# Otford Primary School 

# Parent, Teachers and Friends Association 

## (PTFA) 

(Registered Charity Number 1092099) 

## Financial Statements 

For year ended 31° August 2023 


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||||||
|---|---|---|---|---|
|Contents|Page|
|Trustees’ Annual|Report|2|
|Independent Examiner’s|Report|5|
|Receipts and|Payments Account|6|
|Statement|of Assets|and|Liabilities|8|

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Otford Primary School PTFA Trustees Annual Report for the Year Ending 31“ August 2023 

## Trustees During the year and up to the date of this report 

Ebony Gill — Chair {appointed as Chair 20% September 2023) 

Jennifer Waters - Secretary 

Lisa Simmonds - Treasurer 

Kerry Randall - Vice Treasurer 

Amy James - Vice Treasurer (appointed 14 March 2024) Katy Richardson Hollands (appointed 20 September 2022) Clare Ward - Chair (resigned 20° September 2023) Laura Acland (appointed 20th September 2022) (resigned 14% March 2024) Jess Edwards (resigned 14 March 2024) Jennifer Heathfield-Lee (resigned 14% March 2024) Shelly Hinds (resigned 20° September 2023) Ellie Walsh (resigned 20" September 2023) Steph Dichiara (resigned 20 September 2023) 

## Principle Address 

Otford Primary School High Street Otford Kent TN14 5PG ptfa@otford.kent.sch.uk 

## Independent Examiner 

Lisa Corti 

## Governing Document 

The PTFA is a registered charity and is operated under the rules of its constitution signed 26 February 2002. 

Overall management of the charity is the responsibility of the trustees who are elected annually and co-opted under the terms of the constitution. Day to day project activity is managed and carried out by volunteers. 

## Aims, Objectives and Activities 

The PTFA organises a variety of events during the year. Our aim being to advance the education of pupils in the school, by funding facilities, equipment and experiences not normally met by the Local Education Authority. There is a strong social aspect to its activities and PTFA events provide a good opportunity to get to know other parents and staff in informal surroundings. 

## Activities and public benefit statement 

The principal activities of the PTFA include fund raising events and social events for parents, teachers and pupils of the school, also involving members of the local community and businesses. Money raised is then spent on items requested by parents, staff and head teacher of Otford Primary School for the public benefit of all those that attend the school. 

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Otford Primary School PTFA Trustees Annual Report for the Year Ending 31 August 2023 

## Summary of the main achievements during the year 

The net income for the year totaled £23,237 (2022 £19,027) 

The main funding raising activities (shown net) were: 

|Donations (Non Event Fundraising);|£4,990|
|---|---|
|FundraisingEvents;||
|Summer Fete|£7,480|
|Christmas Bazaar|£4,830|
|Disco|£1,186|
|Cake Sales|£1,123|
|Easter Egg Hunt|£723|
|Book Hunt|£598|
|Sports Day|£560|
|Pre Loved Uniform|£547|
|Comedy Night|£535|
|Ice Cream Sales|£349|
|TeddyBearPicnic|£183|



The PFTA Expenses in the year totaled £1,261 (2022 £2,855) 

This included the purchase of; insurance & membership, accounting software, room hire, printing, stationery, cleaning supplies, bank charges, gifts and general equipment (storage boxes, hi-viz jackets, trolleys, elec pump, card machine) 

Through its fundraising activities and donations received {including gift aid) in the current and preceding years the PTFA have benefitted the pupils of Otford Primary School by funding expenditure totaling £13,828 

(2022 £12,830) 

The PTFA funded the below listed school expenditures/ purchases totaling £13,828 

|Nurture Hub|£9,000|
|---|---|
|OutdoorStage Repairs|£2,000|
|Mural|£1,000|
|Panto|£758|
|Football Kit|£592|
|Y6 Leaver’s Party|£200|
|Y6 Production Props|£179|
|SwimmingHats|£99|



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Otford Primary School PTFA Trustees Annual Report for the Year Ending 31 August 2023 

The year end closing balance as at 31 August 2023 is £33,953 

Each and every year, we commit £200 towards the Year 6 Leavers Party and £200 towards the Y6 Production. 

We have also committed to fund £10,000 towards the Library Refurbishment, £2,800 towards Class Budgets and a further £3,500 towards the fitting out of the Nurture Hub (Peaceful Pod). 

Therefore we start the year with £17,253 available for use, £792 of which is designated to use on Arts and creative projects. 

## Reserves Policy 

At each meeting of the PTFA, the accounts are scrutinized and a wealth check is conducted; as a result of this it is then decided by the Committee whether to spend any of the money. Operating costs are minimal as PTFA members are all volunteers. 

## Recruitment and appointment of trustees 

Trustees are appointed annually at the AGM in September each year by a show of hands of all those present and are recruited on a voluntary basis from the parents of children at the school. 

## The Trustee’s Declaration 

The trustees declare that they have approved the trustees’ report above. 

## Signed on behalf of the charity’s trustees 


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Signature: CES Date: 2EJo 6/2L.<br>Name: Lisa Simmonds Position: Treasurer<br>**----- End of picture text -----**<br>


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## Independent examiner’s report to the trustees of Otford Primary School PTFA 

| report to the trustees on my examination of the accounts of Otford Primary School PTFA for the year ended 31st August 2023. 

## Responsibilities and basis of report 

The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 1 report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5}(b) of the Act. 

## Independent examiner's statement 

i have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the Charity as required by section 130 of 

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 


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Signed: Date:<br>Name: Lisa Corti BA (Hons) FCA‘ x fo LOZ4.<br>**----- End of picture text -----**<br>


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## Otford Primary School PTFA Financial Statements 

## Receipts and Payment Accounts for the year ended 31 August 2023 

## Receipts 

||Receipts|Expenses|ProfitYE310823|ProfitYE 310822|
|---|---|---|---|---|
|Summer Fete|£10,091|-£2,611|£7,480|£7,440|
|Non Event Fundraising|£5,001|£11|£4,990|£1,428|
|Christmas Bazaar*|£6,063|-£1,233|£4,830|£1,193|
|ComedyNight|£1,527|-£985|£536||
|Disco|£1,322|-£136|£1,186|£2,188|
|Cake Sales|£1,123|£0|£1,123|£992|
|Easter Egg Hunt|£967|-£244|£723|£516|
|Book Hunt|£688|-£90|£598|£469|
|Sports Day|£700|-£140|£560|£414|
|Pre Loved Uniform|£586|-£39|£547||
|IceCream Sales|£448|-£100|£348|£721|
|Teddy Bear Picnic|£303|-£120|£183|£75|
|Tea Towels|£60|£0|£60|£52|
|Easter Fete||||£2,801|
|Father’s Day||||£96|
|Virtual Balloon Race||||£269|
|ChristmasWreaths||||£210|
|Mother’s Day||||£162|
|Subtotal|£28,873|-£5,709|£23,164|£19,026|
|Interest/BankCharges|£75|-£2|£73|£1|
|TotalReceipts|£28,948|-£5,711|£23,237|£19,027|



*including Silent Auction 

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## Otford Primary School PTFA Financial Statements 

## Receipts and Payment Accounts for the year ended 31 August 2023 

## Payments 

||PaymentsYE310823|Payments YE310822|
|---|---|---|
|Nurture Hub|£9,000|£0|
|OutdoorStage Repairs|£2,000|£0|
|Mural|£1,000|£0|
|Panto|£758|£998|
|Football Kit|£592|£0|
|Y6 Leaver’s Party|£200|£0|
|Y6 Production Props|£179|£236|
|Swimming Hats|£99|£0|
|Library Books|£0|£4,518|
|Class Budgets|£0|£1,400|
|First News|£0|£340|
|Presents forChildren|£0|£337|
|External Classroom|£0|£5,000|
|Total Investing Activities|£13,828|£12,829|
|PTFAGeneral Expenses|£504|£1,866|
|Xero (accountingsystem)|£311|£279|
|Gifts|£281|£448|
|Insurance& Membership|£140|£116|
|Meeting Expenses|£25|£54|
|ParentsWelcome Evening|£0|£92|
|PTFAExpenses|£1,261|£2,855|
|Subtotal|£15,090|£15,684|
|Total Receipts|£23,237|£19,027|
|LessTotal Payments|-£15,089|-£15,684|
|Surplus/Derficit(-)|£8,148|£3,343|



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## Otford Primary School PTFA Financial Statements 

Statement of Assets and Liabilities as at 31 August 2023 


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|---|---|---|---|---|
|YE|310823|YE|310822|
|Reserves|
|Balance|at start of year|£25,805|£22,462|
|Surplus/Deficit|for the year|£8,148|£3,343|
|Balance|at end|of year|£33,953|£25,805|

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Current Assets Cash Float £100 £100 Treasurers Account £18,730 £15,468 Deposit Account £15,123. £10,238 Total £33,953 £25,805 


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Accounts prepared by: bak [Simmonds] [(Treasurer)]<br>Agreed: Sil | Ebony Gill (Chair)<br>**----- End of picture text -----**<br>


| have examined the Receipts and Payments Account and Statement of Assets and Liabilities of the Otford Primary School PTFA for the year ended 31* August 2023 and the books and records from which they've been prepared and confirm that they are in agreement herewith. rae A LisaCorti (independent Examiner) 

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