2022-03-31-accounts - Friends Of Bright Eyes

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Trustees' Annual Report for the period

Period start date Period end date O1 04 2021 31 03 2022

From

Section A Reference and administration details

Charity name Other names charity is known by FOBE Registered charity number (if any) 1091012

Friends Of Bright Eyes

Charity's principal address Suite 2, Crystal House

New Bedford Road Luton Postcode LU1 1HS

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Yasmin Yousaf	Chairperson
Farhan Zakaria	Vice-Chair
IrajRaza	Treasurer
Shakila Bi	Secretary
Saiqa Chowdrey	Finance Officer
Muhibur Rahman Rayhan		1stFeb 2022 – Started as voluntarycommittee member

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
General Adviser	Bilal Hussain
Finance Assistant	Aminah Khan

Name of chief executive or names of senior staff members (Optional information)

Mohammed Yasir (Project Manager)

Section B Structure, governance and management

Description of the charity’s trusts

Documented Constitution – Adopted by current trustees holding office. Type of governing document

(eg. trust deed, constitution)

How the charity is constituted

[Charity ]

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(eg. trust, association, company)

Yearly elections.

Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

We have comprehensive policies and procedures relating to the area of work, specifically working with vulnerable children and special needs.

We provide training and inductions for all volunteers and further training for members of staff and management.

We work in partnership with other local organisations and support services to ensure the best possible outcomes for children & families accessing our service.

We work with a local consortium of voluntary sector organisations supporting children with disability in order to better establish support for disability locally and regionally.

All activities are subject to risk assessments and appropriate control measures are put in place. All children have individual assessments done and specific care plans drawn up.

We have comprehensive grievance and complaints procedures in place for service users, parents & staff/volunteers to ensure there is appropriate channels to air concerns and that they are responded to adequately.

Section C Objectives and activities

To provide or assist in the relief services for children, young people & adults with special needs or disabilities;

Summary of the objects of the charity set out in its governing document

Providing support for the families of such individuals.

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The core activities undertaken by FOBE centre around Short Break provision and social/play opportunities for children with disability and support for their families.

In line with this the following activities are currently active:

Afterschool & Weekend Activity Clubs
Holiday Play Schemes
Outings and Day Trips
Providing Volunteering Opportunities

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Awareness Campaigns
- Workshops, Training and Community Events on Disability and Inclusion
Parent Support

Trustees have approved these activities in line with the objective of achieving public benefit as outlined in the Charities Act 2006.

Additional details of objectives and activities (Optional information)

We are a volunteer lead charity; as such the charities activities would be unable to continue without the significant voluntary input provided through our extensive volunteer workforce.

We aim for close to 30% of the output to be provided in kind through voluntary work and contributions.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

We do not make grants to any organisation or individual. We use our funds to deliver services directly to the beneficiaries.

We resumed all services in April 21 with continuous monitoring of the local COVID infection rates. COVID policies were followed according to what had been in place prior to the third national lockdown in Jan 2021 including testing and temperature checks etc.

Prior to each restart of service delivery, risk assessments were completed to ensure that operations could resume safely. During these periods of operational downtime, the vast majority of the workforce had to be placed on furlough. Many have also had their roles part-furloughed due to the ongoing impact of COVID-19 on charity operations and service development work.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Supporting children with a variety of needs from mild to moderate and complex.
Providing access to services to those who need it the most including “hard to reach” families.
Regular and consistent delivery of activity clubs throughout the year when possible including holidays and half term.
- Aiming to support over 60 disabled service users and their families on a weekly basis.
- Providing volunteering opportunities to in excess of 50 individuals throughout the year.
- Providing specialist training and experience for a vast number of staff and volunteers.

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Section E Financial review

We aim to allocate the vast majority funding to particular projects and not Brief statement of the hold any significant “reserves” except a minimum for our contingency charity’s policy on reserves procedure. Any surplus unrestricted funding will be allocated to specific projects for the following financial year. It is the objective of the trustees not to hold any significant amounts of funding in reserve except in the case of specific need e.g. venue fundraising, rather to allocate it to meet the needs of the beneficiaries and/or increase the number of registered service users.

We have a specific contingency policy for the holding of specific funds for use in accordance with our contingency protocol in the event of shortage of funds and cessation of services.

Details of any funds materially in deficit

Further financial review details (Optional information)

FOBE has no principal source of funding long-term. We apply to grant You may choose to include making bodies and respond to invitations to tender bids on a yearly basis additional information, where to keep our income stable and continue to deliver our various projects. relevant about: The vast majority of expenditure is spent on direct costs which allow us to • the charity’s principal deliver a consistent support service for our beneficiaries. sources of funds (including any fundraising);

We aim to invest in our staff and volunteers to enable us to provide
• how expenditure has suitable and appropriate support for the needs of the disabled children and the families we work with.
supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

We are a leading short-break provider in Luton for over 25 years now and have built strong relationships within the community. We have trust from the most hard to reach families including ethnic minority groups and those living in deeply deprived areas. Luton has some of the most deprived wards in the entire UK and we aim to support the families with the most difficult of circumstances and the children with the most complex needs, those that cannot and do not access other support services due to the barriers they face.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Yasmin Yousuf Full name(s) Farhan Zakaria Yasmin Yousuf Position (eg Secretary, Chair, Vice Chair Chairperson etc) Date 13th Jan 2023

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fobe Frlends of Brlthi Eyes Year End Acctrunts Frlends Of Bright Eyes Annual Accounts 2021-22 REPORT OF INDEPENDANT EXAMINER OF ACCOUNTS I report on the accounts of the Charity for the year ended 31" March 2022 The Charity's Trustees consider that an audit is not required for this year (under section 43121 of the Charities Art 1993 Ithe Artl, as amended by Section 28 of the Charities Act 20061 and that an Independent examlnation is needed. It Is my responslblllty to: examine the accounts (under sertion 43 of the Act, as amended); to follow the procedures laid down in the General Directions given by the Charity Commission lunder section 4317llbl of the Act, as amended),. and to state whether partlcular matters have come to my attention. To The Trustees Friends Of Bright Eyes Registered Charity 1091012 Re.. Year Ended 31" March 2022 These accounts are prepared in accordance with the Charity Commission reqLFirements. In the case of Friends of 8right Eyes it is only necessary for 'Receipts & Expenditure, accounts to be prepared. This removes any requirement for accruals to be entered into the accounts. The books and records of Friends of Brlght Eyes for thls financial year have been examined and all necessary information and explanations have been sought and obtained. Income, Expenditure and brought-forward balances and final balances have been astertalned using a recognised actounting package on the computer. All transactions have been checked agalnst Sour documents. Where reipts are not available, e.g. for very minor purposes, stsff have completed petty cash vouchers. Independent Examlner Hisham Parkar. FCCA 8 StAndrewsGrove Luton LU3 IFE 1310112023

l• fobe Friends ol Bright Eyes Year End Accounts Income & Expenditure For Year Ended 31st March 2022 2021-2022 202fy2021 Income Restrlrted Income Grants Other Unrestricted Income Donations Parental Contributlon £75,932 £3,502 £112,587 £4,009.18 £16,346 £8,370 £104,151 £7,495 £3,946 £128,036 Totsl Income Expenditure Admln Accounting Office Rent Printing & Copying Office Equipment, ststlonary & Hospitality Postage & Mail Telephone Total Admin £180 £2,318 £316 £210 £0 £352 £178 £2,250 £42 £635 £3 £338 £3,376 Marketing Literature Website Events Promotional Items Total Marketlng £0 £1,050 £6 £0 £0 £418 £0 £0 £1,056 £4 Projett Actlvttles Service User Transport ActivitSes, Materials & Equipment Venue Hire Volunteer Expenses ProjertAdmin COVID-19 Expen5e5 Covid-19 Gift Packs Eid Gift5 Ramadhan Pack5 Projett Insurance Trainin Total Project Actlvlties £8,276 £1,928 £12,235 £27 £1,293 £306 £0 £6,197 £957 £3,952 £0 £545 £921 £1,544 £0 £0 £374 £504 £14,993. £1,180 £55 £374 £407 £26,080 Gross Pay Project Manager Projert Worker Club Supervisor Club Coordinator £24,960 £7,585 £6,998 £7,784 £19,992 £12,126 £6,965 £15.989

fobe Frltnds of Brlght Eye5 YÈ3r End Accounts Care workers Passenger Assistants Drivers NI&Tax Total Gross Pay £23,199 £4,471 £8,399 £0 £83,396 £20.071 £5.526 £7,185 5,134 £81720 Total Ex enditure £113,908 £101,577 Income over Expenditure -£9.756 £26,459

fobe Frig1S of Brlghi Eyes Yèar End Accounts Balance Sheet as at 31st March 2022 Assets Metro current account Restricted Income Contingency Policy Budget Venue Funding Isnowdon & 3peaksl Other Total RStrirt Reser4es 81,108.70 ,c(().c 63,Cl)O.C(J 3,013.25 81.013.25 105.(W) Computers & IT Equlpment Petty Cash B•lance Prepayments & A¢crued Income 105.CK) Total Assets 81,213.70 Liabilities A¢¢ounts Payable HMRCSuspense 247.61 1,665.38 Total Llabllltles Current Assets Totsl .1,912.99 79,300.71 Net Assets as at 3V0312022 RÈpresented by 79,300.71 Accumulated Fund Retained Earning Brought Forward Excess of Income over Expenditure 89,057.17 -9,756.46 79.300.71 On behalf of Fr5•nd$ Of Br5¥ht Eyes Trustees as at 31st March 2022 Sned Chalr-Per¥Jn Yasmin Yousuf Date.. ii103L23 Sllned Vke-chalr Farhan Zakaria Date.. IlfrJl 23 SiBned Trrer Iraj Raza Datel