DK)4FT ST MARY & ST PETER'S COMMUNITY PROJECT FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 ST MARY & ST PETER'S COMMUNITY PROJECT DRAFT CONTENTS PAGES Legal and Administrative Information Trustees, Report Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Accounts 9-11 ST MARY & ST PETER'S COMMUNITY PROJECT Page 1. CHARITY INFORMATION DRAFT Chair Rev Katherine Bagnall Treasurer Edith Tait Secretary Andrea Driver Trustees Jean Johnson Christine Mason Stella Penman Derek Bagnall Patron of the Charity The Bishop of Durham Governing Document The Charity is operated under the rules of its constitution dated 11 July 2001 (amended 10 January 2002) and is unincorporated Charity Number 1091267 Principal Office St Mary & St Peter's Community Project Springwell Road Sunderland SR3 4DY 0191522 8979 Bankers Lloyds TSB 54 - 55 Fawcett Street Sunderland SR1 1SE CCLA Investment Management Limited COIF Charity Funds 80 Cheapside London EC2V 6DZ Independent Examiner Derek Reah Reah & McBride Certified Accountants Suite 2B North Sands Business Centre Liberty Way Sunderland SR6 OQA Page 2. ST MARY & ST PETER'S COMMUNITY PROJECT Organisational Structure.. DRAFT The Chair (Rev Katherine Bagnall} is the delegated person responsible for the charity by the trustees. The organisation is managed by members of the local community and representatives from other professional agencies working in the area. The majority of the members of the management committee are local residents, thus ensuring that the organisation is responsive to local need. Employees are.. Part time Caretaker Part time Development Worker ST MARY & ST PETER'S COMMUNITY PROJECT TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2024 Page 3. Charitable Objectives DRAFT To promote the benefit of the estates of Farringdon, Grindon. Humbledon. Plains Farm, Springwell and Thorney Close (hereby designated as "area of benefit") without distinction of sex, sexual orientation, race, ethnic origin, age, disability, or of political. religious or other opinions, by association together the Church of Sunderland St Mary & St Peter, the said inhabitants, statutory authorities and voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and other leisure time occupation with the object of improving the conditions of life for said inhabitants. Risks to which the charity is exposed Retention of Staff The Management Committee will ensure that the terms and conditions of employment are appropriate to the level of experien￿ required for each post and that the salary is commensurate with that level of experience. Failure to secure future fundin The Management Committee meet regularly to discuss funding and finan￿ and work with the external advising organisation to produce funding applications using full cost recovery and to raise funds through hall hire and room rental. Poor attendance b local eo le The Management Committee is comprised of local people. so the Project will be responsive to local needs. Publicity in the form of local press. newsletters and information events will ensure that local people are consulted and infomed. In 2012 we commissioned Voluntary Community Action Sunderland (VCAS) to undertake a Community Consultation to advise us of the preferences of the local community to ensure we are constantly working towards meeting community need. This will infom our development. and be reviewed regularly. The Management Committee have reviewed the major risks to which the Charity is exposed and will continue to monitor these risks and put systems in place to mitigate those risks. Reserves and Investment Policies The Management Committee has a policy whereby any unrestricted funds not committed or invested in langible assets held by the charity should reflect up to twelve months of the resources expended. At this level, the Management Committee feel that they would be able to sustain the current activities of the charity in the event of a significant reduction in funding. It would however be necessary to consider how the funding would be replaced or activities and facilities changed. The Management Committee has, in accordance with its reserves policy. a COIF Charities Deposit Fund. into which it places funds not immediately needed for its objects. Induction and Training of Trustees Trustees of the Charity are recruited from the Parochial Church Council of St Mary & St Peter's Church and local residents, according to the Constitution. Nominations for Trustee are sought from members of the organisation. Prior to each AGM, four local people may be nominated by members and if more than four nominations are received, all members will be asked to vote at the AGM. Nominees are asked to make a personal statement. giving their reasons for applying to be a member of the Management Committee and any skills or experience they can bring to the role of Trustee. Trustees undergo training in Committee skills and can also take advantage of any of the traininglleisure activities available within the Project. ST MARY & ST PETER'S COMMUNITY PROJECT TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2024 Page 4. continued The Role of Volunteers within the Project DRAFT The Role of Volunteers is becoming increasingly more important because of funding constraints and the resulting reductions in staff. Many of the groups would not operate without Volunteer support. The Community Garden Art Club Community Bingo Fundraising Events 6 volunteers 3 volunteers 4 volunteers 4 volunteers 8 volunteers The majority of the members of the Management Committee are also volunteers within the Project. The Project estimates that over 20 hours of voluntary activity take place each week, which does not include those hours worked by Volunteers on other projects housed within the building. Achievements and Performance The project continues to be used as a venue for events, conferences and training by a number of organisations and houses a number of local and national organisations which focus on various aspects of wellbeing. offering 8 variety of services. The project continues to be used as a Polling Station for local, national and European elections Diocesan meetings Relate North East Headway Wearside Sunderland Parent Carer The Project continues to be involved in city-wide initiatives., Voluntary and Community Action Sunderland (formally Sunderland CVS) Sunderland Compact. Dia ofRe ular Activities AM PM EVENING MON Let's Go Gardening Club Feeling Trim Susan Ridley School of Dance TUES NHS Art Club THURS NHS Community Bingo WED Coffee and Cake and Chat with Community Art Group FRI Feeling Trim SAT Children's Dance Children's Dance ST MARY & ST PETER'S COKIMUNITY PROJECT TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2024 Attendances at regular activities are as follows., Art Club Community Bingo 8- 10Adults Let's Go Gardening Club 50 - 70 Adults Children Dancing 6- 10 Adults Feeling Trim 60+ Children 30 Adults NHS 15 - 30 Adults 15-30 Page 5. continued DRAFT The project continues to be host to Sunderland Relate and NHS. who have their offices within the project and Headway Wearside, Sunderland Parent Carer. The Project would like to thank the following for their financial support: Joseph Strong Frazer Trust. Our thanks must go to the users of the Project, who have helped raise funds The Project would also like to thank the following Organisations etc., who have worked in partnership with, or have supported us in achieving our objectives". Sunderland City Council St Mary & St Peter's Church The trustees have considered the guidance produced by the Charity Commission on the provision of public benefit and they confirm that public benefit has been provided by the range of activities as described above. Trustees, Responsibilities Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the charity and which enable them to comply with applicable law. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Signed on behalf of the Trustees Name Kvlkine Janet Bagnall Signature." Position Chair Date.. ST MARY & ST PETER'S COMMUNITY PROJECT INDEPENDENT EXAMINERS REPORT INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF ST MARY & ST PETER'S COMMUNITY PROJECT Page 6. DRAFT I report to the trustees on my examination of the accounts of St Mary & St Peter's Community Project for the year ended 31st March 2024 set out on pages 7-11. Responsibilities and basis of report As the Charity Trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act,). I report in respect of my examination of the Trustee's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the 2011 Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. (1) accounting records were not kept in respect of the Trust as required by section 130 of the Act., or (2) the accounts do not accord with those records., or (3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view. which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Derek Reah. Reah & McBride. Certified Accountants Suite 2B North Sands Business Centre Liberty Way Sunderland SR6 OQA Date.......................... ST MARY & ST PETER'S COMMUNITY PROJECT DRAFT STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2024 Unrestricted Page 7 Restricted Total 2024 Total 2023 INCOMING RESOURCES Income and Endowments Donations and Legacies Charitable Activities Other income Interest received 1518 24389 339 283 4600 6118 24389 339 283 6600 27769 552 198 TOTAL INCOMING RESOURCES 26529 4600 31129 35119 RESOURCES EXPENDED EXPENDITURE ON Charitable Activities TOTAL RESOURCES EXPENDED 27618 55 27673 56136 27618 55 27673 56136 NET INCOMING/(OUTGOING) RESOURCES (1089) 4545 3456 (21017) Total funds brought forward 10601 23 Total funds carried forward 10624 31641 9512 4568 14080 10624 ST MARY & ST PETER'S COMMUNITY PROJECT BALANCE SHEET AS AT 31ST MARCH 2024 Page 8. DRAFT FIXED ASSETS 2024 294 CURRENT ASSETS Bank balance 14560 10570 CREDITORS." AMOUNTS FALLING DUE WITHIN ONE YEAR 480 (240) NET CURRENT ASSETS 14080 10330 TOTAL ASSSETS LESS CURRENT LIABILITIES NET ASSETS 14080 10624 14080 10624 FUNDS Unrestricted Restricted 9512 4568 10601 23 14080 10624 The financial statements were approved by the following members of the Managements Committee on behalf of all the me bers Signed Position Chair Signed Position Date Treasurer The notes on pages 9 to 11 form part of these accounts ST MARY & ST PETER'S COMMUNITY PROJECT NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2024 ACCOUNTING POLICIES Basis of Pre Page g DRAFT aration The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective January 2015) - Charities SORP (FRS 102). St Mary & St Peter's Community Project meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value otherwise stated in the relevant accounting policy note(s). Incomin Resources These are included in the Statement of Financial Activities (SOFA) when". the charity becomes entitled to the resources,. the trustees are virtually certain they will receive the resources," and the monetary value can be measured with sufficient reliability Donations are only included in the SOFA when the charity has unconditional entitlement to the resources. Capital Grants are released over the economic useful life of the asset to which they relate. Resources Ex ended and Liabilities Resources expensed have been analysed using a natural classification. Liabilities are recognised as soon as there is a legal or constrLJCtive obligation committing the charity to pay out resources. Taxation The charity is exempt from corporation tax on its charitable activities. Tan ible Fixed Assets Fixed assets for use by the charity are capitalised at cost on acquisition or market value, estimated by the trustees, where those assets are donated. Assets are stated in the accounts at cost or original value less depreciation. Depreciation is calculated to write off the cost or valuation of fixed assets. less their estimated residual value, over their expected useful lives using the following bases." Office and general equipment Community Garden eratin 33/3 % straight line 20 % straight line Leases Rentals applicable to operating leases where all of the benefits and risks of ownership remain substantially with the lessor are charged to the income and expenditure account as incurred. Page 10 NOTES TO THE ACCOUNTS There are no related party transactions. ST MARY & ST PETER'S COMMUNITY PROJECT continued DRAFT The trustees received no remuneration (2023-24 NIL), or expenses in the year (2023-24 NIL). The charity has two funds.. An unrestricted general fund and a restricted fund.. all movements on each fund are disclosed. There are no designated funds at this time. ANALYSIS OF INCOME Donations and Legacies 2024 Grants and Donations 2023 6118 6600 Charitable Activities Hall Hire/Room Rent 24389 27769 Other Income Miscellaneous Interest received 339 283 552 198 Total Incoming Resources 31129 35119 ANALYSIS OF EXPENDITURE Charitable Activities Total Charitable Activities Governance Basis of Allocation Activities Support costs Governance Depreciation 1769 25284 326 294 1769 25284 Direct Direct Direct Direct 326 294 Total 27673 27347 326 STAFF COSTS Staff costs Salaries and wages including Nl and Pension 2024 2023 23472 No employee received emoluments of more than £60,000. 2024 Direct project workers 2023 ST MARY & ST PETER'S COMMUNITY PROJECT NOTES TO THE ACCOUNTS continued Page 11. FIXED ASSETS DRAFT Computer ui COST Al 1st April 2023 and 31st March 2024 883 DEPRECIATION At 1st April 2023 Charge for the year At 31st March 2024 589 294 883 NET BOOK VALUE At 31st March 2024 At 31st March 2023 588 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Creditors Amounts falling due within one year 2024 Accruals 2023 480 240 8. MOVEMENT IN FUNDS 480 240 Unrestricted Restricted Fund 2024 Total 2023 Total Fixed assets Bank balances Creditors 9992 (480) 4568 294 10570 (240) 14560 (480) 9512 4568 14080 10624