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CHRISTCHURCH<br>UNIVERSITY OF THE THIRD AGE<br>Learning for pleasure<br>**----- End of picture text -----**<br>


## **ANNUAL REPORT** 

UNIVERSITY OF THE THIRD AGE 

Charity No. 1091197 



## **Committee Members** 

|<br>**Committee Members**|<br>**Committee Members**|<br>**Committee Members**|<br>**Committee Members**|
|---|---|---|---|
|**Name**|**Position**|**Tel No**|**Email address**|
|Norman Richards|Life President|01202 480493|p.richards4310(a)ntlworld.com|
|John Wingfield|Chair|01202 762726|chair(a)christchurchu3a.org.uk|
|Keith Weston|Treasurer|01425 620435|treasurera)christchurchu3a.org.uk|
||Secretary||secretary(a)christchurchu3a.org.uk|
|Eileen Lancaster|Jt. Membership Secretary|01202 566387|membership(a)christchurchu3a.org.uk|
|Kathleen Smith|Jt. Membership Secretary|07804 255494|membership(a)christchurchu3a.org.uk|
|Jill Dale|Group Co-organiser|01202 432357|groups(a)christchurchu3a.org.uk|
|Dee Collins|Ass Group Co-organiser|01425 272378|asstprogramme(a)christchurchu3a.org.uk|
|Judy Hall|Venues’ Secretary|01202 252671|venues(a)christchurchu3a.org.uk|
|Janice Miller|Vintage Brass|01202 426855|vintagebrass(a)christchurchu3a.org.uk|
|Ron Watson|Magazine Editor|01202 429642|magazine(a)christchurchu3a.org.uk|
|Helen Heatley|Programme Co-ord|01202 427360|programme(a)christchurchu3a.org.uk|
|John Fairbairn|New Members|01202 424466|newmembers(a)christchurchu3a.org.uk|
|||||
||**Non-Committee Members**|||
||Minutes Secretary|||
|Chris Powell|Web Master|01425 489592|webmaster(a)christchurchu3a.org.uk|
|Archie Hoggan|Technical Co-ordinator|07905 864455|technical(a)christchurchu3a.org.uk|
|Dee Collins|Epicentre Manager|01202 480027|office_manager(a)christchurchu3a.org.uk|
||Social Events Coordinator||social(a)christchurchu3a.org.uk|
|Jennet Lambert|Speakers’ Secretary|01202 476631|Speaker(a)christchirchu3a.org.uk|
|Ginette Porter|Treasurer (Travel Groups)|01202 619617||
|John Childs|Examiner of the Accounts|01202 486864||
|||||



3 



## Report from the Chair 

This year has been a very difficult time for all of us. With the ‘lock down’ all the groups were cancelled for the summer term and further restrictions are making life very difficult. 

This has included the cancellation of our A.G.M., hence this Annual Report. 

It looks like all classes will be going ahead this term where the venues are COVID secure and the appropriate risk assessments have been carried out. 

I am grateful to the committee for all their hard work in keeping the U3A ship afloat and we are very fortunate that they have agreed to keep going this coming year. 

We still have vacancies for a General Secretary and a Minutes Secretary if anyone out there would like to volunteer. 

Should you feel tempted please contact me in the first instance. 

In the mean time please keep safe and well. There are rocky times ahead still but we will persevere. 

John Wingfield Chairman 

4 



## **Treasurers Report** 

## **Period covered 1[st] August 2019 to the 31[st] of July 2020.** 

As everyone is aware this financial year has been difficult due to the Covid-19 pandemic. 

This led to the cancellation of a Theatre trip and the Art Appreciation day which led to refunds being made to attendees of these events. 

Normally subscriptions for the following academic year around about the month of May, but these memberships were delayed due to lock-down. 

As a result, our income was reduced by £27,785 compared to the previous year. 

This was offset by a grant from central government, via BCP Council to the sum of £10,000 pounds, avoiding the use of our reserve account. 

Thank you to all concerned for their understanding and co-operation in these difficult times 

Keith Weston 

5 



## **STATEMENT OF ACCOUNTS** 

|<br> <br>Closing balance at Bank<br>TOTAL<br>Opening Balance<br>Venues<br>Membership Subs 19/20<br>Membership Subs 20/21<br>Gif Aid<br>Interest<br>Advertsing<br>Other<br> <br>  **Payments**<br>Venues<br>Print, Postage, Statonery<br>Maintenance/Equipment<br>Speakers<br>Refunds<br>U3A News<br>U3a Trust Subs<br>Group Leaders Exp<br>Epicentre Costs<br>Advertsing<br>**Current Account**<br>**01/08/19—31/07/20**<br>**Receipts**|<br> <br>Closing balance at Bank<br>TOTAL<br>Opening Balance<br>Venues<br>Membership Subs 19/20<br>Membership Subs 20/21<br>Gif Aid<br>Interest<br>Advertsing<br>Other<br> <br>  **Payments**<br>Venues<br>Print, Postage, Statonery<br>Maintenance/Equipment<br>Speakers<br>Refunds<br>U3A News<br>U3a Trust Subs<br>Group Leaders Exp<br>Epicentre Costs<br>Advertsing<br>**Current Account**<br>**01/08/19—31/07/20**<br>**Receipts**|<br> <br>Closing balance at Bank<br>TOTAL<br>Opening Balance<br>Venues<br>Membership Subs 19/20<br>Membership Subs 20/21<br>Gif Aid<br>Interest<br>Advertsing<br>Other<br> <br>  **Payments**<br>Venues<br>Print, Postage, Statonery<br>Maintenance/Equipment<br>Speakers<br>Refunds<br>U3A News<br>U3a Trust Subs<br>Group Leaders Exp<br>Epicentre Costs<br>Advertsing<br>**Current Account**<br>**01/08/19—31/07/20**<br>**Receipts**|40750.44<br>35710.84<br>41.50<br>0.00<br>15304.12<br>17025.21<br>0.00<br>27785.05<br>6451.31<br>6480.94<br>72.46<br>93.76<br>0.00<br>176.50<br> 10847.80                               505.85<br>**2019/20**<br>**2018/19**<br>**£**<br>**£**|
|---|---|---|---|
||||73467.63                          87778.15|
||||166.99<br>685.96<br>33491.27<br>47027.71<br>39976.36                           40750.44<br> 73467.63                           87778.15<br> <br> <br>20853.61<br>30991.27<br>4047.64<br>7373.86<br>154.40<br>58.94<br>370.00<br>415.00<br>0.00<br>167.50<br>1337.64<br>1507.00<br>3591.00<br>3731.00<br>279.25<br>352.51<br>2690.74<br>1535.29<br>0.00<br>209.38|
||Bank<br>|||
|||||



6 



## **STATEMENT OF ACCOUNTS** 

|**Social & Fundraising Accounts**|**2019/20**||**2019/20**|
|---|---|---|---|
|**01/08/19—31/07/20**|**£**||**£**|
||**Receipts**||**Payments**|
||7860.21|||
|Opening Balance|5575.00||4531.70|
|Theatre|1564.00||662.82|
|Events<br>||||
|Other<br>|||229.89|
|Choir<br>|||612.00|
|Refunds - Art Day<br>|||1248.00|
|Refunds - Theatre|10.90|||
|Interest||||
|Interest|||7725.70|
|Closing Balance||15010.11|15010.11|



7 



|||Opening|Balance|||||||||||||||||||||Closing|balance|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Summary of Accounts<br>1st May to 39th April 2020|Income<br>Expenditure|2019/2020  20182/2019<br>2019/2020  2018/2019|Current        Previous<br>Current   Previous|<br>175.00<br>125.00<br>643.10<br>|1092.00<br>1223.35<br>1235.49<br>|1677.10<br>1404.87<br>|336.00<br>1117.00<br>390.52<br>|1127.00<br>924.00<br>924.00<br>|43.00<br>40.00<br>|400.00<br>200.00<br> <br> <br>|12,00<br>119.00<br> <br>102.40<br>|<br>9.00<br> <br>49.00<br>|<br> <br>10.99<br>86.44<br>|<br> <br>173,30<br>|<br> <br> <br> <br>|<br>133.20<br> <br>325.20<br>|<br> <br>|<br> <br>|70.00<br>30.00<br>|<br> <br>|1515.00<br> <br> <br>|<br> <br> <br>|<br> <br>187.50<br>|<br> <br>|Total|
|<br> <br>Vintage Brass||||SpringConcert2019<br>|Autumn Concert2019<br>|ChristmasConcert2019<br>|SpringConcert2019<br>|NewYearLunch<br>|Donatons<br>|Marshalling<br>|StJames' InsttuteHallHire<br>|StJames’lnstltute Membership<br>|Sundries<br>|Printng/copying<br>|Statonery<br>|Uniforms<br>|NewMusic<br>|Refreshments<br>|Instruments<br>|MusicalDirector’sfees<br>|Yearly/termly subscriptons<br>|Unpresented cheque<br>|Hall Hire<br>|BucketCollecton<br>||



8 



## Reserve Account 

1/8/19— 31/7/20 2019/20 Opening Balance 20832.02 Interest 113.87 112.27 Closing Balance 20945.89 20832.02 Reserve Shares 2019/20 2018/19 Valuation 8648.54 8442.61 Travel Group 2019/20 2018/19 Opening Balance 1596.37 1204.73 Receipts 3818.50 12030.79 Payments 3817.80 Closing Balance 1597.07 1596.37 

9 



## The Examiner of the Accounts Statement 

I have examined the accounting records of; 

Vintage Brass for the period 1/5/19 – 30/4/2020 Christchurch U3A for the period 1/8/19 – 31/7/2020 

From the information supplied to me, it is my opinion that these accounts and financial statements have been completed with due diligence and reflects an accurate record of the financial positions as stated above. 

Signed 


Name **John Childs (Examiner of Accounts)** 

**Date 25/8/2020** 

10 




**Following the introduction of the Covid Pandemic lockdown, it has been difficult to appeal for members to consider joining the committee and discuss the positions that are due to change.** 

**Most positions are for a period of three years.** 

**The committee have been holding monthly online meetings, so there are no socially distanced meetings for the time being.** 

## **Vacancies include;** 

**General Secretary Minutes Secretary Social Events secretary** 

**If you would like to offer your services and be considered as a committee member, please contact John Wingfield by email as follows;** 

**chair(a)christchurchu3a.org.uk** 

Please replace the (a) with @ when sending the email. 

11 



|**Current Account**<br>**2019/20**<br>**2018/19**<br>**01/08/19 - 31/07/20**<br>**£**<br>**£**<br>**Receipts**<br>Opening Balance<br>40750.44<br>35710.84<br>Venues<br>41.50<br>0.00<br>Membership Subs 19/20<br>15304.12<br>17025.21<br>Membership Subs 20/21<br>0.00<br>27785.05<br>Gift Aid<br>6451.31<br>6480.94<br>Interest<br>72.46<br>93.76<br>Advertising<br>0.00<br>176.50<br>Other<br>10847.80<br>505.85<br>73467.63<br>87778.15<br>**Payments**<br>Venues<br>20853.61<br>30991.27<br>Print, Postage, Stationery<br>4047.64<br>7373.86<br>Maintenance/Equipment<br>154.40<br>58.94<br>Speakers<br>370.00<br>415.00<br>Refunds<br>0.00<br>167.50<br>U3A News<br>1337.64<br>1507.00<br>U3a Trust Subs<br>3591.00<br>3731.00<br>Group Leaders Exp<br>279.25<br>352.51<br>Epicentre Costs<br>2690.74<br>1535.29<br>Advertising<br>0.00<br>209.38<br>Sundries<br>166.99<br>685.96<br>33491.27<br>47027.71<br>Closing balance at Bank<br>39976.36<br>40750.44<br>Bank Total<br>73467.63<br>87778.15<br>TOTAL<br>2019/20<br>2019/20<br>**Social & Fundraising Account**<br>£<br>£<br>**01/08/19 - 31/07/20**<br>Reciepts<br>Payments<br>7860.21<br>Opening Balance<br>5575.00<br>4531.70<br>Theatre<br>1564.00<br>662.82<br>Events<br>Other<br>229.89<br>Choir<br>612.00<br>Refunds - Art Day<br>1248.00<br><br><br>|**Current Account**<br>**2019/20**<br>**2018/19**<br>**01/08/19 - 31/07/20**<br>**£**<br>**£**<br>**Receipts**<br>Opening Balance<br>40750.44<br>35710.84<br>Venues<br>41.50<br>0.00<br>Membership Subs 19/20<br>15304.12<br>17025.21<br>Membership Subs 20/21<br>0.00<br>27785.05<br>Gift Aid<br>6451.31<br>6480.94<br>Interest<br>72.46<br>93.76<br>Advertising<br>0.00<br>176.50<br>Other<br>10847.80<br>505.85<br>73467.63<br>87778.15<br>**Payments**<br>Venues<br>20853.61<br>30991.27<br>Print, Postage, Stationery<br>4047.64<br>7373.86<br>Maintenance/Equipment<br>154.40<br>58.94<br>Speakers<br>370.00<br>415.00<br>Refunds<br>0.00<br>167.50<br>U3A News<br>1337.64<br>1507.00<br>U3a Trust Subs<br>3591.00<br>3731.00<br>Group Leaders Exp<br>279.25<br>352.51<br>Epicentre Costs<br>2690.74<br>1535.29<br>Advertising<br>0.00<br>209.38<br>Sundries<br>166.99<br>685.96<br>33491.27<br>47027.71<br>Closing balance at Bank<br>39976.36<br>40750.44<br>Bank Total<br>73467.63<br>87778.15<br>TOTAL<br>2019/20<br>2019/20<br>**Social & Fundraising Account**<br>£<br>£<br>**01/08/19 - 31/07/20**<br>Reciepts<br>Payments<br>7860.21<br>Opening Balance<br>5575.00<br>4531.70<br>Theatre<br>1564.00<br>662.82<br>Events<br>Other<br>229.89<br>Choir<br>612.00<br>Refunds - Art Day<br>1248.00<br><br><br>|**Current Account**<br>**2019/20**<br>**2018/19**<br>**01/08/19 - 31/07/20**<br>**£**<br>**£**<br>**Receipts**<br>Opening Balance<br>40750.44<br>35710.84<br>Venues<br>41.50<br>0.00<br>Membership Subs 19/20<br>15304.12<br>17025.21<br>Membership Subs 20/21<br>0.00<br>27785.05<br>Gift Aid<br>6451.31<br>6480.94<br>Interest<br>72.46<br>93.76<br>Advertising<br>0.00<br>176.50<br>Other<br>10847.80<br>505.85<br>73467.63<br>87778.15<br>**Payments**<br>Venues<br>20853.61<br>30991.27<br>Print, Postage, Stationery<br>4047.64<br>7373.86<br>Maintenance/Equipment<br>154.40<br>58.94<br>Speakers<br>370.00<br>415.00<br>Refunds<br>0.00<br>167.50<br>U3A News<br>1337.64<br>1507.00<br>U3a Trust Subs<br>3591.00<br>3731.00<br>Group Leaders Exp<br>279.25<br>352.51<br>Epicentre Costs<br>2690.74<br>1535.29<br>Advertising<br>0.00<br>209.38<br>Sundries<br>166.99<br>685.96<br>33491.27<br>47027.71<br>Closing balance at Bank<br>39976.36<br>40750.44<br>Bank Total<br>73467.63<br>87778.15<br>TOTAL<br>2019/20<br>2019/20<br>**Social & Fundraising Account**<br>£<br>£<br>**01/08/19 - 31/07/20**<br>Reciepts<br>Payments<br>7860.21<br>Opening Balance<br>5575.00<br>4531.70<br>Theatre<br>1564.00<br>662.82<br>Events<br>Other<br>229.89<br>Choir<br>612.00<br>Refunds - Art Day<br>1248.00<br><br><br>|
|---|---|---|
|||2019/20<br>2019/20<br>£<br>£<br>Reciepts<br>Payments<br>7860.21<br>5575.00<br>4531.70<br>1564.00<br>662.82<br>229.89<br>612.00<br>1248.00<br>|
|~~Refun~~<br> `«`< > `»`|~~ds~~<br>~~Theatre~~<br>Statement of Accounts|~~10 90~~|