended 31 March 2024. 21. PURPOSE OF FUNDS UNRESTRICTED FUNDS Goneral Fund The unrestrlctsd g8neral fund be used for any charitable purpos8 wi(hin th8 charity's objgdives. rf approved by the tNstee5. Deslgnated Contlngency Re5eNe Fund This is a designated fund to ensure that. in the event of a s1gnff￿0MI drop in in(xJme, the charity will be able to conts'nue their current activÈties fi)r a period OF lime whilst consmleration is gtven to ways in which additional fijnds may be rnised. Inveslment in Dancefest Growth Fund This fund supwrts activities wtrllch ensures Ihe adVan￿MeTrt arKI growth of Dan￿fest It is designated to support future projects, research and developmenl opporiuntiEs. exer<￿￿ at the 808rd's discr8lK)n. Laslett's Grant Fund During the year the ch*ity was 8warded £2,000 from Lasletts towards the ddivery of clas￿. Mindfijl Of knt decreaging grants in 2025J26. the trustees applsgs for Ihls grant with the vivw of using rt against income and expenditure in that year and as suc* hwrfe designated for that L￿e. RESTRICTED FUNDS Danee Hub Blrmlngham Invèslment Prograrnrne Fund Inveslment to enable Dancefesl to raise its profile and creative ambition through a popup dance spa(* for the city and an artist commission (Southpaw) creating a new piece of dance and digilal worf< for Worcesleffs Lighl Night 2024. Jlgsaw Connects Fund Developm8nt of our establishEd Jigsaw ptr)iect (a don￿ worksh(¥ prtyJramme fi)1 adults with leaming disabilities) whiGh aims to provide Opportuni￿eS for partIC￿)ants to work ¥￿th a greater range of dance artists. raise artistÉC 84wrations for pthmiance work and Inc￿se numberof people that we wtlh. Projects Fund This fund was restricted for the purrK)se of fi￿nd￿9 srth one￿ff projects in line with Ihe chariirfs object& Youth Development Project Fund Youth consukalion and regional partnership development io belter understand thé existing ￿lwOrkS. gaps in prowslon. current needs and prloritles for young peopEe in order to design 8 new youth project responding to these needs. Page 18 conlinued... Dancefest Notes to the Financtal Slatements- continued forthe Ended 31st March 2025 21. PURPOSE OF FUNDS - Contlnu FabTiC: Keep Movlng Fund Dancefest will deliver indusive masterdass workshops in Ihe W(¥cester & Hereford region for participant5 aged 16+ with some dan￿ experlence and Interest In perfom7ing. Fabrfc: Performance Strand Fund Dan¢xfest will collaborate wlh Shn)p5hire InclU￿Ve Dan￿ and Black Country Dance Hub to coordinate and deliver an inclussve dance platfom at Walsall Theatre In Imnter 2024 (OcVNov). Scala and Corn Exchange Fund A collaborativ8 project with Worcester City CouThil and other Project Partners WOTking to d8v8lop the Scal8 and Com Exchange buildings as sn srts venue for the cty of Worcesier (the Project) sufy'ect to the tsmis of the funding granted to the Counlil by the D8partment of Levelling Up Homes and Communities for high strggt regeneration (the FHSF Programme). Page 19 Dancefest Deta[[￿ Statement of Financial Activities f¢￿the Year Ended 31st March 2025 2D25 2024 INCOME AND ENDOWMENTS Grants, donatlons and lega¢ies Donations Grants Worcester Muniripal Exhibition FoUr￿at1{ 5,138 123.965 20,494 963 151.911 19,207 149,597 172,081 Othortradlng actMlle8 Fundraslng events Sale of merchandising g(M)ds 65 338 2.420 1.614 403 Investment in¢ome Bank irrterest 479 Charllable actlvhles Grants Programme of Cl&8ses School Proiects Community Projects Professional WoJ*shops Community PerfoFmances Big Jtgsaw PB)gramme Youth dance Childr8n's Danc8 Clubs 4.000 28,325 26.420 2.191 920 175 4.413 4.052 1.261 25,524 198 1.154 495 6,451 2,000 60 70,130 71.757 Total Incomlng resources 220,582 248,351 EXPENt>mJRE Ralslng donallons and legaclos Fundraiser fees 6.660 Other trdding aclivities Merc*andising goods costs 1.547 ChaTilable activities Wages and Dance Artisls costs Social S￿rity Pensions Rent and njnning costs Insurance Telephone Postage and stationery M8rketlng, publicity. adverts Big Jigsaw Pgrforman Youth dan Proj8Ct iy)sts PrOfesS￿al workshops Subwiptions Carried forward 122,030 3.676 2,403 3.757 1,267 125.210 2.754 2.250 4,313 1,666 643 2,130 7.857 5,452 405 45,428 515 293 198.916 2,013 791 12,955 2,000 7,281 2,510 161,813 This page dogs not fonn part of th8 stsbjtory finanGial statements Page 20 Oancetest Detalled Statement of Financial A¢*vilies forthe Year Ended 31st March 2025 2025 2024 Charitsble a¢tivilies Brought forward Training Gosts Programme of dasses Venue hire W0￿$t8r Chtidrens Groups School prolecls Communlty prolects Travd Costs Sundry expenses Computer equipfftent and repairs Bank Charges 161.813 680 9,000 4033 14,554 198.916 321 7.464 11.055 9.880 193 199 285 2,374 715 2,148 35 501 2,586 204625 235.246 Support costs Governance costs Acr￿UntancY fees Profession81 fees nual retum BookkeeExng and paynll admin 2,160 1,080 2.076 4,337 13 7.402 9.016 12,290 13.828 Totsl resources expènded 217,223 257.281 Net in¢omel(èxp•ndiluM) {8.930) This page does not fomi part of the statutory fmanGial stalernents Page 21