2021-03-31-accounts - Friends Of Bright Eyes

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Trustees' Annual Report for the period

Period start date Period end date O1 04 2020 31 03 2021

From

Section A Reference and administration details

Charity name Other names charity is known by FOBE Registered charity number (if any) 1091012

Friends Of Bright Eyes

Charity's principal address Suite 2, Crystal House

New Bedford Road Luton Postcode LU1 1HS

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Yasmin Yousaf	Chairperson
	Farhan Zakaria	Vice-Chair
	IrajRaza	Treasurer
	Shakila Bi	Secretary
	Saiqa Chowdrey	Finance Officer

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
General Adviser	Bilal Hussain
Finance Assistant	Aminah Khan

Name of chief executive or names of senior staff members (Optional information)

Mohammed Yasir (Project Manager)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Documented Constitution – Adopted by current trustees holding office.

(eg. trust deed, constitution)

How the charity is constituted

Charity

(eg. trust, association, company)

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Yearly elections. Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

We have comprehensive policies and procedures relating to the area of work, specifically working with vulnerable children and special needs.

We have developed new policies specifically to cope with the impact of COVID-19 and to enable us to operate safely during this period. We provide training and inductions for all volunteers and further training for members of staff and management.

We work in partnership with other local organisations and support services to ensure the best possible outcomes for children & families accessing our service.

We work with a local consortium of voluntary sector organisations supporting children with disability in order to better establish support for disability locally and regionally.
All activities are subject to risk assessments and appropriate control measures are put in place. All children have individual assessments done and specific care plans drawn up.

We have comprehensive grievance and complaints procedures in place for service users, parents & staff/volunteers to ensure there is appropriate channels to air concerns and that they are responded to adequately.

Section C Objectives and activities

To provide or assist in the relief services for children, young people & adults with special needs or disabilities;

Summary of the objects of the charity set out in its governing document

Providing support for the families of such individuals.

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The core activities undertaken by FOBE centre around Short Break provision and social/play opportunities for children with disability and support for their families.

In line with this the following activities are currently active:

Afterschool & Weekend Activity Clubs
Holiday Play Schemes
Outings and Day Trips
Providing Volunteering Opportunities
Awareness Campaigns
- Workshops, Training and Community Events on Disability and Inclusion

Summary of the main activities undertaken for the - Parent Support public benefit in relation to these objects (include within Trustees have approved these activities in line with the objective of this section the statutory achieving public benefit as outlined in the Charities Act 2006. declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

We are a volunteer lead charity; as such the charities activities would be unable to continue without the significant voluntary input provided through our extensive volunteer workforce.

We aim for close to 30% of the output to be provided in kind through voluntary work and contributions.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

We do not make grants to any organisation or individual. We use our funds to deliver services directly to the beneficiaries.

We had to postpone all services in April, May, June, Nov 2020 and Jan, Feb 2021 due to national lockdown restrictions.

Prior to each restart of service delivery, risk assessments were completed to ensure that operations could resume safely. During these periods of operational downtime, the vast majority of the workforce had to be placed on furlough. Many have also had their roles part-furloughed due to the ongoing impact of COVID-19 on charity operations and service development work.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Supporting children with a variety of needs from mild to moderate and complex.
Providing access to services to those who need it the most including “hard to reach” families.
Regular and consistent delivery of activity clubs throughout the year when possible including holidays and half term.
- Aiming to support over 60 disabled service users and their families on a weekly basis.
- Providing volunteering opportunities to in excess of 50 individuals throughout the year.
- Providing specialist training and experience for a vast number of staff and volunteers.

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Section E Financial review

We aim to allocate the vast majority funding to particular projects and not Brief statement of the hold any significant “reserves” except a minimum for our contingency charity’s policy on reserves procedure. Any surplus unrestricted funding will be allocated to specific projects for the following financial year. It is the objective of the trustees not to hold any significant amounts of funding in reserve except in the case of specific need e.g. venue fundraising, rather to allocate it to meet the needs of the beneficiaries and/or increase the number of registered service users.

We have a specific contingency policy for the holding of specific funds for use in accordance with our contingency protocol in the event of shortage of funds and cessation of services.

Details of any funds materially in deficit

Further financial review details (Optional information)

FOBE has no principal source of funding long-term. We apply to grant You may choose to include making bodies and respond to invitations to tender bids on a yearly basis additional information, where to keep our income stable and continue to deliver our various projects. relevant about: The vast majority of expenditure is spent on direct costs which allow us to • the charity’s principal deliver a consistent support service for our beneficiaries. sources of funds (including any fundraising);

We aim to invest in our staff and volunteers to enable us to provide suitable and appropriate support for the needs of the disabled children and the families we work with.

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

We are a leading short-break provider in Luton for over 25 years now and have built strong relationships within the community. We have trust from the most hard to reach families including ethnic minority groups and those living in deeply deprived areas. Luton has some of the most deprived wards in the entire UK and we aim to support the families with the most difficult of circumstances and the children with the most complex needs, those that cannot and do not access other support services due to the barriers they face.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date		YasminYousuf
	Farhan Zakaria	Yasmin Yousuf
	Vice Chair	Chairperson
	6thAugust 2021
	6thAugust 2021

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fobe FriprKls of Brliht Eyes Year End Accounts friends ol byighl eS Friends Of Bright Eyes Annual Accounts 2020-21 REPORT OF INDEPENDANT EXAMINER OF ACCOUNTS I report on the accounts of the Charity forthe year ended 31" Marth 2021 The Charity's Trustees consider that an audit is not required for this year lunder section 4312) of the Charities Att 1993 Ithe Act), as amended by Section 28 of the Charities Act 20061 and that an independent examination is needed. It is my responslblllty to: examine the accounts (under secdon 43 of the Ac¢ as amended),- to follow the procedures laid down in the General Directions given by the Charity Commission (under section 4317llbl of the Act. as amendedl,- and to State whether particular matter5 have come to my attention. To The Trustees Friend5 Of Bright Eyes Reglstered Charity 1091012 Re.. Year Ended 31 March 2021 These accounts are prepared in accordan with the Charity Commlssion requirements. In the case of Frlends of Bright Eyes it is only necessary for'Re1pts & Expendrtur¥ accounts to be prepared. This removes any requirement for gccruals to be entered Into the accounts. The books and records of Friends of Bright Eyes for this financial year have been examined and all necessary information and explanations have been sought and obtalned. Income, Expenditure and brought-forward balances and final balances have been ascertained using a recogntsed accounting package on the computer. All transactlons have been checked against source documents. Where receipts are not available, e.8. for very mlnor purp05e5, stsff have completed pety cash voucher5. Independent Examlner Hi5ham Parkar. FCCA 8 St AndreV Grove Luton LU3 IFE nd Z August 2021

fobe Friends of Brl£ht Eyes Year End Awovnts Inends of bright eyes Income & Expenditure For Year Ended 31 March 2021 202fy2021 202020 Income Restrlrted Income Grants Other £112,587 £4,Ll £61,050 Unrestrfrted Incom• Donations Parental Contribution Total Income £7,495 £61,931 £11,419 £4.4 £128.036 Expenditure Admln Accounting Office Rent Printing & Copying Office Equipment, ststionary & Hospitality Postage & Mail Telephone Total Admln £178 £159 £4,5CX) £42 £635 £159 £338 £245 £5,622 Marketln8 Litefature Website Events £418 £3.203 £0 Promotional Items Total Marketlng £0 £4 £3.737 Project Actlvltles Service User Transport Activities, Materials & Equipmènt Ventje Hire Volunteer Expenses Project Admln COVID.19 Expen5e5 Covid-19 Gift Packs Project Insurance Tralning Totsl Project Artlvlties £6,197 £957 É3,952 £0 £11,522 £3,666 £10.347 £14 £545 £921 £1,544 £374 £374 £L026 £27.7TI £14,993 Gross Pav Project Manager Project Work•r Club Supervisor Club Coordinator Careworkers 19,992. .&.06 6,964.66 15.988.50 £20,071 £20,216 £1g,g43 £7.242 £21,0

fobe FrndS of &*ht Eyes Year End Accounts Passenger A55iStants Drivers NI&Tax Total Gross Pay £5,526 £7,185 £6,658 £8,417 -£1,656 £81,9(M) £82.720 Total Expendlture £101.577 £119,036 Income over Ex endlture £26.459 £15,364

l• fobe Frl*ndsof W¢hi E$ Year End Accounts friends DI bright eyes Balance Sheet as at 31st March 2021 Assets Metro rrent (oAt Paypal balan¢e Restrkted Inme Contingency Budget Venue Fundir Other Total Re5trkted Re5eNes 87.193.59 ,¢)xJ. 70,(KXJ.(KI 2,22a59 87,228.59 161A7 Computers & IT Equlpment Mlnlbus Petty Cash Balance Prepayments &Accrned Inmm• 2Q53 136.94 3,81115 Total Assets 91.167.21 Liabilitles nts Payable Accrued Expensés HMRC Su5pen5e 5&).24 ¥549AO Total Liabi1Stles Current Assets Total .2,110.04 89.057.17 Net Assets as at 3110312021 Répresented by Aecumulated Fund 89,057.17 Retslned Eamlng Brought Forward Excess of Income over Expenditure 62,597.71 26,459.46 89,057.17 On behalf of Frlends of Bright Eyes Trvstees as at 3tst March 2021 Sisned (halrryP•nan Yasrnin Yov5uf Date.. 2 Sllntd V¥ce•Ch•lr Farhan Z4k•ria Date.. L Slin•d Treasurer Iraj Raza Date: