**The Frances Andrews Memorial Trust** Charity Registration No: 1092332 3 Spile Bank, Hilders Lane, Edenbridge, KENT. TN8 6LQ https://www.facebook.com/groups/francesandrewsmemorialtrust www.fam-trust.co.uk admin@fam-trust.co.uk Tel: (+44) 7593 349403 ## **Trustees Annual Report and Accounts, 2025-26** ## **Legal and Administrative** FAM Trust is governed by Declaration of Trust, executed on the 24[th] day of April 2002, and registered by the Charity Commission on the 5[th] day of June 2002. Financial records are kept using the simple ‘receipts & payments’ method, and are independently examined by Mrs C Ellinson, Rohan, Hilders Lane, Edenbridge. A bank account is maintained with Lloyds Bank, payroll services are provided by Cadence Accounting of Oxted, Surrey and insurance services by The Howe Maxted Group of Sidcup, Kent. Whilst originally formed as The Friends of Holcot, in April 2023 the name was changed to Holcot Charitable Trust and, in November 2024 a final change to honour the charity’s founder. ## **Trustees and Governance** Trustees that served during the accounting period were Christina Andrews MA, Lesley Andrews, Audrey Batchelor (until July 2025), Lauren Martin BA, Tasha Phelps, Terry Phelps, and Kieran Reed (Chairperson). The power to appoint new Trustees lies within the existing and by majority decision. Two of the Trustees are employed for 8 and 10 hours a week respectively to work on IT, highly confidential admin and in housekeeping capacities for Holcot. Both are remunerated in line with our commitment to the Living Wage Foundation. ## **Objects and Operations** The Charity has two aims. The first lies within the charity’s origins and is to support the use of Holcot as a not-for-profit, self-catering, group holiday centre, primarily for the benefit of organised children’s groups, including those considered to be disabled and/or having extra or complex needs. The second is to improve the lives of local (primarily Edenbridge/surrounding Parishes) disabled and/or otherwise disadvantaged children/young people plus their families and is achieved through a series of award-winning community projects, referral agencies and mentorship of smaller organisations. ## **Volunteers** During the summer we conducted an internal review, including of volunteers. These were reduced to those that help out on a regular basis as opposed to those that provide ‘an extra pair of hands’ when needed. This reduced numbers to c12 – all safeguarding training was updated and Enhanced DBS checks renewed. Further CPD certified training is available in an extensive range of subjects and first aid training will shortly be offered to all. ## **Policies** The following Trustee-related official documentation and general policies are available through our website and on request: Acceptance/Refusal of Gifts to Trustees, Code of Conduct for Trustees (plus supplementary contract), Conflict of Interest, Fit & Proper Persons Test Policy & Declaration, Community Projects, Complaints, Cyber Security, Data Protection, Day’s Out/Coach Travel, Emergency Hardship Fund, Equality & Diversity, Ethical Fundraising, Financial Control, Harassment (which includes Bullying & Abuse), Pool Parties, Referral Agency, Risk Management, Safeguarding, Serious Incident Reporting, Social-Media, and Volunteer. ## **Accreditations & Referral Agency Partnerships** The charity continues to fulfil the requirements for the Charity Excellence quality mark, for accreditation as a living wage employer and is registered with both the Fundraising Regulator and Hidden Disabilities. Referral agency and charity partnerships are maintained with the following organisations to benefit registered families (c130 during the reporting period): BBC Children in Need/Emergency Essentials, Cash for Kids Organisation, Colyer-Ferguson Charitable Trust (young people lacking opportunities), Family Holiday Fund, Kent Community Foundation (disabled youngsters/carers of any age), and Kent County Council Household Support Fund. ## **Achievements and Performance** Whilst continuing to provide financial support for Holcot’s ongoing costs we have come to the end of our 25-year-long refurbishment of the premises so projects during the reporting period were minimal, consisting mainly of improvements to the garden areas, equipment, maintenance and repairs. Our main community-related projects have continued to be the free coach days out, educational laptops, food poverty, referral agencies, family pool parties, plus a substantial winter poverty project including substantial Christmas Hampers, warm beds/winter hardship, and our shopwith-us November to February initiative. ## **Future** Holcot is in the process of being handed over to another Christian charity. Their vision for its future will enable the premises to continue, (as per the late Miss Hubbard’s Will) to ‘provide a place for friendship, fun and faith’. We will of course continue to work closely with the new owners and benefit from a permanent base here. However, as we will no-longer need to provide the same level of financial support into the future, the Trustees are currently considering ways to expand/improve on our community projects. ## **Financial** The charity seeks grants and donations on a project-by-project basis. It does not raise funds from the public, crowdfund nor employ the services of consultants/third-party fundraisers. All funds are considered restricted with a policy **not** to hold funds in reserve unless committed to a specific purpose. During the accounting year grants and donations were received from individuals, Charitable Trusts, Foundations, and other grant-making organisations. The following accounts have been independently examined and approved by the Trustees: |**£**

B/F from previous year

**INCOME**
Donatons
1,040.00
Grants
42,275.00
HMRC
400.00
Interest (Lloyds)
204.29
43,919.29


**EXPENDITURE**
Community Projects
23,114.08
Core Costs (incl Holcot)
17,407.38
Holcot/Premises
6,336.54
46,858.00

Balance at bank
|**£**
22,909.62
43,919.29
66,828.91
46,858.00
£19,970.91| |---|---| _All monies held at bank are restricted/committed funds - a detailed breakdown of expenditure is available on request_ CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of The Frances Andrews Memorial Trust On accounts for the year endéd th 5 April 2026 Charfty no (If any) 1092332 Set out on poges ONE I report to the trustees on my examination of the accounts of the above charity (Ihe Trust.) for the year end8d 0510412026. Responsibillties and As the chanty tnJstees of the Trust, you are responsible for th8 preparation bas18 of r•port of th8 ac¢ounts in accordance with the requirements of the Charities Act 2011 ('the Acr). I report in respect of my examination of the Trust's accounts Carried OLrt under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable DirectK)ns gwen by the Chanty Commission und8r section 145(5llb) of Ihe Act. I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that in. any material respect. accounts'ng records y￿re not kept In accordance with se¢tKJn 130 of the Act or the accounts do not accord with the accourrting records Independent examinerfs ststement I have no concerns and have c(Nne auoss no other matters in connection wrth the examinalion to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Slgned.. Date: 28 Name: Catherine Ellinson Relevant professlonal quallflcatlonls) or body (if any): AAT Level 3 in Bookkeeping Address: Rohan, I Spile Bank Hilders Lane, Edenbridge KENT. TN8 6LQ IER October 2018