2025-04-05-accounts

St. Joseph’s Convent Wolverhampton Charity Number 1090983 Minutes of the Annual General Meeting of the Charity Held at St. Joseph’s Convent 33 Almameda Gardens Tettenhal, Wolverhampton WV69EX On The 26" Day of April 2025

1.Apologies: - Sr. Andrea Burrows

2.Members Present: - Sr. Emaldamary.

Sr. Diana D’ Silva Sr. Maria Liberata Fernandes Sr. Hancy Manjaly

Others:

Sr. Shanthi Lavi D’souza Sr. Sonia Pinto

3.Election of Chairwoman. Sr. Emaldamary proposed by Sr. Diana D’Silva and seconded by Sr. Maria Liberata Fernandes. There were no other nominations; Sr. Emaldamary was duly appointed.

4. Minutes: -

The minutes of the meeting of the Charity held online on the 11.02.2025 was approved by Sr.Liberata Fernandes and seconded by Sr. Diana D’Silva.

5. Appointment of the Treaurer:-

Sr.Emaldamary Proposed Sr.Hancy Manjaly be appointed treasurer. The proposal was seconded by Liberata Fernandes. There being no other nominations, Sr.Hancy Manjaly was appointed Treasurer.

6. Approval of Accounts: -

The Charity accounts for the year ended 5" of April 2025. The audited financial statement for the year has not been presented at the meeting as the audit process is still ongoing. The accounts will be circulated and passed once the audit is completed.

7. Appointment of Auditor:

The trustees unanimously agreed to retain the existing auditor for the current financial year.

8.Appointment of the Solicitor: -

We are looking into appointing a solicitor who is specialized in charity law, to ensure the trust follows legal obligations and protecting the integrity of our mission. We'll need to explore a few options and possibly have some initial consultations before deciding.

Consult Fr. Pawel and sisters of another congregation and Sarah Hilton our previous solicitor who is also willing to help us find a solicitor.

9. No.6 Upper green shop update: -

Mr. Stirk has given the shop key to the chemist to pick up the letters. We also received a letter from the insurance company.

Electricity standing charges must be paid by us.

10. Sandy lane (St. Joseph’s Convent) refurbishment update: -

Waiting for building companies to give us the quotations (at least 3-5) which must be approved by provincial superior and the Superior General and their respective councilors.

11.add 2 new members asa[trustees:][-]

As Sr. Andrea is transferred to Bangalore, (India) hence she cannot be a trustee of the charity. Her name is to be removed.

We appoint Sr. Shanthi Lavi Dsouza as new trustee of the charity along with existing trustees.

12. Forest Gate:

Maintenance work like plastering and decorating the living room and the chapel to be carried out in June this year.

13: -Other Business: -

To work out for the gift aid from HMRC for Sr.Hancy.

To raise funds for the building project. Fund raising in the church.

Sale of Furniture/Antique library cupboard if possible Prepare flyers/ Face book etc.....

ST. JOSEPH'S CONVENT WOLVERHAMPTON CHARITY NUMBER 1090983

AGENDA FOR THE TRUSTEES’ MEETING OF THE CHARITY HELD ONLINE St Joseph's Convent, 33 Alameda Gardens, Tettenhall. ON THE 14th of December 2025

1. Apologies. Sr. Maria Liberata Fernandes

2. Trustees Present. Sr. Emaldamary Gobichettipalayam, Sr. Hancy Manjaly, Sr. Shanthi D souza and Sr. Diana D’silva

Others : Sr. Sonia Pinto

1. To approve the minutes of the last Meeting. With a few changes of the minutes of the previous meeting were passed by Sr. Sonia seconded by Sr. Diana

2. Updates on the refurbishment of St. Joseph’s Convent After a careful study of Tenders received from 5 different building companies we agreed to give the refurbishment of the building to Three Pines Building Co Ltd. Convent Keys were handed over to Three Pines on the 29" of Oct. Work started from the 10" of Nov. after an initial meeting with the Architect on the 9" of November.

3. To appoint property Solicitors and Estate Agent and updates on the 6 Upper Green property:

4. We appointed Higgs LLp property Lawyers and First City estate agent. Higgs LLp property solicitors have been in touch and Mr. Tony Stirk our previous estate agent who now is providing all the documents to Mr. Neil Hazlehurst from First City. Mr. Hazlehurst will lease with the solicitors to lease out 6 Upper Green property .

5. Proposal to make the Charitable Trust to ClO The trustees unanimously agreed to this proposal. Received approval from the Provincial Superior for the same.

6. To register our Trust with HMRC for Gift Aid purposes Trustees were unanimous in asking the Solicitors to register with HMRC for gift aid purposes.

7. To remove certain trustees from the Charity Sr. Maria Liberata Fernandes was removed from the board of Trustees due to health reason; however she remains a member of the Charity.

8. To add new trustees for the Charity: Sr. Sonia Pinto is appointed a trustee of the Charity

9. To add members for the Trust

10. Sr. Maria Liberata Fernandes will hence forth be a member of the Charity.

11. Any other business

• Sr. EmaldaMary proposed the approval of the Accounts for the year 2024 — 2025 Sr. Hancy Manjaly seconded it.

;

Sisters of Saint Joseph of Tarbes Charitable Trust St Joseph's Convent, Wolverhampton 33 Alameda Gardens Receipts and Payments Account for the year ended 5 April 2025

	2025	2024
	£	£
Income
Rents	11,625	8,250
Pension & Salary Donations	14,888	14,493
Other Donations	2,785	818
Interest on Investments	35,656	12,529
	64,954	36,090
Less: Expenses
Contributions to Other Convents	5,253	8,259
Light & Heating	6,498	14,875
Community Charges & Water Rates	1,315	3,996
Legal and Professional	720	3,030
Insurance - Premises	2,475	-
Motor & Travel	4,627	4,327
Repairs & Maintenance	1,719	1,761
Food and Lodging	6,929	7,320
Telephone	616	1,016
Stationery	74	110
Salaries - Assistants	319	1,220
Sundries	814	982
Subcriptions	170	-
Mass & Charity Payments	824	1,232
Sisters Allowances & Personal Effects	2,075	1,793
Retreats & Seminars	740	334
Bank Charges	10	25
Accountancy	1,488	1,416
Depreciation	1,434	1,913
	38,100	53,609
Excessofreceiptsoverpaymentsfortheyear	26,854	(17,519)

3

Sisters of Saint Joseph of Tarbes Charitable Trust St Joseph's Convent, Wolverhampton 20 Lancaster Road, London Receipts and Payments Account for the year ended 5 April 2025

;

	2025	2024
	£	£
Income
Pension & Salary Donations	57,032	37,816
Interest on Investments	2,887	1,955
Contributions	180	820
	60,099	40,591
Less: Expenses
Contributions to Other Convents	5,212	6,409
Light & Heating	1,522	1,605
Community Charges & Water Rates	1,402	1,264
Legal & Professional	805	-
Insurance - Premises	791	762
Motor & Travel	2,472	2,801
Repairs & Maintenance	1,705	4,432
Food and Lodging	3,310	1,825
Telephone	675	473
Stationery	476	-
Sundries	1,394	392
Subcriptions	35	35
Mass & Charity Payments	869	3,710
Sisters Allowances & Personal Effects	1,274	1,450
Retreats & Seminars	815	973
Bank Charges	5	10
	22,762	26,141
Excessofreceiptsoverpaymentsfortheyear	37,337	14,450

4

Sisters of Saint Joseph of Tarbes Charitable Trust St Joseph's Convent, Wolverhampton Capital Account (General Reserve) as at 5 April 2025

	2025	2024
	£	£
Opening Balance	1,337,200	1,340,269
Add: 20 Lancaster Road, London
Excess of Income over Payments for the year	37,337	14,450
Add: 33 Alameda Gardens, Wolverhampton
Excess of Income over Payments for the year	26,854	(17,519)
ClosingBalance	1,401,391	1,337,200

5

Sisters of Saint Joseph of Tarbes Charitable Trust St Joseph's Convent, Wolverhampton Schedule of Assets as at 5 April 2025

==> picture [380 x 211] intentionally omitted <==

----- Start of picture text -----
|||||||| |---|---|---|---|---|---|---| |2025|2024| |£|£| |FREEHOLD|PROPERTIES|(AT|COST)|330,978|320,628| |MOTOR|VEHICLES|4,304|5,739| |BALANCES|AT|BANK| |Lloyds|TSB|Plc|(Five|accounts)|626,348|588,381| |NatWest|Plc|(Three|accounts)|439,647|421,373| |CASH|IN|HAND|114|1,080| |1,401,391|1,337,200| |REPRESENTED|BY| |CAPITAL ACCOUNT|-|GENERAL|RESERVE|1,401,391|1,337,200|

----- End of picture text -----

APPROVED BY THE TRUSTEES AND SIGNED BY TWO PRESENT AT THE ANNUAL GENERAL MEETING FOR 2025.

==> picture [399 x 84] intentionally omitted <==

----- Start of picture text -----
a \
Trustee© Anarene Te conse. Date 24 July 2025
. Trusteea ae Date 24 July 2025
----- End of picture text -----

6

Sisters of Saint Joseph of Tarbes Charitable Trust St Joseph's Convent, Wolverhampton Balance Sheet

as at 5 April 2025

				2025		2024
				£		£
Fixed assets
Motor vehicles		2		4,304		5,739
Freehold property		3		330,978		320,628
				335,282		326,367
Current assets
Bank/building society balances			1,065,995		1,009,754
Cash in hand			114		1,080
			1,066,109		1,010,834 —
Current liabilities
Trade creditors/accruals			a		-
Net current assets				1,066,109		1,010,834
Net assets				1,401,391		1,337,200
Capital account
Balance at start of period				1,337,200		1,340,269
Net profit/(loss)				64,191		(3,069)
				1,401,391		1,337,200
voasodpte a Trusteees Trustee	pee			Date Date	24July2025 24July2025	2025 2025

7

Sisters of Saint Joseph of Tarbes Charitable Trust St Joseph's Convent, Wolverhampton Schedule of Bank and Cash balances as at 5 April 2025

		2025	2024
		£	£
BANK BALANCES
Lloyds TSB	019 3001	13,264	13,086
Lloyds TSB	106 0410	45,183	57,695
Lloyds TSB	Term Deposit	152,000	152,000
Lloyds TSB	Term Deposit	300,901	300,600
Lloyds TSB	Term Deposit	115,000	65,000
Natwest	0775 0749	15,929	16,627
Natwest	Term Deposit	110,000	104,716
Natwest	Term Deposit	313,719	300,030
		1,065,995	1,009,754
CASH BALANCES
	33 Alameda Gardens	15	331
	20 Lancaster Road	99	11,625
		114	1,080

;

Schedule of Freehold Properties as at 5 April 2025

	2025	2024
	£	£
LANDAND BUILDINGS (At Cost)
33 Alameda Gardens
Wolverhampton	9,700	9,700
- Legal fees	10,350	*
20 Lancaster Road
London - Cost	273,054	273,054
- Extension	37,874	37,874
	330,978	320,628

8

Sisters of Saint Joseph of Tarbes Charitable Trust St Joseph's Convent, Wolverhampton Profit & Loss Account

for the year ended 5 April 2025

	2025	2024
	£	£
Sales	125,053	76,681
Expenses
Employee costs	3,668	4,463
Premises costs	10,737	21,740
Repairs	3,423	6,193
General administrative expenses	21,234	24,688
Motorexpenses	7,098	7,129
Travel and subsistence	10,239	9,145
Legal and professional costs	3,013	4,446
Other finance charges	15	35
Depreciation and loss/(profit) on sale	1,434	1,913
	60,861	79,750
Profit/(loss)	64,192	(3,069)

9

.

Sisters of Saint Joseph of Tarbes Charitable Trust St Joseph's Convent, Wolverhampton

Notes to the Accounts

for the year ended 5 April 2025

1 Profit and loss account analysis

Profit and loss account analysis
		2025	2024
		£	£
Sales
Contributions		180	820
Interest on Investments		38,544	14,484
Rental Income		11,625	8,250
Pension & Salary Donations		71,919	52,309
Other Donations		2,785	818
		125,053	76,681
Employee Costs
Wages and Salaries		319	1,220
SistersAllowances and Personal Effects		3,349	3,243
		3,668	4,463
Premises Costs
Community Charge & Waters Rates		2,717	5,259
Light and Heat		8,019	16,481
		10,737	21,740
Repairs and Maintenance		3,423	6,193
General Administrative Expenses
Telephone and Fax		1,290	1,489
Stationery and Printing		549	110
Subscriptions		204	35
Insurance		3,266	762
Retreats & Seminars		1,555	1,307
Mass & Charity Payments		1,693	4,942
Contributions to Other Convents		10,465	14,668
Sundry Expenses		2.210	1,376
		21,234	24,688
Motor & Travel Expenses		7,098	7,129
Food & Lodging		10,239	9,145
Legal and Professional Costs
Accountants Fees		1,488	1,416
Other Legal and Professional		1,525	3,030
		3,013	4,446
Other Finance Charges
Bank Charges		15	35
Depreciation and loss/(profit) on sale
Depreciation		1,434	1,913

10

:

Sisters of Saint Joseph of Tarbes Charitable Trust St Joseph's Convent, Wolverhampton Notes to the Accounts

for the year ended 5 April 2025

2 Motor Vehicles

			2025
			£
	Cost
	At 6 April 2024		13,600
	At 5 April 2025		13,600
	Depreciation
	At 6 April 2024		7,863
	Charge for the year		1,434
	At 5 April 2025		9,297
	Net book value
	At 5 April 2025	,	4,304
	At 5 April 2024		5,737
3	Freehold Property
			2025
			£
	Cost
	At 6 April 2024		320,628
	Additions		10,350
	Disposals		e
	At 5 April 2025		330,978
	Depreciation
	At 6 April 2024		ee -
	At 5 April 2025		-
	Net book value
	At § April 2025		330,978
	At5April2024		320,628

11

Sisters of Saint Joseph of Tarbes Charitable Trust St Joseph's Convent, Wolverhampton for the year ended 5 April 2025

Information

Trustees at above date

Sr. Liberata Fernandes

Sr. Andrea Burrows

Sr. Diana D'Silva

Sr. Hancy Davassy Manjaly

Sr. Emaldamary Gobichettipalayam

Address

St Joseph's Convent 33 Alameda Gardens Wolverhampton WV6 9EX

Accountants

Accountancy 4 Success Ltd Accountants and Business Advisers 33 Wolverhampton Road Cannock Staffordshire WS11 1AP

;

Tel [phone] Fax [phone] Email [e-mail] Website www.accountancy4growth.co.uk

1

REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES OF SISTERS OF SAINT JOSEPH OF TARBES CHARITABLE TRUST

We report on the accounts of the Trust for year ended 5th April 2025 which are set out on pages 3 to 9.

Respective responsibilities of trustees and examiner

As the charity's trustees you are responsible for the preparation of the accounts and you condsider that the audit requirement of Section 43 (2) of the Charities Act 1993 (the Act) does not apply. It is our responsibilty to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43 (7) (b) of the Act, whether particular matters have come to my attention.

Basis of independent examiner's report

Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts prepared with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently we do not express an audit opinion on the view given by the accounts.

Independent examiner's statement

In connection with our examination, no matter has come to our attention:

• (1) Which gives us reasonable causes to believe that in any material respect the requirements (a) to keep accounting records in accordance with Section 41 of the Act and (b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met; or

• (2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Accountancy 4 Success Ltd

Date

24 July 2025

33 Wolverhampton Road Staffordshire WS11 1AP

2