Charity registration number 1091121
HOUNSLOW ASIAN AND AFRICAN YOUTH ASSOCIATION
(HAAYA)
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023
HOUNSLOW ASIAN AND AFRICAN YOUTH ASSOCIATION (HAAYA) LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Mohammed Hamid |
|---|---|
| Danielle Hutchinson | |
| Elhadi Elnaeem | |
| Mohammed Junaid Baig | |
| Charity number | 1091121 |
| Accountants | AGP Consulting |
| Q West | |
| Great West Road | |
| Brentford | |
| TW8 0GP | |
| Bankers | Metro Bank |
| 211- 213 High Street | |
| Hounslow | |
| TW3 1BL |
HOUNSLOW ASIAN AND AFRICAN YOUTH ASSOCIATION (HAAYA) CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 2 |
| Accountants' report | 3 |
| Statement of financial activities | 4 |
| Statement of financial position | 5 |
| Notes to the financial statements | 6 - 12 |
HOUNSLOW ASIAN AND AFRICAN YOUTH ASSOCIATION (HAAYA) TRUSTEES' REPORT
FOR THE YEAR ENDED 30 SEPTEMBER 2023
The trustees present their annual report and financial statements for the year ended 30 September 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's [governing document], the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
Objectives and activities
The Charity is a Voluntary, Community Sector Organisation (VCSO) based in the London Borough of Hounslow. HAAYA offers a wide range of community, health and sporting initiatives tailored to the needs of the community. It aims to provide a holistic service, which helps people, particularly those living in disadvantaged communities to re-engage with mainstream society and improve their quality of life.
Activities include addressing issues impacting the community through working with children and young people who are Not in Education Employment and Training (NEET) to Education Employment and Training (EET), racial tension, postcode gang violence, criminality and anti-social behaviour, lack of training and employment opportunities. It also places strong emphasis on the health and social welfare of the community. (Further details available in the Annual report)
HAAYA’s Mission
To provide excellent support services directed at addressing local needs, where people are empowered towards social and personal change and to promote, support and develop Children and young people, particularly those who are the most disengaged and disadvantaged.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
Financial review
The charity’s financial activities are as shown on Statement of Financial Activities, which, given the size of the charity, trustees consider this to be satisfactory.
Trustees review the financial performance of the charity, its fundraising strategy, and associated costs on a regular basis. The charity raises funds from individuals, various trusts, and statutory bodies, and receives income from fundraising events.
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
Risk management
The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.
- 1 -
HOUNSLOW ASIAN AND AFRICAN YOUTH ASSOCIATION (HAAYA) TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
Structure, governance and management
Hounslow Asian and African Youth Association (HAAYA) is governed by its constitution. It was adopted on 5 March 2000 and amended on 30 September 2001.
The charity is managed by its Trustees. HAAYA's operational structure is composed of an elected Management Committee of the three Honorary Officers and Seven Committee Members; who are elected by membership every three years. The Management Committee is responsible for overseeing of the running of the organisation, implementation of the strategic plan/vision and financial responsibility. All trustees give their time voluntarily and receive no benefits from the charity.
The trustees who served during the year and up to the date of signature of the financial statements were: Mohammed Hamid
Danielle Hutchinson Elhadi Elnaeem Mohammed Junaid Baig
The trustees' report was approved by the Board of Trustees.
Mohammed Junaid Baig
Trustee Dated: 31 July 2024
- 2 -
HOUNSLOW ASIAN AND AFRICAN YOUTH ASSOCIATION (HAAYA)
CHARTERED ACCOUNTANTS' REPORT TO THE TRUSTEES ON THE PREPARATION OF THE UNAUDITED STATUTORY FINANCIAL STATEMENTS OF HOUNSLOW ASIAN AND AFRICAN YOUTH ASSOCIATION FOR THE YEAR ENDED 30 SEPTEMBER 2023
In order to assist you to fulfil your duties under the Charities Act 2011, we have prepared for your approval the financial statements of Hounslow Asian And African Youth Association for the year ended 30 September 2023, which comprise the statement of financial activities and the related notes from the charity’s accounting records and from information and explanations you have given us.
As a practising member firm of the Institute of Chartered Accountants in England and Wales, we are subject to its ethical and other professional requirements which are detailed at https://www.icaew.com/regulation.
This report is made to the charity's trustees, as a body, in accordance with the terms of our engagement letter dated 1 June 2018. Our work has been undertaken solely to prepare for your approval the financial statements of Hounslow Asian And African Youth Association and state those matters that we have agreed to state to the charity's trustees, as a body, in this report in accordance with ICAEW Technical Release 07/16 AAF. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Hounslow Asian And African Youth Association and the charity's trustees as a body, for our work or for this report.
It is your duty to ensure that Hounslow Asian And African Youth Association has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and surplus of Hounslow Asian And African Youth Association. You consider that Hounslow Asian And African Youth Association is exempt from the statutory audit requirement for the year, and is not required to obtain an independent examiner's report.
We have not been instructed to carry out an audit or a review of the financial statements of Hounslow Asian And African Youth Association. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory financial statements.
AGP Consulting Chartered Accountants
Q West Great West Road TW8 0GP Brentford TW8 0GP
31 July 2024
- 3 -
HOUNSLOW ASIAN AND AFRICAN YOUTH ASSOCIATION (HAAYA)
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 30 SEPTEMBER 2023
| Unrestricted Restricted funds funds 2023 2023 Notes £ £ Income and endowments from: Donations and legacies 3 - 22,433 Charitable activities Rental income 4 6,472 - Other income 5 23,878 - Total income 30,350 22,433 Expenditure on: Charitable activities 6 19,647 25,551 Total expenditure 19,647 25,551 Net income/(expenditure) and movement in funds 10,703 (3,118) Reconciliation of funds: Fund balances at 1 October 2022 63,793 159,941 Fund balances at 30 September 2023 74,496 156,823 |
Total Unrestricted Restricted funds funds 2023 2022 2022 £ £ £ 22,433 - 40,266 6,472 22,550 - 23,878 - - 52,783 22,550 40,266 45,198 4,327 21,540 45,198 4,327 21,540 7,585 18,223 18,726 223,734 45,570 141,215 231,319 63,793 159,941 |
Total 2022 £ 40,266 - 22,550 - |
|---|---|---|
| 62,816 25,867 |
||
| 25,867 | ||
| 36,949 186,785 |
||
| 223,734 |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
- 4 -
HOUNSLOW ASIAN AND AFRICAN YOUTH ASSOCIATION (HAAYA) STATEMENT OF FINANCIAL POSITION
AS AT 30 SEPTEMBER 2023
| Notes Fixed assets Tangible assets 11 Current assets Debtors 12 Cash at bank and in hand Creditors: amounts falling due within one year 13 Net current assets Total assets less current liabilities Net assets excluding pension liability The funds of the charity Restricted income funds 14 Unrestricted funds |
2023 £ 5,111 31,944 37,055 (2,000) |
£ 196,264 35,055 231,319 231,319 156,823 74,496 231,319 |
2022 £ 5,111 24,359 29,470 (2,000) |
£ 196,264 27,470 |
|---|---|---|---|---|
| 223,734 | ||||
| 223,734 | ||||
| 159,941 63,793 |
||||
| 223,734 |
The financial statements were approved by the trustees on 31 July 2024
Mohammed Junaid Baig Trustee
- 5 -
HOUNSLOW ASIAN AND AFRICAN YOUTH ASSOCIATION (HAAYA) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023
1 Accounting policies
Charity information
Hounslow Asian And African Youth Association is a charity and governed by its constitution.
1.1 Accounting convention
The financial statements have been prepared in accordance with the charity's [governing document], the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
1.4 Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
- 6 -
HOUNSLOW ASIAN AND AFRICAN YOUTH ASSOCIATION (HAAYA) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023
1 Accounting policies
(Continued)
Expenditure is accrued as soon as a liability is considered probable , and the amount of obligation can be measured reliably. Longer term liabilities are discounted to present value. The Charity is not registered for VAT and accordingly expenditure includes VAT where appropriate.
Charitable expenditure includes those costs in fulfilling the Charity's principal objects , as outlined in the Report of the Trustees. These include grants payable and governance costs.
Governance costs are those incurred in connection with the administration of the Charity and compliance with constitutional and statutory requirements, which tasks are undertaken mainly by the Trustees. Governance costs also costs include costs relating to preparation of accounts and statutory independent examination and legal fees.
1.5 Tangible fixed assets
No depreciation is provided in respect of the charity’s freehold property. This is due to the fact that the expected useful life of the property is very long and the charity have a policy of a regular maintenance and repair, this cost is written off in the accounts as and when they are incurred so the property is maintained at a high standard, because of this, the trustees consider that the estimated residual value of the property is not materially different from its carrying value and as such any resulting depreciation charge would be immaterial and it is therefore not provided.
1.6 Impairment of fixed assets
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
1.7 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
1.8 Financial instruments
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
- 7 -
HOUNSLOW ASIAN AND AFRICAN YOUTH ASSOCIATION (HAAYA) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023
1 Accounting policies
(Continued)
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Derecognition of financial liabilities
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
2 Critical accounting estimates and judgements
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
3 Income from donations and legacies
| Restricted | Restricted | |
|---|---|---|
| funds | funds | |
| 2023 | 2022 | |
| £ | £ | |
| Donations and gifts | 22,433 | 40,266 |
| Donations and gifts | ||
| Mother Todlers Group | 3,780 | 1,985 |
| London Borough of Hounslow | 8,353 | 21,378 |
| Awards For All | - | 9,994 |
| Sports England | - | 6,600 |
| The London Community Foundation | 10,000 | - |
| The Country Trust | - | 309 |
| BSA | 300 | - |
| 22,433 | 40,266 |
- 8 -
HOUNSLOW ASIAN AND AFRICAN YOUTH ASSOCIATION (HAAYA) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023
4 Income from charitable activities
| Unrestricted | Unrestricted | ||
|---|---|---|---|
| funds | funds | ||
| 2023 | 2022 | ||
| £ | £ | ||
| Rental income | |||
| Charitable rental income | 6,472 | 22,550 | |
| 5 | Other income | ||
| Unrestricted | Unrestricted | ||
| funds | funds | ||
| 2023 | 2022 | ||
| £ | £ | ||
| Other income | 23,878 | - | |
| 6 | Expenditure on charitable activities | ||
| Recreation | Recreation | ||
| and leisure | and leisure | ||
| 2023 | 2022 | ||
| £ | £ | ||
| Direct costs | |||
| Youth Activities/Sessions | 10,866 | 19,055 | |
| Advertising/Publicity | 85 | 144 | |
| Contractor | 14,600 | 2,340 | |
| 25,551 | 21,539 | ||
| Share of support and governance costs (see note 7) | |||
| Support | 18,147 | 3,128 | |
| Governance | 1,500 | 1,200 | |
| 45,198 | 25,867 | ||
| Analysis by fund | |||
| Unrestricted funds | 19,647 | 4,327 | |
| Restricted funds | 25,551 | 21,540 | |
| 45,198 | 25,867 |
- 9 -
HOUNSLOW ASIAN AND AFRICAN YOUTH ASSOCIATION (HAAYA) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023
7 Support costs allocated to activities
| Gas, Electric and Heating Telephone Legal and Professional Insurance Repair & maintenance Computer Running Costs Gifts and Donations Governance costs Analysed between: Recreation and leisure |
2023 £ - 1,409 1,354 368 15,000 16 - 1,500 19,647 19,647 |
2022 £ 408 1,332 1,000 552 - 16 (180 1,200 |
|---|---|---|
| 4,328 | ||
| 4,328 |
8 Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
9 Employees
The average monthly number of employees during the year was:
| 2023 | 2022 | |
|---|---|---|
| Number | Number | |
| Total | - | - |
There were no employees whose annual remuneration was more than £60,000.
10 Taxation
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
11 Tangible fixed assets
| Cost At 1 October 2022 At 30 September 2023 Carrying amount At 30 September 2023 At 30 September 2022 |
£ 196,264 |
|---|---|
| 196,264 | |
| 196,264 | |
| 196,264 |
- 10 -
HOUNSLOW ASIAN AND AFRICAN YOUTH ASSOCIATION (HAAYA) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
11 Tangible fixed assets
(Continued)
| 12 Debtors Amounts falling due within one year: Amounts owed by subsidiary undertakings 13 Creditors: amounts falling due within one year Other creditors Accruals and deferred income |
2023 £ 5,111 2023 £ 500 1,500 2,000 |
2022 £ 5,111 |
|---|---|---|
| 2022 £ 500 1,500 |
||
| 2,000 |
14 Restricted funds
The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.
| At 1 Previous year: At 1 |
October 2022 Incoming resources Resources expended At 30 September 2023 £ £ £ £ 159,941 22,433 (25,551) 156,823 October 2021 Incoming resources Resources expended At 30 September 2022 £ £ £ £ 141,215 40,266 (21,540) 159,941 |
|---|---|
- 11 -
HOUNSLOW ASIAN AND AFRICAN YOUTH ASSOCIATION (HAAYA) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023
15 Unrestricted funds
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
| At 1 October | Incoming | Resources | At 30 | |
|---|---|---|---|---|
| 2022 | resources | expended | September | |
| 2023 | ||||
| £ | £ | £ | £ | |
| General funds | 63,793 | 30,350 | (19,647) | 74,496 |
| Previous year: | At 1 October | Incoming | Resources | At 30 |
| 2021 | resources | expended | September | |
| 2022 | ||||
| £ | £ | £ | £ | |
| General funds | 45,570 | 22,550 | (4,327) | 63,793 |
16 Related party transactions
There were no disclosable related party transactions during the year (2022 - none).
- 12 -