## **DEAFROOTS ASSOCIATION** ## **CHARITY NUMBER: 1091040** UNIT -6, STRATFORD ADVICE ARCADE 107-109 THE GROVE LONDON El5 lHP **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023** **MHC ACCOUNT ANTS LTD Chartered Accountant 22 Cavell Street, London, El .2HP Phone: 0207 790 0416, Fax: 0207 790 7845 E-mail: mhussain@mhcgroup.co.uk** DEAFROOTS ASSOCIATION Contents Legal and Administrative Inforn]ation Executive Committee's Annual Report Independent Examiner's Report Income and Expenditure Account Balance Sheet Notes forming part of the Financial Statements 01 02-05 06 07 08 09-11 PAGE-01 DEAFROOTS ASSOCIATION al and Administrative Information Chair erson Anthony James Hyland Vice Chair erson Imran Ul Haque Executive Director Sangeeta Sengupta Elected Member Seyed Ehsan Shahrestani Anna Szkola Nathalie Fonnesu Chanda Munir istered Office Unit-6, Stratford Advice Arcada, 107-109 The Grove, Stratford London E15 IHP Inde endent Examiner MHC Accountants Ltd Chartered Accountant 22 Cavell Street London EI 2HP Banker Barclays Bank PIC 737 Barking Road Plaistow London E13 9PL PAGE-02 DEAFROOTS ASSOCIATION EXECUTIVE COMMITTEE'S ANNUAL REPORT TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 The Executive Committee (who are also the Trustees of the charity) submits their ieport and financial statementsfor the year ended 31 St March 2023. Deafroots Association was established in 2000 and was incorporated as a charity and its name was entered in the Charity Commission's Central Register on the I st of March 2002. The legal and administrative inforniation set out on page I fornis part of this report. The financial statements comply with current statutory requirements, the Constitution, and the Statement of Rccommended Practice (SORP), accounting and reporting by Charities issued in April 2005. History9 Objectives, and Activities of Deafroots Association The Objectives of the Association are: Based in the London Borough of Newham, Deafroots is a registered charity that was established in 2000 to support deaf and hard of hearing people in the UK and abroad, with a focus on Black and Minority Ethnic (BAME) Communities Strategic Goals: l. To raise awareness of the inequalities faced by deaf and hard of hearing people 2. To work with all sections of society to create communities that understand and facilitate the needs of deaf and hard of hearing people 3. To provide practical support to deaf and hard of hearing people to improve their quality of life 4. To celebrate the contributions to society made by deaf and hard of hearing people Structure, Governance & Management The Charity is constituted by a constitution that was amended on the I,St March 2002. It is governed by the regulation set out in the Constitution and run by a voluntary Executive Committee. The charity's new Executive Committee Members are elected at the Annual General Meeting every year. The New Executive Committee Members are norn]ally briefed by the Chairperson and the General Secretary in order to familiarise themselves with the rules, regulations and responsibilities of the charity. The Executive Committee met six times during the year to review the activities of the charity including the approval of the annual report and accounts as well as budgets, capital expenditure and to set out the fund-raising date for the charity. The Chairperson who is responsible to and reports to the Executive Committee oversees the day -to - day workof the charity. PAGE-03 The Executive Committee is aware of the potential risks to the charity, both financial and otherwise. Therefore, strategies are in place to control these risks. Assessments have also been taken relating to fire and health and safety. The Executive Committee are seriously looking into other risk areas such as operational, governance andcompliance with 'law and regulations. Project Report: 2022-2023 Deafroots Well~Being Project The 2022-2023 Deafroots Well-Being Project was a significant initiative aimed at improving the overall well-being of the Deaf community. This project ran every Tuesday, providing a valuable platform for Deaf individuals to gather, learn, and connect. The project's primary focus was to empower Deaf participants with essential infomiation and skills through various workshops and training sessions. Project Highlights: Weekly Participation: Throughout the project, we consistently had an average of 25 Participants joining us every Tuesday, showcasing the strong engagement and interest within the Deaf community. Inforniative Workshops: The Deafroots Well-Being Project invited a range of expert speakers to deliver workshops on diverse topics. Some of the notable workshops organised during the project included: Why and How to Vote: Exploring recent changes in voting procedures and empowering Deaf individuals to exercise their democratic rights. Money Matters: Providing financial literacy and guidance on managing personal. finances effectively. Fire Safety: Educate participants about fire safety measures and procedures. CPR Training: Equipping attendees with life-saving CPR skills. Stress Management: Offering strategies and techniques for managing stress in daily life. Story Writer Profession: Exploring the world of storytelling as a potential career option. London Ambulance Service: Teaching participants how to use BSL (British Sign Language) 999 services effectively during emergencies. Volunteer Recruitment and Training: One of the significant achievements of this project was the recruitment of12 new volunteers. These dedicated individuals played a crucial role in the success of the project. With the support of the Awards for All funding, we provided comprehensive training to our volunteers, including: Working in a Team: Building effective teamwork skills to enhance project coordination and collaboration. confid.entiality Policy: EnsiiringT volunteers understood and complied witli coiifidentiality poIiLies lo protect seiisilive information. Volu.ntccrs .Roles and Riglits: C.larifyijiig tlie responsibilities and rights of voluiiteer8 Wlthin Ihe pr()jeLt. How to l)eliver a Workshop: Eq.uipping volunteers with the necessary skills to LonduLt vorksliop8 eftLCtivclv: LfLsuring the quality ot the sessions. Fiiiancial Report of the Year 2022-23 ThL Ccnti"e had an income of £58,590, dircct charitable Lxpenditure, suppoi"t costs and ad.Ininistratiori costs ai"e £()0,0?4, aiid cxpenditure c.xcecdcd incomL by £1,434. Fiiiancial Review ThL financial position of the Charity is portrayed in the accompanying Financial Statements. 4itatLinL>nt (It" Trustee6s' Responsibilities l.a.w applicab.le to charities in England & Wales requires the 'l'rustees to pi'epare fIn￿Cl.a1 statement for eacFI tinancial year, which gives a true and fair view ot.tlie charity's f.Inancial Lqctivities during th.e year and OI. it.s liiianc.ial pcisitio.n at thc end of tlie year. Iii prLparino thosc fi.nancial 8talcmeiils (he l.rusteLs ￿:c rLqLiired to: (a) Select suitable accouiitiiig policies and apply consistently. (b) Make j udgymenls and estimates that are reasoiiable and prudent. (c) State wlieilier applic(Ible accounting slandards and statetnenls of recoiT]Iiieiided practi.ce have beenfollowed: subject to ￿]Y departures disclosed and explained in the financial staicmcnt.s. (d) Preparc the financial statcmcnts on a going concern basis unless it is iIiappropriate to pre8u.me that th.e charity wil.l. continue in operation. 'I'he "I'rijstees are responsible for keeping accountingy records, wliich (liscl.ose with reason.able accurac}, at any tiinc tlic (inL2ncial position of the charity and cnable thcin to cnsurc tliat the financial .%talL.nicJilS coiiipl}I witli IhL charity act 201 l.. Th.e)i arc also rL8ponsiblc for saliguarding tlIL a(i%Ct% ()f: Ih.L Lh.arity aiiLI hence for taking reasonable steps for tlie prevention and detection of t.raud ￿](1 other irregularities. Risk Mana%ement TIIL F,x.LLulive Coininittee have assLs%ed (he m.ajor ri(>k.s 10 which Ilie Lhai:ity is Lxpc)sed, in .PdrliLuldr Ihc)s relatedto the operations and finances of the charity and are satisfi.ed tliat systeins ai"e in pl.ace t.o mit.igLlte t.he exposure to the major risks. PA(.:I:. -1).5 RcsenTe Policy It is the policy of tlic charity tliat unrestricted t".unds, whicli Iiave not been designated for a SPLcifiL Il8e, %h()uld bL niainlaiiiLd at a IcvL.I CqUil12Llent to at about th.ree ni()Iitlis' expendiliire. Tlie F,XLCLItivc C".ominittee consider that reserves at this level will ensure that: in the event of a sigynificant d.rop iii tunding, they will be able to continuL the charity's current activities while consideration is given to Ivayb ITI Nvhich. additional tii.nd8 may be raised. Deafroots A8socidlion will aLtivL.ly woi'k. lo aLIIiLVC tliis levLI c).f re%erve%. .Independent FJxaminer According to the provi(i.ioiis of the Charities Act 201 l., the Tru,8tecs agi.ee that an audit 1.8 not I"cqiiired for th.i. finanLi(Il ye(Ii'; Iiowever due to the provisioiis of the S￿lle act an Iiidependent b.xaniiner is reqLiired. MHC ALLountants Ltd (Chartered Accountant) will be appointed as Independent Examiiier for the ensuring ye