## **Trustees Annual Report** ## **From 1[st] April 2020 to 31[st] March 2021** ## **Section A Reference and Administration details** **----- Start of picture text -----**
Charity Name 1 [st] Englefield Green Scout Group
Registered Charity Number 1091892
Principal Address King’s Lane
Englefield Green
Surrey
TW20 0UB
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Names of Charity Trustees who manage the Charity
Trustee Name Office (if any) Dates Acted if not for the whole
year
Anthony Hesse Chairperson
Christine Peach Secretary
Martin Riordan Treasurer
Paul Lowe Group Scout Leader
Ritchie Nicholson Scout Leader
Reena Kessack Asst Cub Leader From September 2020
Dan Parsonage Beaver Leader From September 2020
Andrew Tomlinson Committee Member
Michelle Brian Committee Member
Debbie Norwood Committee Member
Terri Sadler Committee Member
James Brian Committee Member
Nigel King Committee Member From September 2020
Ron Verlander Committee Member
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Names and Addresses of Advisors
Type of Advisor Name Address
None
Section B Structure Governance and Management
Description of the Charity’s
Trusts
Type of Governing Document The Group’s governing documents are those of the Scout Association. They
consist of a Royal Charter, which in turn gives authority to the Bye Laws of the
Association and the Policy, Organisation and Rules of the Scout Association
How is the Charity constituted The Group is a trust established under its rules which are common to all scouts
Trustee Selection Methods The Trustees are appointed in accordance with the Policy, Organisation and
Rules of the Scout Association
Additional Governance Issues The Group is managed by the Group Executive Committee, the members of
which are the ‘Charity Trustees’ of the Scout Group, which is itself an
educational charity. As charity trustees they are responsible for complying with
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legislation applicable to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as appropriate.
The Committee consists of the Chair, Treasurer and Secretary together with the
Group Scout Leader, individual section leaders and parents’ representation. The
committee meets every two months.
This Group Executive Committee exists to support the Group Scout Leader in
meeting the responsibilities of the Group and is responsible for:
The maintenance of Group property
The raising of funds and the administration of Group Finance
The insurance of persons, property and equipment
Group public occasions
Assisting in the recruitment of leaders and other adult support
Appointing any sub-committee that may be required
Appointing Group administrators and advisors other than those who are elected
Risk and Internal Controls The Group Executive Committee has identified major risks to which they
believe the Group is exposed. These have been reviewed and systems have been
established to mitigate against them. The main areas of concern that have been
identified are:
 Damage to the building, property and equipment. The Group would request
the use of buildings and equipment from neighbouring organisations such as
the church, community centre and other Scout Groups. The Group has
sufficient buildings and contents insurance in place to mitigate against
permanent loss.
 Injury to leaders, helpers, supporters and members. The Group through the
capitation fees contributes to the Scout Associations national accident
insurance policy. Risk assessments are undertaken before all activities.
 Reduced income from fund raising. The Group is primarily reliant upon
income from subscriptions and fund raising. The Group does hold a reserve
to ensure the continuity of activities should there be a major reduction in
income. The Committee could raise the value of subscriptions to increase
the income to the Group on an ongoing basis, either temporarily or
permanently.
 Reduction or loss of leaders. The Group is totally reliant upon volunteers to
run and administer the activities of the Group. If there was a reduction in
the numbers of leaders to an unacceptable level in a particular section or the
Group as a whole then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the whole Group would have
to close.
 Reduction or loss of members. The Group provides activities for all young
people aged 6 to 14. If there was a reduction in membership in a particular
section or the Group as a whole, then there would have to be a contraction,
consolidation or closure of a section. In the worst case scenario the whole
Group would have to close.
 Financial Mismanagement. The Group has in place systems of internal
controls that are designed to provide reasonable assurance against material
mismanagement or loss. These include two signatories for all payments.
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## **Section C** ## **Objectives and Activities** Summary of the Objectives of The objectives of the Group are as a unit of the Scout Association the Charity as set out in the governing document **----- Start of picture text -----**
Summary of the main The Aim of the Scout Association is to promote the development of young
activities in relation to these people in achieving their full physical, intellectual, social and spiritual potential
objectives as individuals, as responsible citizens and as members of their local, national
and international communities. The method of achieving the aim of the
Association is by providing an enjoyable and attractive scheme of progressive
training, based on the Scout Promise and Law and guided by adult leadership.
Subscriptions are charged for membership to cover immediate running costs of
the Group and these do not unduly restrict membership. The Group follows the
principle that no one should be excluded because of their inability to pay
membership subscriptions.
Two key principles demonstrate that Scouting’s aims are for the public benefit.
These are that through the Scout method young people develop towards their
full potential and that there is a clear link between the benefits for young people
and the purpose of Scouting. The safety of young people is taken very seriously
and the benefits Scouting activities provides far outweigh the risks. Any private
benefits from Scouting are incidental, other than to those as a beneficiary.
Section D Achievements and Performance
Summary of the main No update.
achievements of the charity
during the year
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Section E Financial Review
Brief Statement on the The Group’s policy on reserves is to hold sufficient resources to continue the
charity’s policy on reserves charitable activities of the Group should income and fund raising fall short.
Further financial review details The Group’s income and expenditure overall is small and as a consequence the
Group does not have sufficient funds to invest in longer term investments. The
Group therefore adopts a low risk strategy with all funds held in cash using only
mainstream banks or the Charities Official Investment Funds.
Section F Other Optional Information
Plans for future periods and None
activities planned to achieve them
Section G Declaration
Signatures
Full Names Christine Peach Martin Riordan
Position Secretary Treasurer
Date 1 [st] April 2021
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## **1[st] Englefield Green Scout Group Receipts and Payments Account** ## **For the Year from 1[st] April to 31[st] March** ## **Receipts and Payments** **----- Start of picture text -----**
Receipts 31 [st] March 2020 31 [st] March 2021
Unrestricted Funds Unrestricted Funds
£ £
Donations, Legacies, and Similar Income
Membership Subscriptions 6,918.50 3,740.00
Less Membership Subscriptions paid to District (3,574.75) (2,581.25)
Net Membership Subscriptions retained 3,343.75 1158.75
Donations - 3,550.00
Grants - 20,240.93
Gift Aid Tax Refund 3,414.54 1,576.94
Other similar Income - -
Sub Total 6,758.29 26,526.62
Youth Programme and Activities
Group Activities 3,561.48 238.23
Uniform and Handbooks - -
Sub Total 3,561.48 26,764.85
Fundraising (gross)
Village Fair / Christmas Puddings 8,102.91 141.17
- -
Sundry Income (Insurance Claim)
Sub Total 8,102.91 26,906.02
Investment Income
Bank Interest - -
Charity Fund Interest 181.29 40.66
Rental Income 2,056.00 387.50
Sub Total 2,237.29 428.16
Total Gross Income 20,659.97 27,334.18
Asset and Investment Sales - -
Total Receipts 20,659.97 27,334.18
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## **1[st] Englefield Green Scout Group Receipts and Payments Account** ## **For the Year from 1[st] April to 31[st] March** ## **Receipts and Payments** **----- Start of picture text -----**
Payments 31 [st] March 2020 31 [st] March 2021
Unrestricted Funds Unrestricted Funds
£ £
Charitable Payments
Youth Programme and Activities 6,156.18 300.16
- -
Adult Support and Training
Rent - -
Water and Sewerage 149.54 94.06
Electricity and Gas 1,098.04 653.33
Insurance 1,897.78 1,947.05
-
Repairs and Renewals 1,174.00
Maintenance and Equipment 5,537.88 1,662.34
- -
Printing and Photocopying
Donations - -
Uniforms / Badges / Training 740.55 497.19
- -
AGM and Trustee Expenses
Telephone 379.44 386.96
- -
Sundry Payments
- -
New Headquarters Building
Sub Total 15,959.41 6,715.09
British Legion / Donation 325.00 75.00
Lottery Licence 20.00 20.00
Fund Raising 2,477.44 382.88
Sub Total 2,822.44 477.88
Total Gross Expenditure 18,781.85 7,192.97
Asset and Investment Purchases - -
Total Payments 18,781.85 7,192.97
Net of Receipts / (Payments) 1,878.12 20,141.21
Cash Funds prior year end 36,365.54 38,243.66
Cash Funds this year end 38,243.66 58,384.87
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## **Statement of Assets and Liabilities** **----- Start of picture text -----**
31 [st] March 2020 31 [st] March 2021
Unrestricted Funds Unrestricted Funds
£ £
Cash Funds
Bank Current Account 4,176.96 18,277.51
Charity Investment Account 34,066.70 40,107.36
Cash / Floats - -
Total Cash Funds 38,243.66 58,384.87
Other Monetary Assets
Tax Claim - -
- -
Debts due to the Group
Insurance Claim - -
Sub Total - -
Non-Monetary Assets
- -
Badge Stock
Other Stock - -
Land and Buildings 44,345.00 38,010.00
Motor Vehicles - -
Equipment and Furniture 11,000.00 9,000.00
Sub Total 55,345.00 47,010.00
Liabilities
- -
Accounts not yet paid
- -
Expenses Incurred but not yet Invoiced
- -
Subscriptions not yet paid
Loan – Detail - -
Other Liabilities - -
Sub Total - -
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## **Contingent Liabilities and Future Obligations** 25 Year Lease over Scout Headquarters from Schroders Trust at peppercorn rent renewable on 12 Sept 2027. Land and Buildings: Completion occurred July 2006 at a total cost of £126,700. Depreciation is on a straight line basis of £6,335 p.a. for 20 years from 2008 to reflect Lease expiry. **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 1[st] April 2021 and signed on their behalf by** **----- Start of picture text -----**
Signature Print Name
Christine Peach – Secretary
Martin Riordan - Treasurer
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## **Trustees Annual Report** ## **From 1[st] April 2020 to 31[st] March 2021** ## **Section A Reference and Administration details** **----- Start of picture text -----**
Charity Name 1 [st] Englefield Green Scout Group
Registered Charity Number 1091892
Principal Address King’s Lane
Englefield Green
Surrey
TW20 0UB
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**----- Start of picture text -----**
Names of Charity Trustees who manage the Charity
Trustee Name Office (if any) Dates Acted if not for the whole
year
Anthony Hesse Chairperson
Christine Peach Secretary
Martin Riordan Treasurer
Paul Lowe Group Scout Leader
Ritchie Nicholson Scout Leader
Reena Kessack Asst Cub Leader From September 2020
Dan Parsonage Beaver Leader From September 2020
Andrew Tomlinson Committee Member
Michelle Brian Committee Member
Debbie Norwood Committee Member
Terri Sadler Committee Member
James Brian Committee Member
Nigel King Committee Member From September 2020
Ron Verlander Committee Member
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Names and Addresses of Advisors
Type of Advisor Name Address
None
Section B Structure Governance and Management
Description of the Charity’s
Trusts
Type of Governing Document The Group’s governing documents are those of the Scout Association. They
consist of a Royal Charter, which in turn gives authority to the Bye Laws of the
Association and the Policy, Organisation and Rules of the Scout Association
How is the Charity constituted The Group is a trust established under its rules which are common to all scouts
Trustee Selection Methods The Trustees are appointed in accordance with the Policy, Organisation and
Rules of the Scout Association
Additional Governance Issues The Group is managed by the Group Executive Committee, the members of
which are the ‘Charity Trustees’ of the Scout Group, which is itself an
educational charity. As charity trustees they are responsible for complying with
**----- End of picture text -----**
**----- Start of picture text -----**
legislation applicable to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as appropriate.
The Committee consists of the Chair, Treasurer and Secretary together with the
Group Scout Leader, individual section leaders and parents’ representation. The
committee meets every two months.
This Group Executive Committee exists to support the Group Scout Leader in
meeting the responsibilities of the Group and is responsible for:
The maintenance of Group property
The raising of funds and the administration of Group Finance
The insurance of persons, property and equipment
Group public occasions
Assisting in the recruitment of leaders and other adult support
Appointing any sub-committee that may be required
Appointing Group administrators and advisors other than those who are elected
Risk and Internal Controls The Group Executive Committee has identified major risks to which they
believe the Group is exposed. These have been reviewed and systems have been
established to mitigate against them. The main areas of concern that have been
identified are:
 Damage to the building, property and equipment. The Group would request
the use of buildings and equipment from neighbouring organisations such as
the church, community centre and other Scout Groups. The Group has
sufficient buildings and contents insurance in place to mitigate against
permanent loss.
 Injury to leaders, helpers, supporters and members. The Group through the
capitation fees contributes to the Scout Associations national accident
insurance policy. Risk assessments are undertaken before all activities.
 Reduced income from fund raising. The Group is primarily reliant upon
income from subscriptions and fund raising. The Group does hold a reserve
to ensure the continuity of activities should there be a major reduction in
income. The Committee could raise the value of subscriptions to increase
the income to the Group on an ongoing basis, either temporarily or
permanently.
 Reduction or loss of leaders. The Group is totally reliant upon volunteers to
run and administer the activities of the Group. If there was a reduction in
the numbers of leaders to an unacceptable level in a particular section or the
Group as a whole then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the whole Group would have
to close.
 Reduction or loss of members. The Group provides activities for all young
people aged 6 to 14. If there was a reduction in membership in a particular
section or the Group as a whole, then there would have to be a contraction,
consolidation or closure of a section. In the worst case scenario the whole
Group would have to close.
 Financial Mismanagement. The Group has in place systems of internal
controls that are designed to provide reasonable assurance against material
mismanagement or loss. These include two signatories for all payments.
**----- End of picture text -----**
## **Section C** ## **Objectives and Activities** Summary of the Objectives of The objectives of the Group are as a unit of the Scout Association the Charity as set out in the governing document **----- Start of picture text -----**
Summary of the main The Aim of the Scout Association is to promote the development of young
activities in relation to these people in achieving their full physical, intellectual, social and spiritual potential
objectives as individuals, as responsible citizens and as members of their local, national
and international communities. The method of achieving the aim of the
Association is by providing an enjoyable and attractive scheme of progressive
training, based on the Scout Promise and Law and guided by adult leadership.
Subscriptions are charged for membership to cover immediate running costs of
the Group and these do not unduly restrict membership. The Group follows the
principle that no one should be excluded because of their inability to pay
membership subscriptions.
Two key principles demonstrate that Scouting’s aims are for the public benefit.
These are that through the Scout method young people develop towards their
full potential and that there is a clear link between the benefits for young people
and the purpose of Scouting. The safety of young people is taken very seriously
and the benefits Scouting activities provides far outweigh the risks. Any private
benefits from Scouting are incidental, other than to those as a beneficiary.
Section D Achievements and Performance
Summary of the main No update.
achievements of the charity
during the year
**----- End of picture text -----**
**----- Start of picture text -----**
Section E Financial Review
Brief Statement on the The Group’s policy on reserves is to hold sufficient resources to continue the
charity’s policy on reserves charitable activities of the Group should income and fund raising fall short.
Further financial review details The Group’s income and expenditure overall is small and as a consequence the
Group does not have sufficient funds to invest in longer term investments. The
Group therefore adopts a low risk strategy with all funds held in cash using only
mainstream banks or the Charities Official Investment Funds.
Section F Other Optional Information
Plans for future periods and None
activities planned to achieve them
Section G Declaration
Signatures
Full Names Christine Peach Martin Riordan
Position Secretary Treasurer
Date 1 [st] April 2021
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## **1[st] Englefield Green Scout Group Receipts and Payments Account** ## **For the Year from 1[st] April to 31[st] March** ## **Receipts and Payments** **----- Start of picture text -----**
Receipts 31 [st] March 2020 31 [st] March 2021
Unrestricted Funds Unrestricted Funds
£ £
Donations, Legacies, and Similar Income
Membership Subscriptions 6,918.50 3,740.00
Less Membership Subscriptions paid to District (3,574.75) (2,581.25)
Net Membership Subscriptions retained 3,343.75 1158.75
Donations - 3,550.00
Grants - 20,240.93
Gift Aid Tax Refund 3,414.54 1,576.94
Other similar Income - -
Sub Total 6,758.29 26,526.62
Youth Programme and Activities
Group Activities 3,561.48 238.23
Uniform and Handbooks - -
Sub Total 3,561.48 26,764.85
Fundraising (gross)
Village Fair / Christmas Puddings 8,102.91 141.17
- -
Sundry Income (Insurance Claim)
Sub Total 8,102.91 26,906.02
Investment Income
Bank Interest - -
Charity Fund Interest 181.29 40.66
Rental Income 2,056.00 387.50
Sub Total 2,237.29 428.16
Total Gross Income 20,659.97 27,334.18
Asset and Investment Sales - -
Total Receipts 20,659.97 27,334.18
**----- End of picture text -----**
## **1[st] Englefield Green Scout Group Receipts and Payments Account** ## **For the Year from 1[st] April to 31[st] March** ## **Receipts and Payments** **----- Start of picture text -----**
Payments 31 [st] March 2020 31 [st] March 2021
Unrestricted Funds Unrestricted Funds
£ £
Charitable Payments
Youth Programme and Activities 6,156.18 300.16
- -
Adult Support and Training
Rent - -
Water and Sewerage 149.54 94.06
Electricity and Gas 1,098.04 653.33
Insurance 1,897.78 1,947.05
-
Repairs and Renewals 1,174.00
Maintenance and Equipment 5,537.88 1,662.34
- -
Printing and Photocopying
Donations - -
Uniforms / Badges / Training 740.55 497.19
- -
AGM and Trustee Expenses
Telephone 379.44 386.96
- -
Sundry Payments
- -
New Headquarters Building
Sub Total 15,959.41 6,715.09
British Legion / Donation 325.00 75.00
Lottery Licence 20.00 20.00
Fund Raising 2,477.44 382.88
Sub Total 2,822.44 477.88
Total Gross Expenditure 18,781.85 7,192.97
Asset and Investment Purchases - -
Total Payments 18,781.85 7,192.97
Net of Receipts / (Payments) 1,878.12 20,141.21
Cash Funds prior year end 36,365.54 38,243.66
Cash Funds this year end 38,243.66 58,384.87
**----- End of picture text -----**
## **Statement of Assets and Liabilities** **----- Start of picture text -----**
31 [st] March 2020 31 [st] March 2021
Unrestricted Funds Unrestricted Funds
£ £
Cash Funds
Bank Current Account 4,176.96 18,277.51
Charity Investment Account 34,066.70 40,107.36
Cash / Floats - -
Total Cash Funds 38,243.66 58,384.87
Other Monetary Assets
Tax Claim - -
- -
Debts due to the Group
Insurance Claim - -
Sub Total - -
Non-Monetary Assets
- -
Badge Stock
Other Stock - -
Land and Buildings 44,345.00 38,010.00
Motor Vehicles - -
Equipment and Furniture 11,000.00 9,000.00
Sub Total 55,345.00 47,010.00
Liabilities
- -
Accounts not yet paid
- -
Expenses Incurred but not yet Invoiced
- -
Subscriptions not yet paid
Loan – Detail - -
Other Liabilities - -
Sub Total - -
**----- End of picture text -----**
## **Contingent Liabilities and Future Obligations** 25 Year Lease over Scout Headquarters from Schroders Trust at peppercorn rent renewable on 12 Sept 2027. Land and Buildings: Completion occurred July 2006 at a total cost of £126,700. Depreciation is on a straight line basis of £6,335 p.a. for 20 years from 2008 to reflect Lease expiry. **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 1[st] April 2021 and signed on their behalf by** **----- Start of picture text -----**
Signature Print Name
Christine Peach – Secretary
Martin Riordan - Treasurer
**----- End of picture text -----**
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