Trustees Annual Report
From 1[st] April 2023 to 31[st] March 2024
Section A Reference and Administration details
| Charity Name | 1st Englefield Green Scout Group |
|---|---|
| Registered Charity Number | 1091892 |
| Principal Address | King’s Lane |
| Englefield Green | |
| Surrey | |
| TW20 0UB |
| Names of Charity Trustees who manage the Charity | Names of Charity Trustees who manage the Charity | Names of Charity Trustees who manage the Charity |
|---|---|---|
| Office (if any) | Dates Acted if not for the whole year |
|
| Anthony Hesse | Chairperson | |
| Christine Peach | Secretary | |
| Martin Riordan | Treasurer | |
| Reena Kessack | Group Scout Leader | |
| Paul Ferguson | Scout Leader | |
| Dan Parsonage | Cub Leader | |
| Clare Galvani-Neal | Beaver Leader | |
| Andrew Tomlinson | Committee Member | |
| Debbie Norwood | Committee Member | |
| James Brian | Committee Member | |
| Ron Verlander | Committee Member |
| Description of the Charity’s Trusts |
|
|---|---|
| Type of Governing Document | The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association |
| How is the Charity constituted | The Group is a trust established under its rules which are common to all scouts |
| Trustee Selection Methods | The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association |
| Additional Governance Issues | The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group, which is itself an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of the Chair, Treasurer and Secretary together with the |
| Group Scout Leader, individual section leaders and parents’ representation. The committee meets every two months. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the Group and is responsible for: The maintenance of Group property The raising of funds and the administration of Group Finance The insurance of persons, property and equipment Group public occasions Assisting in the recruitment of leaders and other adult support Appointing any sub-committee that may be required Appointing Group administrators and advisors other than those who are elected |
|
|---|---|
| Risk and Internal Controls | The Group Executive Committee has identified major risks to which they believe the Group is exposed. These have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fund raising. The Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the Group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the numbers of leaders to an unacceptable level in a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the whole Group would have to close. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the Group as a whole, then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the whole Group would have to close. Financial Mismanagement. The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments. |
Section C
Objectives and Activities
| Summary of the Objectives of the Charity as set out in the governing document |
The objectives of the Group are as a unit of the Scout Association |
|---|---|
| Summary of the main activities in relation to these objectives |
The Aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive |
training, based on the Scout Promise and Law and guided by adult leadership.
Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions.
Two key principles demonstrate that Scouting’s aims are for the public benefit. These are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provides far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary.
| Section D Achievements and Performance |
Section D Achievements and Performance |
|---|---|
| Summary of the main achievements of the charity during the year |
No update. |
| Section E Financial Review |
Section E Financial Review |
|---|---|
| Brief Statement on the charity’s policy on reserves |
The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fund raising fall short. |
| Further financial review details | The Group’s income and expenditure overall is small and as a consequence the Group does not have sufficient funds to invest in longer term investments. The Group therefore adopts a low risk strategy with all funds held in cash using only mainstream banks or the Charities Official Investment Funds. |
Section F Other Optional Information
| Plans for future periods and activities planned to achieve them |
None |
|---|---|
Section G
Declaration
| Signatures | ||
|---|---|---|
| Full Names | Christine Peach | Martin Riordan |
| Position | Secretary | Treasurer |
| Date 22 May 2024 |
1[st] Englefield Green Scout Group Receipts and Payments Account
For the Year from 1[st] April to 31[st] March
| For the Year from 1st April to 31st March | For the Year from 1st April to 31st March | For the Year from 1st April to 31st March |
|---|---|---|
| Receipts and Payments | ||
| Receipts | 31st March 2023 | 31st March 2024 |
| Unrestricted Funds | Unrestricted Funds | |
| £ | £ | |
| Donations, Legacies, and Similar Income | ||
| Membership Subscriptions | 5,302.00 | 7,185.50 |
| Less Membership Subscriptions paid to District | (2,896.00) | (3,072.00) |
| Net Membership Subscriptions retained | 2,406.00 | 4,113.50 |
| Donations | 250.00 | - |
| Grants | - | - |
| Gift Aid Tax Refund | 1,569.09 | 1,517.01 |
| Other similar Income | - | - |
| Sub Total | 4,225.09 | 5,630.51 |
| Youth Programme and Activities | ||
| Group Activities | 11,059.29 | 6,473.50 |
| Uniform and Handbooks | - | - |
| Sub Total | 11,059.29 | 6,473.50 |
| Fundraising (gross) | ||
| Village Fair & BBQs | 3,874.97 | 8,801.30 |
| Sundry Income (Insurance Claim) | - | - |
| Sub Total | 3,874.97 | 8,801.30 |
| Investment Income | ||
| Bank Interest | - | - |
| Charity Fund Interest | 1,066.10 | 2,975.10 |
| Rental Income | 450.00 | 1,616.68 |
| Sub Total | 1,516.10 | 4,591.78 |
| Total Gross Income | 20,675.45 | 25,497.09 |
| Asset and Investment Sales | - | - |
| Total Receipts | 20,675.45 | 25,497.09 |
1[st] Englefield Green Scout Group Receipts and Payments Account
For the Year from 1[st] April to 31[st] March
| Receipts and Payments | Receipts and Payments | Receipts and Payments |
|---|---|---|
| Payments | 31st March 2023 | 31st March 2024 |
| Unrestricted Funds | Unrestricted Funds | |
| £ | £ | |
| Charitable Payments | ||
| Youth Programme and Activities | 15,983.69 | 9,770.60 |
| Adult Support and Training | - | - |
| Rent | - | - |
| Water and Sewerage | 182.72 | 256.33 |
| Electricity and Gas | 1,277.25 | 1,692.55 |
| Insurance | 2,014.92 | 1,763.40 |
| Repairs and Renewals | - | 1,633.37 |
| Maintenance and Equipment | 4,181.02 | 2,445.92 |
| Printing and Photocopying | - | - |
| Donations | - | - |
| Uniforms / Badges / Training | 1,185.34 | 720.40 |
| AGM and Trustee Expenses | - | - |
| Telephone | 401.14 | 466.55 |
| Sundry Payments | - | - |
| New Headquarters Building | - | - |
| Sub Total | 25,226.08 | 18,749.12 |
| British Legion / Donation | 110.00 | 82.50 |
| Lottery Licence | 20.00 | 20.00 |
| Fund Raising | 2,213.21 | 2,952.72 |
| Sub Total | 2,343.21 | 3,055.22 |
| Total Gross Expenditure | 27,569.29 | 21,804.34 |
| Asset and Investment Purchases | - | - |
| Total Payments | 27,569.29 | 21,804.34 |
| Net of Receipts / (Payments) | (6,893.84) | 3,692.75 |
| Cash Funds prior year end | 71,891.97 | 64,998.13 |
| Cash Funds this year end | 64,998.13 | 68,690.88 |
Statement of Assets and Liabilities
| 31st March 2023 | 31st March 2024 | |
|---|---|---|
| Unrestricted Funds | Unrestricted Funds | |
| £ | £ | |
| Cash Funds | ||
| Bank Current Account | 3,800.11 | 4,517.76 |
| Charity Investment Account | 61,198.02 | 64,173.12 |
| Cash / Floats | - | - |
| Total Cash Funds | 64,998.13 | 68,690.88 |
| Other Monetary Assets | ||
| Tax Claim | - | - |
| Debts due to the Group | - | - |
| Insurance Claim | - | - |
| Sub Total | - | - |
| Non-Monetary Assets | ||
| Badge Stock | - | - |
| Other Stock | - | - |
| Land and Buildings | 25,340.00 | 19,005.00 |
| Motor Vehicles | - | - |
| Equipment and Furniture | 8,000.00 | 8,000.00 |
| Sub Total | 33,340.00 | 27,005.00 |
| Liabilities | ||
| Accounts not yet paid | - | - |
| Expenses Incurred but not yet Invoiced | - | - |
| Subscriptions not yet paid | - | - |
| Loan–Detail | - | - |
| Other Liabilities | - | - |
| Sub Total | - | - |
Contingent Liabilities and Future Obligations
25 Year Lease over Scout Headquarters from Schroders Trust at peppercorn rent renewable on 12 Sept 2027.
Land and Buildings: Completion occurred July 2006 at a total cost of £126,700. Depreciation is on a straight line basis of £6,335 p.a. for 20 years from 2008 to reflect Lease expiry. The insurance valuation is £385,000.
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 22 May 2024 and signed on their behalf by
| Signature | Print Name |
|---|---|
| Christine Peach – Secretary | |
| Martin Riordan - Treasurer |
Trustees Annual Report
From 1[st] April 2023 to 31[st] March 2024
Section A Reference and Administration details
| Charity Name | 1st Englefield Green Scout Group |
|---|---|
| Registered Charity Number | 1091892 |
| Principal Address | King’s Lane |
| Englefield Green | |
| Surrey | |
| TW20 0UB |
| Names of Charity Trustees who manage the Charity | Names of Charity Trustees who manage the Charity | Names of Charity Trustees who manage the Charity |
|---|---|---|
| Office (if any) | Dates Acted if not for the whole year |
|
| Anthony Hesse | Chairperson | |
| Christine Peach | Secretary | |
| Martin Riordan | Treasurer | |
| Reena Kessack | Group Scout Leader | |
| Paul Ferguson | Scout Leader | |
| Dan Parsonage | Cub Leader | |
| Clare Galvani-Neal | Beaver Leader | |
| Andrew Tomlinson | Committee Member | |
| Debbie Norwood | Committee Member | |
| James Brian | Committee Member | |
| Ron Verlander | Committee Member |
| Description of the Charity’s Trusts |
|
|---|---|
| Type of Governing Document | The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association |
| How is the Charity constituted | The Group is a trust established under its rules which are common to all scouts |
| Trustee Selection Methods | The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association |
| Additional Governance Issues | The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group, which is itself an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of the Chair, Treasurer and Secretary together with the |
| Group Scout Leader, individual section leaders and parents’ representation. The committee meets every two months. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the Group and is responsible for: The maintenance of Group property The raising of funds and the administration of Group Finance The insurance of persons, property and equipment Group public occasions Assisting in the recruitment of leaders and other adult support Appointing any sub-committee that may be required Appointing Group administrators and advisors other than those who are elected |
|
|---|---|
| Risk and Internal Controls | The Group Executive Committee has identified major risks to which they believe the Group is exposed. These have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fund raising. The Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the Group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the numbers of leaders to an unacceptable level in a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the whole Group would have to close. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the Group as a whole, then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the whole Group would have to close. Financial Mismanagement. The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments. |
Section C
Objectives and Activities
| Summary of the Objectives of the Charity as set out in the governing document |
The objectives of the Group are as a unit of the Scout Association |
|---|---|
| Summary of the main activities in relation to these objectives |
The Aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive |
training, based on the Scout Promise and Law and guided by adult leadership.
Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions.
Two key principles demonstrate that Scouting’s aims are for the public benefit. These are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provides far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary.
| Section D Achievements and Performance |
Section D Achievements and Performance |
|---|---|
| Summary of the main achievements of the charity during the year |
No update. |
| Section E Financial Review |
Section E Financial Review |
|---|---|
| Brief Statement on the charity’s policy on reserves |
The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fund raising fall short. |
| Further financial review details | The Group’s income and expenditure overall is small and as a consequence the Group does not have sufficient funds to invest in longer term investments. The Group therefore adopts a low risk strategy with all funds held in cash using only mainstream banks or the Charities Official Investment Funds. |
Section F Other Optional Information
| Plans for future periods and activities planned to achieve them |
None |
|---|---|
Section G
Declaration
| Signatures | ||
|---|---|---|
| Full Names | Christine Peach | Martin Riordan |
| Position | Secretary | Treasurer |
| Date 22 May 2024 |
1[st] Englefield Green Scout Group Receipts and Payments Account
For the Year from 1[st] April to 31[st] March
| For the Year from 1st April to 31st March | For the Year from 1st April to 31st March | For the Year from 1st April to 31st March |
|---|---|---|
| Receipts and Payments | ||
| Receipts | 31st March 2023 | 31st March 2024 |
| Unrestricted Funds | Unrestricted Funds | |
| £ | £ | |
| Donations, Legacies, and Similar Income | ||
| Membership Subscriptions | 5,302.00 | 7,185.50 |
| Less Membership Subscriptions paid to District | (2,896.00) | (3,072.00) |
| Net Membership Subscriptions retained | 2,406.00 | 4,113.50 |
| Donations | 250.00 | - |
| Grants | - | - |
| Gift Aid Tax Refund | 1,569.09 | 1,517.01 |
| Other similar Income | - | - |
| Sub Total | 4,225.09 | 5,630.51 |
| Youth Programme and Activities | ||
| Group Activities | 11,059.29 | 6,473.50 |
| Uniform and Handbooks | - | - |
| Sub Total | 11,059.29 | 6,473.50 |
| Fundraising (gross) | ||
| Village Fair & BBQs | 3,874.97 | 8,801.30 |
| Sundry Income (Insurance Claim) | - | - |
| Sub Total | 3,874.97 | 8,801.30 |
| Investment Income | ||
| Bank Interest | - | - |
| Charity Fund Interest | 1,066.10 | 2,975.10 |
| Rental Income | 450.00 | 1,616.68 |
| Sub Total | 1,516.10 | 4,591.78 |
| Total Gross Income | 20,675.45 | 25,497.09 |
| Asset and Investment Sales | - | - |
| Total Receipts | 20,675.45 | 25,497.09 |
1[st] Englefield Green Scout Group Receipts and Payments Account
For the Year from 1[st] April to 31[st] March
| Receipts and Payments | Receipts and Payments | Receipts and Payments |
|---|---|---|
| Payments | 31st March 2023 | 31st March 2024 |
| Unrestricted Funds | Unrestricted Funds | |
| £ | £ | |
| Charitable Payments | ||
| Youth Programme and Activities | 15,983.69 | 9,770.60 |
| Adult Support and Training | - | - |
| Rent | - | - |
| Water and Sewerage | 182.72 | 256.33 |
| Electricity and Gas | 1,277.25 | 1,692.55 |
| Insurance | 2,014.92 | 1,763.40 |
| Repairs and Renewals | - | 1,633.37 |
| Maintenance and Equipment | 4,181.02 | 2,445.92 |
| Printing and Photocopying | - | - |
| Donations | - | - |
| Uniforms / Badges / Training | 1,185.34 | 720.40 |
| AGM and Trustee Expenses | - | - |
| Telephone | 401.14 | 466.55 |
| Sundry Payments | - | - |
| New Headquarters Building | - | - |
| Sub Total | 25,226.08 | 18,749.12 |
| British Legion / Donation | 110.00 | 82.50 |
| Lottery Licence | 20.00 | 20.00 |
| Fund Raising | 2,213.21 | 2,952.72 |
| Sub Total | 2,343.21 | 3,055.22 |
| Total Gross Expenditure | 27,569.29 | 21,804.34 |
| Asset and Investment Purchases | - | - |
| Total Payments | 27,569.29 | 21,804.34 |
| Net of Receipts / (Payments) | (6,893.84) | 3,692.75 |
| Cash Funds prior year end | 71,891.97 | 64,998.13 |
| Cash Funds this year end | 64,998.13 | 68,690.88 |
Statement of Assets and Liabilities
| 31st March 2023 | 31st March 2024 | |
|---|---|---|
| Unrestricted Funds | Unrestricted Funds | |
| £ | £ | |
| Cash Funds | ||
| Bank Current Account | 3,800.11 | 4,517.76 |
| Charity Investment Account | 61,198.02 | 64,173.12 |
| Cash / Floats | - | - |
| Total Cash Funds | 64,998.13 | 68,690.88 |
| Other Monetary Assets | ||
| Tax Claim | - | - |
| Debts due to the Group | - | - |
| Insurance Claim | - | - |
| Sub Total | - | - |
| Non-Monetary Assets | ||
| Badge Stock | - | - |
| Other Stock | - | - |
| Land and Buildings | 25,340.00 | 19,005.00 |
| Motor Vehicles | - | - |
| Equipment and Furniture | 8,000.00 | 8,000.00 |
| Sub Total | 33,340.00 | 27,005.00 |
| Liabilities | ||
| Accounts not yet paid | - | - |
| Expenses Incurred but not yet Invoiced | - | - |
| Subscriptions not yet paid | - | - |
| Loan–Detail | - | - |
| Other Liabilities | - | - |
| Sub Total | - | - |
Contingent Liabilities and Future Obligations
25 Year Lease over Scout Headquarters from Schroders Trust at peppercorn rent renewable on 12 Sept 2027.
Land and Buildings: Completion occurred July 2006 at a total cost of £126,700. Depreciation is on a straight line basis of £6,335 p.a. for 20 years from 2008 to reflect Lease expiry. The insurance valuation is £385,000.
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 22 May 2024 and signed on their behalf by
| Signature | Print Name |
|---|---|
| Christine Peach – Secretary | |
| Martin Riordan - Treasurer |
Independent Examiner’s Report To the Trustees of 1[st] Englefield Green Scout Group
I report on the accounts of the Group for the year ended 31[st] March 2024, which are set out in the attached Trustees Annual Report.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:……Peter Conroy………….
Dated:…30[th] June 2024……………..
Peter Conroy ACMA
17 Willow Walk, Englefield Green, Surrey, TW20 0DQ