- -ST.JOSEPH’S CONVENT WOLVERHAMPTON CHARITY NUMBER 1090983
MINUTES OF THE ANNUAL GENERAL MEETING OF THE CHARITY
HALDON LINE
ON 30TH DAY OF JULY 2024
1. Apology
Sr. Hancy Manjaly
2. Members attended:
Sr. Andrea Burrows
Sr. EmaldaMary
Sr. Liberata Fernandes Sr. Diana D’silva
- Others:
Sr. Shanthi Lavi D souza
Sr. Sonia Pinto
- Election of the Chair person:
Sr. Diana D’silva was proposed to be the chair person.
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Tresurer:
- Sr. Emaldamary . Proposed by Sr. Liberata Fernandes and seconded by Sr. Diana D’silva.
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Approval of accounts: Since there were no AGM held in 2023 we approved the account of year ending in 2023 and 2024.
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Appointment of Auditor: 8. The trustees unanimously agreed to appoint Accountancy 4 success Ltd for the current financial year. 9. Annual filing of the accounts for the year 2020, 2021, 2022 and 2023 will be done by Sarah Hilton.(Sarah Hilton working with Talbots Law firm)
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' 10. Property updates:
Title Deeds for all the properties have to be brought up to date. The names of the following Trustees proposed by the Provincial Suprior will be entered for the Title Deeds.
Sr. Emaldmary, Diana D’silva Maria Liberata Fernandes and Hancy D. Manjaly. To achieve this we need to get the dispensation letter form the Congregation’s Superior General for Patricia Carolle and a letter of withdrawal from Sr. Esther who now is transferred to India and provide their address to Miss Hilton for further communication. The chemist is interested in having both the shops for long term lease so we need to act quickly. Meanwhile we could request the chemist if he is interested for a short term lease. We need to take care of the vacant property pay all the bills until it is leased out.
St. Joseph’s Convent property is not valued for some years now once the refurbishment is done we will have to value it and share the information with our Auditors. Sr. Diana briefed Miss Hilton the plan regarding the renovation and modification of the extension into 2 bed room flat which could be rented out. The building has to be energy efficient and meet the current regulatory requirements. We need to consider carefully whom we rent out our new apartment once it is done.
- Sr. Liberata’s details will be sent to Miss Hilton to work out her State and Civil Pension.
With no other matters arising the meeting was concluded.
Sisters of Saint Joseph of Tarbes Charitable Trust St Joseph's Convent, Wolverhampton 33 Alameda Gardens Receipts and Payments Account for the year ended 5 April 2024
| 2024 | 2023 | ||
|---|---|---|---|
| £ | £ | ||
| Income | |||
| Rents | 8,250 | - | |
| Pension & Salary Donations | 14,493 | 17,965 | |
| Other Donations | 818 | 5,609 | |
| Interest on Investments | 12,529 | 654 | |
| Contributions | = | = | |
| 36,090 | 24,228 | ||
| Less: Expenses | |||
| Contributions to Other Convents | ; | 8,259 | 9,653 |
| Light & Heating | 14,875 | 5,725 | |
| Community Charges & Water Rates | 3,996 | 3,155 | |
| Legal and Professional | 3,030 | - | |
| Insurance - Premises | - | 739 | |
| Motor & Travel | 4,327 | 2,889 | |
| Repairs & Maintenance | 1,761 | 361 | |
| Food and Lodging | 7,320 | 5,202 | |
| Telephone | 1,016 | 975 | |
| Stationery | 110 | 192 | |
| Salaries - Assistants | 1,220 | 616 | |
| Sundries | 982 | 3,561 | |
| Mass & Charity Payments | 1,232 | 2,036 | |
| Sisters Allowances & Personal Effects | 1,793 | 1,233 | |
| Retreats & Seminars | 334 | - | |
| Bank Charges | 25 | 26 | |
| Accountancy | 1,416 | 1,350 | |
| Depreciation | 1,913 | 2,550 | |
| 53,609 | 40,263 | ||
| Excess of payments over receipts for the year | |||
| fortheyear | (17,519) | (16,035) |
Sisters of Saint Joseph of Tarbes Charitable Trust St Joseph's Convent, Wolverhampton 20 Lancaster Road, Forest Gate Receipts and Payments Account for the year ended 5 April 2024
| 2024 | 2023 | ||
|---|---|---|---|
| £ | £ | ||
| Income | |||
| Pension & Salary Donations | 37,816 | 44,525 | |
| Interest on Investments | 1,955 | 33 | |
| Contributions | 820 | 1,105 | |
| 40,591 | 45,663 | ||
| Less: Expenses | |||
| Contributions to Other Convents | 6,409 | 5,923 | |
| Light & Heating | 1,605 | 1,389 | |
| Community Charges & Water Rates | © | 4,264 | 1,189 |
| Insurance - Premises | 762 | 682 | |
| Motor & Travel | 2,801 | 5,370 | |
| Repairs & Maintenance | 4,432 | 4,065 | |
| Food and Lodging | 1,825 | 1,944 | |
| Telephone | 473 | 378 | |
| Stationery | - | 59 | |
| Sundries | 392 | 755 | |
| Subcriptions | 35 | 22 | |
| Mass & Charity Payments | 3,710 | 4,038 | |
| Sisters Allowances & Personal Effects | 1,450 | 2,626 | |
| Retreats & Seminars | 973 | - | |
| Bank Charges | 10 | 31 | |
| 26,141 | 28,471 | ||
| Excess of receipts over payments | |||
| fortheyear | 14,450 | 17,192 |
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Sisters of Saint Joseph of Tarbes Charitable Trust St Joseph's Convent, Wolverhampton Capital Account (General Reserve) as at 5 April 2024
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Opening Balance | 1,340,269 | 1,339,112 |
| Add: Forest Gate | ||
| Excess of Income over Payments for the year | 14,450 | 17,192 |
| Add: Wolverhampton | ||
| Excess of Income over Payments for the year | (17,519) | (16,035) |
| ClosingBalance | 1,337,200 | 1,340,269 |
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Sisters of Saint Joseph of Tarbes Charitable Trust St Joseph's Convent, Wolverhampton Schedule of Assets
as at 5 April 2024
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||||||||
|---|---|---|---|---|---|---|
|2024|2023|
|£|£|
|FREEHOLD|PROPERTIES|(AT|COST)|320,628|320,628|
|MOTOR|VEHICLES|5,739|7,650|
|BALANCES|AT|BANK|
|Lloyds|TSB|Plc|(Five|accounts)|588,381|596,032|
|NatWest|Plc|(Three|accounts)|421,373|414,391|
|CASH|IN|HAND|1,080|1,568|
|1,337,200|1,340,269|
|||
|REPRESENTED|BY|
|CAPITAL ACCOUNT|-|GENERAL|RESERVE|1,337,200|1,340,269|
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APPROVED BY THE TRUSTEES AND SIGNED BY TWO PRESENT AT THE ANNUAL GENERAL MEETING FOR 2024.
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Trusteeeee. west howeimt... Date 25 July 2024
Ae PRONG Date 25 July 2024
Trustee
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Sisters of Saint Joseph of Tarbes Charitable Trust St Joseph's Convent, Wolverhampton Balance Sheet
as at 5 April 2024
| 2024 | 2023 | |||||
|---|---|---|---|---|---|---|
| £ | £ | |||||
| Fixed assets | ||||||
| Motor vehicles | 1 | 5,739 | 7,650 | |||
| Freehold property | 2 | 320,628 | 320,628 | |||
| 326,367 | 328,278 | |||||
| Current assets | ||||||
| Bank/building society balances | 1,009,754 | 1,010,423 | ||||
| Cash in hand | ; | 1,080 | 1,568 | |||
| 1,010,834 | 1,011,991 | |||||
| Net current assets | ’ | 1,010,834 | 1,011,991 | |||
| Net assets | 1,337,200 | 1,340,269 | ||||
| Capital account | ||||||
| Balance at start of period | 1,340,269 | 1,339,112 | ||||
| Net (loss)/profit | (3,069) | 1,157 | ||||
| 1,337,200 | 1,340,269 |
| approve these accounts and confirm that | have made available all relevant records and information for their preparation.
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Signed: Q)
a. na ae a Date 25 July 2024
Trustee j
hr PLB Ro cecceccsse Date 25 July 2024
Trustee
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7
Sisters of Saint Joseph of Tarbes Charitable Trust St Joseph's Convent, Wolverhampton Schedule of Bank and Cash balances as at 5 April 2024
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|||||||
|---|---|---|---|---|---|
|2024|2023|
|£|£|
|BANK|BALANCES|
|Lloyds|TSB|019|3001|13,086|35,010|
|Lloyds|TSB|106|0410|57,695|43,422|
|Lloyds|TSB|Term|Deposit|152,000|152,000|
|Lloyds|TSB|Term|Deposit|300,600|300,600|
|Lloyds|TSB|Term|Deposit|65,000|65,000|
|Natwest|0775|0749|16,627|12,941|
|Natwest|Term|Deposit|104,716|101,420|
|Natwest|Term|Deposit|300,030|300,030|
|.|
|1,009,754|1,010,423|
|CASH|BALANCES|
|Alameda|Gardens|331|996|
|Lancaster|Road|749|573|
|1,080|1,568|
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CASH BALANCES
Schedule of Freehold Properties as at 5 April 2024
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||||||
|---|---|---|---|---|
|2024|2023|
|£|£|
|LAND|AND|BUILDINGS|(At|Cost)|
|33|Alameda|Gardens|
|Wolverhampton|9,700|9,700|
|20|Lancaster|Road|
|London|-|Cost|273,054|273,054|
|-|Extension|37,874|37,874|
|320,628|320,628|
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4
Sisters of Saint Joseph of Tarbes Charitable Trust St Joseph's Convent, Wolverhampton Profit & Loss Account for the year ended 5 April 2024
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|---|---|---|---|---|---|---|
|2024|2023|
|£|£|
|Sales|76,681|68,548|
|Expenses|
|Employee|costs|4,463|3,482|
|Premises|costs|21,740|11,174|
|Repairs|6,193|5,859|
|General|administrative|expenses|24,688|41,687|
|Motor|expenses|7,129|7,389|
|Travel|and|subsistence|9,145|4,548|
|Legal|and|professional|costs|4,446|1,284|
|Other|finance|charges|35|75|
|Depreciation|and|loss/(profit)|on|sale|1,913|3,400|
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Loss
(3,069) (10,350)
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Sisters of Saint Joseph of Tarbes Charitable Trust
St Joseph's Convent, Wolverhampton
Notes to the Accounts
for the year ended 5 April 2024
1 Profit and loss account analysis
| Profit and loss account analysis | ||||
|---|---|---|---|---|
| 2024 | 2023 | |||
| £ | £ | |||
| Sales | ||||
| Contributions | 820 | 1,105 | ||
| Interest on Investments | 14,484 | 687 | ||
| Rental Income | 8,250 | - | ||
| Pension & Salary Donations | 52,309 | 62,490 | ||
| Other Donations | —818 | — | 5,609 | |
| 76,681 | 69,891 | |||
| Employee Costs | ||||
| Wages and Salaries | 1,220 | 616 | ||
| Sisters Allowances and Personal Effects | 3,243 | 3,859 | ||
| 4,463 | 4,475 | |||
| Premises Costs | , | |||
| Community Charge & Waters Rates | 5,259 | 4,344 | ||
| Light and Heat | 16,4814 | 7,114_ | ||
| 21,740 | 11,458 | |||
| Repairs and Maintenance | 6,193 | 4,426 | ||
| General Administrative Expenses | ||||
| Telephone and Fax | 1,489 | 1,353 | ||
| Stationery and Printing | 110 | 251 | ||
| Subscriptions | 35 | 22 | ||
| Insurance | 762 | 1,421 | ||
| Retreats & Seminars | 1,307 | - | ||
| Mass & Charity Payments | 4,942 | 6,074 | ||
| Contributions to Other Convents | 14,668 | 15,576 | ||
| Sundry Expenses | ___ 1,376 | 4,316 | ||
| 24,688 | 29,013 | |||
| Motor& Travel Expenses | 7,129 | 8,259 | ||
| Food & Lodging | 9,145 | 7,146 | ||
| Legal and Professional Costs | ||||
| Accountants Fees | 1,416 | 1,350 | ||
| Other Legal and Professional | 3,030 | - | ||
| 4,446 | 1,350 | |||
| Other Finance Charges | ||||
| Bank Charges | 35 | 57 | ||
| Depreciation and loss/(profit) on sale | ||||
| Depreciation | 1,913 | 2,550 |
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Sisters of Saint Joseph of Tarbes Charitable Trust St Joseph's Convent, Wolverhampton Notes to the Accounts
for the year ended 5 April 2024
2 Motor Vehicles
| 2024 | |
|---|---|
| £ | |
| Cost | |
| At 6 April 2023 | 13,600— |
| At 5 April 2024 | 13,600 |
| Depreciation | |
| At 6 April 2023 | 5,950 |
| Charge forthe year | 1,913© |
| At 5 April 2024 | 7,863 |
| Net book value | |
| At 5 April 2024 | 5,739 |
| At 5 April 2023 | 7,650 |
| Freehold Property | |
| 2024 | |
| £ | |
| Cost | |
| At 6 April 2023 | 320,628 |
| Additions | - |
| Disposals | ee |
| At 5 April 2024 | 320,628 |
| Depreciation | |
| At 6 April 2023 | _ |
| At 5 April 2024 | - |
| Net book value | |
| At 5 April 2024 | 320,628 |
| At5April2023 | 320,628 |
- 3 Freehold Property
il
: .
Sisters of Saint Joseph of Tarbes Charitable Trust St Joseph's Convent, Wolverhampton for the year ended 5 April 2024
Information
Trustees at above date
Sr. Liberata Fernandes
Sr. Andrea Burrows
Sr. Diana D'Silva
Sr. Hancy Davassy Manjaly
Sr. Emaldamary Gobichettipalayam
Address
St Joseph's Convent 33 Alameda Gardens Wolverhampton WV6 9EX
Accountants
Accountancy 4 Success Ltd Accountants and Business Advisers 33 Wolverhampton Road Cannock Staffordshire WS1161AP1Sh3hb b>sale Tel 6874-222-+4920 Fax 0871 222 1921 Email info@accountancy4growth.co.uk Website www.accountancy4growth.co.uk
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REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES OF SISTERS OF SAINT JOSEPH OF TARBES CHARITABLE TRUST
We report on the accounts of the Trust for year ended 5th April 2024 which are set out on pages 3 to 9.
Respective responsibilities of trustees and examiner
As the charity's trustees you are responsible for the preparation of the accounts and you condsider that the audit requirement of Section 43 (2) of the Charities Act 1993 (the Act) does not apply. It is our responsibilty to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43 (7) (b) of the Act, whether particular matters have come to my attention.
Basis of independent examiner's report
Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts prepared with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently we do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connection with our examination, no matter has come to our attention:
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(1) Which gives us reasonable causes to believe that in any material respect the requirements (a) to keep accounting records in accordance with Section 41 of the Act and (b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met; or
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(2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Accountancy 4 Success Ltd
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Date
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25 July 2024
Accountants and Business Advisers
33 Wolverhampton Road
Cannock Staffordshire WS11 1AP