’ – Chairman s Report July 2020
We have reached the end of another academic year, one that I am sure will be remembered for many years to come. Most of the plans we had last September have changed and our daily lives look nothing like they were a few short months ago, thanks to COVID-19..
The PTA as with many other charitable organisations has seen a massive reduction in donations. The PTA team have been looking for alternatives, We have worked tirelessly to raise money where we can to support our school and this year we have raised just over £26,000. This may be short of last year’s total but in this current climate and with so many households experiencing financial turmoil I feel this is an amazing achievement and will support many important projects throughout the school.
The few events we were able to run this year have delivered some strong results – the Art and Craft Fair raised £4,176 , the Xmas raffle raised £3,425 and the Curry & Quiz Night in March 2020 was cancelled at the last minute due to lockdown. However, since most people had already paid for their tickets, we offered parents to either get a refund or donate the ticket price to the charity, and since many donated their ticket we still raised £2,162 . The ongoing Giving Machine and Aylesbury Vale Lottery are still raising money quietly, and a last-minute fitness event was set up for July 2020 called ‘2K for 2K’ to encourage boys to run 2 kilometres and a target £2,000 of donations. This event was expertly managed by Matt Brown and raised a total of £3,686 , way ahead of target. The bulk of the other funds raised was from a one-off grant of £7,962 for ‘Ball Sports’ managed by Debbie Ormerod which has already been put towards some new football goalposts. However, the other events this year were unfortunately cancelled due to the pandemic – including the Summer Quiz, Summer Raffle, Summer Barn Dance and the Cabaret night.
We are now looking forward to next year and we need help from the wider parent community. This amazing amount of money has been raised by a small PTA team, one that has become even smaller with a number of key people leaving as their sons’ reach the end of their time at AGS. At this moment in time we have had to cancel several key events for next year. The Art and Craft fair at Christmas and next year’s summer ball are not going ahead and even next year’s summer fete is not definite. This is not because of COVID-19 restrictions, it’s because we don’t have the volunteers to run them.
If we are going to be able to even match this total next year let alone exceed it, we need more volunteers. We understand that everyone’s time is tight, so we are looking at ways to make being part of the PTA less time consuming and easier to fit into daily life. Our meetings are now hosted on Zoom so anyone can join from any location and a lot of our fund-raising services and management tools are online and can be managed at any time. I am hoping these changes will encourage as many parents as possible to step up and help make a difference to their son’s time at the AGS. Parents who feel they can help or would like to know more about what we do then please email: pta@ags.bucks.sch.uk
Finally, I would like to thank all of those people currently involved in the PTA, from the core team, event leaders to people who help out at all of our events, thank you for your contribution. And to those who are leaving the PTA this year, Liz Alexander, Nicola Dolan, David Greig and Safiya Raqib, your time and dedication to the team has been greatly appreciated, you will all be missed.
Mr Peter Tucker – PTA Chair
July 2020
| Aylesbury Grammar School PTA | Aylesbury Grammar School PTA | Aylesbury Grammar School PTA | Aylesbury Grammar School PTA | Aylesbury Grammar School PTA | |
|---|---|---|---|---|---|
| Accounts 1 September 2019 to 31 August 2020 | |||||
| 2019 -20 | Income | Expenditure | Net | ||
| 2019-20Laser/Paintball | £2,384.57 | £1,904.00 | £480.57 | ||
| 2020-21 Laser Event pre-payments | £0.00 | £0.00 | £0.00 | ||
| AGS2k for 2k | £3,633.73 | £0.00 | £3,633.73 | ||
| AGSBalls Grant | £7,962.19 | £0.00 | £7,962.19 | ||
| Art & Craftfair | £6,828.84 | £2,653.17 | £4,175.67 | ||
| ChristmasRaffle | £3,644.76 | £220.12 | £3,424.64 | ||
| Quiz Night | £2,466.00 | £304.09 | £2,161.91 | ||
| CabaretRaffle | £0.00 | £0.00 | £0.00 | ||
| Summer Raffle | £0.00 | £0.00 | £0.00 | ||
| Summer Fete | £0.00 | £0.00 | £0.00 | ||
| Summer Ball | £0.00 | £0.00 | £0.00 | ||
| PTA Bar | £1,077.00 | £381.09 | £695.91 | ||
| GivingMachine | £525.27 | £0.00 | £525.27 | ||
| AV Lottery | £2,057.00 | £0.00 | £2,057.00 | ||
| 2ndHand Uniform | £368.00 | £0.00 | £368.00 | ||
| Donations /Match Fund | £631.00 | £0.00 | £631.00 | ||
| PTA Equipment purchases | £0.00 | £0.00 | £0.00 | ||
| Miscellaneous Expenditure | £0.00 | £149.98 | -£149.98 | ||
| Totals | £31,578.36 | £5,612.45 | |||
| Total funds raised (Income less Expenditure) | £25,965.91 | ||||
| 2018/19 brought forward | £10,226.15 | ||||
| Funds raised | £25,965.91 | ||||
| Sub total | £36,192.06 | ||||
| Donations to AGS | |||||
| Departmental extra-curricular bursaries | £3,655.00 | ||||
| Table Tennis table donation | £1,242.00 | ||||
| Balls initiative-Goalposts | £2,364.00 | ||||
| Computerscience-Capexdonation =post-poned | £0.00 | ||||
| -£7,261.00 | |||||
| Balance Remaining | £28,931.06 | ||||
| Represented by | |||||
| Current accountNatWestPlc | £28,931.06 | ||||
| less cheques outstanding | £0.00 | ||||
| £28,931.06 | |||||
| 2020/21Commitments | |||||
| AGS2k for 2k -spendinginSep2020 | £3,634.00 | ||||
| Ballsinitiative-balance of funds | £5,598.00 | ||||
| Departmental Bursaries | £3,500.00 | ||||
| PTA Miscellaneous | £500.00 | ||||
| TotalCommitments | £13,232.00 | ||||
| Uncommitted funds available | £15,699.06 |
AGS Master ledger 19-20.xlsx
15/04/2021