## **TRUSTEES REPORT 2023** 

## _MEETING THE NEEDS OF THE_ 

## _LOCAL COMMUNITY_ 

Registered Charity Number 1091034 Company Limited by Guarantee (England) No 4306235 



## **MISSION STATEMENT** 

## **OUR AIMS AND OBJECTIVES** 

TO PROVIDE A DAY CARE CENTRE MEETING THE NEEDS OF THE LOCAL COMMUNITY, BY PROVIDING OUR MEMBERS WHO ARE DISADVANTAGED 

THROUGH EMOTIONAL, PHYSICAL OR LEARNING 

DISABILITIES WITH A SAFE AND HAPPY 

ENVIRONMENT THAT RESPECTS THE INDIVIDUALS’ RIGHTS, NEEDS AND DIGNITY. 



# WELLDON ACTIVITY GROUP 

REGISTERED CHARITY NUMBER 1091034 

A COMPANY LIMITED BY GUARANTEE, REGISTRATION NUMBER 4306235 

FOUNDED OCTOBER 2001 

LIFE PRESIDENT : MR. BRIAN WHITEHEAD 

GOVERNING DOCUMENT: MEMORANDUM AND ARTICLES OF ASSOCIATION 

The following have acted as Trustees during the year 2023 

Councillor Sue Anderson Chairperson Mr. John Purnell Vice-Chair Mr. Brian Whitehead Company Secretary Mrs. Sue Jefferies Minute Secretary Mr John Robinson Treasurer  (January – August) Mrs Sara Robinson Personnel Officer Mrs. Ann Sharples Trustee Mr Arif Punjani Treasurer (from September) 

………………………………………………………………………… Registered Office Trinity Church. Hindes Road Harrow, HA1 1RX Telephone                                           07312 080926 Bankers NatWest Bank Plc, 315 Station Road Harrow, HA1 2AD Solicitor None appointed. 

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## **CHAIRMAN’S REPORT FOR 2023** 

Welldon Activity Group was open throughout 2023 and our clients enjoyed a wide variety of activities and socialising throughout the year 

As numbers of clients increased an additional member of staff was recruited to make sure we were able to meet our commitments to provide interesting activities and ensure the safety of our clients. 

We are very grateful to our staff, volunteers and trustees for their hard work and commitment.  The Board of Trustees have continued to meet on Zoom at regular intervals throughout the year and we held a successful inperson AGM at Trinity Church. 

Sue Anderson 

Chair of Trustees 

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## **TRUSTEES ANNUAL REPORT** 

We are slowly recovering from the impact of Covid-19 with Care Homes increasing the attendance of clients.   We continue to implement strict hygiene actions to ensure Covid19 does not reappear. 

Three presentations were made this year resulting in donations received. 

We have taken on another member of staff as Care Homes are planning to increase the number of clients to our Centre. 

## Reserve Policy 

Our Balance Sheet shows a satisfactory reserve situation as we slowly recover from the Covid-19 impact 

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## **MAJOR RISKS AND EXPOSURES** 

Meeting the needs of Clients with diverse learning disabilities requires the Charity to be sensitive to each individual’s needs.    We regularly review our health and safety controls with particular emphasis on the safety of our Clients in mind, this includes any action required to safeguard both our Clients and staff at the Centre. 

Individual Client assessments are conducted annually at the Centre and reports sent to the appropriate Care Home. 

Fire drills are conducted every eight weeks. We record the time each fire drill is completed and any problem relating to the mobility of clients is logged for appropriate action. 

Risk Assessments are conducted annually in the following areas:- 

Fire Drills Disposable Protective Clothing Wheelchair Access First Aid Policy Accident Report Recording Health and Safety Control of Substances Hazardous to Health Recording of Infections and Other Medical Risks 

The Trustees do not believe any major exposures are apparent demanding immediate attention. 

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## **ORGANISATION** 

Trustee Meetings are held every other month and in the current environment via Zoom. 

Full-time Staff 

Mrs. Lorna Fields - Manager Miss Jade Weidle - Deputy Manager Mrs. Koukab Kondazi - Care Assistant Mrs Fatemeh Peyvastehgar      - Care Assistant – Commenced October 

Key Volunteers 

Mrs Lorraine Finnerty Singing and Movement Thursday 1 ½  Hours Mrs Sara Robinson Music and Exercise Friday 1    Hour 

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## **WELLDON ACTIVITY GROUP ACTIVITIES PROGRAMME** 

## MONDAYS 

## TUESDAYS 

Keep Fit Exercise Story Telling Computer. Numeracy General Knowledge Relaxation 

Keep Fit Exercise Arts  & Crafts Bingo T.V General Knowledge 

## THURSDAYS 

## FRIDAYS 

Keep Fit Exercise Singing and Movement Arts and Crafts Snooker 

Keep Fit Exercise Computer Board Games Snooker Music & Exercise 

## VARIABLE DAYS 

## VOLUNTEERS 

Gardening Painting Jigsaws Outings B.B.Q Nail Care Cookery 

Fatemeh – Arts and Crafts Lorraine – Singing & Movement Sara – Music & Exercise 

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## **WELLDON ACTIVITY GROUP** 

## YEAR ENDED 31[ST] DECEMBER 2023 

## STATEMENT OF TRUSTEES’ RESPONSIBILITIES 

Law applicable to charities in England & Wales requires the trustees to prepare accounts for each financial year which give a true and fair view of the charity’s financial activities during the year and its financial position at the end of the year.  In preparing accounts giving a true and fair view, the trustees should follow best practice and: 

Select suitable accounting policies and then apply them consistently 

Make judgements and estimates that are reasonable and prudent 

Follow applicable accounting standards, subject to any material departures disclosed and explained in the accounts. 

Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in business. 

The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with applicable Law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

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## **’ s Independent Examiner Report on the Accounts** 

Report to the trustees of Welldon Activity Group Registered charity number 1091034 On accounts for the period ended 31.12.2023 Basis of independent examiner’s My examination was carried out in accordance report with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below Independent examiner’s statement In connection with my examination, no matter has come to my attention, (1) which gives me reasonable cause to believe that in, any material respect, the requirements  to keep accounting records in accordance with section 130 of the Charities Act: *     to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act. have not been met: or (2)  to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name Mr Alan Thackrey Relevant professional qualification CA Address 18 Cuckoo Hill Road Pinner HA5 1AY 

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YEAR ENDED 31[ST] DECEMBER 2023 

## **WELLDON ACTIVITY GROUP** 

## NOTE TO THE ACCOUNTS 

## ACCOUNTING POLICIES 

The following accounting policies have been used consistently in dealing with items which are considered material in relation to the Charity’s accounts. 

## a. Basis of Accounting 

The accounts have been prepared under the historical cost convention. The provisions of Accounting by Charities – Statement of recommended Practice have been adopted in these accounts. 

## b. Income & Expenditure 

Income and expenditure have been recognised on the accruals basis.  All grants, donations and voluntary income, unless received for specific or designated purposes, are included in the Income & Expenditure account in the year they are earned.. 

## c. Non-cash donations 

A substantial contribution to the activities of the Welldon Activity Group is supplied in the form of voluntary services and donated facilities.  The financial benefit of these non-cash donations have not been recognised in these accounts, as by their nature it would be impractical to quantify in monetary terms. 

## d. Resources Expended 

Direct charitable expenditure comprises all expenditure directly relating to the charitable objects. Occupancy costs relate to our agreement with the Trinity Church to maintain day to day cleaning and general maintenance of the premises and grounds. Salary costs based upon staff time incurred.  Indirect costs relate to the central costs of running the Charity.  Fund Raising & Publicity costs relate to costs associated with fund raising events. 

## e. Premises 

The Activity Group occupied rent free the former Methodist Church building in Welldon Crescent until 1[st] May 2009. Since 1[st] May 2009 the charity moved to the new facilities at the Trinity Church and now incurs a rental charge. 

## f. Fixed Assets 

Fixed assets have been capitalised and are included at cost. Provision for depreciation has been made on the following basis: 

New Equipment and Furniture Second-Hand Equipment and Furniture 

over 4 years over 2 years 

## g. Insurances 

The Charity has the following cover:  Employer’s Liability -£10,000,000 (ten million) 

Public Liability  -         £5,000,000 (five million) Trustee Indemnity -    £250,000 (two hundred and fifty thousand) 

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## **GIFT AID** 

Gift Aid is a very effective method of making a donation to the Charity. The form is easy to complete and does not require Inland Revenue involvement. Anyone paying income tax can complete the form which we would be delighted to supply.   By completing the Gift Aid form the Charity will obtain from the Inland Revenue a further 25p for each pound donated. 

## **BUSINESS CONTACTS** 

The Group would like to develop new business contacts which are so important in increasing the confidence and self-respect of our clients. 

We would appreciate anyone who has contacts or knows of any shops, offices, firms etc from whom we could: 

a) Help in the Packaging of Goods b) Enveloping of letters, brochures, mailshots etc. c) Light assembly work. 

Our rates are very competitive and we guarantee completion on time. 

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## **WELLDON ACTIVITY GROUP STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2023** 

|||Unrestricted<br>|Restricted||Total|Total|
|---|---|---|---|---|---|---|
|||General<br>|Funds||2023|2022|
|||Funds|||||
|Income|Notes|£<br>|£||£<br>|£|
|Day Care Fees|A|66773||0|66773|59572|
|Local Church Grants|B|0||0|0|2000|
|Donations|C|4949||0|4949|5551|
|Other Income|D|2985||0|2985|1776|
|Total||74707||0|74707|68899|
|Expenditures|||||||
|Direct Charitable Costs     E||53575||0|53575|50451|
|Occupancy|F|20016||0|20016|21296|
|Indirect costs|G|2225||0|2225|2411|
|Total||75816||0|75816|74158|
|Net Income||-1109||0|-1109|-5259|
|Transfer between|||||||
|Funds||0||0|0|0|
|Fund balances||-1109||0|-1109|-5259|



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|<br>A. Day Care Fees<br>Client Fees<br>B. Local Church Grants<br>Pinner Parish Church<br>C. Donations<br>Friends of WAG<br>Northwick Park Rotary<br>Harrow Lawn Tennis Club<br>Harrow School Golf Club Ladies Section<br>Harrow School Thursday Golf Section<br>Harrow School Enterprise Ltd<br>Keith Toms Legacy<br>Jubilate Choir<br>D.  Other Income<br>Bank Deposit Interest<br>Tax Repayments|2023<br>£<br> <br>66773<br>66773<br>0<br>0<br>2858<br>0<br>0<br>600<br>0<br>0<br>1000<br>491<br>4949<br>2103<br>882<br>2985|2022<br>£<br>59572|2022<br>£<br>59572|
|---|---|---|---|
|||59572<br>2000<br>2000<br>3676<br>200<br>110<br>215<br>1150<br>200<br>0<br>0<br>5551<br>736<br>1040<br>1776||
||||2000<br>3676<br>200<br>110<br>215<br>1150<br>200<br>0<br>0<br>5551<br>736<br>1040|
||||1776|



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2023 2022 £                                           £ 

## E.  Direct Charitable Costs 

|Salaries<br>Employer NIC<br>Client Costs<br>Craft Materials<br>Pension Contributions<br>F.  Occupancy Costs<br>Repairs and Maintenance<br>Cleaning Materials<br>Rent<br>G. Indirect Costs<br>Payroll & Bank Charges<br>Postage & Stationery<br>Telephone<br>Insurances<br>Christmas<br>Miscellaneous<br>Audit Fee<br>Affiliation Fees<br>Travel Expenses<br>PPE<br>Staff Training<br>Trips and Outings|52922<br>0<br>227<br>47<br>379<br>53575<br>0<br>16<br>20000<br>20016<br>546<br>70<br>57<br>503<br>124<br>34<br>250<br>13<br>41<br>0<br>151<br>436<br>2225|49859<br>25<br>259<br>28<br>280<br>50451<br>38<br>8<br>21250|
|---|---|---|
|||21296<br>792<br>146<br>52<br>654<br>215<br>29<br>250<br>13<br>10<br>10<br>240<br>0<br>2411|



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## **WELLDON ACTIVITY GROUP** 

**BALANCE SHEET 31st December 2023** 

|**WELLDON ACTIVITY GROUP**<br>**BALANCE SHEET**<br>**31st December 2023**|||
|---|---|---|
||2023|2022|
||£|£|
|ASSETS|||
|Equipment & Furniture|0|0|
|Debtors|||
|Sundry Debtors|16650|6933|
|Cash at Bank & In Hand|86515|97560|
||103165|104493|
|LIABILITIES|||
|Creditors & Accruals|2151|2370|
||2151|2370|
|NET ASSETS|101014|102123|
|RESERVE FUNDS|||
|Unrestricted Funds|86674|87783|
|Restricted Funds|14340|14340|
||101014|102123|



For the year ending 31st december 2023 the Company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.   The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. 

The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts. 

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. 

The accounts were approved 24th May 2024 And signed on their behalf by:- 

S. Anderson 

Director………………………………………………………………………. 

B. Whitehead Director/Company Secretary……………………………………………… 

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