## **Trustees' Annual Report for the period** Period start date Period end date O1 04 2022=3 31 03 2024 **From** **To** ## Section A Reference and administration details **Charity name** Friends Of Bright Eyes **Other names charity is known by** FOBE **Registered charity number (if any)** 1091012 **Charity's principal address** FOBE Centre 45 St Ives Close Luton **Postcode LU3 1PP** ~~——~~ **Names of the charity trustees who manage the charity Dates acted if not Name of person (or body) entitled Trustee name Office (if any) for whole year to appoint trustee (if any)** 1 Yasmin Yousaf Chairperson 2 Farhan Zakaria Vice-Chair 3 Iraj Raza Treasurer 4 Shakila Bi Secretary 5 Saiqa Chowdrey Finance Officer 6 Muhibur Rahman Rayhan 7 Aysha Khan Started 7[th] Sep 2023 **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** ~~====~~ **Names and addresses of advisers (Optional information) Type of adviser Name Address** Fundraising Assistant Bilal Hussain Finance Assistant Haroon Zafar **Name of chief executive or names of senior staff members (Optional information)** Mohammed Yasir (Project Manager) ~~—~~ **Description of the charity’s trusts** Documented Constitution – Adopted by current trustees holding office. Type of governing document (eg. trust deed, constitution) Registered Charity – Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) ~~oo~~ **Section B Structure, governance and management** **TAR** 1 Yearly elections during committee meeting AGM. Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. We have comprehensive policies and procedures relating to the area of work, specifically working with vulnerable children and special needs. We provide training and inductions for all volunteers and further training for members of staff and management. We work in partnership with other local organisations and support services to ensure the best possible outcomes for children & families accessing our service. We work with a local consortium of voluntary sector organisations supporting children with disability in order to better establish support for disability locally and regionally. All activities are subject to risk assessments and appropriate control measures are put in place. All children have individual assessments done and specific care plans drawn up. We have comprehensive grievance and complaints procedures in place for service users, parents & staff/volunteers to ensure there is appropriate channels to air concerns and that they are responded to adequately. ## **Section C Objectives and activities** a) To provide or assist in the provision of support services for young people with special needs or disabilities; primarily in the area of shortbreaks. **Summary of the objects of the charity set out in its governing document** b) Focusing on providing access for the most hard to reach families by being sensitive towards their particular needs e.g. cultural/religious/habitual. c) Providing advice, support and information for the carers of such persons. **TAR** 2 The core activities undertaken by FOBE centre around Short Break provision and social/play opportunities for children with disability and support for their families. In line with this the following activities are currently active: - Afterschool & Weekend Activity Clubs - Holiday Play Schemes - Outings and Day Trips - Providing Volunteering Opportunities - Awareness Campaigns - Workshops, Training and Community Events on Disability and Inclusion **Summary of the main activities undertaken for the** - Parent Support **public benefit in relation to these objects (include within** Trustees have approved these activities in line with the objective of **this section the statutory** achieving public benefit as outlined in the Charities Act 2006. **declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** We are a volunteer lead charity; as such the charities activities would be unable to continue without the significant voluntary input provided through our extensive volunteer workforce. We aim for minimum of approximately 30-40% of the output to be provided in kind through voluntary work and contributions. You **may choose** to include further statements, where relevant, about: We do not make grants to any organisation or individual. We use our funds to deliver services directly to the beneficiaries. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** 3 ## Section D Achievements and performance - Supporting children with a variety of needs from mild to moderate - **Summary of the main** and complex. - **achievements of the charity** - Providing access to services to those who need it the most - **during the year** including “hard to reach” families. - - Regular and consistent delivery of activity clubs throughout the year when possible including holidays and half term. - - Aiming to support over 70 disabled service users and their families on a weekly basis. - - Providing volunteering opportunities to in excess of 70 individuals throughout the year. - - Providing specialist training and experience for a vast number of staff and volunteers. - - The lease and development of a dedicated FOBE centre to deliver our support services from. - - Planning and launching large fundraising campaigns in the effort to fund the development of the centre. **TAR** 4 **Section E Financial review** ~~ee~~ **Brief statement of the** **charity’s policy on reserves** We aim to allocate the vast majority funding to particular projects and not hold any significant “reserves” except a minimum for our contingency procedure. Any surplus unrestricted funding will be allocated to specific projects for the following financial year. It is the objective of the trustees not to hold any significant amounts of funding in reserve except in the case of specific need e.g. venue fundraising, rather to allocate it to meet the needs of the beneficiaries and/or increase the number of registered service users. We have a specific contingency policy for the holding of specific funds for use in accordance with our contingency protocol in the event of shortage of funds and cessation of services. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** FOBE has no principal source of funding long-term. We apply to grant You **may choose** to include making bodies and respond to invitations to tender bids on a yearly basis additional information, where to keep our income stable and continue to deliver our various projects. relevant about: The vast majority of expenditure is spent on direct costs which allow us to the charity’s principal deliver a consistent support service for our beneficiaries. - the charity’s principal sources of funds (including any fundraising); - We aim to invest in our staff and volunteers to enable us to provide - • how expenditure has suitable and appropriate support for the needs of the disabled children and the families we work with. - supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## ~~ee~~ **Section F Other optional information** We are a leading short-break provider in Luton for 30 years now and have built strong relationships within the community. We have trust from the most hard to reach families including ethnic minority groups and those living in deeply deprived areas. Luton has some of the most deprived wards in the entire UK and we aim to support the families with the most difficult of circumstances and the children with the most complex needs, those that cannot and do not access other support services due to the barriers they face. ## ~~a~~ **Section G Declaration The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** > **Signature(s)** Yasmin Yousuf **Full name(s)** Farhan Zakaria Yasmin Yousuf ~~ee~~ **Position (eg Secretary, Chair,** Vice Chair Chairperson > **etc)** ~~ee~~ **Date** 31/12/2024 **TAR** 5 (HARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees Friends Of Bright Eyes On accounts for the year ended 3110312024 Charity no 1091012 Set out on pages 3,4,5 I report to the trustees on my examination of the accounts of the above charity (Yhe Trust.) for the year ended 3110312024. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the charities accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent The charity's gross income ex￿eded £250,000 and l am qualified to examiner's statsment undertake the examination by being a qualified member of The Association of Chartered Certified Accountants. I have completed my examination. I confinTt that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charrties Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable reqU1￿MentS concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 1£ T.- 202£ Name: Hisham Parkar Relevant professional qualificationls) or body (if any): The Association of Chartered Certified Accountants Address: 8 St Andrews Grove Luton LU3 1FE Section B Disclosure Only complete If the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief detsils of any items that the examiner wishes to disclose. fob l• Statement of Financial Activities for the year ended 31 MarGh 2024 2023-2024 2022-2023 Income Restricted Income Grants £57,740 £144,848 £57.740 £136.631 FOBE Centre Fundraising Other £0 2,075.66 Unrestricted Income Donations £15,302 £14,965 £24,669 £31,946 Gift Aid Parental Contribution £21,835 Total Income £257,523 £250,227 Expenditure Admin Accountin8 Office Rent £197 £187 £258 £4.724 £171 Printing & Copying Office Equipment. Stationary & Hospitality Postage & Mail Bank Charge Telephone Total Admln £200 £370 £20 £0 £49 £282 £1 £463 £389 £1,819 £5.493 Depreciatlon Computer5 & IT Equipment Machinery and equipment Motor & Vehicles £206 £114 £88 £0 £0 £0 £114 £5.444 £8.246 £13,984 Furniture and Fixtures Total Admin Marketing & Fundraising Literature £65 £328 £2,307 £0 £0 Website Fundraisin8 & Events Promotional Items Totsl Marketing £184 £16,306 £0 £16.489 £2,700 FOBE Centre Lease £45 750.00 OfficelGeneral Administrative Expenses £308 378.97 Security Waste Disposal £233 14.34 £568 170.00 Repair & Maintenance Rates & Utilities £14,171 753.74 £4,472 Total FOBE Centre £19,797 2.067.05 Projert Activities Service User Transport Activities, Materials & Equipment Venue Hire Volunteer Expenses Project Admin Ramadhan Packs £13,941 £3,566 £17,391 £59 £9,004 £2,429 £12,002 £18 £1,247 £1,133 £742 £2,451 £111 DeenAbility Hajj Project Insurance Training Total Project Activities £0 £821 £494 £388 £27,456 £479 £38,818 Gross Pay Project Manager Project Worker Club Supervisor Club Coordinator Careworkers £25.334 £11.645 £4.080 £10.942 £39.764 £5,697 £10,734 £0 £24.954 £6,720 £2.661 £9.318 £35,453 £5,532 £10,920 £543 Passenger Assistants Drivers External Trips NI&Tax Total Gross Pay EO £0 £108,197 £96,101 Total Expendlture £185.316 £147,719 Income over Expenditure £72,208 £102.508 Balance Sheet as at 31" March 2024 Assets Metro bank accounts Restricted Income 75,886.19 Contingency Policy 8udget Venue Funding Operations 2024-25 Total Restricted Reserves 16,Crf)O.00 27,162.43 32.723.76 75,886.19 Computers & rr Equipment Machlnery and equlpment Motor & Vehicles Centre Development Fixtures Petty Cash Balance Paypal Account 339.38 175.25 22,555.54 166,422.82 270.00 2.25 Total Assets 265.651.43 Liabilities Accrued Expenses Account5 Payable HMRC Suspense 5,360.09 6,135.29 139.79 Total Liabilities Current Assets Total -11,635.17 254,016.26 Net Assets as at 3110312024 Represented by Accumulated Fund Retained Earning Brought Forward Excess of Income over Expenditure 254,016.26 181.808.50 72.207.76 254.016.26 On behalf of Friends Of 8right Eyes Trustees as at 31st March 2024 Si8ned Chair-person Yasmin Yousuf JSL4fr Date:l 6 Signed Wice-chalr Farhan Zakaria Date: 1g-01-z Sl8ned Treasurer Iraj Raza Date- I (HARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees Friends Of Bright Eyes On accounts for the year ended 3110312024 Charity no 1091012 Set out on pages 3,4,5 I report to the trustees on my examination of the accounts of the above charity (Yhe Trust.) for the year ended 3110312024. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the charities accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent The charity's gross income ex￿eded £250,000 and l am qualified to examiner's statsment undertake the examination by being a qualified member of The Association of Chartered Certified Accountants. I have completed my examination. I confinTt that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charrties Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable reqU1￿MentS concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 1£ T.- 202£ Name: Hisham Parkar Relevant professional qualificationls) or body (if any): The Association of Chartered Certified Accountants Address: 8 St Andrews Grove Luton LU3 1FE Section B Disclosure Only complete If the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief detsils of any items that the examiner wishes to disclose. fob l• Statement of Financial Activities for the year ended 31 MarGh 2024 2023-2024 2022-2023 Income Restricted Income Grants £57,740 £144,848 £57.740 £136.631 FOBE Centre Fundraising Other £0 2,075.66 Unrestricted Income Donations £15,302 £14,965 £24,669 £31,946 Gift Aid Parental Contribution £21,835 Total Income £257,523 £250,227 Expenditure Admin Accountin8 Office Rent £197 £187 £258 £4.724 £171 Printing & Copying Office Equipment. Stationary & Hospitality Postage & Mail Bank Charge Telephone Total Admln £200 £370 £20 £0 £49 £282 £1 £463 £389 £1,819 £5.493 Depreciatlon Computer5 & IT Equipment Machinery and equipment Motor & Vehicles £206 £114 £88 £0 £0 £0 £114 £5.444 £8.246 £13,984 Furniture and Fixtures Total Admin Marketing & Fundraising Literature £65 £328 £2,307 £0 £0 Website Fundraisin8 & Events Promotional Items Totsl Marketing £184 £16,306 £0 £16.489 £2,700 FOBE Centre Lease £45 750.00 OfficelGeneral Administrative Expenses £308 378.97 Security Waste Disposal £233 14.34 £568 170.00 Repair & Maintenance Rates & Utilities £14,171 753.74 £4,472 Total FOBE Centre £19,797 2.067.05 Projert Activities Service User Transport Activities, Materials & Equipment Venue Hire Volunteer Expenses Project Admin Ramadhan Packs £13,941 £3,566 £17,391 £59 £9,004 £2,429 £12,002 £18 £1,247 £1,133 £742 £2,451 £111 DeenAbility Hajj Project Insurance Training Total Project Activities £0 £821 £494 £388 £27,456 £479 £38,818 Gross Pay Project Manager Project Worker Club Supervisor Club Coordinator Careworkers £25.334 £11.645 £4.080 £10.942 £39.764 £5,697 £10,734 £0 £24.954 £6,720 £2.661 £9.318 £35,453 £5,532 £10,920 £543 Passenger Assistants Drivers External Trips NI&Tax Total Gross Pay EO £0 £108,197 £96,101 Total Expendlture £185.316 £147,719 Income over Expenditure £72,208 £102.508 Balance Sheet as at 31" March 2024 Assets Metro bank accounts Restricted Income 75,886.19 Contingency Policy 8udget Venue Funding Operations 2024-25 Total Restricted Reserves 16,Crf)O.00 27,162.43 32.723.76 75,886.19 Computers & rr Equipment Machlnery and equlpment Motor & Vehicles Centre Development Fixtures Petty Cash Balance Paypal Account 339.38 175.25 22,555.54 166,422.82 270.00 2.25 Total Assets 265.651.43 Liabilities Accrued Expenses Account5 Payable HMRC Suspense 5,360.09 6,135.29 139.79 Total Liabilities Current Assets Total -11,635.17 254,016.26 Net Assets as at 3110312024 Represented by Accumulated Fund Retained Earning Brought Forward Excess of Income over Expenditure 254,016.26 181.808.50 72.207.76 254.016.26 On behalf of Friends Of 8right Eyes Trustees as at 31st March 2024 Si8ned Chair-person Yasmin Yousuf JSL4fr Date:l 6 Signed Wice-chalr Farhan Zakaria Date: 1g-01-z Sl8ned Treasurer Iraj Raza Date- I