## **TRUSTEES REPORT 2020**
## _MEETING THE NEEDS OF THE_
## _LOCAL COMMUNITY_
Registered Charity Number 1091034
## **MISSION STATEMENT**
## **OUR AIMS AND OBJECTIVES**
TO PROVIDE A DAY CARE CENTRE MEETING THE NEEDS OF THE LOCAL COMMUNITY, BY PROVIDING OUR MEMBERS WHO ARE DISADVANTAGED THROUGH EMOTIONAL, PHYSICAL OR LEARNING
DISABILITIES WITH A SAFE AND HAPPY
ENVIRONMENT THAT RESPECTS THE INDIVIDUALS’ RIGHTS, NEEDS AND DIGNITY.
## WELLDON ACTIVITY GROUP
REGISTERED CHARITY NUMBER 1091034
A COMPANY LIMITED BY GUARANTEE, REGISTRATION NUMBER 4306235
FOUNDED OCTOBER 2001
LIFE PRESIDENT : MR. BRIAN WHITEHEAD
GOVERNING DOCUMENT: MEMORANDUM AND ARTICLES OF ASSOCIATION
The following have acted as Trustees during the year 2020
Councillor Sue Anderson Chairperson Mr. John Purnell Vice-Chair Mr. Brian Whitehead Company Secretary Mrs. Sue Jefferies Minute Secretary Mr John Robinson Treasurer Mrs Sara Robinson Personnel Officer Mrs. Hannah Hatcher Trustee Mrs. Ann Sharples Trustee Alderman Keith Toms Trustee Mr. John Nickolay Trustee Resigned October Mrs. Susan East Minute Secretary Resigned August
………………………………………………………………………… Registered Office Trinity Church. Hindes Road Harrow, HA1 1RX Telephone 0208 861 0764 Bankers NatWest Bank Plc, 315 Station Road Harrow, HA1 2AD Solicitor None appointed.
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## **CHAIRMAN’S REPORT FOR 2020**
2020 has been a very strange year for all of us. At the start of the year the intention was to promote the centre to increase our client base. Unfortunately our plans are completely derailed by the pandemic. In the interests of client, staff and volunteer safety we decided to close the centre in March and it remained closed for the rest of the year. Staff were furloughed under the government scheme. We have remained in contact with clients, Care Homes and Trinity Church during the pandemic and we would like to thank Trinity Church for their decision to forgo the rent while the centre was unable to operate in 2020. We would also like to thank Harrow Council for their advice and support. We hope that we will be able to reopen the Centre in 2021, but this will not be until we feel sure it will be safe to do so.
We were sorry to say goodbye to two of our trustees. John Nickolay had been an admirable and dedicated Chair and will be a hard act for me to follow, and Sue East had been a highly efficient Minute Secretary. We thank them for all their hard work on behalf of our clients and wish them and their families all the best for the future.
Fortunately we have been able to recruit John Purnell and Sue Jefferies in their place, and have been holding our trustees’ meeting on Zoom. I would like to thank all the trustees for their commitment over the past year.
Sue Anderson
Chair
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## **TRUSTEES ANNUAL REPORT**
As the Covid-19 virus became a major concern throughout the country we closed our Centre, and all our activities, at the end of March. Prior to our closure we continued to be indebted to our team of regular volunteers who give their time in stimulating our clients and supporting our staff.
Only one presentation was possible in the early part of the year but this resulted in a donation and an indication that an annual donation was likely in the future years.
We have over the years increased our fiscal reserves and although the timing of reopening our charity is uncertain we are confident that currently our financial situation will protect our staff and our centre in the immediate future.
We have highlighted our concerns on the crisis in Social Service support for Care Homes and the current situation will only exacerbate our worry on the decrease in clients able to use our facilities.
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## **MAJOR RISKS AND EXPOSURES**
Meeting the needs of Clients with diverse learning disabilities requires the Charity to be sensitive to each individual’s needs. We regularly review our health and safety controls with particular emphasis on the safety of our Clients in mind, this includes any action required to safeguard both our Clients and staff at the Centre.
Individual Client assessments are conducted annually with Residential Homes and Social Services.
Fire drills are conducted every six weeks. We record the time each fire drill is completed and any problem relating to the mobility of clients is logged for appropriate action.
Risk Assessments are conducted annually in the following areas:-
Fire Drills Disposable Protective Clothing Wheelchair Access First Aid Policy Accident Report Recording Health and Safety Control of Substances Hazardous to Health Recording of Infections and Other Medical Risks
The Trustees do not believe any major exposures are apparent demanding immediate attention.
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## **ORGANISATION**
Trustee Meetings are held every other month and in the current environment via Zoom.
Staff meetings are held regularly prior to Trustee Meetings.
## Full-time Staff
|Mrs. Lorna Fields|-|Manager|
|---|---|---|
|Miss Jade Weidle|-|Deputy Manager|
|Mrs. Koukab Kondazi|-|Care Assistant|
|Mr. Dennis Brown|-|Care Assistant – retired March|
## Key Volunteers
|Mrs Pamela Robson|||
|---|---|---|
|Board Games|Thursday|2 Hours|
|Mrs Hannah Hatcher|||
|Reading/Story Telling|Monday|1 Hour|
|Classical Music|Thursday|1 Hour|
|Mrs Rosemary Wischusen|||
|Mrs Pauline Soedirdjo|||
|Arts and Crafts|Tuesday|2 Hours|
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## **ACTIVITIES PROGRAMME**
## MONDAYS
## TUESDAYS
Keep Fit Exercise Story Telling I.T. Numeracy General Knowledge Relaxation
Keep Fit Exercise Arts & Crafts Dancing Singing Bingo Hand Care
## WEDNESDAYS
## THURSDAYS
Keep Fit Exercise Activity Group Progress One to One Badminton Snooker Kurling
Keep Fit Exercise Knitting Sewing Cookery Board Games Snooker Classical Music General Knowledge
## FRIDAYS
## VARIABLE DAYS
Keep Fit Exercise Maths & Literacy Badminton Rug Making I.T. Arts & Crafts
Gardening (allotment) Painting Jigsaws Outings B.B.Q Mail Shots
## Volunteers
2 Retired Teachers 1 Trustee 1 Ex-Diplomatic Service
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## **WELLDON ACTIVITY GROUP**
## YEAR ENDED 31[ST] DECEMBER 2020
## STATEMENT OF TRUSTEES’ RESPONSIBILITIES
Law applicable to charities in England & Wales requires the trustees to prepare accounts for each financial year which give a true and fair view of the charity’s financial activities during the year and its financial position at the end of the year. In preparing accounts giving a true and fair view, the trustees should follow best practice and:
Select suitable accounting policies and then apply them consistently
Make judgements and estimates that are reasonable and prudent
Follow applicable accounting standards, subject to any material departures disclosed and explained in the accounts.
Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with applicable Law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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## **’ s Independent Examiner Report on the Accounts**
Report to the trustees of Welldon Activity Group Registered charity number 1091034 On accounts for the period ended 31.12.2020
Basis of independent examiner’s My examination was carried out in accordance report with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below
Independent examiner’s statement
In connection with my examination, no matter has come to my attention,
- (1) which gives me reasonable cause to believe that in, any material respect, the requirements
- to keep accounting records in accordance with section 130 of the Charities Act:
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act.
have not been met: or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name Mr Alan Thackrey
Relevant professional qualification CA Address 18 Cuckoo Hill Road Pinner HA5 1AY
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YEAR ENDED 31[ST] DECEMBER 2020
## **WELLDON ACTIVITY GROUP** NOTE TO THE ACCOUNTS
## ACCOUNTING POLICIES
The following accounting policies have been used consistently in dealing with items which are considered material in relation to the Charity’s accounts.
## a. Basis of Accounting
The accounts have been prepared under the historical cost convention. The provisions of Accounting by Charities – Statement of recommended Practice have been adopted in these accounts.
## b. Income & Expenditure
Income and expenditure have been recognised on the accruals basis. All grants, donations and voluntary income, unless received for specific or designated purposes, are included in the Income & Expenditure account in the year they are earned..
## c. Non-cash donations
A substantial contribution to the activities of the Welldon Activity Group is supplied in the form of voluntary services and donated facilities. The financial benefit of these non-cash donations have not been recognised in these accounts, as by their nature it would be impractical to quantify in monetary terms.
## d. Resources Expended
Direct charitable expenditure comprises all expenditure directly relating to the charitable objects. Occupancy costs relate to our agreement with the Trinity Church to maintain day to day cleaning and general maintenance of the premises and grounds. Salary costs based upon staff time incurred. Indirect costs relate to the central costs of running the Charity. Fund Raising & Publicity costs relate to costs associated with fund raising events.
## e. Premises
The Activity Group occupied rent free the former Methodist Church building in Welldon Crescent until 1[st] May 2009. Since 1[st] May 2009 the charity moved to the new facilities at the Trinity Church and now incurs a rental charge.
## f. Fixed Assets
Fixed assets have been capitalised and are included at cost. Provision for depreciation has been made on the following basis:
New Equipment and Furniture Second-Hand Equipment and Furniture
over 4 years over 2 years
## g. Insurances
The Charity has the following cover: Employer’s Liability -£10,000,000 (ten million)
Public Liability - £5,000,000 (five million) Trustee Indemnity - £250,000 (two hundred and fifty thousand)
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## **BUSINESS CONTACTS**
The Group has been successful in developing new business contacts which are so important in increasing the confidence and self-respect of our clients.
We would appreciate anyone who has contacts or knows of any shops, offices, firms etc from whom we could:
a) Help in the Packaging of Goods b) Enveloping of letters, brochures, mailshots etc. c) Light assembly work.
Our rates are very competitive and we guarantee completion on time.
## **GIFT AID**
Gift Aid is a very effective method of making a donation to the Charity. The form is easy to complete and does not require Inland Revenue involvement. Anyone paying income tax can complete the form which we would be delighted to supply. By completing the Gift Aid form the Charity will obtain from the Inland Revenue a further 25p for each pound donated.
Page 15
## **WELLDON ACTIVITY GROUP STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2020**
|||Unrestricted
|Restricted||Total|Total|
|---|---|---|---|---|---|---|
|||General
|Funds||2020|2019|
|||Funds|||||
|Income|Notes|£
|£||£
|£|
|Day Care Fees|A|26844||0|26844|72203|
|Local Church Grants|B|1400||0|1400|1040|
|Donations|C|4551||0|4551|26650|
|Fund Raising Events|D|0||0|0|982|
|Other Income|E|47656||0|47656|909|
|Total||80451||0|80451|101784|
|Expenditures|||||||
|Direct Charitable Costs F||57901||0|57901|69580|
|Occupancy|G|6254||0|6254|25023|
|Indirect costs|H|2350||0|2350|5115|
|Total||66505||0|66505|99718|
|Net Income||13946||0|13946|2066|
|Transfer between|||||||
|Funds||0||0|0|0|
|Fund balances||13946||0|13946|2066|
Page 8
|
A. Day Care Fees
Client Fees
Council Retention Scheme
B. Local Church Grants
Pinner Methodist
Pinner Parish Church
St. John's Greenhill
C. Donations
Friends of WAG
Harrow School Tennis Club
Northwick Park Rotary
Memory of Jenna Andrews
Harrow Lions
Harrow Lawn Tennis Club
Tesco's Ltd
Waitrose
Harrow School Golf Club Ladies Section|2020
2019
£
£
15694
72203
11150
0
26844
72203
200
200
1000
640
200
200
1400
1040
3110
3159
0
216
200
0
0
21682
0
100
250
0
0
50
666
370
325
1073
4551
26650|
|---|---|
Page 9
||2020|2019|
|---|---|---|
||£|£|
|D. Fund Raising Events|||
|Carol Singing|0|332|
|Bridge Evening|0|650|
||0|982|
|E. Other Income|||
|Govt Retention Scheme|33310|0|
|Bank Deposit Interest|2034|408|
|Legacy - Hillary Lock|8875|0|
|Tax Repayments|937|501|
|Sale of Motor Car|2500|0|
||47656|909|
|F. Direct Charitable Costs|||
|Salaries|56407|65469|
|Employer NIC|1096|1401|
|Client Costs|52|313|
|Craft Materials|21|48|
|Allotment|0|60|
|Pension Contributions|325|289|
|Redundancy|0|2000|
||57901|69580|
Page 10
|
G. Occupancy Costs
Repairs and Maintenance
Cleaning Materials
Rent
H. Indirect Costs
Payroll & Bank Charges
Postage & Stationery
Telephone
Depreciation
Vehicle Running Expenses
Insurances
Christmas Party
Miscellaneous
Audit Fee
Printing and AGM Expenses
Affiliation Fees
Health and Safety
Staff Training|2020
£
1
3
6250
6254
792
102
210
234
19
654
0
30
250
46
13
0
0
2350|2019
£
4
19
25000|
|---|---|---|
|||25023
936
43
482
257
1706
654
219
86
250
77
13
192
200
5115|
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## **WELLDON ACTIVITY GROUP**
**BALANCE SHEET 31st December 2020**
|**WELLDON ACTIVITY GROUP**
**BALANCE SHEET**
**31st December 2020**|||
|---|---|---|
|
ASSETS
Equipment & Furniture
Debtors
Fees Receivable
Sundry Debtors
Cash at Bank & In Hand
LIABILITIES
Tax & NHI
Creditors & Accruals
NET ASSETS
RESERVE FUNDS
Unrestricted Funds
Restricted Funds|2020
£
49
0
1044
137753
138846
0
1880
1880
136966
123523
13443
136966|2019
£
283
8022
0
118431|
|||126736
2413
1303
3716
123020
109577
13443
123020|
For the year ending 31st December 2020 the Company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The Accounts were approved on 11th March 2021 And signed on their behalf by:-
S. Anderson
Director……………………………………………………………………….
B. Whitehead Director/Company Secretary………………………………………………
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