2023-03-31-accounts - Friends Of Bright Eyes

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Trustees' Annual Report for the period

Period start date Period end date O1 04 2022 31 03 2023

From

Section A Reference and administration details

Charity name Other names charity is known by FOBE Registered charity number (if any) 1091012

Friends Of Bright Eyes

Charity's principal address

FOBE Centre

45 St Ives Close

Luton Postcode LU3 1PP

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Yasmin Yousaf	Chairperson
Farhan Zakaria	Vice-Chair
IrajRaza	Treasurer
Shakila Bi	Secretary
Saiqa Chowdrey	Finance Officer
Muhibur Rahman Rayhan		1stFeb 2022 – Started as voluntarycommittee member

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
General Adviser	Bilal Hussain
Finance Assistant	Haroon Zafar

Name of chief executive or names of senior staff members (Optional information)

Mohammed Yasir (Project Manager)

Section B Structure, governance and management

Description of the charity’s trusts

Documented Constitution – Adopted by current trustees holding office. Type of governing document

(eg. trust deed, constitution)

How the charity is constituted

[Charity ]

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(eg. trust, association, company)

Yearly elections.

Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

We have comprehensive policies and procedures relating to the area of work, specifically working with vulnerable children and special needs.

We provide training and inductions for all volunteers and further training for members of staff and management.

We work in partnership with other local organisations and support services to ensure the best possible outcomes for children & families accessing our service.

We work with a local consortium of voluntary sector organisations supporting children with disability in order to better establish support for disability locally and regionally.

All activities are subject to risk assessments and appropriate control measures are put in place. All children have individual assessments done and specific care plans drawn up.

We have comprehensive grievance and complaints procedures in place for service users, parents & staff/volunteers to ensure there is appropriate channels to air concerns and that they are responded to adequately.

Section C Objectives and activities

To provide or assist in the relief services for children, young people & adults with special needs or disabilities;

Summary of the objects of the charity set out in its governing document

Providing support for the families of such individuals.

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The core activities undertaken by FOBE centre around Short Break provision and social/play opportunities for children with disability and support for their families.

In line with this the following activities are currently active:

Afterschool & Weekend Activity Clubs
Holiday Play Schemes
Outings and Day Trips
Providing Volunteering Opportunities
Awareness Campaigns
Workshops, Training and Community Events on Disability and Inclusion

Summary of the main activities undertaken for the - Parent Support public benefit in relation to these objects (include within Trustees have approved these activities in line with the objective of this section the statutory achieving public benefit as outlined in the Charities Act 2006. declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

We are a volunteer lead charity; as such the charities activities would be unable to continue without the significant voluntary input provided through our extensive volunteer workforce.

We aim for 40% of the output to be provided in kind through voluntary work and contributions.

You may choose to include further statements, where relevant, about:

We do not make grants to any organisation or individual. We use our funds to deliver services directly to the beneficiaries.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Supporting children with a variety of needs from mild to moderate and complex.
Providing access to services to those who need it the most including “hard to reach” families.
Regular and consistent delivery of activity clubs throughout the year when possible including holidays and half term.
- Aiming to support over 65 disabled service users and their families on a weekly basis.
- Providing volunteering opportunities to in excess of 70 individuals throughout the year.
- Providing specialist training and experience for a vast number of staff and volunteers.

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Section E Financial review

We aim to allocate the vast majority funding to particular projects and not Brief statement of the hold any significant “reserves” except a minimum for our contingency charity’s policy on reserves procedure. Any surplus unrestricted funding will be allocated to specific projects for the following financial year. It is the objective of the trustees not to hold any significant amounts of funding in reserve except in the case of specific need e.g. venue fundraising, rather to allocate it to meet the needs of the beneficiaries and/or increase the number of registered service users.

We have a specific contingency policy for the holding of specific funds for use in accordance with our contingency protocol in the event of shortage of funds and cessation of services.

Details of any funds materially in deficit

Further financial review details (Optional information)

FOBE has no principal source of funding long-term. We apply to grant You may choose to include making bodies and respond to invitations to tender bids on a yearly basis additional information, where to keep our income stable and continue to deliver our various projects. relevant about: The vast majority of expenditure is spent on direct costs which allow us to • the charity’s principal deliver a consistent support service for our beneficiaries. sources of funds (including any fundraising);

We aim to invest in our staff and volunteers to enable us to provide
• how expenditure has suitable and appropriate support for the needs of the disabled children and the families we work with.
supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

We are a leading short-break provider in Luton for over 25 years now and have built strong relationships within the community. We have trust from the most hard to reach families including ethnic minority groups and those living in deeply deprived areas. Luton has some of the most deprived wards in the entire UK and we aim to support the families with the most difficult of circumstances and the children with the most complex needs, those that cannot and do not access other support services due to the barriers they face.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Yasmin Yousuf Full name(s) Farhan Zakaria Yasmin Yousuf Position (eg Secretary, Chair, Vice Chair Chairperson etc) Date 31/12/2023

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fobe Fdends of BriKht Eyes Year End Accounts Friends Of Bright Eyes Annual Accounts 2022-23 REPORT OF INDEPENDANT EXAMINER OF AccouKrs I report on the accounts of the Charity for the year ended 31sr March 2023 The Charity's Trustees consider that an audit is not required for this year (under sertion 43121 of the Charities Act 1993 Ithe Attl. as amended by Section 28 of the Chorities Art 2() and that an independent examination Is needed. Itls my resp0115ibility to: examine the accounts (under section 43 of the Act. as amended): to follow the procedures laid down in the General Directions given bythe tharty Commisslon (under section 4317llbl of the Act, as amendedl- and to state whether particular matters have come to my attention. To The Trustees Friends Of Bright Eyes Registered Charity 1091012 Re- Year Ended 31" March 2023 These accounts are prepared in accordance with the Charity Comm1$5ion requlremerrts. In the case of Frlends of Bri8ht Eyes It 15 only necessary for'Re1pts & Expenditure, accounts to be prePad. Thls removes any requirement for accrua15 to be entered into the accounts. The books and records of Friends of Bright Eyes for this financial year have been examined and all ne$sary information and explanations have been sought and obtained. Income, Expenditure and brought-forward balarKes and final balan5 have been ascertalned using a recognised accounting package on the computer. All transactions have been checked against source documents. whe receipts are not avallable. e&. for very mlnor purposes, Staff have completed petty cash vouchers. Independent Examiner Hlsham Parkar. FCCA 8 St Andrews Grove Luton LU3 IFE IO/IZ/2023

l• fobe Friertds *)f Bright Eves Year End Accounts Iri¢nds ot bFl9ht Iy15 Income & Expendlture For Year Ended 31st March 2023 2022-2013 2021-2022 Income Restrfrted Income Grants FOBE Centre Fundraislng Other £57,740 £136.631 £2,076 £75,932 3502.15 Unre5trlcted Inrne Oonatlons Parental Contrlbutlon 1.946 É21.835 £16346 £8.370 Total Income £250,227 £104,151 Expendlture Admln Accountlni Office Rent PrlntSng & Copyln Office Equlpment. ststlonary & Hospltallty Postage & Mall Bank Charye Telephone Total Admln £187 £4.724 £171 £180 £2.318 £316 £210 £0 £133 £0 £1 £389 E352 £3376 Marketl Llterature £0 £184 £16,306 £0 £16A89 £0 £i,oso £6 £0 £IW56 Webslt¢ Events Prornotlonal Items Total Marketl FOBE Centr• Lease OfficelGeneral Admlnlstratfve Expenses Securlty Waste Dlsposal Re air & Maintenance Total F08E Centre £750 £379 £14 £170 £754 £2,067 Project Actlvltle$ Service User Transport Activities, Materials & Equipment Venue Hlre Voluntser Eypenses Prolect Admln COVID-19 Expenses £9,Ch)4 £2,429 £12.2 £18 £8,276 £1,928 £12,235 £27 £1.293 £1.247

fobe Fiiends of Bright £ Year End Account5 Covid-19 Gift Packs Eld Gifts Ramadhan Packs DeenAbility Haji Prolert Insurance Trainin Total Project Actl¥ltles £0 £1,180 £55 £0 £1.133 £742 £494 £374 £388 £27,456 £407 £26.080 Gross Pay Project Manager Prolèct Worker Club SupeNisor aub Coordlnator Careworkers £24,954 É6.720 £2.661 £9.318 £35.453 £24,960 £6,998 £7,784 £23,199 E ij Passen8er Agslstants Drlvers External Trlps NI&Tax Total Gross P•y É5.532 £10,920 £543 £0 £4.471 £8,399 £0 £83396 £96,1 Total Ex endlture £147,719 £113,908 Income over Ex endlture £102.508 -£9,756

fobe Friends 4Jf BriEht Eyes Year End Accounts Iriellds of bFiyht eyes Balance Sheet as at 31. March 2023 Assets Melro current account Restrfcted Incom• 86. Contingency Policy Budget 14.(#XJ.00 Venue - Centre Fundralslng 22123 136.630.51 - HÉstorical Fundrai5in8 Remainln8 27.780.01 Orher Totsl Restrict*d Res¢rve5 2.075.66 180,486.18 1,755 Computers & IT EquIpiit MachlnÈry and equlpment Furniture and Fixtut Petty Cash Bakn¢e Paypal Ac¢ount 295AO 881.43 1.755.00 262.79 Total Assets 183,943.77 Liabilities Accou1 Payable HMRC 5uspen5e I1.72 Total Liabllities Current Assets Total -1135.27 181,808.50 Net Assets as at 31103/2023 Represented bv 181,808.50 Atcurnulated Fund Retsined Eaming Broutht Forward Excess of Income ¢)ver Exnd[ture 79,300.71 102.507.79 181,808.50 On behalf of Frlends Of 8rl8ht Eyes Trustees as at 31st March 2023 Si8ned Chalr-Person Yasmin Yousuf Iraj Raza Datè:1 Date.. $18ned Vl¢e<hair Farhan Zakaria Date: 21