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2022-03-31-accounts

District Trustees Annual Report

to the

BRISTOL SOUTH DISTRICT SCOUT COUNCIL for the year ended 31 March 2022 presented at the Annual General Meeting 11[th] July 2022

BRISTOL SOUTH DISTRICT SCOUT COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2022

Contents Pages
Reference and Administrative Information 1
Structure, Governance and Management 2
Objectives and Activities
Public Benefit 3
Risk Assessment
Financial Review
Statement of Trustees Responsibilities
Additional Reporting Requirements 4
Achievements and Performance 2021-22
Paul Harper – District Commissioner 5
Steve Williams – District Chairman 6
Plans for the Coming Year 2022-23
Paul Harper – District Commissioner 7
Declaration

The accounts for the financial year 2021-22 and Independent Examine Statement form a separate document to this report.

BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2022

Status

The scout district was first registered with the Charity Commission on 22[nd] March 2002 under the charity number 1091301 on the merger of the Bristol SE and SW scout districts.

The charity is part of the Scout Association, located within the ‘Scout County of Avon’ and has the district registration number 16716.

Trustees 2021-22

Steve Williams District Chairman* (X)
Paul Harper District Commissioner (X)
Vacancy District Treasurer* (X)
Theresa Coll District Secretary (stood down) position now Vacant (X)
Scott Stowell Deputy District Commissioner* (N)
Cathy Harding Deputy District Commissioner* (N)
Carl Rogers District Explorer Scout Commissioner (stood down) (X)
Joe Derrick District Explorer Scout Commissioner (wef 21.01.22) (X)
Gemma Francis District Explorer Leader* (E)
Nick Winter District Explorer Scout Administrator* (E)
Gary Turner District Scouter (E)
Beth Haines Assistant District Commissioner – Scouts (N)
Tansie Congdon District Youth Commissioner (wef 30.07.21) (X)
James Wall District Network Commissioner (X)
Stephen Thomas Executive Committee Member* (E)
Tony Rees Executive Committee Member* (E)
Andy Morris Executive Committee Member* (stood down 30.07.21) (E)
Nick Eccles Executive Committee Member (wef 30.07.21) (E)
Roger Whiter Executive Committee Member (wef 30.07.21) (N)
Aaron Wheatley Executive Committee Member (wef 30.07.21) (N)

*Indicates member of the Finance Sub Committee (Tony Rees acting Chairman). (N) District Commissioner’s Nomination, (E) Elected Member (X) Ex-officio

Principal Address

c/o. 45 Whitecross Avenue, Bristol, BS14 9JF

Bankers

Lloyds Bank, Kingswood, Bristol PO Box 1000, BS1 6AH Virgin Media, Unit 1, Transom House, Victoria Street, BX1 1LT

Bristol South District Website and e-mail Address

www.bristolsouthscouts.org.uk contact@bristolsouthscouts.org.uk

Independent Financial Examiner

Simon Lovell - BSc ACA

1

BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2022

Structure, Governance and Management

The district’s governing documents and constitution are those of The Scout Association (TSA). These consist of Charter Royal, 1991 being the most recent, which in turn gives authority to the bye laws of the Association and The Policy, Organisation and Rules (POR) of The Scout Association. The district is a trust established under its rules, which are common to all Scouts. The trustees are appointed in accordance with the rules and policies contained in POR of The Scout Association.

The District Executive Committee (DEC) consisted of up to 15 members during the year, all of which are the charity trustees of the scout district, which is an educational charity, manages the district. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The district operates under the model rules and constitution provided by The Scout Association under POR rule 4.25, as amended from time to time.

The DEC meets on average six times a year (by Zoom during the pandemic period restrictions), and exists to support the district leadership team in meeting the responsibilities of the appointments and is responsible for:

The DEC is a member of the Small Charities Coalition, which exists to help promote good practise and operational procedure of smaller charities using forums, online learning and lobbies on behalf of this sector in general.

Objectives and Activities

The objectives of the district are as a unit of the Scout Association. The Aim of The Scout Association is:

“To promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities.”

“The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.”

2

BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2022

Public Benefit

The district meets the Charity Commission's public benefit criteria under both the ‘advancement of education’ and the ‘advancement of citizenship or community development’ headings. Bristol south scout district ‘catchment’ covers the following postal code areas of south Bristol, though in some areas not exclusively BS1, BS3, BS4, BS13 and BS14.

Risk Assessment

The District Executive Committee has identified the major risks to which they believe the district is exposed, these have been periodically reviewed and systems have established to mitigate against them. The principal areas of concern that have been identified are:

Financial Review

Due to the nature of the district funding not being guaranteed to be consistent from one year to another the Reserves Policy is somewhat flexible in nature. In essence being sufficient funds to continue to pay non deferable or fixed debts/costs for a period of three years without funding being received from the usual income streams. This usually amounts to being in the region of £15k.

Funds are also allocated in addition to this for any possible costs associated with the vacation of the Eastwinds Scout Centre property, £22k and other activities funds are held in specific bank accounts separate from the general district account e.g. Jamboree fund, Explorer Scout fund and Gang Show fund. Funds held are regularly monitored to ensure that they do not become excessive and that are used to the widest possible benefit. However, opportunities to invest in local scouting during the ongoing ‘pandemic period’ and the continued availability of grant aid has meant that balances/reserves were at the end of the year under review much higher than usual or anticipated. A financial support package to groups and units within the district will be action from 2022-23 budgets, along with other activity ‘subsidies’ etc to reduce balances to reasonable levels.

The district is now registered with HMRC for Gift Aid, £1915.93 being claimed in 2021-22. These claims including ‘back years’.

3

BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2022

The district has adopted a low-risk strategy to the investment of its funds. All funds are held in Lloyds Bank Accounts and a Virgin Money deposit account. The district is continuing to reduce cash holdings, only now held by the Eastwinds manager, all other floats having been repaid.

The DEC regularly monitors the levels of bank balances and the interest rates received to ensure the district obtains maximum value and income from its banking arrangements. 2021-22 saw the continuation of a programme of severe rate cutting by banks, building societies etc. Funds have therefore been left in place to attract what income it can, however, this is much reduced on previous years.

The district has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include either two signatories (Cheques) or two approvals (BACs transfers) for all payments.

Further financial commentary along with the Independent Examiner’s statement can be found on pages 9 & 10 of the annual accounts, 2021-22.

Statement of Trustees Financial Responsibilities

The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the district.

They are also responsible for safeguarding the assets of the district and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The accounts have been drawn up on the receipts and payments basis and follow best practice as set out in the Statement of Recommended Practice “Accounting and Reporting by Charities.”

Additional Reporting Requirements

Numbers at the end of each comment refers to The Charity Commission ‘Additional Reporting Requirements’ template.

There were no ‘serious’ or notifiable incidents during the year under review. All processes are subject to review by the trustees (4&36).

Grant making is not the main way the charity fulfils its purposes. However, in this unprecedented year, refunds have been made and small grants made available within the scout district in addition to those usually considered e.g. hardship assistance. No funds were raised from the general public (5&10).

No funding was received as a payment for contracts with central or local government. However, two Covid relief grant payments were received from government paid by the local authority totalling £10667.00 as detailed in the annual accounts, page three, section A (11, 14, 15&16).

The charity does not have any trading subsidiaries, nor does it operate outside of England & Wales and has not received any overseas funding (17,20&27).

4

BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2022

All the trustees are volunteers and as such not remunerated except for the payment of claimed expenses. There are no paid staff, thus no trustees have resigned to start paid appointments (29,31&32).

As a young person’s charity, all volunteers including trustees are subject to a DBS check prior to appointment, which is reviewed upon positional changes and after five years. This service is provided centrally by The Scout Association via its approved contractor. Trustee details are recorded and shown on The Charity Commission portal (37&41).

Achievements and Performance

Paul Harper – District Commissioner

2021/22 will hopefully be looked back on as the year we finally moved forward from the COVID lockdown. It was also my first year as District Commissioner as I was appointed in April 2021.

In the past year a lot has happened. Having lost one scout troop and one explorer unit during the pandemic, we were delighted that every other beaver colony, cub pack, scout troop and explorer unit restarted. This followed a lot of work by my predecessor and the district team to work with the scout groups and units to design and sign off COVID risk assessments.

Overall, the young people membership has bounced back quickly with numbers up by 178 young people and 2 adult volunteers.

My aim this year was to rebuild the district team so we can support the groups. We now have an almost complete district team with all section commissioners in place who are able to visit and support the groups.

We also wanted to re-establish the major district events. The Gang Show was a great success in March. It also managed to make a small profit, so we have plans to make it even bigger and better in 2023.

Looking forward, we hope for an almost 100% group turnout at St George’s Parade and church service at St Mary Redcliffe church in April. we will shortly be supporting the “Big Fiesta” at Woodhouse Park, anticipating approximately 450 young people and 150 volunteers to attend the event overseen by Andy Scully, our new ADC (events). We have plans to re-establish section events. Cubs are planning a pinewood derby and mad March while the scout section is planning a district PLs and APLs camp.

Not everything is perfect of course, we lost one group during the year and a couple of others are vulnerable due to low leader numbers. However, we have also had some successes. One of our most vulnerable groups, Knowle West, has been supported by Aaron Wheatley and Windmill Hill Scout Group, who, with financial support from the Trustees, was able to ensure 25 young people have signed up to attend the Big Fiesta. This is a massive achievement which most would have thought would be impossible even a short time ago. By providing GSL and committee support, we may just have found a way of pairing our most vulnerable groups with stronger ones.

5

BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2022

Steve Williams – District Chairman

When putting pen to paper or in this world of technology fingers to keyboard, after several years you begin to run out of accolades to use to describe the excellent work that is undertaken by all our uniform leaders across the district. Whether it is running or assisting with a section, small or large, running a group in the role of a Group Scout Leader, overseeing the leaders in a district role or running a district, the last couple of years has certainly challenged us all.

Overall membership in the district is up on last year which can only be put down to all your hard work and determination in not letting even a world pandemic stop Scouting from thriving and growing. As we get into the spring and summer months, both groups and district can start planning and reintroducing many of the much loved and welcomed traditional scout events and activities. St. George’s day parade, the joint District “Big Fiesta” and District Gang Show to name just a few. Not forgetting all the locally ran scout camps and days-out ran by induvial Scout Groups and Explorer Units and our specialist activities e.g. our acclaimed Gang Show.

Every week, month, term and year you continue to bring to your weekly meetings and group activities fresh and innovative ideas to motive and encourage all our young members. My grateful thanks to all of you!

John Donne, the 15[th] century poet wrote “ No man is an island, entire of itself; every man is a piece of the continent”. Here in Bristol South the same can be said of our District Management Team where no leader belongs to a section but one piece of the Scout District Team, all working together with the common aim of bringing the aims and objectives of the Scout movement to all our groups and units under the leadership of our District Commissioner (DC), Paul Harper.

Having spent all my relatively short Scouting life working behind the scenes on both group and more recently District Executive committees (or Board of Trustees as we are now referred too) then I know from first-hand experience that the success of scouting is not only down to those who wear the uniform. There are roles, to many to mention here, that contribute to the Scouting success whether it’s at your local Scout Group, working in a District role supporting the management team or holding a County position.

As we look forward to the new financial year, financially, the District is in a stable position which can be seen from our Annual Accounts Report. My thanks to Tony and his team for all their hard work in ensuring the finances as always are never an issue.

I would also like to extend a very special thanks to Scott who since standing down from the role of DC seems to now spend more time working on behalf of the District than ever. Thank you, Scott, for all you help and support.

So, to all the volunteer, helpers and supporters across the District our grateful thanks for another year of service to Scouting and here’s to another great year ahead. In the words of our Chief Scout, Bear Grylls “So much of who we are as an adult is formed when we are kids . What scouting says to people is- It’s ok to go for it in life!”

6

BRISTOL SOUTH DISTRICT SOUTH COUNCIL TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2022

Plans for the Coming Year

Paul Harper – District Commissioner

My next priority is to strengthen our groups.

Scouting is dependent on our excellent volunteers. While there is plenty of room for variety, it is evident to me that groups with an effective GSL who can recruit and motivate leaders are in the best position to offer great programmes to their young people. So, this year, my team and I will focus on identifying and developing the next generation of GSLs and Commissioners for our district and working with them to attract our next generation of volunteers.

Finally, I would like to reflect on my first year in Bristol South District. It’s a unique district with many exclusive aspects. 2 sea scout groups. 1 sea explorer unit, 1 air scout group, a gang show and a band. It also has a phenomenal leadership team. Currently Cathy Harding, our DDC has been selected to lead the Avon contingent of 36 young people to South Korea. Scott, our DDC has stepped up to every role as it has arisen, however temporarily and Andy Scully is giving his time to Support Woodhouse Park. We may be small, but we punch above our weight.

I would like to thank the Board of Trustees for their support and the appointments committee for continuing to be a line of defence to protect our young people. Finally, I would like to thank my district Team and all our volunteers who continue to offer adventures and memories to all of our young people.

Declaration

The trustees declare that they have approved the Trustees Report above. Signed on behalf of the Charity's Trustees by:

Steve Williams - Chairman

Paul Harper - District Commissioner

Date: 15[th] June 2022

7

Bristol South Scout District Board Of Trustees Annual Accounts 2021 - 2022

Registered Charity 1091301

Contents:

Page

1 Cover & Contents

4 Virgin Money District Gang Show 5 District Jamboree Eastwinds Scout Centre

6 District Explorers (including Young Leaders & DofE) District Network - Gert Lush

7 Spinnaker Explorer Scout Unit Supernova Explorer Scout Unit

8 Ravens Band Approval Declaration

1 of 10

Accounts Statement - 2021 - 2022

A
B
C
D
E
F
G
H
I
L
M		 Accounts Summaries
B/F
Income
Expenditure
Balance
Board of Trustees - Lloyds Account
£
77786.76 84783.01
71481.93
91087.84
Board of Trustees - Virgin Money
42183.15
56.01
0.00
42239.16
District Gang Show
2893.72
5274.05
4213.28
3954.49
District Jamboree
4317.96
0.00
0.00
4317.96
Eastwinds Manager
588.77
153.01
457.80
283.98
District Explorers
1812.96
1465.69
1371.80
1906.85
District Network
461.21
0.00
0.00
461.21
Spinnaker ESU
1378.00
4711.99
5108.11
981.88
Supernova ESU
1689.97
2408.90
2365.60
1733.27
District Badge Secretary(cash in hand at end of year)
0.44
0.05
0.00
0.49
Ravens Band
1689.28
250.00
188.55
1750.73
Grand Totals
2021-22
£
134802.22 99102.71
85187.07
148717.86
Non-monetary Assets
2021-22 2020-21
Eastwinds Building 287739.00 282014.00 (a)
Eastwinds Contents/Equipment 24848.00 23735.00 (a)
The Den
Contents		 6864.00 6279.00 (a)
District Badge Stock 2063.78 2599.30 (b)
Ravens Band Instruments & Equipment 5000.00 5000.00 (c)
Valuations based on (a) NFU Insurance (b) District Badge Secretary annual report (c) Band Leader estimate.
Total Non-monetary assets £ 326514.78 319627.30
Total Asset Value, Money Buildings etc £ 475232.64 454429.52
"Notional" BOT Fund Allocations A+B End 2021-22 End 2020-21
The District has no Endowment or otherise 'restricted funds' formally ringfenced for specific use b
Deed of Gift/Trust or similar legal condition.
General Day To Day 20222.00 20452.41
District Property (Den & Eastwinds) 10000.00 5000.00
Development/Group Assistance incl. Additional Needs 15000.00 10000.00
Land or Building Remediation 22000.00 20000.00
District Activities (non Jamboree) 7000.00 5000.00
General Maintained Reserve 15000.00 12000.00
Membership Provision 2022 44105.00 47517.50
TOTALS 133327.00 119969.91

The District has no Endowment or otherise 'restricted funds' formally ringfenced for specific use by Deed of Gift/Trust or similar legal condition.

2 of 10

A Board of Trustees- Lloyds account
2021-22
2020-21
Balance brought forward
77786.76
59338.21
Income
Annual Membership Fees From Groups 2021
58302.50
Covid Support Grants from Bristol Council
10667.00
Donations Recd - General
17.50
Donations Recd - Amazon/Paypal/JustGiving
250.01
Badge Income
5802.41
World Scout Jamboree Payments/Grants Recd
1550.00
Repayment of Loan from District
760.00
Eastwinds
Forest School
5196.00
Scout Use
1600.00
EDF Refund
637.59
7433.59
Total Income
84783.01
81490.11
Balance B/F + Income
162569.77
140828.32
Expenditure
Membership Payment to County 2021
47517.50
Badge Purchases
(Scout Shop)
6250.07
Badge Purchase (County/District Restock)
562.74
Den and Casual Helper Insurance
229.04
District Website (URL, Hosting & Support)
263.84
Licenses Legal & Consents
469.73
Clearance & Disposal Costs (Den)
180.00
Active Support Unit Costs
25.00
Adult Training & Support
100.00
Activity Costs - District Support to Events
75.00
ADC/DC expenses
170.02
AGM/Trustee Expenses
0.00
Materials & Equipment
113.18
World Scout Jamboree Payments to County
600.00
Refund of Grant Recieved
50.00
Eastwinds BT for WiFi
481.28
Repairs & Maintanance
1516.00
Water
355.16
EDF Electricity
1117.00
Insurance NFU & Fire Equipment
1973.61
Business Rates
88.86
5531.91
Covid Related Expenditures
Grants to Groups
6357.40
Eastwinds Refunds
400.00
Refund 2021 District Membership
2586.50
9343.90
Total Expenditure
71481.93
63041.56
Income less Expenditure to C/F
91087.84
77786.76

3 of 10

B
C		 Board of Trustees- Virgin Money
2021-22
2020-21
Balance brought forward
42183.15
41976.73
Interest Received
Account interest
56.01
206.42
Total Transfers In/Interest
56.01
206.42
Balance B/F + Deposits
42239.16
42183.15
Transfers Out
Transfer to Lloyds Current Account
0.00
0.00
Total Transfers Out
Deposits less Withdraws to C/F
42239.16
42183.15
District Gang Show
2021-22
2020-21
Balance brought forward
2893.72
3267.51
Income
Ticket Sales
(all sources)
3518.63
Refreshment Sales
663.00
Raffle Sales
256.60
Donations
100.00
Charitable Performance Collection
303.97
Merchandise Sales
25.00
Programme Sales
71.85
After Show Celebration Contributions
335.00
Total Income
5274.05
0.00
Balance B/F + Income
8167.77
3267.51
Expenditure
Rehersal Expenses
250.00
Equipment/Services Hire (Audio/Visual)
2628.60
Scenery
100.45
Music
44.71
Costumes
280.24
Makeup
19.10
Uniform/Badges
241.75
Refreshment Costs
363.38
Raffle Costs
6.25
Disposal Redundant Equipment/Scenery
180.00
Printing, Copying & Postage
48.80
After Show Celebration Costs
50.00
Total Expenditure
4213.28
373.79
Income less Expenditure to C/F
3954.49
2893.72

4 of 10

D District Jamboree
2021-22
2020-21
Balance brought forward
4317.96
4317.96
Income
0.00
0.00
Total Income
0.00
0.00
Balance B/F + Income
4317.96
4317.96
Expenditure
0.00
0.00
Total Expenditure
0.00
0.00
Income less Expenditure to C/F
4317.96
4317.96
E Eastwinds
(Held by Eastwinds Manager)
2021-22
2020-21
Balance brought forward
588.77
949.00
Income
Hire - Non Regular Users
65.00
0.00
Refunds Received
88.01
Total Income
153.01
Balance B/F + Income
741.78
949.00
Expenditure
Electrical
88.46
Chainsaw
107.00
Security
102.70
Admin
2.50
Tools
12.99
Cleaning
38.62
Plumbing
105.53
Total Expenditure
457.80
360.23
Income less Expenditure to C/F
283.98
588.77

5 of 10

F District Explorers
(Incl. Young Leaders & DofE)
2021-22
2020-21
Balance brought forward
1812.96
1325.98
Income
Subscriptions
(net of Go Cardless fees)
762.14
Refund of District Membership 2021
59.50
Donations Recd
172.11
Gift Aid
240.94
Covid Assistance from District
204.00
Uniform & Badge Payments
27.00
Total Income
1465.69
1388.48
Balance B/F + Income
3278.65
2714.46
Expenditure
Membership To District 2021
1052.00
Uniform & Badges
302.80
Online Scout Manager License
17.00
Total Expenditure
1371.80
901.5
Income less Expenditure to C/F
1906.85
1812.96
G District Network
2021-22
2020-21
Balance brought forward
461.21
461.21
Income
0.00
0.00
Total Income
0.00
0.00
Balance B/F + Income
461.21
461.21
Expenditure
0.00
0.00
Total Expenditure
0.00
0.00
Income less Expenditure to C/F
461.21
461.21

6 of 10

H
I		 Spinnaker ESU
2021-22
2020-21
Balance brought forward
1378.00
670.57
Income
Subscriptions
1330.00
Membership Refund Received
63.00
Covid Grant from District
171.00
HMRC Gift Aid (via District)
1774.99
Programme & Activity Contributions
483.00
Camps Contributions
890.00
Total Income
4711.99
3239.00
Balance B/F + Income
6089.99
3909.57
Expenditure
Loan Repayment
760.00
Annual Membership 2021
1001.00
Rent
250.00
Camps Costs
1926.29
Camp Refund Given
250.00
Activity Costs
733.08
Badges
55.00
Equipment Insurance
103.04
Go Cardless Transaction Fees
29.70
Total Expenditure
5108.11
2531.57
Income less Expenditure to C/F
981.88
1378.00
Supernova ESU
2021-22
2020-21
Balance brought forward
1689.97
1019.22
Income
Subscriptions
1350.00
Activity Contributions
450.00
Camp Contributions
180.00
Refunds Received
Running Costs
143.90
District Membership
52.50
196.40
Support Grant
232.50
Total Income
2408.90
2268.00
Balance B/F + Income
4098.87
3287.22
Expenditure
National, County & District Membership
901.50
Rent Paid
300.00
Uniforms & Badges
42.94
Activity Costs
915.79
Camp Costs
185.37
Leader Training
20.00
Total Expenditure
2365.60
1597.25
Income less Expenditure to C/F
1733.27
1689.97

7 of 10

M Ravens Band
(Held by The Band)
2021-22
2020-21
Balance brought forward
1689.28
1659.28
Income
Parade/Performance Donations
250.00
Total Income
250.00
30.00
Balance B/F + Income
1939.28
1689.28
Expenditure
Festive Season Celebration Get Together
188.55
Total Expenditure
188.55
0.00
Income less Expenditure to C/F
1750.73
1689.28

Declaration

Approved by the District Trustees at the Executive Committee meeting on 26th April 2022. in accordance with POR Rule 4:25 f ii point 16 and are signed on their behalf.

----- Start of picture text -----
Steve Williams Chairman
Board of Trustees
Paul Harper District Commissioner
Bristol South Scouts
Tony Rees Finance Sub Committee
Board of Trustees
----- End of picture text -----

These accounts are :

8 of 10

Commentary 2021-2022

In a repeat of last year, I start the year by talking about the apparent ‘cash rich’ position at the end of the financial year, this year there is no ‘apparent’ about it. The Covid pandemic has seen a second year unlike any other, resulting in –

However, the usual county and national membership payment taking place in the first few days of the subsequent financial year, means the main account needs to be reduced by some £44.1k to give an accurate snapshot of the true balance, equaling approx £47.0k.

The total district income falls between £25k and £250k, therefore, in accorance with The Charity Commission guidelines the accounts are of the 'Reciepts & Payments' type rather than 'Accrual & Prepayment' accounting.

In this year under review we have seen a growing incidence of payments being received to accounts other than where they should be. The main account, Network and Jamboree accounts have all recieved such payments which have been dealt with as 'transfers' and not shown as income in the originally recieving accounts, as when transferred to the correct acconuts would have 'double accounted' for the amounts concerned.

As in the previously year, expenditures relating to Eastwinds have been deferred and the regular income stream for incidental third party use has decreased. Whilst a Business Rates holiday was granted utility charges still ocurred and increased.

After several years of trying to sort out a 'false start' in registering for Gift Aid, the issues have now been resolved with HMRC and two back claims' have been made. Going forward, a claim for 2021-22 will be made at the commencement of 2022-23.

The financial effects of Covid having been widely felt, last year it was, for the first time necessary to report that the district had a debtor. However, the payment to clear this was made right at the start of the year under reiview.

The district has no specific external financial liabilities, except for ongoing payments for services provided/business rates. No capital assets were purchased nor disposed of during the year under review.

The value of badge stocks has fallen, although perhaps not quite as much as would be expected in a ‘normal’ operational year. It is still the intention to sell off stocks of obsolete badges as circumstances permit, recognising that this will not be for market value.

Whilst the trustees reaffirmed the intention that the Jamboree account would used to support those attending the rescheduled 2022 county Avon event this has now been permanently cancelled, so this fund will be used to underwrite costs of a similar event and the Gang Show account will continue to 'pump prime' the next (2023) show.

Also the Virgin Money deposit account has not been drawn upon over this year, interest gained has decreased due to the ongoing reductions in the interest percentage paid, which was much in line with the practice across the banking sector.

Whilst 2020 saw the establishing of a formal reserves policy, essentially retaining at least an average of three years reserve covering non deferable costs, anticipated to be in the region of £12k this has been increased to £15k in the light of increasing costs. The Remediation' fund at £20k has been increased to £22k against the need to vacate and clear the Eastwinds site due to termination of lease or the district wishing to vacate the site in the future.

Whilst it is hoped that the Covid situation will continue to ease the District Executive will continue its prudent financial attitude to providing support across the district in the future. Therefore, overall fund holding is larger then would normally be the norm.

I end with my usual sincere thanks to all who have kept accounts over the year, enabling the timely production of these accounts. Also the continued support of the account signatories contributions to the 'finance steering committee'.

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Tony Rees - District Finance Committee - Convener

Independent Examiners Report

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End of accounts and financial report 2021-22

End of Annual Accounts Document 2021-2022

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I report to the trustees on my examination of the accounts of Bristol South Dlstrlrt Board of Trustees for the year ended 31 March 2022. Responslbilities and basls of report As the charity trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report In respett of my examination of the Charity's accounts carried out LJn(ler section 145 of the 2011 Art and in carrying out my examination I have followed all the appllcable dlrectlons glven by the Charlty Commission under sertion 14515llbl of the Act. Indepeftdent Examlnerfs ststement I have completed my examination. I confirm that no material matters have come to my attention in connection ￿11th the examination giving me cause to believe that in any material respett.. accounting records were not kept in respect of the Charity a5 required by section 130 of the Act,. or 2. the accounts do not accord with those records,. or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charitie5 (Accounts and Reports) Regulations 2008 other than any requirement that the accounts glve a 'true and falr view whlchls not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examlnatlon to which attention should be drawn in this report in order to enable a proper understandSng of the accounts to be reached. SlÉned., Name: Slmon Lovell BSC ACA 1010612022 Date: