## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**1**|**1**|**3**|**1**|**0**|**3**|**2**|**2**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||3rd NewburyScout Group
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9||||||||||| ||||Scout Hut||||||||||| ||||Poplar Place||||||||||| ||||Newbury||||||||||| ||||Postcode||||R|G|1|4|1|N|A| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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20|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Mark Taylor|Chairman|01/04/21 - 07/05/21| ||Jan Large|Chairman|07/05/21 - 31/03/22| ||Jan Large|Treasurer|01/04/21 - 07/05/21| ||Tom Seward|Treasurer|07/05/21 - 31/03/22| ||Laura Iaschi|Secretary|| ||Pete Jeffreys|ActingGSL|01/04/21 - 11/06/21| ||Amanda Batehup|GSL|11/06/21 - 31/03/22| ||Tom Seward|AGSL|01/04/21 - 07/05/21| ||AndyBarr|AGSL|11/06/21 - 31/03/22| ||Nicholas March|AGSL|11/06/21 - 31/03/22| ||David Elliott|Co-opted|01/04/21 - 04/07/21| ||David Elliott|GroupPresident|04/07/21 - 22/07/21| ||Adam Elliott|Scout Leader|01/04/21 - 31/07/21| ||Elsa Charrua|Cub Leader Chandos|| ||Jason Cutts|Cub Leader Dolman|01/04/21 - 02/04/21| ||Michelle Elliott|Beaver Leader Chandos|01/04/21 - 31/07/21| ||Amanda Batehup|Beaver Leader Dolman|01/04/21 - 11/06/21| ||Claire Green|Parent Representative|| ||Michael Bailey|Parent Representative|| ||Sarah Barr|Parent Representative|| Names and addresses of advisers (optional information but encouraged as best practice) |Type of advisor|Name|Address| |---|---|---| |Bank|Barclays|23-26 Park WayNewburyRG14 1AY| |Solicitor|S. Durrant,Gardner Leader|20-24 Market Place NewburyRG14 5BA| |Independent Examiner|P. Dann|Copse Hill, Fishers Lane Cold Ash
Thatcham, RG18 9NG| 1 LT700001 (3rd December 2018) **Section B Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The Group is managed by the Group Executive Committee, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Policies and procedures adopted for: Treasurer and Secretary together with the Group Scout Leaders, a) the induction and training of trustees; individual section leaders (if opted to take on the responsibility) b) trustee' consideration of major risks and parent’s representation and meets every 2 months. and the systems and procedures to manage them Members of the Executive Committee complete _'Essential Information for Executive Committee, Trustee Induction, Safety, Safeguarding, and GDPR'_ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management(continued)**| |---|---| ||**Risk and Internal Control**
The Group Executive Committee has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate against
them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the church, community centre
and other Scout Groups. Similar reciprocal arrangements exist
with these organisations. The Group has sufficient buildings and
contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessments are
undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant
upon income from subscriptions and fundraising. The group does
hold a reserve to ensure the continuity of activities should there
be a major reduction in income. The Committee could raise the
value of subscriptions to increase the income to the group on an
ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group.
Lockdowns due to Covid-19 have presented challenges and we
have suffered a reduction in the number of leaders. However
plans are in place to bring new leaders on board and our
remaining leaders are working hard to offer a complete
programme to all members. If leader numbers reduce to an
unacceptable level in a particular section or the group as a whole
then there would have to be a contraction, consolidation or
closure of a section as has been seen with the Scout sections.
Reduction or loss of members. The Group provides activities for
all young people aged 6 to 14. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure of a
section. In the worst case scenario the complete closure of the
Group. We have seen some reduction in numbers with COVID
but we also have healthy waiting lists.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure that
insurable risks are covered.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development, empowering them to make a positive
contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we
live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||This year has seen the group return to something like normality
with many of the restrictions placed during lockdown periods
being lifted over the course of the year. Whilst this has been a
welcome change to all members of the Group, it has been a
challenging year and our leaders have worked hard to return to an
engaging, active and safe programme. This has taken a lot of
imagination and determination and we are fortunate to have had
such a loyal and committed team of leaders and helpers. We
have lost some of the leadership team and are working hard to
replace them, whilst at the same time continuing to offer a varied
programme| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|3rd Newbury Scout Group has been fortunate to also have a
steadfast band of volunteers, including but not exclusively in the
Group Executive. They have supported the group throughout this
difficult year. We are also very grateful to our young members
and their parents for their loyalty and generosity. The group has
also been fortunate to receive many grants from the government
via the local council. All together this means that we are on a firm
financial footing.| |---|---| ||| ||The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement
of citizenship or community development headings.| 4 LT700001 (3rd December 2018) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||This year our leaders rose to the challenge of returning to
traditional scouting whilst contending with the additional risks and
challenges that the pandemic has brought.
Our beavers achieved an amazing 12 Chief Scout Bronze
badges. They have done lots of exciting activities from survival
hikes and den building to crafts and team games. Our Chandos
Colony has welcomed one new leader and one new young leader,
both of whom are enjoying themselves and delivering an exciting
programme.
Our Cubs have been extremely active over the year going pottery
painting, learning map and compass skills whilst on hikes and
pioneering. They have also been building up their skill sets
through learning about money, coding and road safety. There
were a fantastic 10 Chief Scout Silver Awards handed out.
In September our Chandos and Dolman Troops merged into one
"Shaw" Troop due to the loss of four leaders. Despite this, the
Scouts have continued to engage in an exciting programme from
trying Scuba Diving, Indoor Bowls as well as going on their first
camp since the start of the pandemic. There were 7 Chief Scout
Gold Awards handed out.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 6
months running costs, circa £7k.
However this year we are holding more in reserves as we did not
need the extra reserves we held last year for Covid as we had
generous government grants. Additionally, we will likely need to
continue to spend on the maintenance of the den after the escape
of foul water that occured in April 2022. We do have insurance in
place to cover the major works required however, we are making
sure we are well positioned for any additional costs.
There will be capitation of £6.4k to come out early April 2022 . We
hold Badge stock of £1152, and the den continues to be written
down over 75 years and is currently showing on the books at a
value of £195,597. In addition, the new concrete paths that have
been constructed at the rear of the den have been capitalised at a
value of £7,537 and will be depreciated in line with the life of the
den.| ||| ||None to our knowledge| Further financial review details (optional information) 5 LT700001 (3rd December 2018) Our principle source of funding is our member's subscriptions. We You **may choose** to include additional have lost some subscriptions but overall have been generously information, where relevant, about: supported by the parents. However this year we have also been • the charity’s principal sources of funds fortunate to receive government grants during lockdown. We also (including any fundraising); use fundrasing as a means to top up our income and support purchases of new equipment and unique activities. Covid restrictions have meant little to none such fundraising has been performed in the past couple of years but we are hoping to return to normality in the next financial year. • how expenditure has supported the key objectives of the charity; Havng our own den and a long lease has enabled us to continue scouting this year and maintain a healthy bank balance. We have funds in place to do any necessary maintenance to ensure we are fully equipped to return to face to face scouting. The Group Executive regularly monitors the levels of bank balances to ensure we get maximum value from our banking arrangements. • investment policy and objectives; **Investment Policy** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||The Group is looking forward to the year ahead and providing an
engaging programme for all members. We have funds to invest in
equipment and training and are working hard to find and train new
section leaders and to continue to support our exisiting volunteers
, all of whom have worked so hard during such difficult times. We
are lucky to have such a loyal and caring team.| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Jan Large||||||Tom Seward| ||||||||| ||Chairman||||||Treasurer| ||2
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1||||||| ||2|3|0|6|2|1|| 6 LT700001 (3rd December 2018) # **3rd Newbury Sco Receipts and payme** **For the year from** ## **Receipts and payments** **Receipts Donations, legacies and similar income** Membership subscriptions Membership subscriptions paid on (National/County/Area/District) Donations Legacies Gift Aid Other similar income Refunds **Sub total Grants** Covid Grants Other grants **Sub total Fundraising events (gross)** Major Activities Camps Core Fundraising Uniforms and Badges Member led Fundraising **Sub total Scout hut income** Hire of building Hire of equipment Other Scout hut income **Sub total Investment income** Bank interest Building Society interest The Scout Association Short Term Investment Service Other investment income **Sub total** ## _**Total Gross Income**_ ## **Asset and investment sales, etc.** ## _**Total receipts**_ check # **3rd Newbury Sco Receipts and payme** **For the year from** ## **Receipts and payments** **Payments Charitable Payments** Youth programme activities Adult support and training Rent Water and Sewerage Electricity and Gas Insurance Repairs and Renewals Materials and equipment Printing and photocopying, stationery and website Contribution to camp costs Uniforms and Badges AGM and trustee expenses Other costs Cleaning Other costs detail 3 **Sub total Fundraising expenses** Major Activities Camps Core Fundraising Member led Fundraising Other fundraising costs **Sub total** ## _**Total Gross Expenditure**_ ## **Asset and investment purchases, etc.** ## _**Total payments**_ Check ## _**Net of receipts/(payments)**_ **Cash funds last year end** _**Cash funds this year end**_ Check # **3rd Newbury Sco Receipts and payme** ## **For the year from** ## **Statement of assets and liabilities at the end** **Cash funds** Bank current account Bank deposit account Building society account The Scout Association Short Term Investment Service Cash/Floats **Total cash funds** (agree balances with receipts and payments account) **Other monetary assets** Tax claim Debts due from the County/Area/District/Group Insurance claim **Sub total Investment assets** Investment property - detail Quoted investments Other investments - detail **Sub total Non monetary assets for charity's own use** Badge stock Shop stock Other stock Land and buildings Motor vehicles Scouting equipment, furniture etc Other **Sub total Liabilities** Accounts not yet paid Expenses incurred but not invoiced Subscriptions not yet paid Loan - detail Other liabilities **Sub total** ## **Total net assets** **The above receipts and payments account and statement of asse** Signature ## **out Group** ## **ents account** Year start date ## **04/01/2021** ## **2021/22 Unrestricted funds £** **10,951 - 6,413 4,538 171 - 2,652 4 184 7,549 10,667 5,670 16,337 1,012 2,985 1,738 870 - 6,605 - - - - 2 - - - 2 30,493 - 30,493** - Year end date **To 03/31/2022** ## **2020/21 Unrestricted funds** ## **£** **11,331 - 6,872 4,459 170 - 2,948 - 263 7,840 20,241 - 20,241 - 240 1,057 101 - 1,398 - - - - 5 - - - 5 29,484 - 29,484** ## **out Group** ## **ents account** **----- Start of picture text -----**
Year start date Year end date
04/01/2021 To 03/31/2022
2021/22 2020/21
Unrestricted
Unrestricted funds
funds
£ £
- 839 253
- -
- 659
- 168 79
- 824 712
- 2,579 1,998
- 15,104 1,713
- 561 150
- 354 421
- -
- 1,835 801
- 551 31
- -
- 436 190
- -
- 23,252 7,007
- 1,047 233
- 943 8,954
- 282 -
-
- -
- 2,272 9,187
- 25,523 16,194
- -
- 25,523 16,194
-
4,969 13,290
35,975 22,685
40,945 35,975
-
**----- End of picture text -----**
## **out Group** ## **ents account** Year start date Year end date **04/01/2021 To 03/31/2022** ## **d of the year** **31st March 2022 31st March 2021 Unrestricted funds Unrestricted funds** **----- Start of picture text -----**
£ £
17,444 20,519
22,461 15,456
- -
- -
1,039 -
40,945 35,975
ok ok
- -
- -
- -
- -
- -
- -
- -
- -
1,152 1,297
- -
- -
203,133 198,391
- -
584 558
- -
204,869 200,246
- -
- -
- -
- -
- -
- -
245,814 236,221
**----- End of picture text -----**
**ets and liabilities were approved by the Trustees on** Print Name Jan Large - Chair Tom Seward - Treasurer LT700(M)6- Irvje￿de￿t Examinerfs Reporttothe Trustees Uuly 20191 Independent examiner's report to the trustees of 3rd NevA>ury Scout Group Scout Counal I report to the trustee5 on my examination of the accOUr￿ of the 3rd Newbury Scout Group forthe year ended 31 March 2022. Responsibilities and basis of report As the chartty trustees of the 3rd Newbury Scout Group you are responsible forthe preparation ofthe accounts in accordance wtth the requirements of the Charittes Act 2011 Ilhe Act'l. I report in respect of my exa¥nination of the 3rd Newbury Scout Group accounts carried out under section 145 of the 2011 Aci and in carrying out my examination I have foiLowed ailthe applicable Direcbons gwen bythe Charty Commission under section 14515llbl of the Act Independent examiner's statement I have completed my examination. I confimi that no material matters have cometo my attention in connection wth the examination giving me cause to believe that in any material respect accounting records We￿ not kept in respeciof the 3rd Newbury ScoLrt Group as required by sÈction 130 of the Act.. or the accounts do not accord with those record& I have no concerns and have come across no other matters in connection wth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reathed. Signed-. { Name.. Mr Peter Dann Relevant professional qualffication or membership of professional bodies Irf anyl- FCA Iretiredl Address.. Copse HILL Fishers Lane. Cold Ash. RG18 9NG Date: I b tr-1