REGisfERED COMPANY NUMBER.. 04298676 (England &Ttd Wales) REGisfERED CHARITY NUMBER: 1092237 REPORT OF THE TRUSTEES AND UP4AUDITED FINANCIAL STATEKEprrs FOR THE YEAR ENDED 28 FEBRUARY 2026 FOR DOVER RETAIL CRIME OPERATION
DOVER RETAIL CRIME OPERATION CONTENIS OF IHE FINANCIAL STATEMENTS FOR THE YEAR ETr4DED 28 FEBRUARY 2026 RefereDce and Ad1Lstr¥tIVe Detai R¢pfrrt ofthe Trustefs 2 to 3 IndepeDdent EMIner'S Report Ststement ofFine11 Aclivltie5 Balancc Sheet Notes to tbe Fina¢1a1 StA¢ements 7 11 Detsil¢d Stsiement of FiDanc181 Activities 12
]K)VER RETAIL CRIME OPERATION REFERENCE LND ADMIf*ISTRATIVE DETALLS FOR TKE YEAR ENDED 28 FEBRUARY 2026 TRusfEES G L Tutthill (appointed 12.12.25) A M Elcocks P E Srnye-Rumsby J P Ciantar {resig)&J 8.9.25) R Yatrs (signed 18.625) D Masiak N M Sutton D A Russell T Hubbard (resigned 4.11.25) K Dry (resigned 29.10.25) M P Stann&d {resIed 18.6.25) COMPANY SECRETARY A M Elcocks REGISTERED OFFICE arlton House Dour Street DOVER Cf16 IBL REGISTERED COMPANY NUMBER IM298676 (England and Wales) REGISTERED CHARrrY NUMBER 1092237 Ir4DEPEM)ENT EXAMINER Mccabe Ford Williams Chartered Accountants Charlton HO¢ Dour StrE¢t DOVER K¢nt CT16 IBL Page I
DOVER RETAIL CRtME OPERATION REPORT OF THE TRL'STEES FOR THE YEAR ENDED 28 FEBRUARY 2026 The trnstees who are also directOZ5 of the charity the pwp)ses of the Coftwi¢s Act 2(K16, present their rep)rt with th¢ fi]Trancial stateJnents of the cbarity for the year ended 28 February 2026. The tNstees have adopted the provisions of Accounting and Reporting by Charities: Stktemeni of Recommended Practice applicable to charities preparing their accowtt5 in 0rdace with the Financial Reporting Stsndard applicable ill tlk UK and Republic of freland IFRS 102) (effective l jaury 2019). OBJEcfIvES AND ACTivrrtES Objectives aDd aims The objects of the charitable company are the promotion of crAme prevention and education measures within the d¢5ignated area of Dover. Deal and Sandwich in conjullction with the tx)lice. other stabjiory authorities, comtnunity and voluntary organisations" the protection of people and propety. the preventioD of criminaI acts by the encouragement of greater publi¢ participation in the prevention of crime attd tlke provision of educational infomtiOn and practical &ssistaKe to the community. The trustees ¢onfwm that they have eomplied with the dles to Section 4 of the Chariti¢5 Act 2011 to have due Tegard to the Charity Cotyunissioll's general guidance oll public benefiL We have referred th¢ guidan¢¢ in the Charity CommissioJTr general guidance on publi¢ ttfit en reviewing our ainLS aThl objectives and iD plaDning our fLttttre activities. Jn particular, the trustees nSIder how planned activities will contribute to the aitns and objectives that they have sel. The chariiable company opeTrtes under the names: Dover Partsjership Against Crime Deal Partnership Against Crime Sandwich PaTtnership Agaillst Crime ACHIEVEMENTS AND PERFORMANCE AchIeVeentS during Ihe period The past year has presented a number of significat thalleng¢s for Ihbver Parttkrship Against Crijne (DPAC). Membership nwnbers declined. primarily due to the difficult economic climate # necessary increase in membership fees. Incideni reporting and engagement with our website was lower than 8nticipate(L particularly amongst retail businesses, although the Pub Watch element of our operation continued to wforni well. The resignation of our Chaimian, followed by the departure of ttvo Board mernbers, together with a worseJung fll)aDciai positio]4 raised concerns about the future of the orgallisation. During the year, a techDical issue afFecting the radio system requwed gent attention. Whilst challengin& thts provided an opportunity to relocate our Dover base statiOTL ensuring the continued reliability and si[1¢n¢e of the service at a reduced cost. At this critical time. GraIn Tutthill, a fornfft Chainnan of DPAC. came out of retiremeut to WOEk alongside our c10rd11]a10r. TT¢asurer 8nd Board m¢mbets to help stttbilise atd strengthen the organisatiOD. New promotional leafl¢ts were produced and distnbuied to bu51r across the area io encournge membership growth and iAise awareness of the benefits ofjoining DPAC. Thanks to the dedication 8nd persistence of our Treasurer and C0-(dIt0l, 5everdl overdue payments and long-out5tanding debts were successfulty recov¢red. As a resuI4 DPAC ended the year in a better financial positiO)L With encouraging signs of ¢ontinued ttnprovem¢nL Website engagetnent and incident rep)rting have also begun to increase steadily, and we are developing a llumttr of ex¢iling initiatives that will support future growth and enhance the servites we PTovide lo our mernbers. We remain grate] to the staff at CCTV and to our colleagues in the police service who, de5Plte facing sigllificant challenge5 of their OW continue to support DPAC when¢v¢r possible.'their mlImentalld partneohip axe invaluable to th¢ succe&s of our organisation. Page 2
DOVER RETAIL CRIME OPERATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 28 FEBRUARY 2026 FINANCIAL REVIEW Reserves pollcy The ttustees understand the Jked to retain sufficient reserY¢s to able to continw with the charitable compatys objectives and meet liabilities as they occur. Income reserve5 at 28 Fthruary 2026 8moun*d to £23,128 (2025 £30,316) of which £NJL (2025 - £305) was restricted. FUTiJRE PLANS The Board is ¢urrendy investigating the use of LTE tecbnology. which we hoptt will injprove communications coverage in Tural 8r¢as. Thi5 could enable us to remiit additioJ]al memb¢TS frotn villages and ¢onununiti¢s xros5 Dover, Deal and Sandwich, extending th¢ reach and eff¢¢tivelless of our network. We are also se¢king new offi¢e accommodation for our Co-ordinator and are actively engaging with partner organisatiojjs in Dea] and San(hyi¢h to exylore opportuillties foT closer collaboratiotL By wothtryg together for our Mual benefit. we aim to Strengthen l¢xaI partsrShip4 attract new members and rther enlwic¢ the value of DPAC membership. Despite the challenges faced during the year, we ter the with reoewed confidence. Through continued collabordiion, innovation and support from our urnbe and partsjers. we well slI0ed to bulld on recent presS and eJ]sure the long-telm success of DPAC. STRUCTURE, GOVERNANCE AND MANAGEMEMr Governing document The charitable compally is controlled by its governitig do¢utDenL the meMOrandn and articles of association, and constiteS a limited ¢¢)mpany, limtted by guarantee, as dered by th¢ Con)panies Act 2(Kl6. Retruitment and Appointment of trustees The trustees are appointed by a majoriry vote of th¢ existing tnle#S. Risk m¥nagemeNt The trustees have a dw to identify and review the risks to which th¢ charitable wmpauy is expgsed atKI to ensur¢ appropriate controls are in place to provid¢ reasonable rance agttIn fraud and error. The major risks to which th¢ charitable comFqny 1$ exposed have ¥]eWed and systems established to mitigate those risks. This report has been prepared in a¢cordallce with the special provisions of Part 15 of the Companies Aet 2006 relating to small companies. 17J¥KE 20¥ Approved by order of the board of tswee5 on...... . pnd sign¢d on its b¢half by.. L futthill- Tntee Page 3
IM)EPENDENf EXAMINER'S REPORT TO THE TRUSTEFS OF DOVER RETAJL CRIME OPERATION Independent examlner's report to tbe In15t% ofDover Retsil Crime Operation Ctb¢ Company,) l report to the charity trustees on my examination of the accounts of the Company for the year euded 28 February 2026. Responsibilities and basiq of report As the ¢harity's trst¢eS of the Cornpany (aDd also its director5 for the pur$¢3 of cornpany law) yoll are reBponsil)le for the prepardtion of tbe ac¢ounts ill aordance with the requitements of th¢ Cornpanies Act 2006 Cthe 2Crf)6 Act). Havitig satisfied myself that the accounts of the Company are not required to be audit¢d under Part 16 of the 2006 Act d are eligible for independent &¥amiJ1¢)n, l Teport in respect of my exaTnination of your ¢haritys accounts as ¢2Tried out under Section 145 of the Charities Act 2011 Cthe 2011 Acf). In carrying out my examination I hay¢ followed the Direclions given by the chty Commi&sioN uThJer 8tion 145(5) (b) of the 2011 ACL Iudependcnt examiner's statement J have completed my examiuation. I confiTm that no matt5 have come to Iny ottention in connection with the exunination gtving me cause to believe: aceounting records wer¢ not kept in respect of th¢ Company 8$ req1red by Section 386 of the 2006 A¢t,' or the accounts do not accord with those ttcords. OT the accounts do not comply with the a¢counling r¢quireTnents of Section 396 of the 2006 A¢t other than any requiremeut that the accounts give a true and fatr view which 15 nota m&ter coosidered as part of an indedent examfftDation' or the aOunt$ have not been prepatEd tn accordance with the nKth(xIs and priDciples of the Statement of ReWmMe1ed Practice for aCUtIng and reporting by charities {applithk to charities pttparllig their acUnts accordance with the Financial R¢portiog Standard applicabk in ts UK and Republic of Ireland {FRS 102)). I have no ¢oncerns and have come across Do other matt¢r5 in connection with the examination to which att¢ntion should b¢ drawn in this report in order to enabl¢ a properunderstsndin8 of the to be reached. Lp.- MT I D Pwall FCA Mccabe Ford Wiltiams ctmrteied Ac¢ountaNts Charlion House Dour Street DOVER Kent CT16 IBL Page 4
IK)VER RETAIL CRIME OPERATION srATEMENT OF FINANCTAL ACTivrfiES (INCORPORATING AN INCOME AND EXPEPIDITURE ACCOUNT) FOR THE YEAR ENDED 28 FEBRUARY 2026 2026 Total funds 2025 Totsi UJJTestrieted Rc5tricted fid Notes INCOME AfiD EfiDOWMENTS FROM rk)nations and legacies 1.831 1,831 Charltable Aciiyitles Provision 2nd c(hOTdination of in*lligeDc 23.083 23,083 22,436 Illvestment in¢ome 493 Total 23,429 1,831 25,260 22.929 EXPENDrriJRE ON Charitsble Aetivilies Provision arnd w-ordination of intelligence 30,(M)6 30.(K)6 26,739 ptET INCOMEI(EXPENDITURE) Transfers between funds (6.577) 1136 1.831 (2.136) 12 {4.746) (3,810) Net movernetst in fuDds (4,441) (305) (4,746) {3.810) RECONCJLIAT1024 OF FUNDS Toial fun(ts brougbt fonvard 30,724 305 31,Iy29 34,839 TOTAL FUNDS CARRtED FORWARD 26283 26,283 31,029 The notes forni part of these fmancial statonents Page 5
DOVER RYfAIL CRIME OPERATIOIY BALANCE SHEET 28 FEBRUARY 2026 2026 2025 FIXED ASSETS Tangible asseis Notes 3,155 713 CURRENT ASSETS Debtors Cash at baDk attd in l]aud 3.563 28,852 5,546 36,502 32.415 42,048 CREDITORS Afftounts falling due within one year (9.287) 111.732) P4ET CURRENT ASSETS 23,128 30,316 TOTAL ASSETS LESS CURRENT LIABILITIES 26.283 31,029 NET ASSETS 26,283 31,029 FUNDS Unrestricted fidS Restricted funds 12 26,283 30,724 305 TOTAL Fuf4DS 26283 31,029 The charitsble wmpany is erltitled to exemption from audit utKler S¢ction 477 of the Companies Act 2006 for the year ended 28 FebTuary 2026. The members hav¢ not reqllid the company to obtsin an audit of its fmancial statements for the year ended 28 Febwary 2026 in accordance with Section 476 of the Cott]panies Act 20Lk6. The trustees acknowledge their resEx)n5ibilities for (a) ensuring that the charitsble company keeps accounting record5 that comply with SectiOD5 386 and 387 of the Compantes Act 2006 and preparing finan¢ial stAtements which give a trne and fair view of the $tate of affairs of the dwitable company as at the end of each finaneial year and of its suTph or deficit foi each financial year in accordance with the iequirements of Sections 394 and 395 and which othetWi5¢ comply with the requireubents of the Companies Act 2006 relating to fmaD¢ial statements. so far as applicable to the ¢haritsble COTnpany. (b) Th¢se fl181 ststements have been prepared in accordance with th¢ provisions applicable to ¢haritable companies subject to the small companies regime. The fin ial slate nts were approved by the Board of TsleeS and authorised for issue .. And were $igned on its behalf by: on L Tuithill- Trustee The notes forTll part of these financial statonenLs Page 6
DOVER RETAIL CRIME OPERATION NOTES TO THE FIfiANCIAL sfATEMENrs FOR THE YEAR ENDED 28 FEBRUARY 2026 STATUTORY INFORMATION Dover Retail Crime Operntion is an in¢oTW)rated PTiVate cbaritable company, linTrited by gu8rante4 regi%tered in England & Wale5. In the event of the charitable compauy beiDg w0d up any FKoperty Temaining would be given to another ¢1ty with slmilar objects and if no property remained. the liability of the metnbers would be limited to £1. The charitable cotnpanys registered number and ryter¢d offiee address can be found on the Reference and Athninistrdtiye Detaits page alld it's wture of operdtions can found Tn the R¢port of the Tntstees. The ehariiable company operates from Maison Dieu House. Biggin Stree4 Dover, KenL cr16 IDW. ACCOUNTING POIJCIES Basis of preparlng the financial statements The fwan¢ial statements of the charitable company, [Ch is a public nefit entity un¢kr FRS 102, have bee prepared in accordaTKe wtth the Charitie% SORP (FRS 102) 'Accounting attd Reporting by Charitie5." StateTnent of Recornmended Practice applicable to c1111eS preparing their acu>unts in accordance with the Financial Reporting Standard applicabl¢ in th¢ UK aT]d Republic of Ireland IFRS 102) (effective l January 2019),, Financial Rewting Standard 102 Yhe Financia] Rew)rting Standard app]icable iti the UK aTKI Republic of Irelan(r and the COpanIes Act 2006. The finla1 stateDttts have beeo prepared under the historical cost convention. There are no materiat Unc¢In&S that may dollbt tbe (lb]e CoMpanS abilty to continue as a going concern. All incom¢ ts tteognised in the Sthtement of Financial Activities onre chaTity h&$ entitlement to the fits, it is probable that the iowme will be ree¢ived ad the atnount can be nwed reliably. Income invoice41 in advance is d¢lerred to the rIOd to which it Telatss. Oovernment grauts for the putpose of giving iDunthte fitMn¢iai support with w re]ated fubjre ¢osts a Tecogtiised income when receivable.. Expenditure Liabilities are recognised as expenditure as Srt 45 there is a legal or CODStructive obligation commitbng the harity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement atid the amount of the obligation ¢aJ) be measured reliably. Expenditure ts accounted for on an accrnals basis and has been classified under headiw that aggregate all cost rElated to the category. Where costs caiinot be directly attributed to particular headings Ilw have been allocated to aciivsties on k basis con51Stent with the use of resources. Tangible fixed assets Depr¢ciation 15 provided at the following atmua] rates in order lo wrtte off each asset over its estinted usefvl lif¢. Radios and base Ol¢e equipment 250/0 on cost 25/0 on cost Taxxtion The company is a registered ¢hatity and its income is ex¢mpt from taMiotL Fllnd aecountillg Unrestricted funth can be use41 in accordance with the charitable obj#tives at the diretion of the trustees. Restricted fimds can only be used for particular restricted pu]poses within the objects of the charity. Restrictions arise when specified by the donor or when fid5 are raised for particu]ar restricted purposes. Page 7 continued...
DOVER RETAIL CRIME OPERATION NOTES TO THE FINANCIAL STATEMEN13 - contlnued FOR THE YEAR Ef4DED 28 FEBRUARY 2026 ACCOUNTING POUCIES- eontinthed Fund aecountlng tncome which has be¢n set aside by th¢ tnLStees for sBxific PWTAW, and its related expenditure, is treated as desi¥uated fimds. Hire purehase and leasing commitments Relltals Paid under optrating leases we charged to the Statement of Fillancial Activiti¢5 on a straight line basis over th¢ period of the lease. Pension costs and other post-Tetirement bettefits The cbaritable ¢ompany operdtes 2 defmed colltribution pension stheme. Contributions payable to the charitable company's pension 5¢beme are charged to the Statement ofFinancial Activities the periixl to which they relate. INVESTMENT INCOME 2026 2025 Deposit accowit ittterest 346 493 NET INCOMEI(EXPENDITURE) Net Incon(C%pettditUre) is stated after charg[npj{edjtiTrg): 2026 2tr25 Depreciation- owned 05sets Other operating leases Independent examiners fees 1,234 2,083 1,350 254 1.042 1,370 TRUSTEES, RETrtUNERATION Af4D BENEFtTS There were no Ste¢s, remuneration or other benefits for the year ended 28 Febnwy 2026 M)r for the y& ended 28 February 2025. Trustees, txpenses There were llo trustees, expenses paid for tb¢ year 28 F¢brw 2026 nor for the year ended 28 February 2025. STAFF COSTS 2026 2025 Wages and s2Iaries Other pension costs 16,869 506 16.403 492 17,375 16,895 The average monthly llurnber of ¢mploy¢¢s during the ytsr was &s folk)ws: Intelligence co-ordinator 2026 2025 No employees e1ved en]oIn¢nts in excess of £OO,(rf)O. Page 8 Contin1d...
DOVER RETAIL CRIME OPERATION NOTES TO THE FINANCL4L sfATEMENTS- ¢ontknued FOR THE YEAR EfqDED 28 FEBRUARY 21126 TANGIBLE FIXED A&SETS alld base uipment Totals COST At l March 2025 Additions 53.725 3.676 16,286 70.011 3,676 At 28 Febrnary 2026 57.401 16,286 73,687 DEPRECIATION Al l March 2025 Charge for yeat 53.725 919 15,573 315 69,298 1234 At 28 February 2026 15,888 70,532 NET BOOK VALUE At 28 FebTuary 2026 1757 398 3,155 At 28 Febnwy 2025 713 713 DEBTORS: AMOUNTS FALLING DUE wrrHIN ONE YEAR 2026 2025 Trdde debtors Prepayments 1.966 1,597 4.275 1271 3,563 5,546 CREDrroRS: Amoupifs FALLING DUE WITHIN ONE YEAR 2026 2025 Social security and other t¢S Accnthis and defe¢d income 359 8,928 1,925 9,807 9,287 11.732 io. LEASING AGREEMENTS Minimum lease payments under non-caDc¢llabk operating le&5es fa]Iilue follows.. 2026 2025 Within one year 625 Page 9 ontitllKd...
IK)VER RETAIL CRIME OPERATION NOTES TO THE FINANCIAL STATEMENTS - contiDlled FOR THE YEAR ENDED 28 FEBRUARY 2026 ANALYSIS OF f4ET ASSETS BETWEEN FUNDS ii. 2026 Totsj fimds 2025 Total fimds Unrestricted R¢strict¢d fimd Fixed assets Current assets CwTent liabilities 3.155 32.415 (9,287) 3.155 32.415 (9287) 713 42,048 (11,732) 26,283 26,283 31,029 12. MOVEMENf IN FUNDS Net movement fijnds Trdnsfer$ bets¥¢¢n funds At 28.2.26 At 1.3.25 Uorestricted funds General fimd 30.724 (6.577) 1136 26.283 Restricted fuTrds Radio fi]Nl 305 1,831 (2.136) TOTAL FUP4DS 31,029 (4,746) 26.283 Net tMTrvement in llds, included ill the above ar¢ as follows: Incoming Rth)urces expend¢d Movemeni in lldS Unrestrieted fuDIis General futtd 23,429 (30,(N)6) {6.577) Restricted funds Radio fimd 1,831 1,831 TOTAL Fuf4DS 25260 [30,6) (4,746) Comparatives for movemeot in fDnds Net moveent in fidS At 28.2.25 At 1.3.24 Unrestrleted funds General fiu]d 34,114 (3.390) 30.724 RtStrieted funds Radio fid 725 {420) 305 TOTAL FUNDS 34.839 (3,810) 31,029 Page 10 ontinued...
VER RETAIL CRIME OPERATIO NOTES TO THE FINANCIAL STATEMEiYfs. continued FOR THE YEAR ENDED 28 FEBRUARY 2026 MOVEMENT IN Fuf4DS- conllDued 12. Compardtive net movement ill funts. included In the abov¢ are a5 folloms: tncomiug Resources Movem¢nt UreStTieted fuDds GeTJ¢ral fi]nd 22,Y29 (26.319) (3,390) Restricted funds Radio fund (420) {420) TOTAL FUI¥DS 22,929 (26,739) {3,810) Th¢ radio fimd represents grants reiVed for the pu[th of batteries. radio ¢quiprnent and brtdge technology. Trnnsfers between futhds The transfer between fullds relatss to the PUTchas¢ of fLKed asse RELATED PARTY DISCLOSi(RES 13. During the year equipment at]d sundry services amowiting to £6235 (2025 . £1,130) were purchased from Smye-Rumsby Limite a company of which Mr P E Smye-Rumsby (dItOr and tnjstee) is a dIrtOr. Pagell
DOVER RETAIL CRIME OPERATION DETAILED STATEMENf OF FINANCIAL AcrivrTtES DR THE YEAR ENDED 28 FEBRUARY 2026 2026 2025 INCOI¥IE AND ENDOWMEf4TS Donatlons and legacies Grallts 1,831 Investment iDtome Depo$it account interest 346 493 Charitable aetivitie5 Provision aud co-ordination of in*lligenc¢ including the hir¢ and Tepair of radios, c 23,083 22,436 Total ineoming resources 25260 22,929 EXPENDITURE Chgritable ae¢iYities Wages Pensions Rent Repai and cost of ancillary equipment Office and telepholle costs Post, stationery alld advertising l]Lwrance, subscriptions and licen Swjdry expenses Bad d¢bts Training Radios and base depreciation Offic¢ equipment depreciatioll 16,869 506 2.083 2,424 2,026 269 2,555 495 13 16,403 492 ,042 849 2.132 486 2,569 43 639 160 919 315 254 28,474 25,069 Support Costs Governance costs Swidry expeTLses Independent examillers fees 182 1.350 300 1,370 1.532 1,670 Tolal resource$ expended 30,006 26,739 Net expenditure (4,746) {3.810) Thts page do&s not fomi W of the statutory foMn¢ial statements Page 12