VILLAGE HALL ALLINGTON MANAGEMENT COMMITTEE REPORT FOR 2022 – 2023
As Chairman of the Management Committee I present this report to you.
It’s been another eventful year at the Village Hall with a range of regular activities taking place every day of the week and most weekends.
In combination with the Parish Council, three First Aid and Defibrillator sessions have been held under the expert tuition of Julian Withington, who is kindly giving of his time free of charge, with one more in order to accommodate all those who requested a place. Donation envelopes were given out by Julian for the Royal Life Saving Society and has raised £148.30 so far.
The library continues to be well utilised and there are now folders containing every issue of Allington News apart from three, numbers 110, 120 and 121, if anyone happens to have these and are willing to let us have them it would be appreciated. There is a notice stating that they are for reference only and not to be removed without permission.
The street party organised by the management committee for the Queen’s Platinum Jubilee on 3rd June was a resounding success, ably helped by the good weather.
Events continue to raise much needed funds in order to maintain a healthy bank balance, although we could always do with more, due to the constant increase in running costs. I am so proud of the committee who work incredibly hard organising and staffing the events as well as donating foodstuffs. Extra thanks go to Cliff Wilkins our Treasurer, Joy Hart for acting as Secretary and Booking Secretary, and Heather Nuttall the Events Co-ordinator. All the team really are unsung heroes giving freely of their time.
Cliff has decided to hang up his Treasurer’s hat and I am pleased to say that Claire Storer has kindly agreed to take on the role. Joy has also decided to retire from her dual role as
Secretary and Booking Secretary, after several years of doing a brilliant job. John Hart, who has been caretaker for a similar time is also retiring, so thanks are in order to both them and Cliff for their commitment to the Village Hall. Heather, the Event’s Co-ordinator has agreed to take over Joy’s dual role, with Jackie Willis becoming Events Co-ordinator. Committee member Paul Day, who has been a willing pair of hands at the hall over the past couple of years, especially stepping in to help the caretaker when needed, has been appointed as the new Caretaker.
During this financial year, a fire/smoke alarm system has been installed to keep us in line with fire regulations, along with an electrical certification survey and a service of the fire alarm system. Although the hall is in a conservation area, planning consent was not required to replace the old Crittall windows with uPVC ones and also patio doors which were installed to give access to the rear. This was carried out in the summer, along with a ramp enabling access through the patio doors for all abilities and a path laid round the side of the hall to give safer access to the rear. Due to the fact that the library is often accessed from the main hall and the distance to the other fire doors, and bearing in mind the age and infirmity of some of the users, the patio doors have now been designated as fire doors after consultation with Lincolnshire Fire & Rescue, who are also carrying out a mandatory fire survey of the hall in July.
Although there have been quite a few refurbishment expenses over the past year, the accounts show a healthy balance, thanks to the legacy from Mary Thompson, late of The Rookery. Without that and the fund raising the accounts would be much less healthy, so the fund raising needs to continue in earnest to avoid the accounts making a loss. Which is where we need the support of the whole village attending events, not just the regular few, to who we are very grateful. A vote of thanks must also go to The Friends of the Village Hall who readily step up to help at events when needed and also donate cakes, raffle and tombola prizes. Along with Allington News, Saxonwell Group
Parish News, Village Link and the Grantham Journal for the free publicity they give us.
David Smedley
Chairman AVHMC
ALLINGTON VILLAGE HALL ACCOUNTS 2022r2023 (Year erthd 31 Mar¢h 2023) 2021-2Q2 2022-2023 Regular user groups Other hiringslparties Fund raising events Donations Bank interest Miscellaneou$ Grants etc 5,408.CKI 1.848.00 962.20 248.50 8.958.00 1,515.00 2,525.85 689.43 22.31 12.380.02 275.00 13,CM)3.75 Totals 21.745.39 26,090.61 Expenditure 1,365.53 881.42 1.098.00 277.12 2,400.00 3,519.28 2,837.88 1,075.07 3.630.07 1,085.04 1,873.00 303.12 2.400.00 3,981.30 15,927.80 1,132.48 198.49 580.00 3,219.02 EIKtr Caretaker Ckaner and de8nlng supplles Maintenan¢8 Insurance Fund raising expensos Refund of deF*)sits Mb¢allan8ou8 t)onation8 and mmUnIty events Bank Charges 200.00 2,(M)1.84 100.1K) Tota 16,011.33 34,418.78 Excoss of incomelExp8nditure 5,734.CAI 4,326.15 Total Funds Current account Deposil account Reserve Account Pety Cash 15,¢X12.73 16.041.gYI 3.021.14 25,736.88 2.74 Tota 34,155.77 25,829.82
Inde ndent Examinatlon of Cha Accounts In accordance with CC32 independent examination instead of an audit if the chariws gross income ts- more than £25.iXX). but not more than £1 million, provided that rf tts gross income is more than £2XI.LXXI. Its 8n>ss assets (fixed assets plus current assets) a £3.26 million or less. The trustees will not be ab to choose an independent examination if the charTV$ 8oYerning document. a funder or the Commission requires an audit to be carrd OUL Inde ndant examinerfs to the trustees of Allln Willa e Hall I report lo the trustees on my exaThMnation of the aCCJn ofAIIKykn Ham for the year ended 31st March 2023. Ro$pon8lbllltles and basis of report wlth the reqLurements of Ihe Charities Aca 2011 Ilhe Arf). I reFrfXt in respect of my exanmnaticffl of thè Trust's accounts carried out under section 145 of the 2011 Act and in ¢anyTrThJ (Nrt my exarninatw I ha¥e foltthved all the appIlble 'reOrts g'ven by the Chanty C(¥nmis6Min un(ler Secti 145(5)Ib) of thg Act. Independent Oxamlnaes statement with Ihe examination giwThJ m8 eauso to believe that in material resped.. 1. accounting records not kept in resFecI ol tPw Tfwl as reryrtl by ¥Ktion 130 of the Art. or 2. the acccrtmls do not acc(ffd Vith those reccds'. sel out In the Charltles IAccounts and Report51 Re8ulath)ns 2C(M other than any requirement that the accounts give a 'true and fair view whkh Is no ot a matter considered as Part of an lndependeftt examination. I have no concerns and have come across no other mattus In connection with the examination to which attention should be dr•*n in this rew1 in to enablè a propw undern'n9 of the acxthnts to be reached. SwJned.' Name.. Rkhard Sharpe Relevant Fofeor1 qualification or membership of professional ttsjies Irf any).. Chartered Association of Management Accountants Address." 26 The Pastures, Lon8 Bennington. NewarK Notts NG23 SEG 12th May 2023