Docusign Envelope ID: E13A39ED-65A2-462D-A274-EF78EA4BC3C5Docusign Envelope ID: 5000605E-BD68-4302-9D53-750877224EDD
THE ZONE YOUTH PROJECT
**Registered Charity Number: 1091750 Registered Company Number: 04372414**
**THE ZONE YOUTH PROJECT (A COMPANY LIMITED BY GUARANTEE) ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
Docusign Envelope ID: E13A39ED-65A2-462D-A274-EF78EA4BC3C5Docusign Envelope ID: 5000605E-BD68-4302-9D53-750877224EDD THE ZONE YOUTH PROJECT
|**Contents**|**Page**|
|---|---|
|Legal and administrative information|3|
|Report of the Trustees|4 - 6|
|Independent Examiners report|7|
|Statement of Financial Activities|8 - 9|
|Balance Sheet|10|
|Notes forming part of the financial statements|11 - 17|
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THE ZONE YOUTH PROJECT
## **Legal and administrative information**
|**Trustees**|A Barbaro Robins|
|---|---|
||J Lymn Rose|
||C Bostock (appointed 8 October 2024)|
||K Kabweru-Namulemu (appointed 8 October 2024)|
||S Clarke (appointed 8 October 2024)|
||N Duckworth (appointed 8 October 2024)|
|**Company secretary**|L Gerrard|
|**Independent Examiners**|UHY Hacker Young|
||14 Park Row|
||Nottingham|
||NG1 6GR|
|**Bankers**|HSBC UK Bank PLC|
||East Midlands Commercial Centre|
||Donnington Court|
||Pegasus Business Park|
||Herald Way|
||Castle Donnington|
||Leicestershire|
||DE74 2BU|
|**Registered Office**|16 St. James’s Street|
||Nottingham|
||NG1 6FG|
|**Company Registration**|04372414|
|**Charity Registration**|1091750|
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THE ZONE YOUTH PROJECT
## **The Report of the Trustees for the year ended 31 March 2025**
The trustees present their annual report and financial statements for the year ended 31 March 2025.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued October 2019 (second edition)".
## **Charity Information**
The full name of the charity is The Zone Youth project. The legal registration details are :-
Date of Incorporation 12 February 2002 Charity Registration Number 1091750 Company Registration Number 04372414 Registered office 16 St. James's Street, Nottingham. NG1 6FG
## **Organisation**
The company was formed on 12 February 2002 and commenced operations on 1 May 2002, the date on which the assets of The Zone Youth Project (“The Zone”) (a company limited by guarantee) were acquired. The charity is governed by its memorandum and articles of association, incorporated 12 February 2002 as amended by a special resolution dated 26 March 2002, and amended by special resolution registered at Companies House on 11 May 2010.
## **Principle Objectives**
a) To help young people between the ages of 12-21, through education and leisure time activities, so as to develop their physical and spiritual capacities that they may grow to full maturity as individuals and members of society.
b) To provide counselling, support and referral service for young people for the areas of Broxtowe, Aspley, Bilborough and the surrounding areas in the city of Nottingham.
## **Activities**
The Zone has continued to achieve its objective of providing relational youth work in a number of projects within the Nottingham City area.
## **Review of the year**
During the year, the company was successful in being awarded new grants that are identified in note 9. These grants are specifically to support the education and welfare of young people based in Nottinghamshire.
## **Finance Review**
The company works very closely with YMCA Robin Hood Group in the delivery of its programmes. The company uses the resources available at YMCA Robin Hood Group to deliver various programmes focused around assisting young people.
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THE ZONE YOUTH PROJECT
## **The Report of the Trustees for the year ended 31 March 2025 (continued)**
## **Future Plans**
The charity aims to focus delivery on small youth projects supporting young people in the local community.
## **Reserves Policy**
The trustees have established that going forward a reserve policy of maintenance of funds to cover six months expenditure would be appropriate as a minimum. This position will be reviewed by the Trustees annually to reflect any change in the charity’s circumstances. Reserves are currently above this level, so will be managed down over time.
## **Risk Review**
A risk register is in place which is reviewed by the board on an annual basis. Key risks faced by The Zone are external (loss of funding and cash flow exposure), and internal (health and safety of staff, volunteers and clients).
## **Going Concern**
The board members consider it appropriate to adopt the going concern basis of accounting in preparing the financial statements. YMCA Robin Hood Group have provided a parental guarantee for the company for the reporting period.
## **Public Benefit**
The trustees have given due consideration to the Charity Commissions Guidance on the operation of the Public Benefit requirement. The charity aims to meet the needs of young people of Nottinghamshire on the streets, in schools and in youth centres. Work is targeted to the most deprived areas, areas of low educational achievement, high rates of teenage pregnancy and high levels of anti-social behavior and crime.
## **Responsibilities of the Trustees**
The Trustees are responsible for preparing the Annual Report and the Financial Statements in accordance with the Companies Act 2006, and for being satisfied that the financial statements give a true and fair view. The Trustees are also responsible for preparing financial statements in accordance with United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources including income and expenditure for the financial year. In preparing those financial statements, the Trustees are required to:
- Select suitable accounting policies and then apply them consistently;
- Make judgments and estimates that are reasonable and prudent;
- State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue on that basis.
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THE ZONE YOUTH PROJECT
## **The Report of the Trustees for the year ended 31 March 2025 (continued)**
The trustees are responsible for maintaining adequate accounting records which show and explain the Charity’s transactions with reasonable accuracy at any time, the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## In so far as we are aware:
- There is no relevant information of which the charitable company’s independent examiner are unaware of; and
- We have taken all the steps that we ought to have taken to make ourselves aware of any relevant audit information and to establish that the charitable company’s independent examiners are aware of that information.
## **Organisational Structure**
The trustees form members of the management committee who give oversight to the activities of the charity. Management of the day to day running of the charity falls to Steffen Benbow, Executive Director of YMCA Newark & Sherwood.
Members of the company guarantee to contribute an amount not exceeding £1 to the assets of the charitable company in the event of winding up.
The Zone trustees are also members of the YMCA Robin Hood Group board and as such are recruited by way of advertisement, application, interview against a skills requirement, and if applicable appointed at the Annual General Meeting. Appointment is then followed by an induction covering members obligations, the operational framework of the company including the Memorandum and Articles, the latest accounts and future plans and objectives.
## **Related Charities**
The Zone Youth Project works closely with YMCA Robin Hood Group, who provide support services to the charity.
## **Basis of preparation**
This report and the financial statements have been prepared in accordance with the special provisions of Part VII of the companies Act 2006 relating to smaller companies.
Approved by the Board of Trustees and signed on its behalf by:
## **A Barbaro-Robins**
Date: 09-01-26
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THE ZONE YOUTH PROJECT
## **Independent Examiner's Report to the Trustees of The Zone Youth Project**
I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2025 which are set out on pages 8 to 17.
## **Responsibilities and basis of report**
As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. Accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
2. The accounts do not accord with those records; or
3. The accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
4. The accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: ……………………….. [ DavSignD7AE8FE **e** d by: **A** lum
……………………….. D7AE8FE 4F244C6...
## **David Allum FCCA**
**For and on behalf of UHY Hacker Young Chartered Accountants**
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THE ZONE YOUTH PROJECT
## **STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2025**
|**Notes**
**Income**
Income from Charitable Activities
2
**Total Income**
**Expenditure**
Expenditure on Charitable Activities
3
**Total Expenditure**
**Net Income/(Expenditure)**
**Total funds brought forward**
**Net movement in funds**
4
**Total funds carried forward**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total Funds**
**2025**
**Total Funds**
**2024**
**£**
**£**
**£**
**£**
35,676
31,930
67,606
42,690
35,676
31,930
67,606
42,690
(35,676)
(700)
(36,376)
(76,120)
(35,676)
(700)
(36,376)
(76,120)
-
31,230
31,230
(33,430)
33,881
700
34,581
68,011
-
31,230
31,230
(33,430)
33,881
31,930
65,811
34,581|
|---|---|
Income and expenditure relate to both restricted and unrestricted activities derived from continuing activities.
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THE ZONE YOUTH PROJECT
## **STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2024**
|**Notes**
**Income**
Income from Charitable Activities
2
**Total Income**
**Expenditure**
Expenditure on Charitable Activities
3
**Total Expenditure**
**Net Income/(Expenditure)**
**Total funds brought forward**
**Net movement in funds**
4
**Total funds carried forward**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total Funds**
**2024**
**Total Funds**
**2023**
**£**
**£**
**£**
**£**
5,750
36,940
42,690
16,534
5,750
36,940
42,690
16,534
(4,204)
(71,916)
(76,120)
(12,652)
(4,204)
(71,916)
(76,120)
(12,652)
1,546
(34,976)
(33,430)
3,882
32,335
35,676
68,011
64,129
1,546
(34,976)
(33,430)
3,882
33,881
700
34,581
68,011|
|---|---|
Income and expenditure relate to both restricted and unrestricted activities derived from continuing activities.
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THE ZONE YOUTH PROJECT
## **Company Number: 04372414 BALANCE SHEET AS AT 31 March 2025**
|**Notes**
**CURRENT ASSETS**
Cash at bank and in hand|**£**
**£**
117,070
**2025**|**£**
**£**
117,070
**2025**|**£**
**£**
85,428
**2024**|**£**
**£**
85,428
**2024**|
|---|---|---|---|---|
|**CURRENT LIABILITIES**
Amounts falling due within one year
7|117,070
(51,259)||85,428
(50,847)||
|||(51,259)||(50,847)|
|**TOTAL ASSETS LESS TOTAL LIABILITIES**||65,811||34,581|
|**FUNDS**
General funds
Restricted funds||33,881
31,930||33,881
700|
|**TOTAL FUNDS**
10||65,811||34,581|
For the year ending 31 March 2025, the company was exempt from audit under section 479A of the Companies Act 2006 relating to subsidiary companies.
Directors' responsibilities:
- the members have not required the company to obtain an audit of its accounts for the year in questions in accordance with section 476;
- the directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of the accounts
These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies’ regime.
The financial statements were approved and authorised for issue by the Board of Trustees and signed on their behalf by:
**A Barbaro-Robins Date:** 09-01-26
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THE ZONE YOUTH PROJECT
## **NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## 1. **ACCOUNTING POLICIES**
## **Basis of Accounting**
The Zone Youth Project is a limited company by guarantee, registered in England. The address of the registered office is given in the charity information on page 3 of these financial statements.
The charity constitutes a Public Benefit Entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued October 2019 (second edition), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Companies Act 2006 and UK General Accepted Practice as it applies from 1 January 2015.
The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.
The financial statements are prepared under the historical cost convention. The principal accounting policies are set out below.
## **Going Concern**
The Trustees make an assessement each year, in respect of a period of one year from the date of the approval of the financial statements, whether there any material uncertainties related to events or conditions that may cast significant doubt on the ability of the trust to continue as a going concern and therefore whether the use of going concern is appropriate.
The parent company (YMCA Robin Hood Group) has agreed support to ensure the company can meet it's commitments for at least 12 months from the balance sheet signing date, and thus the Trustees continue to adopt the going concen basis in preparing the financial statements.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities when receipt is probable or more likely than not to be received, and the amount can be quantified with reasonable accuracy.
For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled. No amount is included in the financial statements for volunteer time in line with the SORP. Further detail is given in the Trustees' Annual Report.
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THE ZONE YOUTH PROJECT
## **NOTES FORMING PART OF THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2025**
1. **ACCOUNTING POLICIES (continued)**
## **Incoming Resources (continued)**
Revenue represents grants and donations received in the year and payment for education provision from schools and the local city council.
## **Grants**
Grants are recognised in full in the Statement of Financial Activities in the year in which they are received, except where pre-conditions for its expenditure in a succeeding period exist.
## **Resources Expended**
Resources expended are recognised in the period in which they are incurred.
## **Funds**
Unrestricted funds are incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets this criteria is charged to the fund, together with a fair allocation of management and support costs.
## **2. INCOME FROM CHARITABLE ACTIVITIES**
|Unrestricted income
Restricted income
**Total income**|**2025**
**2024**
**£**
**£**
35,676
5,704
31,930
36,940
67,606
42,644|
|---|---|
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THE ZONE YOUTH PROJECT
## **NOTES FORMING PART OF THE FINANCIAL STATEMENTS (continued)**
## **3. TOTAL EXPENDITURE**
**----- Start of picture text -----**
||||||
|---|---|---|---|---|
|Unrestricted|Restricted|Total|Total|
|2025|2025|2025|2024|
|£|£|£|£|
|Activities to further objectives|
|Project expenses|35,676|700|36,376|21,916|
|-|-|-|
|Other expenses|54,204|
|Total resources expended|35,676|700|36,376|76,120|
|NET INCOME/EXPENDITURE|
|Net income/expenditure is stated after charging:|
|2025|2024|
|£|£|
|Independent Examiner's fees|1,395|1,271|
|The fee above has been paid by the parent entity, YMCA Robin Hood Group.|
**----- End of picture text -----**
## **4. NET INCOME/EXPENDITURE**
## **5. STAFF COSTS**
**----- Start of picture text -----**
||||
|---|---|---|
|Average employee numbers|2025|2024|
|Average number of employees employed by the charity|3|3|
**----- End of picture text -----**
Seconded staff are used to keep costs down
No employee received emoluments of more than £60,000 No trustees received remuneration or expense payments during the year
## **6. TAXATION**
Taxation is not provided on the grounds that Part 11 of the Corporation Tax Act 2010 applies (tax exemption for charitable companies).
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THE ZONE YOUTH PROJECT
## **NOTES FORMING PART OF THE FINANCIAL STATEMENTS (continued) 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Accruals
Related party creditors|**2025**
**2024**
**£**
**£**
-
1,271
51,259
49,576
51,259
50,847|
|---|---|
## **8. TRUSTEES REMUNERATION AND BENEFITS**
There were no trustees’ remuneration or other benefits for the year ended 31 March 2025, nor for the year ended 31 March 2024.
There were no trustees’ expenses paid for the year ended 31 March 2025, nor for the year ended 31 March 2024.
## **9. RELATED PARTY TRANSACTIONS**
## **YMCA Robin Hood Group (RHG)**
At the year end a balance of £41,462 (2024 - £39,779) was owed by The Zone Youth Project to RHG, a related charity through common management. During the year, RHG paid for expenses on behalf of The Zone Youth Project which totalled £nil (2024 - £13,809) and raised invoices to the company of £nil (2024 - £11,976) for project delivery. RHG also transferred funds of £nil (2024 - £11,000) to the company.
During the year, The Zone Youth Project donated £35,388 (2024 - £50,000) to RHG in return for RHG's provision of staff and facilities to assist with program delivery. This donation is recorded as expenses against unrestricted funds.
## **YMCA Newark & Sherwood**
At the year end a balance of £9,797 (2024 - £9,797) was owed by The Zone Youth Project to YMCA Newark & Sherwood, a related charity through common management.
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THE ZONE YOUTH PROJECT
## **NOTES FORMING PART OF THE FINANCIAL STATEMENTS (continued) 10. ANALYSIS OF FUNDS**
|**_Unrestricted_**
General reserve
**_Restricted_**
Children in Need (2018)
Awards for All
Jones 1968 CT
Open Gate Trust
Gray Trust
Lord Barnaby Trust
Danielle Beccan Memorial Fund
Sir John Eastwood
Mohn Westlake Foundation
GVC Fund
J N Derbyshire Trust
National Grid - Warm Spaces
Nottingham County Council
Lady Hind Trust
Anon fund
Thomas Farr
Albert Hunt
The National lottery
The Jones 1986
The Grays Trust
Total restricted funds
**Total reserves**|**At 31 March**
**2023**
**Incoming**
**Resources**
**Outgoing**
**Resources**
**At 31 March**
**2024**
**Incoming**
**Resources**
**Outgoing**
**Resources**
**Transfers**
**At 31 March**
**2025**
32,335
5,750
(4,204)
33,881
35,676
(35,676)
-
33,881
11,832
-
(11,832)
-
-
-
-
-
-
10,000
(10,000)
-
-
-
-
-
-
5,000
(5,000)
-
-
-
-
-
2,804
-
(2,804)
-
-
-
-
-
600
-
(600)
-
-
-
-
-
3,000
-
(3,000)
-
-
-
-
-
5,000
-
(5,000)
-
-
-
-
-
1,000
2,000
(3,000)
-
-
-
-
-
4,250
-
(4,250)
-
-
-
-
-
5,000
-
(5,000)
-
-
-
-
-
2,190
-
(1,490)
700
-
(700)
-
-
-
9,940
(9,940)
-
-
-
-
-
-
5,000
(5,000)
-
-
-
-
-
-
5,000
(5,000)
-
-
-
-
-
-
-
-
-
1,000
-
-
1,000
-
-
-
-
2,500
-
-
2,500
-
-
-
-
3,000
-
-
3,000
-
-
-
-
19,930
-
-
19,930
-
-
-
-
5,000
-
-
5,000
-
-
-
-
500
-
-
500
35,676
36,940
(71,916)
700
31,930
(700)
-
31,930
**68,011**
**42,690**
**(76,120)**
**34,581**
**67,606**
**(36,376)**
**-**
**65,811**|
|---|---|
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THE ZONE YOUTH PROJECT
## **NOTES FORMING PART OF THE FINANCIAL STATEMENTS (continued)**
## **10. ANALYSIS OF FUNDS (continued)**
## **Restricted Reserves**
Income receivable with restrictive conditions accounted for, in accordance with latest SORP recommendations, within a restricted fund.
## **J N Derbyshire Trust Charity**
Funding from the Trust to support our creative arts programmes for young people across Nottingham and the county.
## **Outdoor Education Programme**
The Jones 1986 Charitable Trust and Thomas Farr Charity continue to support our Outdoor and Environmental Education programme that has been established with feedback from young homeless people, to empower them with the confidence to re-engage with their education and training. Activities, such as hiking and mountain biking, will take place in local country parks and the Peak District national park, whereby young people can learn transferable life skills, such as confidence, communication, resilience and team working. This can be transferred into their everyday lives and will form the basis of their first steps towards positive social re-engagement.
## **Albert Hunt**
This funding enabled us to continue delivering essential services to those facing health and social challenges. Their funding contributed to our core operational costs, helping us maintain stability and extend our reach to more individuals in need. This support has been vital in sustaining our work and deepening our impact within the community.
## **The Gray’s Trust**
This was used for a 6-week outdoor education programme steered by young people. They were encouraged to develop their own sessions around environmental education, such as gaining a sense of responsibility to nature and environmental issues such as litter in nearby lakes. The young homeless people gain knowledge and experience in outdoor activities, such as canoeing, kayaking, and rock-climbing, as well as learning about environmental issues.
## **National Lottery**
The National Lottery Heritage Fund enabled us to deliver a focused project that connected our community with its local history and environment. The grant supported activities that promoted inclusion, sustainability, and public engagement, helping us preserve and celebrate our shared heritage
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THE ZONE YOUTH PROJECT
## **NOTES FORMING PART OF THE FINANCIAL STATEMENTS (continued)**
## **11. MEMBERS**
The Charity is incorporated as a company limited by guarantee having no share capital and, in accordance with the Memorandum of Association, every member is liable to contribute a sum of not more than £1 in the event of the Association being wound up. At 31 March 2025 there were 6 (2024 - 2) members.
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