ST MARY & ST PETER'S COMMUNITY PROJECT FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021 ST MARY & ST PETER'S COMMUNITY PROJECT CONTENTS PAGES Legal and Administrative Infomation Trustees. Report Independent Examinerfs Report Statement of Financial Activities Balan￿ Sheet Notes to the Accounts 9-11 ST MARY & ST PETER'S COMMUNITY PROJECT Page1. CHARITY INFORMATION Chair Rev Katherine Bagnall Treasurer Edith Tait Secretary Andrea Driver Trustees The Ven. Stuart Bain Jean Johnson Mrs Liz Turner Christs'ne Mason Stella Penman Patron of the Charity Goveming Document The Bishop of Durham The Charity is operated under the rules of tts constitution dated 11 July 2001 (amended 10 January 2002) and is unincorporated Charity Number 1091267 Principal Offi St Mary & Sl Peterfs Community Proje(* Springwell Road Sunderland SR3 4DY 0191 522 8979 Bankers Lloyds TSB 54- 55 Faw￿11 Street Sundedand SR1 1SE CCLA Investment Management Limrted COIF Charity Funds 80 Cheapside London EC2V 6DZ Independent Examiner Derek Reah Roah & MGBtide Certified Accountants Suite 2B North Sands Business Centre Libety Way Sunderland SR6 OQA Page 2. ST MARY & ST PETER'S COMMUNITY PROJECT Organisational Structure: The Chair (Rev Katherine Bagnall) is the delegated person responsible for the charity by the trustees. The organisation is managed by members of Ihe local community and representatives from other professional agencies working in the area. The majority of Ihe members of the managemenl ¢ommittee are local residents, thus ensuring that the organisation is responstve to local need. Employees are: Part time Caretaker Pert lime Development Worker ST MARY & ST PETER'S COMMUNITY PROJECT TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2021 Page 3. Charitable Objectlves To promote the benefit of the estates of Farringdon, Grindon, Humbledon, Plains Farm, Springwell and Thomey Close (hereby designated as 'area of benefrt.) without distinction of sex, sexual orientalion, race, ethnic origin, age, disability, or of political, religious or other opinions, by association logether the Church of Sunderland St Mary & St Peter. the said inhabitants. statutory authorities and voluntary and other organisalions in a common effort to advance education and lo provide facilities in the interesl of social welfare for re￿eatIOn and other leisure time occupation with the object of improving the conditions of life for said inhabitants. Risks to which the charity is exposed Retention of Staff The Management Committee will ensure that the tem)s and conditions of employment are appropriate to the level of experience required for each post and that the salary is commensurate wilh Ihat level of experience. Failure to secure future fundin The Management Committee meet regulady to discuss funding and finan￿ and work with the external advising organisation to produ￿ funding applications using full cost recovery and lo raise funds through hall hire and room rental. Poor attendance b loGal le The Management Committee is comprised of local peopk. so the Project will be responsive to local needs. Publicity in the fomi of local press, newsletters and infomiation events will ensure that local people are consulted and infomed. In 2012 we commissioned Voluntary Community Action Sunderland (VCAS) to undertake a Community Consultation to advis8 us of the preferen￿S of the local community to ensure we are constantly working towards meeting community need. This will infomi our developmenL and be reviewed r6gularfy. Th& Management Committee have reviewed the major risks to which the Charity 15 exposed and will continue to monilor these risks and pul systems in pla￿ to mitigate those risks. Reserves and Investment Policies The Management Committee has a policy whereby any unrestricted funds not commltted or invested in tangible assets held by the tharity should reflect up to twelve months of the reSoUr￿S expended. At this level, the Management Committee feel thal they would be able to sustain the current activities of tha charity in th8 event of a significant reduction in funding. It would however be necessary to Consider how the funding would be repla￿d or activities and facilities changed. The Managemenl Committee has, in accordance with its reserves policy, a COIF Charities DeFK)Sit Fund. into which it places funds not immediately needed for its objects. Induction and Training of Trustees Trustees of the Charity are recruited from the Parochial Church Council of St Mary & St Peter's Church and local residents. according lo the Conslitution. Nominations for Trustee are sought from members of the organisation. Prior to each AGM. four local people may be nominated by members and if more than four nominations are received, all members will be asked to vote at the AGM. Nominees are asked to make a personal statement, giving their reasons for applying to be a member of the Management Committee and any skills or exporience they can bring to the role of Trustee. Trustees undergo training in Committee skills and can also take advantage of any of the training1le1su￿ activities available within the Project. ST MARY & ST PETER'S COMMUNITY PROJECT TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2021 Page 4. continued The Role of Volunteers within the Projèct The Role of Volunteers is becoming increasingly more important because offunding constrainls and the resulting reductions in staff. Many of the groups would not operate wilhoLrt Volunteer support. The Community Garden 6 volunteers Art Club 3 volunteers Friendly Club 4 volunteers Community Bingo 4 volunteers Fundraising 4 voluntee Events 8 volunteers The majority of the members of the Management Committee are also volunteers within the Project. The Projecl estimales that over 20 hours of voluntary activty take place each week. which does Th)t include those hours worked by Volunteers on other projects housed within the building. Achievements and Perfomiance The project continues to be used as a venue for events. conferences and training by a number of orgar7isations and houses a number of local and national organisations which focus on various aspects of wellbeing, offering a varrety of servI￿s. The project continues to be used as a Polling Station for loGal. national and European elections Diocesan meetings Relate North East Headway Wearside Dawn til Dusk Crafts The Project continues lo be involved in cty-wide initiatives- Voluntary and Community Action Sundedand (fomally Sunderfand CVS) Sunderfand Compad. Dia ofRe ular Activities AM PM EVENING MON Let's Go Gardening Club Feeling Trim Dawn b'l Dusk Crafts Susan Ridley School of Dance TUES Feeling Trim Art Club THURS Craft Club Craft Club Community Bingo FRI Dawn til Dusk Crafts SAT Children's Dan Children's Dan ST MARY & ST PETER'S COMMUNITY PROJECT TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2021 Attendances at regular activities are as follows- Art Club 8- 10Adults Craft Club 15 - 25 Adults Community Bingo 50 - 70 Adults Let's Go Gardening Club 6- 10 Adults Friendly Club over 60's 35 - Adults Children Dancing 60+ Children 30 Adults Dawn til Dusk Crafts 20 - 30 Adults Feeling Trim 15- 20 Adults Page 5. continued The project continues to be host lo Sunderland Relate and Dawn Till Dusk crafts, who have their offI￿S wilhin the project and Headway Wearside. Nu Yu. The Project would like to thank the following for thoir financlal support: Joseph Strong Frazer Trust. Our thanks must go to the users of the Project, who have helped raise funds The Project would also like to thank the following Organisations etc., who have worked in partnership with, or have support6d us in achieving our objectives: Sunderland City Council st Mary & St Peter's Church The Irustees have considered the guidan￿ produced by the Charity Commission on the provision of public benefit and they confim that public benefit has been provided by the range of activtties as described above. Trustees. Responsibilities Trustees are responsible for keeping proper accountsng rewrds which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of Ihe charity and which enable them to comply with applicable law. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularilies. Signed on behalf of the Trustees Name Kath8rine Janet Bagnall Sign8lur8-. Position Chair Iq6 Date: ST MARY & ST PETER'S COMM NITY PROJECT Page 6. INDEPENDENT EKAMINERS REPORT INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF ST MARY & ST PETER'S COMMUNITY PROJECT I report to the trustees on my examination of the accounts of St Mary & Sl Peterfs Community Project for the year ended 31 st March 2021 sel out on pages 7-11. Rosponsibilities and basis of report As the Charity Trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011('the Act.). I report in rèspect of my examination of the Trustee's accounts carried out under section 145 of the 2011 Act and in carying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5)Ib) of the 2011 Act. Independent examinerfs statement I have completed my examination. I confim that no matertal matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. {1) accounting records were not kept in respect of the Trust as required by section 130 of the Act., or (2) the accounts do not accord wth those records. or {3) the accounts do not comply with the applicable requirements conceming the fomi and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that Ihe accounts give a 'true and fair v￿w. which is not a matter considered as part of an independent examination. I have no COn￿mS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Derek Reah. Reah & McBride. Certified Accountants Suite 2B North Sands Business Centre Liberty Way Sunderland SR6 OQA ST MARY & ST PETER'S COMMUNITY PROJECT Page 7. STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021 Unrestricted Restricted Total 2021 Total 2020 INCOMING RESOURCES Income and Endowments from.. Donations and Legacies Charitable Activities Other income Interest re￿iVed 1000 12542 26943 13 1000 12542 26943 13 12351 17581 230 68 TOTAL INCOMING RESOURCES 40498 40498 30230 RESOURCES EXPENDED EXPENDITURE ON Charitable Activities 28282 28282 39072 TOTAL RESOURCES EXPENDED 28282 28282 39072 NET INCOMINGI(OUTGOING} RESOURCES 12216 12216 (8842) Total funds brought forward Total funds carried forward 26548 28548 35390 38764 38764 26548 Page 8. ST MARY & ST PETER'S COMMUNITY PROJECT BALANCE SHEET AS AT 31ST MARCH 2021 Notes 2021 2020 CURRENT ASSETS Bank balance 39268 26866 CREDITORS.. AMOUNTS FALLING DUE WITHIN ONE YEAR (504) (318) NET CURRENT ASSETS 38764 26548 TOTAL ASSSETS LESS CURRENT LIABILITIES 38764 26548 NET ASSETS 38764 26548 FUNDS Unrestricted Restricled 38764 26548 38764 26548 The financial statements were approved by the following members of the Managements Committee on behalf of all the members Signed Position Chair Signed Position T￿aSurer Dèle 2>V The notes on pages 9 to 11 form part of these accounts ST MARY & ST PETER'S COMMUNITY PROJECT NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021 ACCOUNTING POLICIES Page 9. Basis of Pre aration The financial statements have been prepared in accordance with Accounting and Reporting by Charities.- Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 effective January 2015}- Charities SORP (FRS 102) St Mary & St Peterfs Community Projecl meels the definition of a public benefit entity under FRS 102. Assets and liabililies are initially recognised al hislorical cost or transaction valua othemise staled in the relevant accounting policy note(s}. Incomin Resources These are induded in the Statement of Financial Activities (SOFA) when.. the charity becomes entitled to the resources., the trustees are virtually ￿rtain they will receive the resources. and the monetary value can be measured wrlh sufficient reliability Donations are only included in the SOFA when the charity has unconditional entitlement to the resources. Capital Grants ar8 released over the economic useful lrfe of the asset to which Ihey relate. Resources Ex nded and Liabilities Resources expensed have been ana￿Sed using a natural classification. Liabilities are recognised as soon as there is a legal or constructive oblwJation committing the charity to pay out reSoUr￿s. Taxation The charity is exempt from corporation tax on its charitable activities. Tan ible Fixed Assets Fixed assets lor use by the charity are Capitalised at cost on a(4uisilion or rnarket value. estimated by the truslees, where those assets are donated. Assets are stated in the accounts at cost or original value less depreciation. Depreciation is calculated to write off the cost or valuation of fixed assets. less their estimated residual value, over their expected useful Itves using the following bases.. OM￿ an¢J general equipment Community Garden 25% straight line 20 % straight line eratin Leases Rentals applicable to operating leases where all of the benefits and risks of ownership remain substantially with the lessor are charged to the income and expendrture account as incurred. Page 10. ST MARY & ST PETER'S COMMUNITY PROJECT NOTES TO THE ACCOUNTS continued There are no related party transactions. The trustees received no remuneration (2020-21 NIL), or expenses in the year {2019-20 NIL)- Funds The charity has tsvo funds.. An unrestricted general fund and a restricted fund= hen￿ all movements on each fund are disclosed. There are no designated funds at this time. ANALYSIS OF INCOME Donations and Legacies 2021 2020 Grants and Donations 1000 12351 Charitable Activities Hall HirelRoom Rent 12542 17581 Other Income Mis￿lIaneOUS Interest recetved 26943 13 230 68 Total Incoming Resources 40498 30230 ANALYSIS OF EXPENDITURE Charitable Activities Total Charitable Aclivities Govemanc8 Basis of Allocation Staff costs Support costs Goveman 19587 8455 240 19587 Direct Direct Direct 240 Total 28282 28042 240 8TAFr GoaT3 Staff costs Salaries and wages including Nl and Pension 2021 2020 19587 23713 No employee recetved emoluments of more than £60.000. 2021 Direct project workers Page11. ST MARY & ST PETER'S COMMUNITY PROJECT NOTES TO THE ACCOUNTS continued CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Creditors Amounts falling due within one year 2021 2020 Accruals Other creditors 240 78 24 504 318 MOVEMENT IN FUNDS General Community Fund Pro 2021 Total 2020 Total Bank balan 39268 39268 26866 Creditors (504) {504) (318) 38764 38764 26548