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2023-03-31-accounts

District Trustees Annual Report

to the

BRISTOL SOUTH DISTRICT SCOUT COUNCIL

for the year ended 31 March 2023

presented at the Annual General Meeting 12 September 2023

BRISTOL SOUTH DISTRICT SCOUT COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2023

Contents Pages
Reference and Administrative Information 1
Structure, Governance and Management 2
Objectives and Activities
Public Benefit 3
Risk Assessment
Financial Review
Statement of Trustees Responsibilities
Additional Reporting Requirements 4
Achievements and Performance 2022-23
Paul Harper – District Commissioner 5-10
Steve Williams – District Chairman 11
Plans for the Coming Year 2023-24
Paul Harper – District Commissioner 12-14
Declaration

The accounts for the fiscal year 2022-23 and Independent Examine Statement form a separate document to this report.

BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2023

Status

The scout district was first registered with the Charity Commission (England & Wales) on 22[nd] March 2002 under the charity number 1091301 on the merger of the Bristol SE and SW Scout districts.

The charity is part of the Scout Association, located within the ‘Scout County of Avon’ and has the district registration number 16716.

District Trustees during 2022-23

Steve Williams District Chairman* (X)
Paul Harper District Commissioner (X)
Vacancy District Treasurer* (X)
Theresa Coll District Secretary (stood down) position now Vacant (X)
Scott Stowell Deputy District Commissioner* (N)
Cathy Harding Deputy District Commissioner* (N)
Joe Derrick District Explorer Scout Commissioner (stood down)
position now vacant (X)
Gemma Francis District Explorer Leader* (E)
Nick Winter District Explorer Scout Administrator* (E)
Gary Turner District Scouter (E)
Beth Haines Assistant District Commissioner – Scouts (stood down)
Position now vacant (N)
Reece Foley District Youth Commissioner (X)
Stephen Thomas Executive Committee Member* (E)
Tony Rees Executive Committee Member* (E)
Nick Eccles Executive Committee Member (E)
Roger Whiter District Network Commissioner (X)
Aaron Wheatley Executive Committee Member (N)

*Indicates member of the Finance Sub Committee (Tony Rees acting Chairman). (N) District Commissioner’s Nomination, (E) Elected Member (X) Ex-officio There we no co-options to the Board of Trustees during the year under review.

Principal Address

c/o. 45 Whitecross Avenue, Bristol, BS14 9JF

Bankers

Lloyds Bank, Kingswood, Bristol PO Box 1000, BS1 6AH Virgin Media, Unit 1, Transom House, Victoria Street, BX1 1LT

Bristol South District Website and e-mail Address

www.bristolsouthscouts.org.uk contact@bristolsouthscouts.org.uk

Independent Financial Examiner

Mr. Simon Lovell - BSc ACA

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BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2023

Structure, Governance and Management

The district’s governing documents and constitution are those of The Scout Association (TSA). These consist of Charter Royal, 1991 being the most recent, which in turn gives authority to the bye laws of the Association and The Policy, Organisation and Rules (POR) of The Scout Association. The district is a trust established under its rules, which are common to all Scouts. The trustees are appointed in accordance with the rules and policies contained in POR of The Scout Association.

The District Executive Committee (DEC) consisted of up to 17 members during the year, all of which are the Board of Charity Trustees (BOT) of the scout district, which as an educational charity, manages the district. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission (England & Wales) as appropriate.

The district operates under the model rules and constitution provided by The Scout Association under POR rule 5 and subsections, as amended from time to time and with due regard and implementation of national policies, including, but not limited to, equal opportunities/equality, privacy and data protection, safeguarding and anti-bullying, safety and vetting.

The BOT/DEC meets on average six times a year (also by Zoom if circumstances dictate), and exists to support the District Leadership Team in meeting the responsibilities of the appointments and is responsible for:

Purpose, Objectives and Activities

The purpose of Scouting is to actively encourage and support young people in their personal development, empowering them to make a positive contribution to society.

The objectives of the district are as a unit of the Scout Association. The Aim of The Scout Association is:

“To promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities.”

“The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.”

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BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2023

Public Benefit

The district meets the Charity Commission's public benefit criteria under both the ‘advancement of education’ and the ‘advancement of citizenship or community development’ headings. Bristol south scout district ‘catchment’ covers the following postal code areas of south Bristol, though in some areas not exclusively BS1, BS3, BS4, BS13 and BS14. Whilst membership, both young people and adult volunteer, is principally drawn from these areas, activities are not confined to these locations.

Risk Assessment

The DEC/BOT has identified the major risks to which they believe the district is exposed, these have been periodically reviewed and systems have established to mitigate against them. The principal areas of concern that have been identified are:

Financial Review

Due to the nature of the district funding not being guaranteed to be consistent from one year to another the Reserves Policy is flexible in nature. In essence being sufficient funds to continue to pay non deferable or fixed debts/costs for a period of three years without funding being received from the usual income streams. This usually amounts to being in the region of £18k.

Funds are also allocated in addition to this for any possible costs associated with the vacation of the Eastwinds Scout Centre property, £22k and other activities funds are held in specific bank accounts separate from the general district account e.g. Jamboree fund, Explorer Scout fund and Gang Show fund. Funds held are regularly monitored to ensure that they do not become excessive and that are used to the widest possible benefit. However, opportunities to invest in local scouting during the ‘pandemic period’, the effects of relief aid and the funds from closing groups and specialist units has meant that balances/reserves were, at the end of the year under review much higher than usual or anticipated. A financial support package to groups and units within the district will be action from 2023-24 budgets, along with other activity ‘subsidies’ etc to reduce balances to reasonable levels, within three to five years. “Spending wisely for greatest benefit not in haste”.

The district is registered with HMRC for Gift Aid, £366.29 being claimed in 2022-23.

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BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2023

The district has adopted a low-risk strategy to the investment of its funds. All funds are held in Lloyds Bank Accounts and a Virgin Money deposit account. The district continues to reduce cash holdings, only now held by the Eastwinds Manager.

The BOT/DEC regularly monitors the levels of bank balances and the interest rates received to ensure the district obtains maximum value and income from its banking arrangements. 2022-23 saw the continuation of a programme of severe rate cutting by banks, building societies etc. Funds have therefore been left in place to attract what income it can.

The district has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include either two signatories or two online approvals for payments.

Further financial commentary along with the Independent Examiner’s statement can be found on pages eight and nine of the annual accounts, 2022-23.

Statement of Trustees Financial Responsibilities

The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the district.

Trustees are also responsible for safeguarding the assets of the district and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The accounts have been drawn up on the receipts and payments basis and follow best practice as set out in the Statement of Recommended Practice “Accounting and Reporting by Charities.”

Additional Required Reporting

There were no ‘serious’ or notifiable local incidents during the year under review. All processes are subject to review by the trustees.

Grant making is not the main way the charity fulfils its purposes. However, in these times, refunds have been made and small grants made available within the scout district in addition to those usually considered e.g. hardship assistance. There was no fundraising from the general public.

No funding was received as a payment for contracts with central or local government.

The charity does not have any trading subsidiaries, nor does it operate outside of England & Wales and has not received any overseas funding.

All the trustees are volunteers and as such not remunerated except for the payment of claimed expenses. There are no paid staff, thus no trustees have resigned to start paid appointments.

As a young person’s charity, all volunteers including trustees are subject to a DBS check prior to appointment, which is reviewed upon positional changes and after five years. This service along with others e.g. safeguarding is provided centrally by The Scout Association or via its approved contractor. Trustee details are recorded and shown on The Charity Commission portal.

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BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2023

Achievements and Performance

Paul Harper – District Commissioner

Membership

I am delighted that our membership numbers increased by 8% from 1182 to 1272 with a further 343 on waiting lists. The number of young people in Bristol South has increased by over 26% in the past 2 years from 1004 to 1272. Whereas UK scouts as a whole is still below pre pandemic levels, Bristol South is now 4% above our pre pandemic numbers even though we lost 2 scout groups and 1 explorer unit and sadly, Ravens Band was unable to reform after lockdown.

While beaver numbers have dropped slightly, the cub, scout and explorer sections are up, and we have 31 new Squirrels in two Dreys at 11[th] Bristol and Windmill Hill, and we have seen a new scout troop start up at 148[th] Bristol. Included in the numbers above are 53 Young leaders in our Groups and 45 explorers (10 are double counted).

District Activities

We began the year strongly with our First post pandemic St Georges day parade held at St Mary Redcliffe Church. We gave our beavers, cubs, scouts, explorer scouts, young leaders and leaders the chance to showcase scouting in Bristol South. It was a highly impressive turnout, with many hundreds of young people and adults in attendance.

Nowadays it is rare to get the opportunity to march in a full parade formation with fifty colour parties in attendance. The feedback I have received is that our young people loved it! We raised the roof off St Mary Redcliffe church with campfire singing and yells.

Thanks to Roger Whiter, who organised the service and, supported by Noah, his son, who stepped in at short notice, dressed as “Doc” and “Marty” from “Back to the future” backed by a time machine to grow the scout leaders of tomorrow. It culminated with Scott Stowell jumping out of a box!

The church wardens said they were amazed how we filled the church. This set us up for an even bigger attendance in 2023 which sadly proved to be our last.

Congratulations to everyone involved.

We also raised £266.83 for the South and East Bristol foodbank through the collection.

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BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2023

Queen’s award for Voluntary Service

Back last Summer, volunteers across Avon County Scouts, of which we are a part, were honoured with the Queen’s Award for Voluntary Service, the highest award a voluntary group can receive in the UK. It’s the equivalent of an MBE for volunteer groups. Avon County Scouts was one of 244 charities, social enterprises and voluntary groups from across the United Kingdom and Channel Islands to receive the prestigious award last year. Congratulations and thank you to all our amazing volunteers.

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BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2023

The Big Fiesta

2022 was the first post lock-down year when it was possible to hold a large-scale camping event.

We were delighted to hold a join “Jamboree style” event at Woodhouse Park with Cotswold edge. Andy Scully, our ADC-Events and also Manager at Woodhouse helped lay on a fabulous event. The weather was great too!

.

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BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2023

Bristol South Gang Show - February 2023

After the success of last years show we set ourselves a target of increasing the number of young people in this years show- and we certainly achieved it. It was a fabulous show with highlights including Joseph & the amazing Technicolour Dream Coat.

It’s a massive undertaking and I would like to thank the Producers, Dave, Sue, Cath, Gary and ticket manager Rich but also all those who help front and back of house with costumes, lighting sound, ticketing and of couse our generous hosts, Bedminster down School.

We also did something amazing this year to improve young peoples opportunity. The district funded and Sadie drove a minibus from withywood to the rehearsals in stockwood which made it easier for many of our young people to join the show. We hope to extend he service to other pickups this year as well if there is enough demand.

Congratulations to everyone who was involved.

Pinewood Derby - Cub event November 2022

We were delighted to host the first cub Pinewood Derby since COVID. it was held at 229[th] HQ and was packed with approaching a hundred excited cubs and leaders who raced a colourful variety of small wooden cars that have been put together from kits and painted by the Cubs themselves.

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BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2023

Squirrels

We now have two established squirrel colonies for 4 & 5 year olds at 11[th] Bristol Air Scout Group and Windmill Hill Scout group so if any groups are considering setting up a squirrel colony, we now have some experts who can help.

Group Lead Volunteers

At last year’s AGM, I identified the importance of a Group Lead Volunteer (previously called a Group Scout Leader) at every group. Their key role is to lead and recruit the Groups adult volunteers. In scouting nowadays, that is someone who is supportive rather than someone who is directive. We have 18 scout Groups, 2 explorer scout units, a young leaders’ unit and a Gang show.

Many of our longest established GSLs had made it known (often many times) that they felt they had made their contribution and wished to step back but no-one had volunteered to replace them.

We kicked off the Scouting year by running Next Gen training sessions for anyone interested in stepping up to a lead volunteer or commissioner role. We initially ran taster sessions- either run by members of the district team and/or the County training team. These proved extremely popular. In particular, we found it gave some of our leaders the confidence to find out more.

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BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2023

The theme of the sessions was “you are not alone”. It also gave our volunteers a chance to see what support would be available from others and a chance to get to know other leaders in the district.

More recently we have held training sessions for all GLVs and Chairs, to help with transformation programme and topics included running a successful Group AGM and how to recruit volunteers to your group.

The taster days plus other initiatives have ensured that all but one of our scout Groups now has a permanent GLV in place and a total of 8 new GLVs have been appointed since the pandemic. This has continued since the year end and now there are 10!

The training sessions will continue as will termly GLV meetings on zoom. My district team has continued to support all groups and their GLVs, but we have also been particularly grateful for two GLVs and their Scout Groups who offered to support two of our Groups based in areas of multiple deprivation. Aaron Wheatley and Windmill Hill Scout Group supported Knowle West Scout Group and the 148[th] Stockwood supported the 81[st] Bristol. This has made a massive difference. Thanks to both of you. It is clear that this collaborative way of GLVs working ensures we can keep to our theme “You are not alone.”

If you would like to know more about how Collaboration between Groups works in practice, a case study of Knowle West Scout Group is available.

District Volunteers Celebration Evening - Monday 20[th] March 2023

I was delighted to be able to honour so many of our adult volunteers at the celebration evening.

Well over forty adult volunteers received written praise from their peers or young people in their Group. All of you do wonderful things but it is great to be appreciated by your peers and your young people.

Below are a selection of those who the panel of peers felt received the greatest level of positive feedback. Congratulations and thanks to all of you!

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BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2023

Steve Williams – District Chairman, Board of Trustees

They say time flies when you are enjoying yourself, so I must have had a very enjoyable year as District Chair to the board of Trustees as it seems it was only recently, I composed last year’s report. But here we are at the end another fiscal year with all the trials and tribulations, the low and more importantly the highs of another scouting year.

Firstly, I would like to thank all my fellow trustees on the Board of Trustees for all your hard work and dedication over another year within Bristol South District. Many of whom hold other positions, responsibilities, and duties within scouting so you time is very much appreciated. Your time and input as always is greatly appreciated and most of the work goes unnoticed but invaluable in ensuring we are compliant and available to support all our Scout groups and units throughout the district.

We have fortunately been able to offer financial assistance over the last twelve months to members attending District events, together with helping a number of individual groups and units with financial support in the forms of grants and loans towards the cost of running events or towards the cost of purchasing equipment to support their various programmes and activities.

I personally would like to encourage all groups and units within the district to seek assistance with funding for events when the costs of running these events can be sometimes prohibitive in members possibly attending. In the first instance please contact Tony Rees with your request and an ideal of the funding you are looking for. Please bear in mind that the Board of Trustees (BOT) only meets 5 or 6 times a year so please make sure you put your requests in as early as possible.

To Paul, Scott, Cathy, and all of the District Management Team, again, my sincere thanks for all your hard work and deaddiction in supporting, encouraging, and actively working with all our groups and units within our District over the last year. Safeguarding our young members has never been so important as it is at this time and unfortunate some tough and heartfelt decisions have had to be made over the last year in assuring, we bring the best in Scouting to the forefront in our District. We continue to learn from experiences to contribute to better outcomes, promoting #SkillsForLife, our plan to deliver better futures.

They say that change is not only inevitable but crucial in the way we develop and grow. That is certainly the case as we embrace the national transition that is currently being undertaken within The Scout Association. Having a firm and strong structure in place in both your BOT and leadership teams is essential in the growth of Scouting.

Whether you were a Group Scout Leader and now a Group Lead Volunteer: a section leader and now a section lead volunteer: or an assistant leader now a team member, the work you do is just as invaluable and as we progress into 2024 I wish you the best for all your future endeavours and that the District will be able to help and assist you whenever, wherever and however that might be.

Thank you and best wishes for a positive and beneficial future.

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BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2023

Plans for the Coming Year

Paul Harper – District Lead Volunteer [District Commissioner]

Transformation

The last few months has seen the start of the transformation roll out. Thanks to Scott, our transformation lead, it is not only the titles which will change!

There are some really exciting changes coming in the next 12 months including moving to being team based rather than role based which will help you to recruit people into the right tasks they want to do. Changes to the membership system which will be much easier to use, and all linked to the online training. Changes to the induction including the removal of the appointments committee as we know it moving to a welcome conversation. And finally, some changes to the executive committee becoming board of trustees.

Our lead volunteers in each group have been keeping up to date with the changes so that we can all take advantage of the changes. If you want to know, more ask your lead volunteer or one of the district team.

New District Lead Volunteer and leadership team

In a few months’, time it will be time for Scott, Cathy and I to hand on the baton to a new district leadership team. We agreed last November to extend our tenure for 12 months beyond the 18 months we agreed to at outset, Now, it is someone else’s turn to lead the district.

The DC and DDC roles will be replaced, by a new District Lead volunteer and team members. I have spoken to Clive, our new County Commissioner and asked him to begin the formal search for our replacements. The process will be announced shortly. It is a fantastic opportunity for to affect young peoples’ lives for the better. You can impact on the lives of over 1200 young people and 300 volunteers.

The wonderful thing with taking on the role of lead volunteer is you can set your own team up in the way you want to run it. This is one of the momentous changes where you can have who you need on your team rather than it being set out by the scouts as to how your structure should look!

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BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2023

I would like to thank everyone in the district for making me feel so welcome. Particularly my ADCs, Teresa, Andy, Ben, Roger & Arthur. My outgoing DESC Joe and his team of Nick and Gary. Those who helped behind the scenes, Alan, Theresa, Margaret and her appointments team, Steve and Tony.

A special mention for my DDCs, Cathy and Scott for stepping up to support me when asked and making the past 2 years possible and enjoyable. We all want to remain in scouting but want to continue our scouting journeys in different ways.

Our successors will have plenty to do, the transformation taking place means you have the opportunity to shape the district how you want it. You also need to consider future district events such as the St George’s Day parade replacement and whether we want to hold a fiesta again next year.

The 2023 St Georges day Parade, which happened just after the year end, was the end of an era as we sadly say goodbye to parading on public roads due to additional costs now being imposed. We are the last district in Avon to hold a traditional St Georges Day Parade but it does give us the chance to do something exciting and new next year.

What Next for Bristol South District?

Over the past 2 years, we have been focusing on recovering from the pandemic and restarting district events.

We have held two Gang Shows, two St Georges Day Parades and services, the Cub Pinewood Derby and the Big Fiesta for our young people. The Groups have returned to camping and other adventurous activities. Young people numbers are higher than before the pandemic and scouting is thriving.

There is high demand for what we do. However, we have 343 young people on waiting lists across the district and many of our Groups are full, so if we want to grow, we need to attract even more volunteers.

The Scout Group structure has worked well through the pandemic, the support of a Group lead volunteer and a Group Board of Trustees ensures that leaders are able to focus on providing an excellent programme for our young people.

At Group level, the key to growth is to have an inspirational Group Scout leader to support the volunteers. We have supported the appointment of 10 Group Scout Leaders/ Group Lead volunteers, an ESL (Young Leaders) and provided face to face training to support them as well as providing a forum for them to share ideas with each other.

We were recently approached by Avon and Somerset Constabulary who asked us if we could set up a new Youth provision in Redcliffe. We were also offered help from the 3 Counties team (previously called the Pears project). Redcliffe is an area where demand for scouting has ebbed and flowed over the years, depending on local authority policy on family occupation of the local flats.

There is therefore a significant risk that we might set up a scout group only to find demand drops significantly in the future if local Government housing policy changes.

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BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2023

Setting up a whole new scout group is complex and challenging, requiring the recruitment of a whole group of volunteers, including Team leaders, team members, Chair and board of trustees and of course, a talented Group lead volunteer. there are many moving parts and setting up a new scout Group from scratch carries a substantial risk of failure.

So, for this reason we have decided to adopt a lower risk approach. One of our strongest Scout Groups, 255[th] Sea scout Group has agreed to work with three counties and the local community to establish a beaver Colony in Faith Space, a Methodist run meeting hall. Once this is successful, other sections can be added, all supported by the whole scout Group including elaine, the GLV and its Board of trustees and leader team.

There is a lot more to come. Explorer scouts and Scout network are areas of opportunity which have yet to be fully addressed. We also are on the search for a team to support our explorers which we know is an area of opportunity for us.

With the transformation on the horizon and a new district leadership team being sought this next 12 months will be all about landing the changes to help you and to further strengthen our group.

Thanks to everyone connected to Bristol south district for everything you do for our young people.

Declaration

The trustees declare that they have approved the Trustees Report above. Signed on behalf of the Charity's Trustees by:

Steve Williams - Chairman

Paul Harper - District Commissioner

Date: 12 September 2023

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Bristol South Scout District Board Of Trustees Annual Accounts 2022 - 2023

Registered Charity 1091301

Contents:

Page

1 Cover & Contents 2 Account Summaries & Assets 3 Main Operational Account 4 Virgin Money District Gang Show 5 District Jamboree Eastwinds Scout Centre District Explorers (including Young Leaders & DofE) 6 Spinnaker Explorer Scout Unit Supernova Explorer Scout Unit 7 District Network - Gert Lush Ravens Band Closing Accounts Approval Declaration 8 Commentary 9 Independent Examiners Report

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Accounts Statement - 2022 - 2023

A
B
C
D
E
F
G
H
I
L
M		 Accounts Summaries
B/F
Income
Expenditure
Balance
Board of Trustees - Lloyds Accounts (1)
£
91087.84 110073.96
97002.88
104158.92
Board of Trustees - Virgin Money
42239.16
111.03
0.00
42350.19
District Gang Show
3954.49
7389.77
6784.53
4559.73
District Jamboree
4317.96
0.00
3970.00
347.96
Eastwinds Manager
283.98
95.00
65.68
313.30
District Explorers
1906.85
1838.28
3149.89
595.24
Spinnaker ESU
981.88
5858.03
5397.37
1442.54
Supernova ESU
1733.27
3931.00
4376.41
1287.86
District Network
461.21
0.00
153.20
308.01
District Badge Secretary(cash in hand at end of year)
0.49
0.00
0.20
0.29
Ravens Band
Closing Account
1750.73
0.00
1750.73
0.00
Grand Totals
2022-23
(2)
£
148717.86 129297.07
122650.89
155364.04

Notes:

(1) The balance of funds is held as follows - £79155.80 in a business current acconut, £25000.00 in a one year interest account. (2) The income recorded in A above is nearly £30000.00 in excess of the income anticipated for 2022-23 at the beginning of the year. [see page 3 income 'Closing Balances Received'].

Non-monetary Assets
2022-23 2021-22
Eastwinds Building 318555.00 287739.00 (a)
Eastwinds Contents/Equipment 29075.00 24848.00 (a)
The Den
Contents		 7978.00 6864.00 (a)
District Badge Stock 2480.30 2063.78 (b)
Ravens Band Instruments & Equipment 2500.00 5000.00 (c)
Valuations based on (a) NFU Insurance (b) District Badge Secretary annual report (c) Band Leader estimate.
Total Non-monetary assets £ 360588.30 326514.78
Total Asset Value, Money Buildings etc £ 515952.34 475232.64

"Notional" BOT Fund Allocations A+B End 2022-23 End 2021-22 The District has no Endowment or otherise 'restricted funds' formally ringfenced for specific use by Deed of Gift/Trust or similar legal condition.

General Day To Day 13990.61 9223.00
District Property (Den & Eastwinds) 10000.00 10000.00
Development/Group Assistance incl. Additional Needs 18000.00 15000.00
Land or Building Remediation 22000.00 22000.00
District Activities (non Jamboree) 7000.00 7000.00
General Maintained Reserve 15000.00 15000.00
Membership Provision 2023 (3) 60518.50 55104.00
TOTALS 146509.11 133327.00

(3) This provison is for a payment being paid made at the commencement of each financial year, thus the balance c/f to 2023-24 is 'inflated' by this sum annually, see 'Comentary' on page 8.

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A Board of Trustees- Lloyds account
2022-23
2021-22
Balance brought forward
91087.84
77786.76
Income
Annual Membership Fees From Groups 2023
59939.50
Scout Association Early Years Grant
500.00
Donations Recd - General
150.00
Donations Recd - Amazon/Paypal/JustGiving
12.85
Badge Income
7970.71
Scout Store Refunds
255.60
World Scout Jamboree Payments/Grants Recd
2790.00
Cub Pinewood Derby Event Entries
840.00
St George's Day Collection For Trussell Trust
267.00
Eastwinds
Forest School
6253.00
Scout Use
1600.00
EDF Refund
51.94
7904.94
Closing Balances Received
(See note '2' on page 2)
146th Scout Group
27579.40
Phoenix Scout Group
1041.37
Ravens Band
822.59
29443.36
Total Income
110073.96
84783.01
Balance B/F + Income
201161.80
162569.77
Expenditure
Membership Payment to County 2023
55104.00
Badge Purchases
(Scout Shop)
7956.70
Youth Programme & Activities
717.68
Den and Casual Helper Insurance
242.40
District Website (URL, Hosting & Support)
305.84
Licenses Legal & Consents
544.88
Clearance & Disposal Costs (Den)
792.00
Cub District Event Costs
1700.54
Volunteer Training, Support & Events
818.09
Activity Costs - District Support to Events
480.00
ADC/DC expenses
143.07
AGM/Trustee Expenses
42.10
St George's Day Collection To Trussel Trust
267.00
World Scout Jamboree Payments to County
6340.00
District Overheads
169.57
Eastwinds BT for WiFi
474.48
Repairs & Maintanance
360.00
Water
407.20
EDF Electricity
1388.00
Insurance NFU & Fire Equipment
1980.36
Business Rates
174.08
4784.12
Grants/Loans Other Financial Support
Gang Show Capital Item Purchase
2105.16
Grants to Groups
7750.23
Loans To Groups
2500.00
Parental Refunds (Phoenix)
309.00
Refund 2022 District Membership
3930.50
16594.89
Total Expenditure
97002.88
71481.93
Income less Expenditure to C/F
104158.92
91087.84

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B
C		 Board of Trustees- Virgin Money
2022-23
2021-22
Balance brought forward
42239.16
42183.15
Interest Received
Account interest
101.43
56.01
Total Transfers In/Interest
111.03
56.01
Balance B/F + Deposits
42350.19
42239.16
Transfers Out
Transfer to Lloyds Current Account
0.00
0.00
Total Transfers Out
Deposits less Withdraws to C/F
42350.19
42239.16
District Gang Show
2022-23
2021-22
Balance brought forward
3954.49
2893.72
Income
Ticket Sales
(all sources)
4578.67
Refreshment Sales
836.00
Raffle Sales
323.00
Donations
85.00
Charitable Performance Collection
392.10
Merchandise Sales incl DVD
265.00
Programme Sales
95.00
After Show Celebration Contributions
415.00
Contibutions Towards Taunton Gang Show Visit
110.00
After Show Celebration Venue Refund
50.00
Prop Hire To Third Party
240.00
Total Income
7389.77
5274.05
Balance B/F + Income
11344.26
8167.77
Expenditure
Rehersal Expenses
400.00
Equipment/Services Hire (Audio/Visual)
2878.60
Scenery
1098.57
Equipment - New/Replacement
359.28
Front Of House Costs
68.53
Costumes
318.21
Makeup
0.00
Uniform/Badges
250.00
Refreshment Costs
369.89
Charity Collection Payout
696.07
Printing, Copying & Postage
48.60
After Show Celebration Costs
186.78
Taunton Gang Show Visit Costs
110.00
Total Expenditure
6784.53
4213.28
Income less Expenditure to C/F
4559.73
3954.49

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D
E
F		 District Jamboree
2022-23
2021-22
Balance brought forward
4317.96
4317.96
Income
0.00
0.00
Total Income
0.00
0.00
Balance B/F + Income
4317.96
4317.96
Expenditure
Big Fiesta' subsidy to attending groups
3970.00
0.00
Total Expenditure
0.00
0.00
Income less Expenditure to C/F
347.96
4317.96
Eastwinds
(Held by Eastwinds Manager)
2022-23
2021-22
Balance brought forward
283.98
588.77
Income
Hire - Non Regular Users
95.00
0.00
Total Income
95.00
153.01
Balance B/F + Income
378.98
741.78
Expenditure
Electrical
9.17
Fuel
27.55
Admin
1.99
Plumbing
26.97
Total Expenditure
65.68
457.80
Income less Expenditure to C/F
313.30
283.98
District Explorers
(Incl. Young Leaders & DofE)
2022-23
2021-22
Balance brought forward
1906.85
1812.96
Income
Subscriptions
(net of Go Cardless fees)
1219.62
Refund of District Membership 2022
73.50
Gift Aid
138.76
DofE Award Contributions
300.00
District Activity Contributions
106.40
Total Income
1838.28
1465.69
Balance B/F + Income
3745.13
3278.65
Expenditure
Membership To District 2023
2053.50
Youth Programme & Activities
380.00
Online Scout Manager License
28.91
Uniforms Badges Neckers
513.50
DofE Expenses
173.98
Total Expenditure
3149.89
1371.8

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G
H		 Income less Expenditure to C/F
595.24
1906.85
Spinnaker ESU
2022-23
2021-22
Balance brought forward
981.88
1378.00
Income
Subscriptions
3393.50
District Refund - Membership
70.00
HMRC Gift Aid (via District)
227.53
Camp/Activity Contributions
715.50
Fiesta Event Subsidy
150.00
Activities District Subsidy
380.00
Activity Contributions
884.50
Refunds Received
37.00
Total Income
5858.03
4711.99
Balance B/F + Income
6839.91
6089.99
Expenditure
Annual Membership 2022
1430.00
Rent
500.00
Activity Costs
1863.84
Camp Costs
1363.26
Equipment Insurance
116.16
Go Cardless Transaction Fees
124.11
Total Expenditure
5397.37
5108.11
Income less Expenditure to C/F
1442.54
981.88
Supernova ESU
2022-23
2021-22
Balance brought forward
1733.27
1689.97
Income
Subscriptions
1690.00
Uniform & Activity Wear Contributions
393.00
Camp & Activity Contributions
1785.00
Refunds Received
District Membership
63.00
Total Income
3931.00
2408.90
Balance B/F + Income
5664.27
4098.87
Expenditure
National, County & District Membership
711.00
Rent Paid
400.00
Uniforms & Activity Wear
600.17
Camp & Activity Costs
2428.95
Materials & Equipment
236.29
Total Expenditure
4376.41
2365.60
Income less Expenditure to C/F
1287.86
1733.27		 1906.85

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I
M		 District Network
2022-23
2021-22
Balance brought forward
461.21
461.21
Income
0.00
0.00
Total Income
0.00
0.00
Balance B/F + Income
461.21
461.21
Expenditure
Network Neckerchiefs
153.20
0.00
Total Expenditure
0.00
0.00
Income less Expenditure to C/F
308.01
461.21
Ravens Band
Closing Account
2022-23
2021-22
Balance brought forward
1750.73
1689.28
Income
Parade/Performance Donations
0.00
Total Income
0.00
250.00
Balance B/F + Income
1750.73
1939.28
Expenditure
Apprecaition Presentations
48.99
Materials & Equipment
440.00
Closing Gathering Expenses
439.15
Transfer of Balance to Main District Account
822.59
Total Expenditure
1750.73
188.55
Income less Expenditure to C/F
0.00
1750.73

Declaration

Approved by the District Board of Trustees at its meeting on 20th June 2023. in accordance with POR [January 2023 revision] Rule 5.6 and are signed on their behalf.

Steve Williams Chairman
Board of Trustees
Bristol South Scouts
Paul Harper District Commissioner
[Lead Volunteer]
Bristol South Scouts
Tony Rees Finance Sub Committee
Board of Trustees
Bristol South Scouts

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