## **TRUSTEES REPORT 2022** ## _MEETING THE NEEDS OF THE_ ## _LOCAL COMMUNITY_ Registered Charity Number 1091034 ## **MISSION STATEMENT** ## **OUR AIMS AND OBJECTIVES** TO PROVIDE A DAY CARE CENTRE MEETING THE NEEDS OF THE LOCAL COMMUNITY, BY PROVIDING OUR MEMBERS WHO ARE DISADVANTAGED THROUGH EMOTIONAL, PHYSICAL OR LEARNING DISABILITIES WITH A SAFE AND HAPPY ENVIRONMENT THAT RESPECTS THE INDIVIDUALS’ RIGHTS, NEEDS AND DIGNITY. ## WELLDON ACTIVITY GROUP REGISTERED CHARITY NUMBER 1091034 A COMPANY LIMITED BY GUARANTEE, REGISTRATION NUMBER 4306235 FOUNDED OCTOBER 2001 LIFE PRESIDENT : MR. BRIAN WHITEHEAD GOVERNING DOCUMENT: MEMORANDUM AND ARTICLES OF ASSOCIATION The following have acted as Trustees during the year 2022 Councillor Sue Anderson Chairperson Mr. John Purnell Vice-Chair Mr. Brian Whitehead Company Secretary Mrs. Sue Jefferies Minute Secretary Mr John Robinson Treasurer Mrs Sara Robinson Personnel Officer Mrs. Ann Sharples Trustee Alderman Keith Toms Trustee (deceased April 2022) ………………………………………………………………………… Registered Office Trinity Church. Hindes Road Harrow, HA1 1RX Telephone 07312 080926 Bankers NatWest Bank Plc, 315 Station Road Harrow, HA1 2AD Solicitor None appointed. Page 1 ## **CHAIRMAN’S REPORT FOR 2022** Welldon Activity Group was open throughout 2022 and our clients enjoyed a wide variety of activities and socialising. Because of the lower number of clients after the closure for the Covid-19 pandemic it was decided to reduce the number of days the centre operates from five to four. We are very grateful to our staff and Trinity Church for their support over this matter. Our programme of publicising our service has led to a slow increase in the number of clients. We have also been able to run some new activities such as clay modelling – which has been very popular with our clients – as well as call on the skills of our new volunteers. As always we are very grateful for the loyalty and commitment of our experienced and caring staff. Sadly long standing trustee Alderman Keith Toms died in April, and we were also sorry to hear of the death of former trustee Jean Coward, who had provided so much musical enjoyment for our clients. Trustees attended the funeral service for Jean at St Mary’s Harrow on the Hill and the memorial service for Keith at Harrow Civic centre We are very grateful to our current hard working and committed Board of Trustees. Meetings have continued on Zoom at regular intervals throughout the year and we held a successful in-person AGM at Trinity Church. Sue Anderson Chair of Trustees Page 2 ## **TRUSTEES ANNUAL REPORT** Covid–19 continued to have an impact this year although the Care Homes are now beginning to relax their concerns regarding the virus and we are seeing more clients returning on a regular basis. Strict hygiene actions have been maintained to protect our staff in this challenging year. We made two presentations this year one to the Pinner Parish Church and the other to the Ladies Golf section at Harrow School. We also very much appreciated the fund raising day organised by John Robinson, our Treasurer, which resulted in an outstanding £1150 to the Charity. A publicity leaflet was produced this year which we have despatched to all local care homes and placed on all appropriate local notice boards. ## Reserve Policy Our Balance Sheet at present shows a satisfactory unrestricted reserve fund which has been important in offsetting the impact of the Covid-19 pandemic Page 3 ## **MAJOR RISKS AND EXPOSURES** Meeting the needs of Clients with diverse learning disabilities requires the Charity to be sensitive to each individual’s needs. We regularly review our health and safety controls with particular emphasis on the safety of our Clients in mind, this includes any action required to safeguard both our Clients and staff at the Centre. Individual Client assessments are conducted annually at the Centre and reports sent to the appropriate Care Home. Fire drills are conducted every eight weeks. We record the time each fire drill is completed and any problem relating to the mobility of clients is logged for appropriate action. Risk Assessments are conducted annually in the following areas:- Fire Drills Disposable Protective Clothing Wheelchair Access First Aid Policy Accident Report Recording Health and Safety Control of Substances Hazardous to Health Recording of Infections and Other Medical Risks The Trustees do not believe any major exposures are apparent demanding immediate attention. Page 4 ## **ORGANISATION** Trustee Meetings are held every other month and in the current environment via Zoom. Full-time Staff Mrs. Lorna Fields - Manager Miss Jade Weidle - Deputy Manager Mrs. Koukab Kondazi - Care Assistant Key Volunteers Mrs Lorraine Finnerty Singing and Movement Thursday 1 ½ Hours Mrs Sara Robinson Music and Exercise Friday 1 Hour Mrs Asal Peyvastegar Arts and Crafts Thursday All day Page 5 ## **WELLDON ACTIVITY GROUP ACTIVITIES PROGRAMME** ## MONDAYS ## TUESDAYS Keep Fit Exercise Story Telling Computer. Numeracy General Knowledge Relaxation Keep Fit Exercise Arts & Crafts Bingo T.V General Knowledge ## THURSDAYS ## FRIDAYS Keep Fit Exercise Singing and Movement Arts and Crafts Snooker Keep Fit Exercise Computer Board Games Snooker Music & Exercise ## VARIABLE DAYS ## VOLUNTEERS Gardening Painting Jigsaws Outings B.B.Q Nail Care Cookery Asal – Arts and Crafts Lorraine – Singing & Movement Sara – Music & Exercise Page 6 ## **WELLDON ACTIVITY GROUP** ## YEAR ENDED 31[ST] DECEMBER 2022 ## STATEMENT OF TRUSTEES’ RESPONSIBILITIES Law applicable to charities in England & Wales requires the trustees to prepare accounts for each financial year which give a true and fair view of the charity’s financial activities during the year and its financial position at the end of the year. In preparing accounts giving a true and fair view, the trustees should follow best practice and: Select suitable accounting policies and then apply them consistently Make judgements and estimates that are reasonable and prudent Follow applicable accounting standards, subject to any material departures disclosed and explained in the accounts. Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with applicable Law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Page 7 ## **’ s Independent Examiner Report on the Accounts** Report to the trustees of Welldon Activity Group Registered charity number 1091034 On accounts for the period ended 31.12.2022 Basis of independent examiner’s My examination was carried out in accordance report with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below Independent examiner’s statement In connection with my examination, no matter has come to my attention, (1) which gives me reasonable cause to believe that in, any material respect, the requirements  to keep accounting records in accordance with section 130 of the Charities Act: * to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act. have not been met: or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name Mr Alan Thackrey Relevant professional qualification CA Address 18 Cuckoo Hill Road Pinner HA5 1AY Page 12 YEAR ENDED 31[ST] DECEMBER 2022 ## **WELLDON ACTIVITY GROUP** ## NOTE TO THE ACCOUNTS ## ACCOUNTING POLICIES The following accounting policies have been used consistently in dealing with items which are considered material in relation to the Charity’s accounts. ## a. Basis of Accounting The accounts have been prepared under the historical cost convention. The provisions of Accounting by Charities – Statement of recommended Practice have been adopted in these accounts. ## b. Income & Expenditure Income and expenditure have been recognised on the accruals basis. All grants, donations and voluntary income, unless received for specific or designated purposes, are included in the Income & Expenditure account in the year they are earned.. ## c. Non-cash donations A substantial contribution to the activities of the Welldon Activity Group is supplied in the form of voluntary services and donated facilities. The financial benefit of these non-cash donations have not been recognised in these accounts, as by their nature it would be impractical to quantify in monetary terms. ## d. Resources Expended Direct charitable expenditure comprises all expenditure directly relating to the charitable objects. Occupancy costs relate to our agreement with the Trinity Church to maintain day to day cleaning and general maintenance of the premises and grounds. Salary costs based upon staff time incurred. Indirect costs relate to the central costs of running the Charity. Fund Raising & Publicity costs relate to costs associated with fund raising events. ## e. Premises The Activity Group occupied rent free the former Methodist Church building in Welldon Crescent until 1[st] May 2009. Since 1[st] May 2009 the charity moved to the new facilities at the Trinity Church and now incurs a rental charge. ## f. Fixed Assets Fixed assets have been capitalised and are included at cost. Provision for depreciation has been made on the following basis: New Equipment and Furniture Second-Hand Equipment and Furniture over 4 years over 2 years ## g. Insurances The Charity has the following cover: Employer’s Liability -£10,000,000 (ten million) Public Liability - £5,000,000 (five million) Trustee Indemnity - £250,000 (two hundred and fifty thousand) Page 13 ## **GIFT AID** Gift Aid is a very effective method of making a donation to the Charity. The form is easy to complete and does not require Inland Revenue involvement. Anyone paying income tax can complete the form which we would be delighted to supply. By completing the Gift Aid form the Charity will obtain from the Inland Revenue a further 25p for each pound donated. ## **BUSINESS CONTACTS** The Group would like to develop new business contacts which are so important in increasing the confidence and self-respect of our clients. We would appreciate anyone who has contacts or knows of any shops, offices, firms etc from whom we could: a) Help in the Packaging of Goods b) Enveloping of letters, brochures, mailshots etc. c) Light assembly work. Our rates are very competitive and we guarantee completion on time. Page 14 ## **WELLDON ACTIVITY GROUP STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2022** |||Unrestricted
|Restricted||Total| |---|---|---|---|---|---| |||General
|Funds||2022| |||Funds|||| |Income|Notes|£
|£||£| |Day Care Fees|A|59572||0|59572| |Local Church Grants|B|2000||0|2000| |Donations|C|5551||0|5551| |Other Income|D|1776||0|1776| |Total||68899||0|68899| |Expenditures|||||| |Direct Charitable Costs|E|50451||0|50451| |Occupancy|F|21296||0|21296| |Indirect costs|G|2411||0|2411| |Total||74158||0|74158| |Net Income||-5259||0|-5259| |Transfer between|||||| |Funds||0||0|0| |Fund balances||-5259||0|-5259| Page 8 |
A. Day Care Fees
Client Fees
B. Local Church Grants
Pinner Methodist
Pinner Parish Church
C. Donations
Friends of WAG
Northwick Park Rotary
Harrow Lawn Tennis Club
Harrow School Golf Club Ladies Section
Memory of Bryan Taylor
Harrow School Thursday Golf Section
Harrow School Enterprise Ltd
D. Other Income
Govt Retention Scheme
Bank Deposit Interest
Tax Repayments|2022
£
59572|2022
£
59572| |---|---|---| ||59572
0
2000
2000
3676
200
110
215
0
1150
200
5551
0
736
1040
1776|| |||2000
3676
200
110
215
0
1150
200
5551
0
736
1040| |||1776| Page 9 2022 £ |E. Direct Charitable Costs
Salaries
Employer NIC
Client Costs
Craft Materials
Pension Contributions
F. Occupancy Costs
Repairs and Maintenance
Cleaning Materials
Rent
G. Indirect Costs
Payroll & Bank Charges
Postage & Stationery
Telephone
Depreciation
Insurances
Christmas
Miscellaneous
Audit Fee
Afliation Fees
Travel Expenses
PPE
Staf Training|49859
25
259
28
280
50451
38
8
21250| |---|---| ||21296
792
146
52
0
654
215
29
250
13
10
10
240
2411| Page 10 Page 11 2021 21228 200 6458 24747 52633 55031 25005 2181 82217 -29584 -29584 0 2021 £ 21228 21228 200 0 200 4151 200 100 491 1516 0 0 6458 23624 504 619 24747 2021 £ £ 54605 0 88 12 326 55031 0 5 25000 25005 864 66 48 49 654 69 65 250 13 15 88 0 2181 ## **WELLDON ACTIVITY GROUP** ## **BALANCE SHEET 31st December 2022** |**WELLDON ACTIVITY GROUP**
**BALANCE SHEET**
**31st December 2022**||| |---|---|---| ||2022|2021| ||£|£| |ASSETS||| |Equipment & Furniture|0|0| |Debtors||| |Sundry Debtors|6933|12213| |Cash at Bank & In Hand|97560|98524| ||104493|110737| |LIABILITIES||| |Bad Debts Write Of||1204| |Creditors & Accruals|2370|2151| ||2370|3355| |NET ASSETS|102123|107382| |RESERVE FUNDS||| |Unrestricted Funds|87783|93939| |Restricted Funds|14340|13443| ||102123|107382| For the year ending 31st December 2022 the Company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. The accounts were approved 27th April 2023 And signed on their behalf by:- S. Anderson Director………………………………………………………………………. B. Whitehead Director/Company Secretary……………………………………………… Page 11