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2024-03-31-accounts

Trustees' Annual Report

For the period

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From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4
Section A Reference and administration details
Charity name 3rd Newbury Scout Group
Other names the charity is known by
Registered charity number (if any) 1 0 9 1 1 9 3
HQ registration number 1 0 0 1 1 3 3 9
Charity’s principal address Scout Hut
Poplar Place
Newbury
Postcode R G 1 4 1 N A
Names of the charity trustees who manage the charity
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(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

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20		 Trustee Name Office (if any) Dates acted if not
for whole year
Jan Large Chairman 01/04/23 - 31/03/24
Tom Seward Treasurer 01/04/23 - 31/03/24
Laura Iaschi Secretary 01/04/23 - 09/07/23
Amanda Batehup GroupLead Volunteer 01/04/23 - 31/03/24
AndyBarr Trustee 01/04/23 - 31/03/24
Nicholas March Trustee 01/04/23 - 31/03/24
Michael Bailey Trustee 01/04/23 - 31/03/24
Sarah Barr Trustee 01/04/23 - 31/03/24
Michael O'Donnell Trustee 01/04/23 - 31/03/24
Sarah Corsham Trustee 01/04/23 - 31/03/24
Alison Cutts Trustee 01/04/23 - 31/03/24

Names and addresses of advisers (optional information but encouraged as best practice)

Type of advisor Name Address
Bank Barclays 23-26 Park WayNewburyRG14 1AY
Solicitor S. Durrant,Gardner Leader 20-24 Market Place NewburyRG14 5BA
Independent Examiner P. Dann Copse Hill, Fishers Lane Cold Ash Thatcham,
RG18 9NG

1 LT700001 (3rd December 2018)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. We adopted the Scout model constitution (e.g. trust, association, company) under POR 5.4 on 9th July 2023. Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional The Group is managed by the Trustee Board, the members of information, where relevant, about: which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Board consists of 3 independent representatives, Chair, a) the induction and training of trustees; Treasurer and Secretary together with the Lead Volunteer, b) trustee' consideration of major risks individual section volunteers (if opted to take on the and the systems and procedures to responsibility) and parent’s representation and meets every 2 manage them months. Members of the Trustee Board complete 'Essential Information for Executive Board, Trustee Induction, Safety, Safeguarding, and GDPR' training within the first 5 months of joining the Board. This Trustee Board exists to support the Lead Volunteer in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub Boards that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B Structure, governance and management(continued)
Risk and Internal Control
The Trustee Board has identified the major risks to which they
believe the Group is exposed, these have been reviewed and
systems have been established to mitigate against them. The
main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the church, community
centre and other Scout Groups. Similar reciprocal arrangements
exist with these organisations. The Group has sufficient buildings
and contents insurance in place to mitigate against permanent
loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessments are
undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant
upon income from subscriptions and fundraising. The group does
hold a reserve to ensure the continuity of activities should there
be a major reduction in income. The Board could raise the value
of subscriptions to increase the income to the group on an
ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group.
Historic lockdowns due to Covid-19 have presented challenges
and we have suffered a reduction in the number of leaders. The
group has recovered by drawing in new volunteers however this
remains a risk. If volunteer numbers reduce to an unacceptable
level in a particular section or the group as a whole then there
would have to be a contraction, consolidation or closure of a
section as has been seen with the Scout sections in the past.
Reduction or loss of members. The Group provides activities for
all young people aged 6 to 14. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure of
a section. In the worst case scenario the complete closure of the
Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure that
insurable risks are covered.

3 LT700001 (3rd December 2018)

Section C Objectives and activities
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects		 The Purpose of Scouting
Scouting exists to actively engage and support young people in
their personal development, empowering them to make a positive
contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy and
loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which we
live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate
with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
This year the Group has gone from strength to strength now that
the restrictions imposed by the pandemic are a distant memory.
This has been welcomed by all members of the Group and our
sections are once again participating in activities such as
camping, watersports and inter-group competitions. Volunteer
numbers remain lower than those before the pandemic however,
our volunteers have worked hard to run an engaging, active and
safe programme. This has taken a lot of imagination and
determination and we are fortunate to have had such a loyal and
committed team of volunteers and helpers. We have recruited a
few new members to the leadership team so the future looks
encouraging.

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.		 3rd Newbury Scout Group has been fortunate to also have a
steadfast band of volunteers, including but not exclusively in the
Trustee Board. They have supported the group throughout the
year. We are also very grateful to our young members and their
parents for their loyalty and generosity. The group has also been
fortunate to receive many donations in the form or workplace
fundraising schemes so particular thanks goes out to those
individuals who have set this up for us. Therefore, despite the
challenging economic environment, we remain on a firm financial
footing.

4 LT700001 (3rd December 2018)

Public benefit statement

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D Achievements and performance
Summary of the main achievements of
the charity during the year
This year our leaders rose to the challenge of running a
traditional, pre-pandemic programme including camps and inter-
group events.
Our beavers achieved an amazing 17 Chief Scout Bronze
badges! They have done lots of exciting activities from climbing
to photography and pottery to map reading. Our Chandos Colony
has welcomed one new leader who is enjoying themselves and
delivering an exciting programme.
Our Cubs have been extremely active over the year building their
map and compass skills whilst on hikes and getting back to
nature through shelter building. They have also been learning
about different cultures, performing science experiments and
improving home safety skills. There were a fantastic 8 Chief
Scout Silver Awards handed out.
The Scouts have continued to engage in an exciting programme
from dragon boating, learning survival skills and competing in
district incident hikes. August 2023 saw the first week long
summer camp since the pandemic where the Scouts threw
themselves in canoeing, paddleboarding, climbing and caving.
There was 1 Chief Scout Gold Award handed out.
Section E Financial Review
Quantify and explain any designations
Brief statement of the charity’s policy on
reserves		 Reserves Policy
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Trustee Board considers that
the group should hold a sum equivalent to 6 months running
costs, circa £8k.
This year we are holding more in reserves as we did not need the
extra reserves we held during Covid as we had generous
government grants. This is necessary as we will likely need to
continue to spend on the maintenance of the den after extreme
weather conditions and the replacement of equipment as we
return to more traditional activities. Unfortunately, in the past, the
den has experienced significant damaging events, therefore,
whilst we do have insurance in place to cover major works
required, we are making sure we are well positioned for any
additional or unforseen costs. Lastly, we are holding reserves for
future large outflows on sound proofing the den and buying a
storage container. Together these are expected to be £9k.
There will be capitation of £7k to come out early April 2024 . We
hold Badge stock of £1,093. The den & outdoor space continues
to be written down over 75 years and is currently showing on the
books at a value of £197,326.

5 LT700001 (3rd December 2018)

Details of any funds materially in defirit {circumstances plus steps to eliminate) None to our knowled Further fmancial review details (optional infomiation) You may choose to include additional infomiation. wher8 relevant, about.. . the charity's prinrApal sources of funds (induding any fundr8isingl, Our prinCi￿e source of funding is our members subscnptions. We did see a 15% reduction over the pandemic but over the past couple of years this has started to dimb back to normal levels. We also use frJndrasing as a rnans to top up our income arKI support purchases of new equipment and unique activities. This year we were able to field a nonnal programme of fundraisir events. which has mant a signfficant increase in the funds raiqA(I . expenditure has supported the ke objectives of the charity; vng our own den and a long leas• tw onabled us to conlinu& scouiing this year and maintain a healthy bank balance. We have funds in place to do any necessary maintenance to ensure we are bjlly vquipped to rt)turTI to fil￿ tu fdGe bujutlng. The Trustee Board regularly monrtors the levels of bank balances to ensure we get maxin￿rn value from our banking arrangements. iny8strn•nt p0￿cY and oty'e¢tsv￿, Investment Pollcy he Group does mt have suff￿￿ent funds to invest in longer te inv8slments. The Group has therefore adopt8d a risk avers strategy to the investment of its funds. All funds are held in cas 'ng <)nly rnainstroam banks or building socioti•s. Section F Other Optional Information Plans for future perfods (details of ary Signif￿ ath'vities planned to ach'eve them) The Group is loo￿.ng forward to the year ahead and providing an aging ￿¢V￿ramMe for all membws. We trAve funds to invest in equipment and training and are working hard to find and train new section leadets and io continue to support our exisiting volunteers, all of whom have wort(ed so hard dun'ng such difficult times. We are lucky to have such a loyal and caring team. Section G Declaration The tNstees declare that they have approved the trustees, report above Signed on behalf of tho ¢harity's trustea& Signature(s) CUL Full name(s) Jan La Tom SgNard Position (eg Secretary, Chair) Chainnan Treasurer 6 LT7(KpJ01 (3rd D8cember 2018)

3rd Newbury Scout Group Receipts and payments account

ry Scout Group
payments account		 ry Scout Group
payments account		 ry Scout Group
payments account		 ry Scout Group
payments account
Year start date
Year end date
For the year
from		 01/04/2023 To 31/03/2024
Receipts and payments
Receipts 2023/24
Unrestricted
funds
£
11,336
- 6,590
4,747		 2022/23
Unrestricted
funds
£

Donations, legacies and similar income
Membership subscriptions 11,336 11,790
Membership subscriptions paid on (National/County/Area/District) - 6,590 - 6,407
4,747 5,382
Donations 4,498 2,715
Legacies - -
Gift Aid 2,446 2,355
Other similar income - 863
Refunds 200 -
**Sub total ** 11,891 11,315
Grants
Covid Grants - -
Other grants 4,868 -
**Sub total ** 4,868 -
Fundraising events (gross)
Major Activities 1,208 2,051
Camps 8,960 6,631
Core Fundraising 6,462 4,033
Uniforms and Badges 584 842
Member led Fundraising - -
**Sub total ** 17,213 13,557
Scout hut income
Hire of building - -
Hire of equipment - -
Other Scout hut income - -
**Sub total ** - -
Investment income
Bank interest 318 59
Building Society interest - -
The Scout Association Short Term Investment
Service		 - -
Other investment income - 23,410
Sub total 318 23,468
Total Gross Income
Asset and investment sales, etc.
Total receipts
48,340
-
34,290 48,340

check

3rd Newbury Scout Group Receipts and payments account

Year start date Year start date Year end date
For the year
from		 01/04/2023 To 31/03/2024
Receipts and payments
Payments 2023/24
Unrestricted
funds
£
- 1,469
-
- 220
- 58
- 1,522
- 2,066
- 2,644
- 1,409
- 462
-
- 1,670
- 327
- 72
- 965
-32
- 12,915
- 1,876
- 11,633
- 3,141
-
-
- 16,650
- 29,564
-
- 29,564
-
4,726
40,268
44,993		 2022/23
Unrestricted
funds
£
Charitable Payments
Youth programme activities - 1,469 - 943
Adult support and training - - 84
Rent - 220 - 630
Water and Sewerage - 58 - 91
Electricity and Gas - 1,522 - 966
Insurance - 2,066 - 25,732
Repairs and Renewals - 2,644 - 3,529
Materials and equipment - 1,409 - 3,819
Printing and photocopying, stationery and
website		 - 462 - 350
Contribution to camp costs - -
Uniforms and Badges - 1,670 - 1,446
AGM and trustee expenses - 327 -
Other costs - 72 - 25
Cleaning - 965 - 812
Other costs detail 3 **-32 ** - 87
Sub total - 12,915 - 38,514
Fundraising expenses
Major Activities - 1,876 - 2,604
Camps - 11,633 - 6,763
Core Fundraising - 3,141 - 1,136
Member led Fundraising - -
Other fundraising costs - -
Sub total - 16,650 - 10,503
Total Gross Expenditure
Asset and investment purchases, etc.
Total payments
Check
Net of receipts/(payments)
Cash funds last year end
Cash funds this year end
- 49,017
-
- 49,017
4,726 - 677
40,268 40,945
44,993 40,268

Check

3rd Newbury Scout Group Receipts and payments account

For the year
from		 01/04/2023 To 31/03/2024
Statement of assets and liabilities at the end of the year Statement of assets and liabilities at the end of the year Statement of assets and liabilities at the end of the year Statement of assets and liabilities at the end of the year Statement of assets and liabilities at the end of the year
31st March 2024 31st March 2023 31st March 2023
Unrestricted Unrestricted
funds funds
£ £
Cash funds
Bank current account 14,427 9,196 9,196
Bank deposit account 29,673 29,565
Building society account Building society account 133 -
The Scout Association Short Term Investment Service - -
Cash/Floats 760 1,507 1,507
Total cash funds 44,993 40,268
(agree balances with receipts andpayments account) ok ok
Other monetary assets
Tax claim - -
Debts due from the County/Area/District/Group - -
Insurance claim - - -
Sub total - - -
Investment assets
Investment property-detail - -
Quoted investments - -
Other investments - detail - - -
Sub total - - -
Non monetary assets for charity Non monetary assets for charity's own use
Badge stock 1,099 1,027 1,027
Shop stock - -
Other stock - -
Land and buildings 197,326 200,230
Motor vehicles - -
Scouting equipment, furniture etc 2,184 2,333 2,333
Other - - -
Sub total 200,609 203,590
Liabilities
Accounts not yet paid - -
Expenses incurred but not invoiced - -
Subscriptions not yet paid - -
Loan-detail - -
Other liabilities - - -
Sub total - - -
Total net assets 245,602 243,857

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 17th May 2024 and signed on their behalf by

Signature Print Name
Jan Large - Chair
Tom Seward - Treasurer

LT70000b - Independent Exaiiiiiiof'"• iigyQI t iv Uit l ¢ust&s Uuly inaepenaeni examiner's report to the trustees of 3rd Newbury Scout Group Scout Council I report to the trustees on my examination of the accounts of the 3rf Newbury Scout Group for the year ended 31st March 2024 Responsibilities and basis oé repuc t As the charity trustees of the 3rd Newbury Scout Group you are responsible for the preparation of the accounts in aLcordiJnLe wiLh ilie requiieiii¥iii5 Ul Liie Li Idfiii¢s lCI £ui i I Ine Act i. I report in respect of my examination of the 3nl Newbury Scout Group accounts carried out under section 145 of the 2011 HLL dllu Iri Ldrryiiiy UUL Illy exdlillliduQn I n<ive TVLLowea aLL Ine LJlleLLlUI IS giveri u 1¢ ￿1101 i¥y l iiiiiaaiwi i ul section 14515llbl of the Act, Inaepenaent examiner's S￿teMent I have completed my examination. I confirm that no materiaL matters have come to my attention in connection with the examination giving me cause to believe that in any material respect. accounting records were not kept in respect of the 3rd Newbury Scout Group as required by section 130 of the Art,, or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enabLe a proper understanding of the accounts to be reached. Signed: N<imr. KAr Pb+•r r)ann Relevant professional qualrfication or membership of professional bodies lif any).. FCA Iretiredl Addres5: Copse HilL Fishers Lane. Cold Ash. RG18 9NG natp. - U+..£uLLr