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COMPANY REGISTRATION NUMBER: 04263909 CHARITY REGISTRATION NUMBER: 1091044
Spiral Sussex Company Limited by Guarantee Unaudited Financial Statements 31 August 2023
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Spiral Sussex
Company Limited by Guarantee
Financial Statements
Year ended 31 August 2023
| Page | |
|---|---|
| Trustees’annual report(incorporating the director's report) | 1 |
| Independent examiner's report to the trustees | 5 |
| Statementoffinancial activities (includingincomeandexpenditureaccount) | 7 |
| Statementoffinancialposition | 8 |
| Statement of cashflows | 10 |
| Notestothefinancialstatements | 1 |
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Spiral Sussex
Company Limited by Guarantee
Trustees’ Annual Report (Incorporating the Director's Report)
Year ended 31 August 2023
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The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 August 2023.
Reference and administrative details Registered charity name Spiral Sussex Charity registration number 1091044 Company registration number 04263909 Principal office and registered 168 Church Road office Hove Bast Sussex BN3 2DL The trustees Mr M W Shanahan Mr M GF Blackwell Mr GD Stevenson Independent examiner UHY Hacker Young (S.E.) Ltd 168 Church Road Hove Hast Sussex BN3 2DL
Structure, governance and management
The Trustees, who are also directors, present their annual report and the financial statements of the company for the year ended 3] August 2023.
Spiral Sussex is constituted as a limited company and registered with the Charity Commissioners on 12 March 2002. The governing document is the memorandum and articles of association of the company (incorporated on 2 August 2001) as amended by special resolution updated 5 February 2002. The address of the charity is Unit 1A Prospect House, The Hyde Business Park, Bevendean, Brighton, BN2 4JE.
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Objectives and activities
The principal aim of Spiral Sussex is to provide Day Centre, evening and weekend activities for young people and adults with learning difficulties and disabilities. These cover sports, leisure and recreational interests, social evenings, outings and annual holidays. Also, to provide training and skills through daytime learning programmes.
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Spiral Sussex
Company Limited by Guarantee
Trustees' Annual Report (Incorporating the Director's Report) (continued)
Year ended 31 August 2023
Achievements and performance
Review of developments, activities and achievements
The year end 2023 heralded a period of stabilisation and a changing of the guard and a further change in the emphasis of the kind of services being offered.
Due to a severe reduction in the Day Centre services being offered by similar organisations across Brighton and Sussex, Spiral has had to concentrate resources on developing the Day Centre aspect of its activities. This is in addition to the Respite holidays and spiral Jets. Consequently, we have let our leisure activities program just tick over,
We took the opportunity to revise and improve staff training to ensure that more of our staff and volunteers were getting easier access to a greater pool of training courses.
We also had to revisit our transport situation and reconfigure our range of minibuses.
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Spiral Sussex
Company Limited by Guarantee
Trustees' Annual Report (Incorporating the Director's Report) (continued)
Year ended 31 August 2023 eATE
Financial review
Capital Equipment
Having invested a lot of resources in the previous couple of years Spiral has not had to spend much this year on computer equipment, other than to upgrade and replace damaged computer items.
The tablets we bought in 2021/22 are still being used both by clients and staff. They have served our clients well in facilitating their remote access to Spiral, as well as helping those clients who are physically attending the Day Centre, to do their projects.
For the drivers and staff, they have been invaluable. Both, for keeping drivers up to date with realtime run sheets, and for logging service-user attendance, both at the Centre and at remote activities. This In turn has helped in the administration, and collection of data for invoicing.
Minibuses
We have continued to suffer with problems with the two Peugeot minibuses and are currently trying to sell them. To this end we bought two older Ford Transit minibuses this year to tide us over until we are able to replace the current fleet. This depends on the success of several grant applications.
Staff
We have had success this year in the development of two key staff members. These are Jamie Page who has been understudying Chris Page, to take over the role of CEO, and Gary Jeffries, who has been leading the holiday program very successfully for the last two years.
In general we hada fairly transient period during the year with a number of staff leaving, but now appear to have a settled and slightly larger team of staff of mixed age groups and experience.
This is facilitating an improvement in both the quality and range of activities for our clients and is enabling us to relaunch more of our leisure time activities. So much so, that we are now able to run on most Bank Holidays and offer a more complete service.
Small company provisions
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
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Spiral Sussex
Company Limited by Guarantee
Trustees' Annual Report (Incorporating the Director's Report) (continued)
Year ended 31 August 2023 SernaA
The trustees’ annual report was approved on 24 May 2024 and signed on behalf of the board of trustees by:
Mr M W Shanahan Trustee
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Spiral Sussex
Company Limited by Guarantee
Independent Examiner's Report to the Trustees of Spiral Sussex
Year ended 31 August 2023
I report to the trustees on my examination of the financial statements of Spiral Sussex (‘the charity’) for the year ended 31 August 2023.
Responsibilities and basis of report
As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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1, accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
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the financial statements do not accord with those records; or
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the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
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the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
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Spiral Sussex
Company Limited by Guarantee
Independent Examiner's Report to the Trustees of Spiral Sussex (continued)
Year ended 31 August 2023
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
UHY Hacker Young (S.E.) Ltd Independent Examiner
168 Church Road Hove East Sussex BN3 2DL
24 May 2024
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Spiral Sussex
Company Limited by Guarantee
Statement of Financial Activities
(including income and expenditure account)
Year ended 31 August 2023
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|2023|2022|
|Unrestricted|
|funds|Totalfunds|Total|funds|
|Note|£|£|£|
|Income|and|endowments|
|Donations|and legacies|5|11,419|11,419|4,012|
|Charitable|activities|6|618,298|618,298|479,217|
|Total income|629,717|629,717|483,229|
|Expenditure|
|Expenditure on|charitable|activities|7,8|589,930|589,930|476,995|
|Total|expenditure|589,930|589,930|476,995|
|Net|income and net|movement in funds|39,787|39,787|6,234|
|Reconciliation|of funds|
|Total funds brought forward|(30,380)|(30,380)|(36,614)|
|Total|funds carried forward|9,407|9,407|(30,380)|
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The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The notes on pages 11 to 19 form part of these financial statements. aee
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Spiral Sussex
Company Limited by Guarantee
Statement of Financial Position
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|31|August 2023|
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|2023|2022|
|Note|£|£|£|
|Fixed|assets|
|Tangible fixed|assets|13|42,779|44,455|
|Current|assets|
|Debtors|14|67,725|52,850|
|Cash|at bank and|in hand|32,571|22,845|
|100,296|75,695|
|Creditors:|amounts falling due within one year|15|104,151|113,930|
|Net current|liabilities|3,855|38,235|
|Total assets|less current|liabilities|38,924|6,220|
|Creditors:|amounts|falling due|after more|than|
|one year|16|29,517|36,600|
|Net assets|9,407|(30,380)|
|Funds|of the|charity|
|Unrestricted|funds|9,407|(30,380)|
|Total|charity funds|18|9,407|(30,380)|
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For the year ending 31 August 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
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Directors' responsibilities:
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¢ The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476;
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The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
The statement of financial position continues on the following page. The notes on pages 11 to 19 form part of these financial statements. nnan SOO
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Spiral Sussex
Company Limited by Guarantee
Statement of Financial Position (continued)
31 August 2023
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These financial statements were approved by the board of trustees and authorised for issue on 24 May 2024, and are signed on behalf of the board by:
Mr M W Shanahan Trustee
The notes on pages 11 to 19 form part of these financial statements. afUWE oe
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Spiral Sussex
Company Limited by Guarantee
Statement of Cash Flows
Year ended 31 August 2023
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|eR|
|2023|2022|
|£|£|
|Cash flows|from|operating|activities|
|Net income|39,787|6,234|
|Adjustments for:|
|Depreciation of tangible|fixed assets|14,260|14,820|
|Interest|payable and|similar charges|6,878|2,895|
|Loss|on|disposal|of tangible fixed|assets|2,806|-|
|Accrued|income|(14,240)|(19,192)|
|Changes|in:|
|Trade and|other|debtors|(14,875)|(6,316)|
|Trade and|other|creditors|4,461|13,035|
|Cash|generated from operations|39,077|11,476|
|Interest paid|(6,878)|(2,895)|
|Net cash from operating activities|32,199|8,581|
|Cash|flows|from|investing|activities|
|Purchase of tangible|assets|(17,990)|(2,700)|
|Proceeds from sale of tangible|assets|2,600|=|
|Net cash used in|investing activities|(15,390)|(2,700)|
|Cash|flows|from financing|activities|
|Proceeds from borrowings|(7,083)|(6,680)|
|Net cash used|in financing|activities|(7,083)|(6,680)|
|Net increase/(decrease)|in cash and|cash|equivalents|9,726|(799)|
|Cash and cash equivalents|at beginning of year|22,845|23,644|
|Cash and cash equivalents|at end of year|32,571|22,845|
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The notes on pages 11 to 19 form part of these financial statements. ineS
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Spiral Sussex
Company Limited by Guarantee
Notes to the Financial Statements
Year ended 31 August 2023 eeeI
- General information
The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is 168 Church Road, Hove, East Sussex, BN3 2DL.
2. Statement of compliance
These financial statements have been prepared in compliance with FRS 102, ‘The Financial Reporting Standard applicable in the UK and the Republic of Ireland’, the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.
- Accounting policies
Basis of preparation
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through profit or loss.
The financial statements are prepared in sterling, which is the functional currency of the entity.
Going concern
The financial statements have been prepared on the going concern basis. The validity of this assumption depends on the continuing support of the creditors. If the going concern basis proves not to be appropriate, adjustments would have to be made to reduce the balance sheet value of assets to their recoverable amount and to provide for any further liabilities that might arise.
Disclosure exemptions
The entity satisfies the criteria of being a qualifying entity as defined in FRS 102. As such, advantage has been taken of the following disclosure exemptions available under paragraph 1.12 of FRS 102:
- Disclosures in respect of financial instruments have not been presented.
Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
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Spiral Sussex
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 31 August 2023
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- Accounting policies (continued)
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or Incomingendowment resourcesfunds.
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:
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income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
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e legacy income is recognised when receipt is probable and entitlement is established.
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income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
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income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
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Spiral Sussex
Company Limited by Guarantee
Notes to the Financial Statements (continned)
Year ended 31 August 2023 ieee
- Accounting policies (continued)
Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
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expenditure on raising funds includes the costs of all fundraising activities, events, noncharitable trading activities, and the sale of donated goods.
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— expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
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other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
Tangible assets
Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Short leasehold property - Evenly over the term of the lease Plant and machinery - 25% reducing balance Motor vehicles - 25% reducing balance Equipment - 25% reducing balance
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Spiral Sussex
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 31 August 2023 eei
3. Accounting policies (continued)
Impairment of fixed assets
A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date.
For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cashgenerating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets.
Financial instruments
A financial asset or a financial liability is recognised only when the entity becomes a party to the contractual provisions of the instrument. Basic financial instruments are initially recognised at the amount receivable or paable including any related transaction costs, unless the arrangement constitutes a financing transaction, where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument. Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted. Debt instruments are subsequently measured at amortised cost.
Defined contribution plans
Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.
When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as an expense in the period in which it arises.
- 4, Limited by guarantee
The company is limited by guarantee and does not have share capital.
The liability of the members in the event of the company being liquidated is limited to £1 per member.
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Spiral Sussex
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 31 August 2023 A
5. Donations and legacies
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|Unrestricted|Total Funds|Unvestricted|Total|Funds|
|Funds|2023|Funds|2022|
|£|£|£|£|
|Grants|
|Grants|receivable|11,419|11,419|4,012|4,012|
|6.|Charitable activities|
|Unrestricted|Total Funds|Unrestricted|Total Funds|
|Funds|2023|Funds|2022|
|£|£|£|£|
|Events|254,174|254,174|206,196|206,196|
|Holiday|income|158,495|158,495|115,922|115,922|
|Media group income|183,884|183,884|145,301|145,301|
|Miscellaneous|21,745|21,745|11,798|11,798|
|618,298|618,298|479,217|479,217|
|7,|Expenditure on charitable|activities by fund type|
|Unrestricted|Total|Funds|Unrestricted|Total Funds|
|Funds|2023|Funds|2022|
|£|£|£|£|
|Direct charitable|activities|589,930|589,930|476,995|476,995|
|8.|Expenditure|on|charitable|activities by|activity|type|
|Activities|
|undertaken|Totalfunds|Total|fund|
|directly|2023|2022|
|£|£|£|
|Direct|charitable|activities|589,930|589,930|476,995|
|9.|Net income|
|Net income|is|stated|after charging/(crediting):|
|2023|2022|
|£|£|
|Depreciation|of tangible|fixed|assets|14,260|14,820|
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Spiral Sussex
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 31 August 2023 ee ee
10. Independent examination fees
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|---|---|---|---|---|---|
|2023|2022|
|£|£|
|Fees|payable|to|the|independent examiner|for:|
|Independent|examination of the financial|statements|2,400|2,400|
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|ji.|Staff|costs|
|The|total|staff costs and employee benefits|for the reporting period are analysed|as|follows:|
|2023|2022|
|£|£|
|Wages|and salaries|278,173|254,323|
|Social|security|costs|13,917|11,755|
|Employer|contributions|to pension plans|4,308|3,928|
|296,398|270,006|
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|---|---|---|---|---|---|---|---|
|The|average head count of employees|during the year|was|18|(2022:|15). The|average number of|
|full-time equivalent employees|during the year is analysed|as follows:|2023|2022|
|No.|No.|
|Number of operating|staff|18|15|
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No employee received employee benefits of more than £60,000 during the year (2022: Nil).
12. Trustee remuneration and expenses
No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.
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Spiral Sussex
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 31 August 2023 eeegCmb
13. Tangible fixed assets
| Short | ||||||
|---|---|---|---|---|---|---|
| leasehold | Plantand | Motor | ||||
| property | machinery | vehicles | Equipment | Total | ||
| £ | £ | £ | £ | £ | ||
| Cost At 1 September 2022 Additions Disposals |
7,014 - - |
9,039 — - |
92,769 17,990 (26,069) |
4,810 _ - |
113,632 17,990 (26,069) |
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| At31 August2023 | 7,014 | 9,039 | 84,690 | 4,810 | 105,553 | |
| Depreciation At 1 September2022 Charge for the year Disposals |
7,013 - - |
7,664 344 - |
51,659 13,424 (20,663) |
2,841 492 - |
69,177 14,260 (20,663) |
|
| At31August2023 | 7,013 | 8,008 | 44,420 | 3,333 | 62,774 | |
| Carryingamount At31August2023 |
I | 1,031 | 40,270 | 1,477 | 42,779 | |
| At31 August2022 | 1 | 1,375 | 41,110 | 1,969 | 44,455 | |
| 14. | Debtors | |||||
| 2023 | 2022 | |||||
| £ | £ | |||||
| Trade debtors | 60,725 | 45,850 | ||||
| Prepayments and accruedincome Other debtors |
2,000 5,000 |
2,000 5,000 |
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| 67,725 | 52,850 | |||||
| 15. | Creditors: amounts falling duewithin | withinone | year | |||
| 2023 | 2022 | |||||
| £ | £ | |||||
| Bank loans andoverdrafts | 6,720 | 6,720 | ||||
| Accruals and deferred income | 74,236 | 88,476 | ||||
| Social security and other taxes Other creditors |
22,203 992 |
17,756 978 |
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| 104,151 | 113,930 |
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Spiral Sussex
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 31 August 2023 a
- Creditors: amounts falling due after more than one year
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|---|---|---|---|---|---|
|2023|2022|
|£|£|
|Bank|loans|and|overdrafts|29,517|36,600|
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17. Pensions and other post retirement benefits
Defined contribution plans
The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £4,308 (2022: £3,928),
18. Analysis of charitable funds
Unrestricted funds
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|---|---|---|---|---|---|
|At|At|
|1|September|31|August 20|
|2022|Income|Expenditure|23|
|£|£|£|£|
|General|funds|(30,380)|629,717|(589,930)|9,407|
|At|At|
|1|September|31|August|20|
|2021|Income|Expenditure|22|
|£|£|£|£|
|General|funds|(36,614)|483,229|(476,995)|(30,380)|
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Spiral Sussex
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 31 August 2023
19. Analysis of net assets between funds
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|---|---|---|---|---|---|---|
|Unrestricted|Total|Funds|
|Funds|2023|
|£|£|
|Tangible|fixed|assets|42,779|42,779|
|Current|assets|100,296|100,296|
|Creditors|less|than|1|year|(104,151)|(104,151)|
|Creditors|greater|than|i|year|(29,517)|(29,517)|
|Net|assets|9,407|9,407|
|Unrestricted|Total|Funds|
|Funds|2022|
|£|£|
|Tangible|fixed|assets|44,455|44,455|
|Current|assets|75,695|75,695|
|Creditors|less|than|1|year|(113,930)|(113,930)|
|Creditors|greater than|1|year|(36,600)|(36,600)|
|Net assets|(30,380)|(30,380)|
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20. Reserves/funds policy
In view of the current financial position, the trustees are reviewing the policy and discussing steps to take to eliminate any deficits that arise.
21. Analysis of changes in net debt
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|---|---|---|---|---|---|---|---|---|
|At|
|At|1|Sep|2022|Cash|flows|31|Aug|2023|
|£|£|£|
|Cash|at bank|and|in hand|22,845|9,726|32,571|
|Debt due|within|one year|(6,720)|=|(6,720)|
|Debt due after one year|(36,600)|7,083|(29,517)|
|(20,475)|16,809|(3,666)|
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