Docusign Envelope ID: BDFDEC7C-BA4E-437C-A08E-C82DA1E2FE96
Registered Charity Number: 1091750 Registered Company Number: 04372414
THE ZONE YOUTH PROJECT (A COMPANY LIMITED BY GUARANTEE) ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
Docusign Envelope ID: BDFDEC7C-BA4E-437C-A08E-C82DA1E2FE96
THE ZONE YOUTH PROJECT
| Contents | Page |
|---|---|
| Legal and administrative information | 3 |
| Report of the Trustees | 4 - 6 |
| Independent Examiners report | 7 |
| Statement of Financial Activities | 8 - 9 |
| Balance Sheet | 10 |
| Notes forming part of the financial statements | 11 - 16 |
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THE ZONE YOUTH PROJECT
Legal and administrative information
| Trustees | P Murphy (resigned 18 October 2023) |
|---|---|
| A Barbaro Robins | |
| J Lymn Rose | |
| Company secretary | L Gerrard |
| Independent Examiners | UHY Hacker Young |
| 14 Park Row | |
| Nottingham | |
| NG1 6GR | |
| Bankers | HSBC UK Bank PLC |
| East Midlands Commercial Centre | |
| Donnington Court | |
| Pegasus Business Park | |
| Herald Way | |
| Castle Donnington | |
| Leicestershire | |
| DE74 2BU | |
| Registered Office | 16 St. James’s Street |
| Nottingham | |
| NG1 6FG | |
| Company Registration | 04372414 |
| Charity Registration | 1091750 |
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THE ZONE YOUTH PROJECT
The Report of the Trustees for the year ended 31 March 2024
The trustees present their annual report and financial statements for the year ended 31 March 2024.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued October 2019 (second edition)".
Charity Information
The full name of the charity is The Zone Youth project. The legal registration details are :-
Date of Incorporation 12 February 2002 Charity Registration Number 1091750 Company Registration Number 04372414 Registered office 16 St. James's Street, Nottingham. NG1 6FG
Organisation
The company was formed on 12 February 2002 and commenced operations on 1 May 2002, the date on which the assets of The Zone Youth Project (“The Zone”) (a company limited by guarantee) were acquired. The charity is governed by its memorandum and articles of association, incorporated 12 February 2002 as amended by a special resolution dated 26 March 2002, and amended by special resolution registered at Companies House on 11 May 2010.
Principle Objectives
a)To help young people between the ages of 12-21, through educa�on and leisure �me ac�vi�es, so as to develop their physical and spiritual capacities that they may grow to full maturity as individuals and members of society.
b)To provide counselling, support and referral service for young people for the areas of Broxtowe, Aspley, Bilborough and the surrounding areas in the city of Nottingham.
Activities
The Zone has continued to achieve its objective of providing relational youth work in a number of projects within the Nottingham City area.
Review of the year
During the year, the company was successful in being awarded new grants that are identified in note 9. These grants are specifically to support the education and welfare of young people based in Nottinghamshire.
Finance Review
The company works very closely with YMCA Robin Hood Group in the delivery of its programmes. The company uses the resources available at YMCA Robin Hood Group to deliver various programmes focused around assisting young people. During the year the Trustees agreed to donate £50,000 to YMCA Robin Hood Group to support the work it has provided on it's behalf.
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THE ZONE YOUTH PROJECT
The Report of the Trustees for the year ended 31 March 2024 (continued)
Future Plans
The charity aims to focus delivery on small youth projects supporting young people in the local community.
Reserves Policy
The trustees have established that going forward a reserve policy of maintenance of funds to cover six months expenditure would be appropriate as a minimum. This position will be reviewed by the Trustees annually to reflect any change in the charity’s circumstances. Reserves are currently above this level, so will be managed down over time.
Risk Review
A risk register is in place which is reviewed by the board on an annual basis. Key risks faced by The Zone are external (loss of funding and cash flow exposure), and internal (health and safety of staff, volunteers and clients).
Going Concern
The board members consider it appropriate to adopt the going concern basis of accounting in preparing the financial statements. YMCA Robin Hood Group have provided a parental guarantee for the company for the reporting period.
Public Benefit
The trustees have given due consideration to the Charity Commissions Guidance on the operation of the Public Benefit requirement. The charity aims to meet the needs of young people of Nottinghamshire on the streets, in schools and in youth centres. Work is targeted to the most deprived areas, areas of low educational achievement, high rates of teenage pregnancy and high levels of anti-social behavior and crime.
Responsibilities of the Trustees
The Trustees are responsible for preparing the Annual Report and the Financial Statements in accordance with the Companies Act 2006, and for being satisfied that the financial statements give a true and fair view. The Trustees are also responsible for preparing financial statements in accordance with United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources including income and expenditure for the financial year. In preparing those financial statements, the Trustees are required to:
-
Select suitable accounting policies and then apply them consistently;
-
Make judgments and estimates that are reasonable and prudent;
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State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
-
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue on that basis.
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The Report of the Trustees for the year ended 31 March 2024 (continued)
The trustees are responsible for maintaining adequate accounting records which show and explain the Charity’s transactions with reasonable accuracy at any time, the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as we are aware:
-
There is no relevant information of which the charitable company’s independent examiner are unaware of; and
-
We have taken all the steps that we ought to have taken to make ourselves aware of any relevant audit information and to establish that the charitable company’s independent examiners are aware of that information.
Organisational Structure
The trustees form members of the management committee who give oversight to the activities of the charity. Management of the day to day running of the charity falls to Steffen Benbow, Executive Director of YMCA Newark & Sherwood.
Members of the company guarantee to contribute an amount not exceeding £1 to the assets of the charitable company in the event of winding up.
The Zone trustees are also members of the YMCA Robin Hood Group board and as such are recruited by way of advertisement, application, interview against a skills requirement, and if applicable appointed at the Annual General Meeting. Appointment is then followed by an induction covering members obligations, the operational framework of the company including the Memorandum and Articles, the latest accounts and future plans and objectives.
Related Charities
The Zone Youth Project works closely with YMCA Robin Hood Group, who provide support services to the charity.
Basis of preparation
This report and the financial statements have been prepared in accordance with the special provisions of Part VII of the companies Act 2006 relating to smaller companies.
Approved by the Board of Trustees and signed on its behalf by:
A Barbaro-Robins
Date: 08-10-24
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THE ZONE YOUTH PROJECT
Independent Examiner's Report to the Trustees of The Zone Youth Project
I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2024 which are set out on pages 8 to 16.
Responsibilities and basis of report
As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
or
2.the accounts do not accord with those records; or
any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
4.the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
………………………..
Dave Allum FCCA For and on behalf of UHY Hacker Young Chartered Accountants
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THE ZONE YOUTH PROJECT
STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2024
| Notes Income Income from Charitable Activities 2 Total Income Expenditure Expenditure on Charitable Activities 3 Total Expenditure Net Income/(Expenditure) Total funds brought forward Net movement in funds 4 Total funds carried forward |
Unrestricted Funds Restricted Funds Total Funds 2024 Total Funds 2023 £ £ £ £ 5,750 36,940 42,690 16,534 5,750 36,940 42,690 16,534 (4,204) (71,916) (76,120) (12,652) (4,204) (71,916) (76,120) (12,652) 1,546 (34,976) (33,430) 3,882 32,335 35,676 68,011 64,129 1,546 (34,976) (33,430) 3,882 33,881 700 34,581 68,011 |
|---|---|
Income and expenditure relate to both restricted and unrestricted activities derived from continuing activities.
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THE ZONE YOUTH PROJECT
STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2023
| Notes Income Income from Charitable Activities 2 Total Income Expenditure Expenditure on Charitable Activities 3 Total Expenditure Net Income/(Expenditure) Total funds brought forward Net movement in funds 4 Total funds carried forward |
Unrestricted Funds Restricted Funds Total Funds 2023 Total Funds 2022 £ £ £ £ 5,704 10,830 16,534 7,097 5,704 10,830 16,534 7,097 (10,049) (2,603) (12,652) (5,266) (10,049) (2,603) (12,652) (5,266) (4,345) 8,227 3,882 1,831 36,680 27,449 64,129 62,298 (4,345) 8,227 3,882 1,831 32,335 35,676 68,011 64,129 |
|---|---|
Income and expenditure relate to both restricted and unrestricted activities derived from continuing activities.
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THE ZONE YOUTH PROJECT
Company Number: 04372414 BALANCE SHEET AS AT 31 March 2024
| Notes CURRENT ASSETS Cash at bank and in hand |
£ £ 85,428 2024 |
£ £ 85,428 2024 |
£ £ 82,012 2023 |
£ £ 82,012 2023 |
|---|---|---|---|---|
| CURRENT LIABILITIES Amounts falling due within one year 7 |
85,428 (50,847) |
82,012 (14,001) |
||
| (50,847) | (14,001) | |||
| TOTAL ASSETS LESS TOTAL LIABILITIES | 34,581 | 68,011 | ||
| FUNDS General funds Restricted funds |
33,881 700 |
32,335 35,676 |
||
| TOTAL FUNDS 10 |
34,581 | 68,011 |
For the year ending 31 March 2024, the company was exempt from audit under section 479A of the Companies Act 2006 relating to subsidiary companies.
Directors' responsibilities:
-
the members have not required the company to obtain an audit of its accounts for the year in questions in accordance with section476;
-
the directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of the accounts
These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies’ regime.
The financial statements were approved and authorised for issue by the Board of Trustees and signed on their behalf by:
Angela [bagla A Barbaro-Robins Date: 08-10-24
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THE ZONE YOUTH PROJECT
NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
1. ACCOUNTING POLICIES
Basis of Accounting
The Zone Youth Project is a limited company by guarantee, registered in England. The address of the registered office is given in the charity information on page 3 of these financial statements.
The charity constitutes a Public Benefit Entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued October 2019 (second edition), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Companies Act 2006 and UK General Accepted Practice as it applies from 1 January 2015.
The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.
The financial statements are prepared under the historical cost convention. The principal accounting policies are set out below.
Going Concern
The Trustees make an assessement each year, in respect of a period of one year from the date of the approval of the financial statements, whether there any material uncertainties related to events or conditions that may cast significant doubt on the ability of the trust to continue as a going concern and therefore whether the use of going concern is appropriate.
The parent company (YMCA Robin Hood Group) has agreed support to ensure the company can meet it's commitments for at least 12 months from the balance sheet signing date, and thus the Trustees continue to adopt the going concen basis in preparing the financial statements.
Incoming resources
All incoming resources are included in the Statement of Financial Activities when receipt is probable or more likely than not to be received, and the amount can be quantified with reasonable accuracy.
For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled. No amount is included in the financial statements for volunteer time in line with the SORP. Further detail is given in the Trustees' Annual Report.
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THE ZONE YOUTH PROJECT
NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
1. ACCOUNTING POLICIES (continued)
Incoming Resources (continued)
Revenue represents grants and donations received in the year and payment for education provision from schools and the local city council.
Grants
Grants are recognised in full in the Statement of Financial Activities in the year in which they are received, except where pre-conditions for its expenditure in a succeeding period exist.
Resources Expended
Resources expended are recognised in the period in which they are incurred.
Funds
Unrestricted funds are incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets this criteria is charged to the fund, together with a fair allocation of management and support costs.
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THE ZONE YOUTH PROJECT
NOTES FORMING PART OF THE FINANCIAL STATEMENTS (continued)
2. INCOME FROM CHARITABLE ACTIVITIES
| Unrestricted income Restricted income Total income 3. TOTAL EXPENDITURE Activities to further objectives Project expenses Staff costs Other expenses Total resources expended |
Unrestricted Restricted 2024 2024 £ £ - 21,916 - - 4,204 50,000 4,204 71,916 |
2024 2023 £ £ 5,750 5,704 36,940 10,830 42,690 16,534 Total Total 2024 2023 £ £ 21,916 - - - 54,204 12,652 76,120 12,652 |
|---|---|---|
4. NET INCOME/EXPENDITURE
Net income/expenditure is stated after charging:
| Independent Examiner's fees | 2024 2023 £ £ 1,271 1,210 |
|---|---|
| The fee above has been paid by the parent entity, YMCA Robin Hood Group. 5. STAFF COSTS Average employee numbers Average number of employees employed by the charity |
3 3 |
Seconded staff are used to keep costs down No employee received emoluments of more than £60,000 No trustees received remuneration or expense payments during the year
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THE ZONE YOUTH PROJECT
NOTES FORMING PART OF THE FINANCIAL STATEMENTS (continued)
6. TAXATION
Taxation is not provided on the grounds that Part 11 of the Corporation Tax Act 2010 applies (tax exemption for charitable companies).
7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Accruals Related party creditors |
2024 2023 £ £ 1,271 1,210 49,576 12,791 50,847 14,001 |
|---|---|
8. TRUSTEES REMUNERATION AND BENEFITS
There were no trustees’ remuneration or other benefits for the year ended 31 March 2024, nor for the year ended 31 March 2023.
There were no trustees’ expenses paid for the year ended 31 March 2024, nor for the year ended 31 March 2023.
9. RELATED PARTY TRANSACTIONS
YMCA Robin Hood Group (RHG)
At the year end a balance of £39,779 (2023: £2,994) was owed by The Zone Youth Project to RHG, a related charity through common management. During the year, RHG paid for expenses on behalf of The Zone Youth Project which totalled £13,809 (2023 - £nil) and raised invoices to the company of £11,976 (2023 - £nil) for project delivery. RHG also transferred funds of £11,000 (2023 - £nil) to the company.
During the year, The Zone Youth Project donated £50,000 (2023 - £nil) to RHG in return for RHG's provision of staff and facilities to assist with program delivery. This donation is recorded as expenses against restricted funds.
YMCA Newark & Sherwood
At the year end a balance of £9,797 (2023: £9,797) was owed by The Zone Youth Project to YMCA Newark & Sherwood, a related charity through common management.
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THE ZONE YOUTH PROJECT
NOTES FORMING PART OF THE FINANCIAL STATEMENTS (continued)
10. ANALYSIS OF FUNDS
| Unrestricted General reserve Restricted Children in Need (2018) Awards for All Jones 1968 CT Open Gate Trust Gray Trust Lord Barnaby Trust Danielle Beccan Memorial Fund Sir John Eastwood Mohn Westlake Foundation GVC Fund J N Derbyshire Trust National Grid - Warm Spaces Nottingham County Council Lady Hind Trust Total reserves |
At 31 March 2022 Incoming Resources Outgoing Resources At 31 March 2023 Incoming Resources Outgoing Resources At 31 March 2024 36,680 5,704 (10,049) 32,335 5,750 (4,204) 33,881 3,192 8,640 11,832 - (11,832) - 145 - (145) - 10,000 (10,000) - 2,458 - (2,458) - 5,000 (5,000) - 2,804 - - 2,804 - (2,804) - 600 - - 600 - (600) - 3,000 - - 3,000 - (3,000) - 5,000 - - 5,000 - (5,000) - 1,000 - - 1,000 2,000 (3,000) - 4,250 - - 4,250 - (4,250) - 5,000 - - 5,000 - (5,000) - - 2,190 2,190 - (1,490) 700 - - - - 9,940 (9,940) - - - - - 5,000 (5,000) - - - - - 5,000 (5,000) - 27,449 10,830 (2,603) 35,676 36,940 (71,916) 700 64,129 16,534 (12,652) 68,011 42,690 (76,120) 34,581 |
|---|---|
Restricted Reserves
Income receivable with restrictive conditions accounted for, in accordance with latest SORP recommendations, within a restricted fund.
Children in Need
Sir John Eastwood
Funding to support our performing arts programm for young people with disabilities. We have worked with special schools and youth organisations across Nottingham and Nottinghamshire to identify key learning and life skills that can be developed and nurtured through creative arts. This program has helped us to deliver both after school activities as well as holiday clubs, supporting this vulnerable group to learn together and have fun.
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THE ZONE YOUTH PROJECT
NOTES FORMING PART OF THE FINANCIAL STATEMENTS (continued)
10. ANALYSIS OF FUNDS (continued)
Awards for All
This is an innovative environmental education program engaging 16 homeless young people aged 16 to 25, steered by challenging outdoor education, such as mountain biking, hiking, canoeing, orienteering and conservation work. The young people will develop their understanding and awareness of current environmental issues, an appreciation for biological science, sustainability and sense of responsibility towards nature. Whilst participating in and leading these activities, young people will develop social and personal skills such as; respect, communication, trust and empathy combined with technical skills in outdoor sports.
GVC
Mohn Westlake Founda�on
Danielle Beccan Trust
Open Gate Trust
Jones 1986 Charitable Trust
Gray Trust
Lord Barnaby Trust
Funding to support our outdoor eduction work with homeless young people across Nottinghamshire. Activities ranged from mountain biking to kayaking, helping them to develop key technical skills in those disciplines, as well as vital life skills such as communication, sel-esteem, confidence and team-working.
JN Derbyshire Trust
Thomas Farr Charity
Funding to support our engagement with young homeless people across Nottinghamshire. This allowed us to work alongside young people to plan different activities, understand their barriers to engagement and create long-term goals and strategies that will help them to build stronger life chances.
National Grid - Warm Spaces Project
A grant received in order to enable the charity to provide warm packs to homeless people in Nottingham and surrounding areas during winter this year.
11. MEMBERS
The Charity is incorporated as a company limited by guarantee having no share capital and, in accordance with the Memorandum of Association, every member is liable to contribute a sum of not more than £1 in the event of the Association being wound up. At 31 March 2024 there were 2 (2023: 3) members.
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