## **Trustees’ Annual Report for the period** **From** 01/01/2024 **Period start date To** 31/12/2024 **Period end date** **Charity name:** Newton Flotman Village Centre and Alan King Playing Field **Charity registration number:** 1091607 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|1) The object of the charity is, in the
interests of social welfare, to improve
the conditions of life of the inhabitants
of the area of benefit without distinction
of political, religious or other opinions
by the provision and maintenance of:
a) a village hall for use by the
inhabitants, including use for:
i.
meetings, lectures and
classes, and
ii. other forms of recreation
and leisure-time occupation;
and
b) a recreation ground for use by the
inhabitants.
2) The following adjoining land at Newton
Flotman, in the County of Norfolk must
be retained by the committee for use
for the object of the charity:
a) The Village Hall off Grove Way.
b) The Playing Field off Grove Way.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Trustees confirm their commitment to
ensure that the Village Hall and Playing
Field are available to the widest possible
community within the Area of Benefit (the
villages of Newton Flotman and
Saxlingham Thorpe.) To this end, the
Trustees have undertaken the following
activities:
1) Regularly publicised the facilities
available at the Village Hall in both the
village magazine ‘Partnership’, and on
Newton Flotman’s Village Facebook
page, resulting in regular and individual
bookings throughout the year.
2) Made the Village Hall available for
regular users including Newton| |||Flotman Youth Club, Cherry Tree Cafe,
Action for Children, Skybound
Therapies, puppy training, Newton
Flotman Parish Council, Cheryl Lorne
Photography, Easter Craft Fair.
3) Carried out essential maintenance to
the roof.
4) Supplied extra picnic tables and outside
lighting to enhance the enjoyment of
social club evenings.
5) Improved the bar area for the Social
Club, offering a regular licensed bar,
food vans and entertainment.
6) Applied for grants to help with the
running and maintenance of the Village
Centre and Playing Field.
7) Installed a children’s climbing wall in
the play area, funded by a National
Lottery Grant
8) Hosted cinema evenings, Bingo
sessions and Quiz nights which brought
an audience to the Village Hall from the
area of benefit and surrounding
villages.
9) Held a Village Fete providing
entertainment for people from the area
of benefit and surrounding villages.
10) Provided free & unlimited Wi-fi to hall
users.
11) Maintained grit and a gritting bin.
12) Conducted electrical, fire extinguisher,
tree survey and children’s play
equipment tests to ensure compliance
with Health and Safety Regulations.
13) Renewed the PRS for Music and PPL
joint licence, thus enabling music to be
played at functions.
14) Renewed the TV Licence, allowing
public showings of television
programmes.
15) Renewed the Small Society Lottery
Licence to allow the raffles to be held at
various events.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|During the course of the year, the Trustees
have paid regard to the guidance issued by
the Charity Commission on public benefit.
The Trustees are confident that the
administration of the charity is undertaken
in a compliant manner and that the
principles of public benefit are continually
adhered to.| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Policy on grant making Para 1.38 |Policy on social investment
including program related
investment|Para 1.38|| |---|---|---| |Contribution made by
volunteers|Para 1.38|Thanks go to the volunteers who serve on
the Newton Flotman Village Centre and
Alan King Playing Field Committee, who
are not Trustees, but without whose help,
activities such as, bookings and cinema
evenings could not take place.
Thanks must also go to the volunteers who
have helped with the running of the Social
Club, which has brought much needed
income to the charity and social interaction
amongst residents of the area of benefit.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**AGM 2025– Chairman’s Report**
At last year’s AGM, I reported that the
Village Centre Committee will be carrying
on the work of looking to improve the
facilities here and that is what we have
been doing, while remaining conscious of
the fact that we are working within a fairly
tight budget. Our Treasurer will shortly be
speaking about the year in financial terms
and I don’t want to tread on his toes other
than to say that we have continued to
spend money on the fabric of the building,
in ways that are not always obvious to see,
and also on the outside facilities which are
a bit more visual.
Of particular note is the fact that the
necessary repairs to the roof have been
completed at a cost of over £4,000.
Outside, we have invested in more picnic
tables for use on Social Club Friday nights
in the summer, with the help of a grant from
South Norfolk Council and have had
exterior lights installed in expectation of
warm Friday evenings at our Social Club.
We have also replaced most of the interior
lighting with modern, efficient alternatives
and the disabled toilet pan and macerator
as well as making improvements to the
heating in here. The loft space above this
room has been cleared in preparation for
the insulation to be improved before next
winter. We have set up a sub-committee to
concentrate solely on improvements with a
view to prioritising what is both important,
urgent and affordable as well as other| things that might just be nice to have. Among the things on the list are improvements to the paved area in front of the entrance door. High on the urgent list is the décor in this room and improvements to the acoustics. A recent visitor to one of our film nights commented that she hadn’t been here since her children were at Pre-school and that it hadn’t changed a bit. I don’t think that was meant as a compliment. Outside, the most obvious addition has been the installation of the climbing wall which was fully funded by a lottery grant. Discussions and consultations are underway to see how the play equipment can be further improved. Suggestions have included adult fitness equipment, a larger slide and the addition of a fixed football goal on the field. Funding is in place for these things, and I would particularly like to extend my thanks to Hayden Moon who donated the proceeds from his spectacular Christmas light display to the Village Centre for this purpose. Another thing you should be seeing shortly is a fabric bank on the car park. This is part of our commitment to reducing both ours and the village’s environmental impact, along with the lighting, insulation improvements and more tree planting. You will probably have noticed that the Football Club have installed a defibrillator on the outside wall near the car park and a floodlight to illuminate the car park on dark nights. Our income from regular and occasional hirers of the hall is important to us but so are the financial contributions made from the Social Club, Cinema Nights and the fete, all of which depend so very much on volunteers. I cannot thank enough all the volunteers who contribute to the success of these important regular events. There are too many to mention by name, so I won’t try in case I miss someone. I know that all that goes on here is down to many people giving freely of their time and skills, whether they serve on the Committee or simply get involved for the greater benefit. Thank you everyone. You know who you are and you are much appreciated. That’s not to say that we don’t need more helpers, so please let us know if you would like to get involved in some way. I would, however, like to express my gratitude to one person in particular, our Treasurer, Christopher Remer, who is retiring from the Village Centre Committee after 10 years, during which time he has served as Chairman, Secretary and Treasurer – often at the same time, which was the case when I joined the Committee 7 years ago. I could not have managed the task of taking on the role of Chairman without the benefit of Christopher’s knowledge and counsel and I know the same goes for others on the Committee who have benefitted from his experience. While thanking people, I would like to add my appreciation to the volunteers from Newton Flotman Charities who run Cherry Tree Café here every Wednesday morning, providing a warm space, a warm welcome and refreshments to many residents of this village. I don’t manage to visit every week, but when I do I witness people of all ages having a good time, some of whom find it a friendly, convenient place to meet and chat with people. You may have seen that we are having a village litter pick tomorrow, starting and finishing at the Cherry Tree Café. As far as the playing field is concerned, there is not much to report. We changed the contractor used to mow the grass and maintain the grounds at the end of last year and I am pleased to say that the improvements are obvious and justify the change. Here I would like to offer my thanks to the Parish Council for their continuing support in granting the money to for the grounds maintenance contract. The football club have been running three teams this season, there have been more trees planted by the Newton Flotman Tree Planting Group and plans are still in hand to improve the drainage situation, although the relatively dry year we have just had has meant that we have avoided some of the problems we have suffered in the past. I feel that the playing field and play equipment are both used by many people, including dog walkers, families and young people, most of whom, I am pleased to say, respect the facility. Finally, I would like to once again personally thank everyone involved in the running of the Village Centre for their support and dedication and for making the role of Chairman easy for me to carry out. **William Balll. Chair** ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**AGM 2025 – Treasurer’s Report**
In the notes to the accounts, I’ve
highlighted individual areas of activity and
how they’ve contributed to the overall
financial position of the charity, so I’ll just
concentrate on the headlines in this report.
So, to go straight to the bottom line, last
year we made a surplus of £4,178,
compared to £5,464 in 2023. Whilst our
surplus is down on the year, 2024 was still
an excellent year financially, with our
income rising by £12,477. The main reason
that our surplus is down is that we spent
£13,762 more than last year, mainly in
maintenance – the new roof alone cost us
over £4,000.
But that’s OK. The aim of the charity is to
provide village hall & playing field facilities
for residents of Newton Flotman and
Saxlingham Thorpe, so the main thing is for
us to maintain sufficient reserves to be able
to carry out those aims, which we currently
do.
So on to the financial highlights…
Except for cinema nights and the village
fete, which were down by about a few
hundred pounds each, income was up in
every other area. Most notably with hall
hires, which was up by £2,759, thanks to 2
new regular hirers coming on board.
Our gratitude goes to Hayden Moon, who
very kindly donated £967 from money| |---|---|---| collected at his excellent & now famous Christmas lights show! Thanks also to the excellent Social Club Team, who increased revenue last year by over £600 and helped us to fulfil a great need in the village for people to come together. Newton Flotman Parish Council provided substantial grant funding to the charity last year, including to part fund the new roof, pay for ditch clearance and to regularly mow and maintain the playing field, which saves us thousands of pounds a year. Grants from South Norfolk Council funded new picnic benches, and their continued rebate of our non-domestic rates saves us hundreds of pounds every year. The largest single source of income last year was the £7,920, received form the National Lottery Community Fund, which met the full cost of installing the new climbing wall. On the expenses side, increases in maintenance and licence fees impacted our finances. As I said earlier, the largest maintenance expense was to replace the flat roof, which cost us over £4,000, and that’s on top of the grant funding we received. The largest licence fee expense was for our PRS PPL music licence, which allows us to play recorded & live music at social events. This was over £500 more than last year but an unavoidable result of our growing turnover, upon which the license fee is calculated. Overall, the cash reserves of the charity rose from £27,150 to £31,328, putting the charity in a strong position to fulfil its ambitions in the coming years. This will be my last annual report, having been Treasurer for the last ten years. It’s been a pleasure to serve on the committee and I’d just like to end by thanking the Chairs I’ve worked with, Barry Adams, Charlene Matthews & of course William, and all the members of the committee that |||have come and gone in the last decade. I
know I’m leaving the charity in really safe
hands, with an exciting future ahead of it. I
wish my successor good luck and all the
support they need during our handover.
If you do have any questions about the
accounts, I’d be happy to answer them for
you.
Christopher Remer. Treasurer| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity operates a policy of holding
reserves as follows:
● Operating funds – to meet every day
operational income and expenses –
held in aBarclays Community and
Business Premium Accounts”
● Reserves:
o
To cover unforeseen
emergencies
o
To cover 3 months operational
costs
o
To replace the assets listed in
NFVC’s Asset Register
Held in a CCLA COIF Account
● Designated Funds:
o
To fund improvements to the
children’s play area
Held in a CCLA COIF Account| |Amount of reserves held|Para 1.22|Community Account
£6,320.42
Outstanding Community Account items
£1,612.17
Business Premium Account £15,061.15
Outstanding BusinessPremium Account Items
£0.00
COIF Account 1
£3,470.63
Outstanding COIF 1 Account items £0.00
COIF Account 2
£4,761.56
Outstanding COIF 2 Account items. £0.00
£31,225.93
Balance b/f 31/12/23
£27,150.16
Cash float
£102.05
TOTAL:**£31,327.98**| |Reasons for holding zero
reserves|Para 1.22|| Details of fund materially in Para 1.24 deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Events: £6,312.82
Bank interest: £385.26
Donations: £977.09
Occasional Hall Bookings: £1,306.50
Regular Hall Bookings: £7,257.97
Social Club: £4,340.72
Village Fete: £2,564.15| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed dated 28/01/2002| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed as follows:
There may be
(1)
7 elected members; and
1 appointed member for each of the
organisations listed in part 3 of the
schedule to the Trust Deed [for
2024 : Newton Flotman Parish
Council, Newton Flotman Football
Club. In addition there may be up to
3 co-opted members.
(2)
The term of office of all members
ends at the annual general meeting
following the date on which they| ||came into office. They may be| |---|---| ||re-elected or re-appointed.| |(3)|The committee members must elect| ||which of the committee members| ||will be the managing trustees of the| ||charity, up to a maximum of 7| ||trustees. Trustees must include the| ||Chair, Vice Chair, Secretary and| ||Treasurer.
In
addition,
if
the| ||appointed
member
for
Newton| ||Flotman Parish Council does not| ||hold one of the aforementioned| ||offices, then they must also become| ||a trustee.| |(4)|Only
the
trustees
may
take| ||decisions
regarding
the| ||management of the charity. The| ||remaining committee members may| ||advise the trustees and assist in the| ||running of the charity.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
All new Trustees are provided with the
Charity Commission publication CC3 – The
Essential Trustee and a copy of the
charity’s governing document.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Newton Flotman Village Centre and Alan King Playing Field| |---|---| |Other name the charity uses|| |Registered charity number|1091607| |Charity’s principal address|Newton Flotman Village Centre,
Grove Way,
Newton Flotman,
Norwich,
NR15 1QE.| ||**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**
**Name of person**
**(or body) entitled**
**to appoint trustee**
**(if any)**| |---|---|---|---| |1|William Ball|Chair|| |2|Richard Green|Vice Chair|| |3|Lee Jones|Treasurer|| |4|HilaryBeach|Secretary|| |5|David
Moore-Cross||| |6|Pamela Hawes||| |7|Andrew Broad|Newton
Flotman Parish
Council|| |8|||| |9|||| |10|||| |11|||| |12|||| |13|||| |14|||| |15|||| |16|||| |17|||| |18|||| |19|||| |20|||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the Newton Flotman Parish Council is a Custodian Trustee of charity on whose behalf the the charity. assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---|---| |**Type of**
**adviser**
**Name**
**Address**|||| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members(Optional information)**|||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** William Spencer Ball **Position (eg Secretary, Chair, etc)**[Chair ] **Date** ## **Newton Flotman Village Centre and Alan King Playing Field Accounts 1st January 2024 to 31st December 2024 As at the close of business 31/12/24** **----- Start of picture text -----**
Income 2024 Notes 2023 Expenditure 2023 Notes 2023
BAR STOCK PURCHASED £4,270.35 3 £5,656.82
Cinema Night Ticket Sales £1,810.80
Cinema Night Bar Sales £1,087.84 Cinema Night DVD Purchases £108.37
Cinema Night DVD Sales £57.00 Cinema Night Film Licences £1,398.90
Cinema Night Raffle £382.00 CINEMA NIGHTS £1,507.27 1 £1,366.49
CINEMA NIGHTS £3,337.64 1 £3,393.34
CONSUMABLES £0.00 £60.89
DEPOSITS COLLECTED £250.00 £125.00
DEPOSITS RETURNED £175.00 £125.00
DONATIONS £977.09 2 £10.00
ELECTRICITY £2,200.98 £653.88
Events - AGM £64.23
Events - Arianne (singer) £444.88 Events - Arianne the singer £170.00
Events - Bingo £646.29 Events - Halloween Disco Night £105.00
Events - Charity Race Night 23/02/24 £567.34 Events - Revival Band Night £200.00
Events - Charity Race Night 27/09/24 £166.37 Events - Shaun the singer £200.00
Events - Christmas Bingo £744.57 EVENTS £675.00 3 £1,470.00
Events - D-Day £238.15
Events - Easter Craft Fair £298.00 FIXTURES AND FITTINGS £507.92 8 £2,818.15
Events - England v Denmark £33.53
Events - England v Serbia £116.12 GENERAL CLEANING £1,544.90 £1,099.09
Events - England v Slovenia £43.08
Events - Family Board Games Night 12/04/24 £230.79 GRANT FUNDED EXPENDITURE £10,290.00 4 £0.00
Events - Family Board Games Night 11/10/24 £120.21
Events - Family Board Games Night 08/11/24 £57.60 HEALTH AND SAFETY £857.52 9 £1,146.87
Events - Halloween Disco £211.45
Events - Harvest Supper £253.83 HEATING £1,212.50 £746.91
Events - Lions Club Quiz Night £356.11
Events - Pancake Day £98.83 INSURANCE £1,164.99 £1,128.51
Events - Quiz Night £541.79
Events - Revival Band Night £496.93 LICENCES £1,255.83 10 £403.80
Events - Shaun (singer) £507.72
Events - Table Top Sale £75.00 MAINTENANCE £6,333.65 11 £2,202.87
EVENTS £6,312.82 3 £6,823.07
MARKETING £250.00 12 £0.00
GIVE AS YOU LIVE AND AMAZON SMILE £0.00 £18.41
MISCELLANEOUS EXPENDITURE £0.20 13 £54.00
GRANTS RECEIVED £11,636.63 4 £1,204.56
PROFESSIONAL FEES £0.00 £0.00
Barclays Community Account Interest £11.15
COIF 1 Account Interest £142.04 SOCIAL CLUB EXPENDITURE £150.00 3 £227.81
COIF 2 Account Interest £232.07
INTEREST £385.26 £288.35 TELECOMS £502.90 £312.82
INTERNAL TRANSFERS £0.00 £39.10 Village Fete Dog Show £63.00
Village Fete Hay bales £80.00
MISCELLANEOUS INCOME £135.05 5 £23.62 Village Fete Raffle £133.00
Village Fete Singer £180.00
OCCASIONAL HALL BOOKINGS £1,306.50 6 £1,590.80 VILLAGE FETE £456.00 7 £498.34
REGULAR HALL BOOKINGS £7,257.97 6 £4,214.51 WATER £741.00 £471.00
SOCIAL CLUB BAR TAKINGS £4,340.72 3 £5,472.55 WINDOW CLEANING £230.00 £120.00
Village Fete Bar £738.65
Village Fete Balloon Models £61.00
Village Fete Dog Show £241.50
Village Fete Donation £0.00
Village Fete Raffle £938.00
Village Fete Pitch Fees £550.00
Village Fete Coconut Shy £35.00
VILLAGE FETE £2,564.15 7 £2,823.72
TOTAL INCOME £38,503.83 £26,027.03 TOTAL EXPENDITURE £34,326.01 £20,563.25
SURPLUS / DEFECIT £4,177.82 £5,463.78
Bank Account Balances
Community Account £6,320.42
Outstanding Community Account items £1,612.17
Business Premium Account £15,061.15
Outstanding Business Premium Account Items £0.00
COIF Account 1 £3,470.63
Outstanding COIF 1 Account items £0.00
COIF Account 2 £4,761.56
Outstanding COIF 2 Account items £0.00
£31,225.93
Balance b/f 31/12/23 £27,150.16 Cash float £102.05
2024 Surplus or Deficit £4,177.82
Balance c/f £31,327.98 £31,327.98
**----- End of picture text -----**
Independent Examiner's Report to the Trustees of Newton Flotman Village Centre and Alan King Playing Field (Charity No. 1091607 ) For the year ended 31 December 2024 ## `1.` Report on the accounts I report on the accounts of the above charity for the year ended 31 December 2024, which are set out on pages 2-3 . ## 2. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 ("the Act") . I have examined the accounts under section 145 of the Act and in accordance with the Directions given by the Charity Commission under section 145( 5 )(b). An independent examination involves reviewing the charity's accounting records, comparing the accounts to those records, and considering any unusual items or disclosures. It does not provide all the evidence necessary for an audit and therefore does not offer an audit opinion or state whether the accounts present `a` " _"_ true and fair view _._ ## 3. Independent examiner's statement In connection with my examination, nothing has come to my attention to suggest: 1. That in any material respect the requirements: to keep proper accounting records (Charities Act 2011, section 130), and - to prepare accounts which agree with the accounting records and comply with the Act have not been met; or 2. That, in my opinion, attention should be drawn to any matter to enable a proper understanding of the accounts. 4. Financial summary Year ending 31 December 2024 : - Total income: £38,503.83 - Includes grant income of £11,636.63 (being National Lottery grant £7,920, Newton Flotman Parish Council grant £3,497 and South Norfolk Council grant £ 220 ) - Total expenditure: £ 34,326.01 `5.` Examiner details & signature Name: Katherine Kennerson ## Professional qualification: ICAEW, ACA Address: Low Meadows, Cargate Lane, Saxlingham Thorpe, Norfolk, NR15 1TU Date: 14/09/2025 Signed: ## Krennison ## невол Notes for Trustees File this report with your annual return on the Charity Commission's portal. Ensure the accounts clearly show the grant income of £11,637 as stated. If circumstances change (e.g. income exceeds £250,000 or the charity becomes a company), an audit or different report format may be required.