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← People To Places

2025-03-31-accounts

REGISTERED COMPANY NUMBER: 04371133 (England and Wales) REGISTERED CHARITY NUMBER: 1091387

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 March 2025

for

People To Places (A Company Limited by Guarantee)

People To Places

Contents of the Financial Statements for the Year Ended 31 March 2025

Page
Report of the Trustees 1 to 12
Independent Examiner's Report 13
Statement of Financial Activities 14
Balance Sheet 15 to 16
Cash Flow Statement 17
Notes to the Cash Flow Statement 18
Notes to the Financial Statements 19 to 30
Detailed Statement of Financial Activities 31 to 32

People To Places

for the Year Ended 31 March 2025

Report of the Trustees

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The object of the charity is to provide a community transport service for residents and visitors to the Royal Borough of Windsor & Maidenhead who need support with their mobility. Our focus is to support people with mobility issues in particular those who are lonely and are suffering social isolation.

Page 1

People To Places

Report of the Trustees for the Year Ended 31 March 2025

OBJECTIVES AND ACTIVITIES Review of Achievements and Activities Services

People to Places provides a lifeline of support in helping those with barriers to their mobility to get out of their homes and engage with their communities. While there are no official statistics, in 2020 an estimated 11,683 people over 65 in RBWM had a limiting long term illness. Since then, the anxiety arising from the pandemic and cost-of-living crisis has only made this situation worse.

The three main ways we support people are:

----- Start of picture text -----
Accessible Road Transport Mobility Equipment
Dial-a-Ride for Individuals Mobility Equipment Day Hire in
Group Transport Shopmobility Maidenhead & Windsor
Voluntary Car Service Extended Equipment Hire
Hospital Transport Royal Windsor Horse Show
Boyne Grove Day Care Transport
P2P Caring Ethos
Compassionate Support for Individuals
Care and Respect
Communications
Supporting Local Community Events
----- End of picture text -----

Outcomes and Achievements in 2024/25

Our principal achievements are:

Outputs for the year include:

Passenger Journeys:

Total No. of passenger journeys 20,224 (2024: 22,323) No. of Individual DaR journeys 9,169 (2024: 7,748) No. of Community Group journeys 3,238 (2024:4,100) No. of Day Trip journeys 693 (2024: 828)

Page 2

People To Places

Report of the Trustees for the Year Ended 31 March 2025

OBJECTIVES AND ACTIVITIES

Mobility Scooter Hires:

Total No. of equipment hires 4,004 (2024: 4,084) Shopmobility Maidenhead hires 2,281 (2024: 2,453) Shopmobility Windsor hires 1,443 (2024: 1,282) Extended hires & Event 280 (2024: 349) Service Subscriptions: Total No. of service subscriptions 581 (2024: 642) Overall decline due to Shopmobility Maidenhead

Partners and Supporters

Our achievements listed above indicate it has been a challenging year for People to Places. P2P said goodbye to our long term office accommodation in Seiko UK Ltd and we were very grateful to NHS Property Services for allowing us to move into new offices in St Marks Hospital, Maidenhead. At the same time, we needed to move our minibuses and Sorbon Estates kindly stepped in to offer some space in Tectonic Place, Holyport up to December 2025. We are having ongoing negotiations to extend this period. The Awards for All Grant from the National Lottery enabled us to employ a Volunteer Coordinator to lead on the recruitment and onboarding of volunteers as demand for our services continues to increase. Having invested considerable time in developing our relationship with SCAS, this ended somewhat abruptly in January 2025, resulting in an ongoing major restructuring of the organisation.

Two new partnerships were formed in the latter part of the year. Firstly, Ascot Racecourse provided a £70,000 grant as part of their Racing to Zero campaign to minimise environmental impact. This has enabled P2P to purchase a new electric vehicle which will go into service in the Summer of 2025. Secondly, the Motability Foundation awarded a grant of £504,000 over three years to fund three new minibuses plus three members of staff: a Project Manager, the continuation of our Volunteer Coordinator with 1.0 FTE for a DaR Driver and funding for training and promotion.

The continued ongoing support from those listed below is invaluable to People to Places:

o Motability Foundation o Ascot Racecourse o Awards for All o Metre Market o Rotary Club of Cookham Bridge o Rotary Club of Maidenhead Bridge

o Lions Club of Maidenhead

o St Marks Crescent Methodist Church

o Mrs Pam Proctor o Windsor Lottery o An anonymous donation of £2,000 o Invesco Cares o In memoria of Diane Elder, Beryl Tilley, Marjorie Sloan and Paul Latham o Our many Friends who regularly donate on a monthly basis

Page 3

People To Places

for the Year Ended 31 March 2025

Report of the Trustees

OBJECTIVES AND ACTIVITIES

Performance Against Targets in 2024/25 Below are our key delivery targets and outcomes for the year:

Objectives
Pre-COVID Baseline		 Objectives
Pre-COVID Baseline		 Target for Achievement in
2019/20 2024/25 2024/25
Dial-a-Ride, Groups and Trips 11,775 13,500 13,100
Shopmobility equipment hires:
Maidenhead, Windsor and Events 6,899 3,950 4,004

Against a background of significant change, the organisation's performance has been resilient. Passenger transport is slightly down on the previous year but given the substantial drop in group numbers and contracted activity, a huge amount of work has been undertaken to minimise the reduction as far as possible. For most of the year, Shopmobility Maidenhead was in decline due the lack of an accessible car park, but the new Broadway Surface Car Park has offered some benefit to service users to make access to the town centre easier.

It has been an enormous effort throughout the 12 month period to keep "wheels turning", so we are very proud of our achievements and the way in which our staff and volunteers responded to the many challenges in the year.

Plans for 2025/26 and Beyond

Targets for the year 2025/26 are outlined below:

Objectives Target for Achievement in Target for
2024/25
2024/25		 2025/26
Dial-a-Ride, Hospital Transport, Groups
and Trips 13,500 13,100 14,500
Shopmobility equipment hires:
Maidenhead, Windsor and Events 3,950 4,004 4,100
Volunteer Driver Hours 3,000 3,838 4,500

We have identified four major organisational issues for 2025/26:

1. Financial Sustainability

At the end of year, it was clear that further actions were necessary to turn around the financial sustainability of People to Places. This would be a combination of increasing sources of income and reducing costs. In terms of the former, new income streams planned include: a bespoke Hospital Transport Service, a charity shop located in Shopmobility Maidenhead office, charging a weekly Shopmobility fee, seeking more minibus sponsorship opportunities and securing more grant aid. Concerning the latter, the Partnership Manager and HR Officer have left and a reduction in operational staff is being considered too.

Page 4

People To Places

Report of the Trustees for the Year Ended 31 March 2025

OBJECTIVES AND ACTIVITIES

2. Volunteer Engagement

For some time, P2P has been reliant on volunteers to deliver services. Significant progress was achieved in 2024/25 and this will be grown further with the dedicated Volunteer Coordinator and the Motability project. In addition to these additional resources, new opportunities are being developed to support P2P over and above simply driving a minibus; supporting the charity shop, providing support at fundraising & awareness raising events and other marketing activities are all new avenues which are being promoted.

The only hard statistics currently collected are the number of volunteer Driver hours and these have grown as indicated below:

2023/24 2024/25 2025/26
Full Time Equivalent hours 1.34 1.57 Tracking 2.30

Systems will be implemented to track the contributions made by non-driving volunteers as far as possible to enable progress to be monitored. This will include monitoring hours shop volunteers contribute towards our shop by a simple sign-in system.

3. IT Infrastructure

In October 2025, the Support Cycle for Microsoft Windows 10 and associated software will end. Most of P2P's hardware is obsolete, therefore this milestone is an appropriate point to update both hardware and software. The goals are:

a. to enable the office systems to continue operating securely passed the October deadline

b. to move files into the cloud for a more resilient system and remove the existing servers from the system

4. Office and Service Accommodation

The key issues are:

The main office accommodation is secure for at least 5 years. However, there is no agreement with RBWM in place for Shopmobility Windsor, but this has been the case for over 13 years and is not anticipated to change any time soon.

Page 5

People To Places

Report of the Trustees for the Year Ended 31 March 2025

OBJECTIVES AND ACTIVITIES

Public benefit

People to Places is committed to enabling as many people with access and mobility issues as possible to access support across the Royal Borough of Windsor & Maidenhead to live their lives with dignity, confidence and independence.

Our services help people overcome barriers that keep them at home, enabling them to socialise, attend medical appointments, shop, and access day care. In doing so, we reduce loneliness and isolation, with clear benefits to health and well-being.

During the year, the Board considered the Charity Commissions guidance on public benefit and the specific guidance on charities who charge fees. The policies pursued by People to Places comply with the public benefit requirement of charities as our main services are either not available or affordable through commercial organisations. In addition, despite the increase which was implemented on 1 April 2025, the fares charged for the Dial-a-Ride service are substantially below commercial rates in order to further reduce barriers to mobility and encourage access to our services.

Donors, supporters and volunteers

People to Places would like to sincerely thank all its supporters and partners who have each made vital contributions to the provision of our services supporting people with access and mobility issues. In addition, our team of 45 volunteers are an absolutely indispensable part of the organisation and our volunteer Drivers have collectively contributed 1.67 working years' worth of time which is an enormous and growing achievement, adding considerably to the 3.0 FTE of our paid Drivers.

Page 6

People To Places

Report of the Trustees

for the Year Ended 31 March 2025

STRATEGIC REPORT

Financial review

The total income for 2025 is £714,389 (2024: £755,998) which is a small reduction over the previous year. The primary reasons for this decline are the cessation in SCAS funding and the reduction in shopmobility usage. Growth factors were the increase in individual DaR journeys and the additional gift-in-kind accommodation donation from the Nicholson's Shopping Centre.

However, the expenditure was significantly in excess of the income and therefore the organisation had to draw upon its reserves in the last quarter of the year. This is primarily due again to the loss of SCAS activities and the resultant redundancy of several driving staff.

The funding profile for People to Places demonstrates the wide variety of sources of income we receive:

The accounts have been prepared on the going concern basis as Trustees consider the charity has the resources to continue to operate for the foreseeable future.

In October 2024, a subsidiary company "P2P Community Ltd" was registered with Companies House (Registration No. 16033957) as part of a planned development to enable P2P to work with private companies by operating under Private Hire licences. The company is wholly owned by P2P, but has not traded in the year due to the lack of necessary Planning consent.

Principal funding sources

People to Places recognises the need to enhance its fundraising capacity. To this end, at the end of the 2024/25 financial year, advertising was placed to recruit to a new role of Partnership Manager to crystalise its fundraising efforts, but due to the unexpected financial pressures, this role was made redundant.

In the following year, a greater emphasis will be placed on raising income from charitable and other sources.

In 2024-25 the charity raised funds through a variety of income streams, with RBWM providing core funding and day care centre contracts plus the contracts with SCAS, fares and subscription fees, grants from trusts and foundations, individual givers, corporate partnerships and community groups.

Fundraising policies are being developed to follow industry guidelines and People to Places will register with the Fundraising Regulator. The charity does not employ third party organisations for its fundraising.

Page 7

People To Places

for the Year Ended 31 March 2025

Report of the Trustees

STRATEGIC REPORT Financial review

Investment policy and plan

Under the Memorandum and Articles of Association the charity has the power to make investments, as the Trustees see fit.

Financial security and accessibility are important and reserve funds of the charity are held with challenger banks. Funds not required for immediate use may be held in interest-bearing deposits of not more than 12 months maturity. Trustees review this policy periodically to reflect good practice.

Reserves policy

Reserves are held to ensure P2P's charitable activities can continue as well as to support the management of financial risk. They provide protection against risks such as unexpected loss of income, delays in funding, increases in operating costs, or essential asset replacement. They also ensure the charity could meet closure costs in an orderly and responsible manner if required.

The Trustees recognise their obligation to protect the assets of the charity and to ensure the organisation remains solvent for current and future beneficiaries.

Target Level of Reserves

Unrestricted free reserves (those not designated for a specific purpose) will be maintained at a level equivalent to four months of operating expenditure. This reflects the scale of the charity's operations and the nature of it s income sources.

Based on expenditure levels in 2024/25, the Trustees consider that a figure of £220,000 is necessary to cover risks, uncertainties, and closure obligations. This target will be reviewed annually.

Building and Using Reserves

Reserves will be built from operating surpluses where possible, after allowing for essential capital expenditure on vehicles and mobility equipment to maintain service quality. The Trustees may also designate additional funds for strategic investment or planned future asset replacement. It is planned that a new fund be designated next year to support a campaign for the colocation of the main office and minibuses.

As of 31 March 2025, total unrestricted funds stood at £364,307 including fixed assets. Total free reserves are £219.8K, meeting the free reserve target stated above.

Review and Monitoring

The level of reserves will be reviewed at least annually as part of the budgeting cycle, risk management process and in the light of the funding pipeline, considering:

Where reserves fall below the minimum target, Trustees will agree a plan to rebuild them over a defined period. If reserves exceed the upper limit, Trustees may authorise investment in service development or planned capital renewal.

Page 8

People To Places

Report of the Trustees

for the Year Ended 31 March 2025

STRUCTURE, GOVERNANCE AND MANAGEMENT

Constitution and Objective

The charity is controlled by its governing document, the Articles of Association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Charity constitution

People to Places is an independent registered charity (number 1091387) and a company limited by guarantee (registered company number 04371133). It first registered as a charity on 12 October 1988, re-registering on 22 March 2002 and the company was incorporated on 11 February 2002.

The object of the charity is to provide a community transport service for residents and visitors to the Royal Borough of Windsor & Maidenhead who need support with their mobility. Our focus is to support people with mobility issues in particular those who are lonely and are suffering social isolation.

Board Appointments, Induction and Training of Trustees and Related Parties

The Board of Trustees (BoT) is the governing body for the organisation. Trustees are appointed and serve for up to three years with the potential to stand for reelection, with a maximum total term of 9 years or until death, retirement or a resolution is passed by the Board for their removal, if earlier. If the maximum number of renewals has been reached, then a Trustee may continue if two thirds of Trustees agree it is in the best interests of the charity. At the Annual General Meetings, one third of Trustees must retire but may stand for reelection if within the maximum term.

None of the Trustees have any beneficial interest in the company. All the Trustees are members of the company and guarantee to contribute £1 in the event of winding up the organisation.

The BoT is made up of all the Trustees and meets a minimum of four times a year. It governs the charity and is supported by three Committees. Given the changing pressures on People to Places, they are subject to constant review. The remit and names for these committees are currently the following:

Each committee is made up of Trustees and staff. These committees spread the burden of work over several people, making People to Places more resilient and less dependent on any one individual.

Governance Structure

The day-to-day operations, strategic management and events are managed by the Chief Executive Officer with the support of the Trustees and a General Manager. The senior managers have previous management experience and are suitably qualified. By the end of the year the charity employed 24 permanent members of staff with 20 of these directly involved in the provision of mobility support. Governance is overseen by the Board of Trustees who receive regular briefings from the management and timely financial reports.

Page 9

People To Places

Report of the Trustees for the Year Ended 31 March 2025

STRUCTURE, GOVERNANCE AND MANAGEMENT

Risk management

During the year being reported upon, the Board has ensured that policies and risk management processes are in place to cover the management of the organisation, including Health & Safety, Safeguarding of vulnerable adults & children and Finances.

Board meetings have a standing item to consider strategic risks including any new issues as they arise. They are satisfied that systems are in place to mitigate exposure to the major risks. As such, managing risk is integral in the planning, financial and operational management cycles of People to Places, in accordance with the Charity Commission guidance CC26 Charities and Risk Management. Specifically, strategic risks are considered under the following headings:

Major risks have been identified, particularly the substantial potential impact of losing a base for Shopmobility Maidenhead during the Town Centre development. Mitigations are being developed to minimise all risks for the long term future of People to Places and discussions are being held with RBWM to mitigate the main Shopmobility Maidenhead risk.

The Board believes that by monitoring risks and following guidance from the Community Transport Association, the National Federation of Shopmobility, SAFEcic and the Information Commissioners Office, effective systems are established and implemented to mitigate any risks.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

04371133 (England and Wales)

Registered Charity number

1091387

Registered office

Ground Floor Arena Court Crown Lane Maidenhead Berkshire SL6 8QZ

Page 10

People To Places

Report of the Trustees for the Year Ended 31 March 2025

Trustees

Jane Basley, Chair Helen Berg, Deputy Chair and Treasurer Scott MacRae, Safeguarding Giles Ballard (passed away on 01 July 2025) Gill Godbold (resigned 28 January 2025) Adrian Greensmith Lisa Hughes (resigned 27 February 2025) Clive Lewis (appointed 02 June 2025) Graham Pedersen (appointed 03 February 2025)

Chief Executive Officer

Peter Haley

Independent Examiner

FLB Audit LLP 1010 Eskdale Road Winnersh Wokingham RG41 5TS

Bankers

National Westminster Bank Plc 66 High Street Maidenhead SL6 1QA

Aldermore Bank plc 1st Floor, Block B, Western House Lynch Wood Peterborough PE2 6FZ

Cambridge & Counties Bank Charnwood Court 5B New Walk Leicester LE1 6TE

Redwood Bank Suite 101, The Nexus Building Broadway Letchworth Garden City SG6 3TA

Page 11

Peo le To Pla￿S Re ort of the Trustees for the Year Ended 3 Marc 20 Report of the trustees, incorporaling a slfalegic report, approved by order of the board of trustees, as the company directors, on ......29.August 2025.........and signed on the board's behaff by: J Basley - Trustee Page 12

Independent Examiner's Report to the Trustees of People To Places

Independent examiner's report to the trustees of People To Places ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Daniel Reid FCA The Institute of Chartered Accountants in England and Wales

FLB Audit LLP 1010 Eskdale Road Winnersh Wokingham RG41 5TS 05 Sep 2025 Date: .............................................

Page 13

People To Places

Statement of Financial Activities

(Incorporating an Income and Expenditure Account) for the Year Ended 31 March 2025

Unrestricted
Restricted
Designated
fund
funds
fund
Notes
£
£
£
INCOME AND
ENDOWMENTS FROM
Donations and legacies
2
73,328
106,708
-
Charitable activities
Subscription fees
5
10,310
-
-
Accounts fares - public
agencies
392,017
-
-
Dial-a-ride
94,497
-
-
Other trading activities
3
2,037
-
-
Investment income
4
8,396
-
-
Other income
27,097
-
-
Total
607,682
106,708
-
EXPENDITURE ON
Raising funds
6
2,816
-
-
Charitable activities
7
Direct costs
642,035
58,105
-
Other
49,834
50,707
-
Total
694,685
108,812
-
NET
INCOME/(EXPENDITURE)
(87,003)
(2,104)
-
RECONCILIATION OF
FUNDS
Total funds brought
forward
451,311
6,498
-
TOTAL FUNDS CARRIED
FORWARD
364,308
4,394
-		 31.3.25
Total
funds
£
180,036
10,310
392,017
94,497
2,037
8,396
27,097
714,390
2,816
700,140
100,541
803,497
(89,107)
457,809
368,702		 31.3.24
Total
funds
£
157,214
9,724
500,122
80,556
92
8,305
3,000
759,013
1,849
655,820
145,583
803,252
(44,239)
502,048
457,809

The notes form part of these financial statements

Page 14

People To Places

Balance Sheet 31 March 2025

Unrestricted
fund
FIXED ASSETS
Notes
£
Tangible assets
13
144,495
Investments
14
1
144,496
CURRENT ASSETS
Debtors
15
38,402
Cash at bank and in hand
209,029
247,431
CREDITORS
Amounts falling due within
one year
16
(22,619)
NET CURRENT ASSETS
224,812
TOTAL ASSETS LESS
CURRENT LIABILITIES
369,308
PROVISIONS FOR
LIABILITIES
17
(5,000)
NET ASSETS
364,308
FUNDS
Unrestricted funds
18
Restricted funds
TOTAL FUNDS		 Restricted
funds
£
-
-
-
6,023
81,284
87,307
(82,913)
4,394
4,394
-
4,394		 Designated
fund
£
-
-
-
-
-
-
-
-
-
-
-		 31.3.25
Total
funds
£
144,495
1
144,496
44,425
290,313
334,738
(105,532)
229,206
373,702
(5,000)
368,702
364,308
4,394
368,702		 31.3.24
Total
funds
£
193,647
-
193,647
56,154
287,888
344,042
(44,880)
299,162
492,809
(35,000)
457,809
451,311
6,498
457,809

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006.

The notes form part of these financial statements

Page 15

continued...

Peo le To Places Balance Sheet- continued 31 March 2025 The trustees acknowledge their responsibilities for (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance wtth the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charrtable company. The financial statements were approved by the Board of Trustees and authorised for issue on ..29.Aug.us.t.2Q25....... and were signed on its behalf by: J Basley- Trustee The notes form part of these financial statements

People To Places

Cash Flow Statement

for the Year Ended 31 March 2025

Notes
Cash flows from operating activities
Cash generated from operations
1
Net cash (used in)/provided by operating
activities
Cash flows from investing activities
Purchase of tangible fixed assets
Purchase of fixed asset investments
Sale of tangible fixed assets
Interest received
Net cash provided by/(used in) investing activities
Change in cash and cash
equivalents in the reporting
period
Cash and cash equivalents at the
beginning of the reporting period
Cash and cash equivalents at the
end of the reporting period		 31.3.25
£
(23,970)
(23,970)
-
(1)
18,000
8,396
26,395		 31.3.24
£
1,465
1,465
(15,950)
-
3,500
8,305
(4,145)
2,425
287,888
290,313		 (2,680)
290,568
287,888

The notes form part of these financial statements

Page 17

People To Places

Notes to the Cash Flow Statement for the Year Ended 31 March 2025

1. RECONCILIATION OF NET EXPENDITURE TO NET CASH FLOW FROM OPERATING ACTIVITIES

Net expenditure for the reporting period (as per the
Statement of Financial Activities)
Adjustments for:
Depreciation charges
Profit on disposal of fixed assets
Interest received
Dilapidations provision released
Decrease in debtors
Increase/(decrease) in creditors
Net cash (used in)/provided by operations
2.
ANALYSIS OF CHANGES IN NET FUNDS
Net cash
Cash at bank and in hand
Total		 At 1.4.24
£
287,888
287,888
287,888		 31.3.25
£
31.3.24
£
(89,107)
(44,239)
35,209
39,285
(4,057)
(3,000)
(8,396)
(8,305)
(30,000)
-
11,729
45,416
60,652
(27,692)
(23,970)
1,465
Cash flow
At 31.3.25
£
£
2,425
290,313
2,425
290,313
2,425
290,313

The notes form part of these financial statements

Page 18

People To Places

Notes to the Financial Statements for the Year Ended 31 March 2025

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value.

People to Places meets the definition of a public benefit entity under FRS 102.

Critical accounting judgements and key sources of estimation uncertainty

Estimates and judgments are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Critical accounting estimates and assumptions:

The company makes estimates and assumptions concerning the future. The resulting accounting estimates and assumptions will, by definition, seldom equal the related actual results. The estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year are discussed below.

Critical areas of judgment:

Depreciation

Tangible fixed assets are depreciated over their useful economic lives. The actual lives of the assets are assessed annually and may vary depending on a range of factors.

Income

For legacies, entitlement is taken as the earlier of the date on which either: the company is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the Trust that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the company has been notified of the executor's intention to make a distribution. Where legacies have been notified to the company, or the company is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is treated as a contingent asset and disclosed if material.

Donated services or facilities are recognised when the company has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use of the company of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), the general volunteer time of the Friends is not recognised and refer to the Trustees' report for more information about their contribution.

Page 19

continued...

People To Places

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

1. ACCOUNTING POLICIES - continued

Income

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the company which is the amount the company would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

Income from donations and special efforts is recorded on a receipts basis. All other income is recorded on an accruals basis. Legacies and similar incoming resources are included in the year in which they are receivable, which is when the charity becomes entitled to the resources. Where specific conditions imposed by the donor would restrict the use of unspent funds the income is taken directly to the relevant restricted fund.

Grants receivable and local authority grants are credited to the Statement of Financial Activities in the year to which the charity becomes entitled.

Expenditure

Costs of generating funds are costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds.

Charitable activities and Governance costs are costs incurred on the company's operations, including support costs and costs relating to the governance of the company apportioned to charitable activities.

Costs of generating funds relate to expenditure incurred on fundraising activities undertaken and publicising the charity and are recognised on an accruals basis.

Expenditure relating to charitable activities is expenditure incurred for the provision of a community transport service for such of its inhabitants of the Royal Borough of Windsor & Maidenhead and its environs who are in need of such a service due to age, sickness or disability (mental or physical), poverty or because of a lack of availability of adequate and safe passenger service. This includes relevant administration costs involved with such activities. All such expenditure is recognised on an accruals basis.

Governance costs represent such professional costs involved in the overall governance and administration of the charity that cannot be reasonably allocated to other cost headings, and includes external accountancy fees.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Shopmobility assets - 25% on cost Motor vehicles - 10% on cost

A review for impairment of a fixed asset is carried out if events or changes in circumstances indicate that the carrying value of any fixed asset may not be recoverable. Shortfalls between the carrying value of fixed assets and their recoverable amounts are recognised as impairments. Impairment losses are recognised in the Statement of financial activities incorporating income and expenditure account.

Page 20

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People To Places

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

1. ACCOUNTING POLICIES - continued

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the company and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

The restricted funds comprise of donations made to purchase vehicles, and cover drivers' wages.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the company; this is normally upon notification of the interest paid or payable by the Bank.

Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash at Bank and in hand

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

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People To Places

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

1. ACCOUNTING POLICIES - continued Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised within interest payable and similar charges.

Financial instruments

The company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2. DONATIONS AND LEGACIES

Donations
Gift aid
Legacies
Grants
Donated services and facilities
3.
OTHER TRADING ACTIVITIES
Fundraising events
4.
INVESTMENT INCOME
Deposit account interest		 31.3.25
£
36,761
4,042
10,860
33,751
94,622
180,036
31.3.25
£
2,037
31.3.25
£
8,396		 31.3.24
£
23,557
-
550
16,045
117,062
157,214
31.3.24
£
92
31.3.24
£
8,305

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People To Places

Notes to the Financial Statements-continued
for the Year Ended 31 March 2025
5.
INCOME FROM CHARITABLE ACTIVITIES
31.3.25
£
Subscription income
10,310
Account fares- public
agencies
392,017
Dial-a-Ride
94,497
496,824
6.
RAISING FUNDS
Raising donations and legacies
31.3.25
£
Fundraising costs
2,816
7.
CHARITABLE ACTIVITIES COSTS
Direct costs
8.
SUPPORT COSTS
Governance
Other
costs
£
£
Other resources expended
57,742
42,799
9.
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
31.3.25
£
Independent examiner's fee
1,450
Depreciation - owned assets
35,209
Other operating leases
50,707
Surplus on disposal of fixed assets
(4,057)		 31.3.24
£
9,724
500,122
80,556		 31.3.24
£
9,724
500,122
80,556
590,402
31.3.24
£
1,849
Direct
Costs
£
700,140
Totals
£
100,541
31.3.24
£
1,400
39,285
85,468
(3,000)

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People To Places

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

10. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.

11. STAFF COSTS

----- Start of picture text -----
|||| |---|---|---| |31.3.25|31.3.24| |£|£| |Wages and salaries|506,156|446,548| |Social security costs|27,259|24,295| |Other pension costs|8,184|8,009| |541,599|478,852|

----- End of picture text -----

The average monthly number of employees during the year was as follows:

----- Start of picture text -----
|||| |---|---|---| |31.3.25|31.3.24| |Drivers, support and office staff|24|24|

----- End of picture text -----

No employees received emoluments in excess of £60,000.

Included in staff costs is an amount of £43,915 (2024: £29,194) relating to the hours donated by volunteer drivers. This amount is shown in the restricted funds, and the same amount is included in donated goods and services. are recorded in the same manner as paid drivers. The rate used to calculate the value of those purposes.

12. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

----- Start of picture text -----
|||||| |---|---|---|---|---| |Unrestricted|Restricted|Designated|Total| |fund|funds|fund|funds| |£|£|£|£| |INCOME AND ENDOWMENTS FROM| |Donations and legacies|40,152|117,062|-|157,214| |Charitable activities| |Subscription fees|9,724|-|-|9,724| |-|-| |Accounts fares - public agencies|500,122|500,122| |Dial-a-ride|80,556|-|-|80,556| |Other trading activities|92|-|-|92| |Investment income|8,305|-|-|8,305| |Other income|3,000|-|-|3,000| |Total|641,951|117,062|-|759,013|

----- End of picture text -----

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People To Places

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

12. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted
Restricted		 Designated Total
fund funds fund funds
£ £ £ £
EXPENDITURE ON
Raising funds 1,849 - - 1,849
Charitable activities
Direct costs 624,206 31,614 - 655,820
Other 57,715 87,868 - 145,583
Total 683,770 119,482 - 803,252
NET INCOME/(EXPENDITURE) (41,819) (2,420) - (44,239)
Transfers between funds 1,702 - (1,702) -
Net movement in funds (40,117) (2,420) (1,702) (44,239)
RECONCILIATION OF FUNDS
Total funds brought forward 491,428 8,918 1,702 502,048
TOTAL FUNDS CARRIED
FORWARD 451,311 6,498 - 457,809
13. TANGIBLE FIXED ASSETS
COST Shopmobility
assets
£		 Motor
vehicles
£		 Totals
£
At 1 April 2024 77,085 457,195 534,280
Disposals - (107,253) (107,253)
At 31 March 2025 77,085 349,942 427,027
DEPRECIATION
At 1 April 2024 64,636 275,997 340,633
Charge for year 5,955 29,254 35,209
Eliminated on disposal - (93,310) (93,310)
At 31 March 2025 70,591 211,941 282,532
NET BOOK VALUE
At 31 March 2025 6,494 138,001 144,495
At 31 March 2024 12,449 181,198 193,647

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People To Places

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

14. FIXED ASSET INVESTMENTS

MARKET VALUE
Additions
NET BOOK VALUE
At 31 March 2025
At 31 March 2024
There were no investment assets outside the UK.
15.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Other debtors
Prepayments and accrued income
16.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Social security and other taxes
Pension payable
VAT
Other creditors
Accruals and deferred income		 Shares in
group
undertakings
£
1
1
-
31.3.25
31.3.24
£
£
17,472
43,935
6,023
-
20,930
12,219
44,425
56,154
31.3.25
31.3.24
£
£
661
11,192
5,360
7,379
1,182
1,577
5,629
17,960
7
7
92,693
6,765
105,532
44,880

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People To Places

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

17. PROVISIONS FOR LIABILITIES

A provision was made in respect of dilapidations at the charity's head office totalling £35,000. During the year the charity moved premises and the costs of £6,960 were offset against the provision.

The trustees believe that the remaining provision should be £5,000, as there is no contractual obligation to restore current premises to their original state. The trustees also believe that any work required would be cosmetic and costs would be minimal.

The balancing provision has been released to the SOFA.

18. MOVEMENT IN FUNDS

At 1.4.24
£
Unrestricted funds
General fund
451,311
Restricted funds
Restricted fund
6,498
TOTAL FUNDS
457,809
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
607,682
Restricted funds
Restricted fund
94,622
Berkshire Community Foundation
5,000
National Lottery
7,086
106,708
TOTAL FUNDS
714,390		 Net
movement
in funds
£
(87,003)
(2,104)
(89,107)
Resources
expended
£
(694,685)
(96,726)
(5,000)
(7,086)
(108,812)
(803,497)		 At
31.3.25
£
364,308
4,394
368,702
Movement
in funds
£
(87,003)
(2,104)
-
-
(2,104)
(89,107)

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People To Places

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

18. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Net
Transfers
movement
between
At 1.4.23
in funds
funds
£
£
£
Unrestricted funds
General fund
491,428
(41,819)
1,702
Restricted funds
Restricted fund
8,918
(2,420)
-
Designated funds
Designated
1,702
-
(1,702)
TOTAL FUNDS
502,048
(44,239)
-
Comparative net movement in funds, included in the above are as follows:
Incoming
Resources
resources
expended
£
£
Unrestricted funds
General fund
641,951
(683,770)
Restricted funds
Restricted fund
117,062
(119,482)
TOTAL FUNDS
759,013
(803,252)		 At
31.3.24
£
451,311
6,498
-
457,809
Movement
in funds
£
(41,819)
(2,420)
(44,239)

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People To Places

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

18. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Restricted funds
Restricted fund
Designated funds
Designated
TOTAL FUNDS		 At 1.4.23
£
491,428
8,918
1,702
502,048		 Net
movement
in funds
£
(128,822)
(4,524)
-
(133,346)		 Transfers
between
At
funds
£
31.3.25
£
1,702
364,308
-
4,394
(1,702)
-
-
368,702

A current year 12 months and prior y ar 12 months combined net movement in funds included in the above are as follows:

,

Incoming
Resources
resources
£
expended
£
Unrestricted funds
General fund
1,249,633
(1,378,455)
Restricted funds
Restricted fund
211,684
(216,208)
Berkshire Community Foundation
5,000
(5,000)
National Lottery
7,086
(7,086)
223,770
(228,294)
TOTAL FUNDS
1,473,403
(1,606,749)		 Movement
in funds
£
(128,822)
(4,524)
-
-
(4,524)
(133,346)

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People To Places

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

19. EMPLOYEE BENEFIT OBLIGATIONS

The company operates a defined contributions pension scheme. The assets of the scheme are held separately from those of the company in an independently administered fund. The pension cost charge represents contributions payable by the company to the fund and amounted to £8,184 (2024: £8,009). The expense is allocated to cost of activities and is unrestricted expenditure.

20. CAPITAL COMMITMENTS

During the year a deposit was paid for the purchase of an electric minibus. The balance was paid after the year end. The funds were kindly donated to the charity for the purchase.

21. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2025 or 31 March 2024.

Page 30