PTA Chair Report
Annual AGM
July 2022
Welcome, everyone, thanks for a�ending this AGM.
could offer an en�re programme of fundraising events over the year. It felt good to be back as the PTA, and I think, in many ways, the effort this year outweighed that of last year; we have worked �relessly to raise money where we can support our school, and this year, against a no�onal target of £15,000, we have raised just over £19,716. I feel this is a fantas�c achievement and will help many vital projects throughout the school next year.
The events we ran this year have delivered some strong results – the tradi�onal Yr7 team building was held at the Sabotage Laser Tag. It proved so popular that the PTA re-run the event in March, and the combined income totalled £2,096. The PTA also held an event for the new Yr7 parent, a wine & cheese-themed evening at the school. The event was very well received, and whilst the objec�ve was more about bringing the new parents together to and into the AGS community, it also raised £470 for the PTA.
popular event, did very well. The ongoing Aylesbury Vale Lo�ery, Amazon Smile and Easy Fundraising are s�ll raising much needed and valued amounts totalling £4,549. Finally, it is incredible to write about the Summer Fete coming back. The event had been talked about being wanted to be run by the PTA since we got back together in September. There was a genuine concern though if following COVID-19, would people s�ll come – was the tradi�onal idea of a Summer Fete outdated? In the end, the decision to try was made very late – I March – but through the �reless efforts of Sarah Johnson, who refused to believe the event would not happen, expertly managed the planning and delivery. Despite the weather's best efforts, the event took place in June and raised a total of £6,307, which exceeded our expecta�ons.
We look forward to next year and need help from the wider parent community. A small PTA team has raised this fantas�c amount of money, which has become even smaller, with several key people leaving as their sons end their �me at AGS. This includes me, and whilst I have another year le�, I have been working on succession planning. So, regarding cri�cal roles, I will be stepping down next year, and Damian Willingale will move from Treasurer to chair. I will support Damian as deputy chair, and Colin Ward will move into the role of Treasurer. But whilst this covers the essen�al roles required for a charity, the PTA s�ll need more volunteers.
If we can match this total next year, let alone exceed it, we need more volunteers. We understand that everyone's �me is �ght, so we will con�nue to implement our workflows to make being part of the PTA less �me-consuming and easier to fit into daily life, so our mee�ngs will remain remote for now. This means anyone can join from any loca�on, and many of our fundraising services and management tools are online and can be managed at any �me.
I hope these prac�ces will encourage as many parents as possible to step up and help make a difference in their son's �me at the AGS. Parents who feel they can help or would like to know more about what we do, then please email: pta@ags.bucks.sch.uk
Finally, I would like to thank all those currently involved in the PTA, from the core team and event leaders to people who help at all our events; thank you for your contribu�on. And to those leaving the PTA this year, Peter Chapman, Ma� Brown, and Sarah Bowden, your �me and dedica�on to the team have been greatly appreciated; you will all be missed.
Mr Peter Tucker – PTA Chair July 2022
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Aylesbury Grammar School PTA
Accounts 1 September 2021 to 31 August 2022
2021-22 Income Expenditure Net
Sabotage Laser Tag £8,619.00 £6,522.71 £2,096.29
Wine & Cheese £1,162.00 £688.66 £473.34
Curry & Quiz £2,808.00 £2,040.95 £767.05
Christmas Raffle £2,395.00 £36.62 £2,358.38
Summer Raffle £2,517.87 £27.15 £2,490.72
Summer Fete £14,489.39 £8,181.73 £6,307.66
PTA Bar £1,384.56 £2,374.60 -£990.04
Amazon £325.33 £0.00 £325.33
Easy Fundraising £586.89 £0.00 £586.89
Just Giving £0.00 £0.00 £0.00
Giving Machine £221.44 £0.00 £221.44
Parentkind £0.00 £128.00 -£128.00
Bucks Lottery £3,543.50 £0.00 £3,543.50
2nd Hand Uniform £551.56 £0.00 £551.56
Donations / Match Fund £0.00 £0.00 £0.00
Admin/Other £1,333.60 £221.40 £1,112.20
Totals £39,938.14 £20,221.82
Total funds raised (Income less Expenditure) £19,716.32
2020/21 brought forward £32,556.20
Funds raised £19,716.32
Sub total £52,272.52
Donations to AGS
Departmental extra-curricular bursaries £738.83
Ball-related equipment £5,493.56
-£6,232.39
Float -£500.00
Balance Remaining £45,540.13
Represented by
Current account Nat West Plc £45,540.13
less cheques outstanding £0.00
£45,540.13
2022/23 Commitments
Mini bus £19,500.00
Departmental Bursaries £3,500.00
PTA Miscellaneous £500.00
Total Commitments £23,500.00
Uncommitted funds available £22,040.13
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AGS Master ledger 21-22 (1)
29/06/2023
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Aylesbury Grammar School PTA
On accounts for the year 31 August 2022 Charity no 1091248 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2022.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 29/06/2023 Signed: Name: Claire Mignot Relevant professional ACCA qualification(s) or body (if any): Address: 5 Grange Road Bletchley, Milton Keynes MK3 5HS
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER