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2024-03-31-accounts

Charity registration number 1090914

BATH ETHNIC MINORITY SENIOR CITIZENS ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

BATH ETHNIC MINORITY SENIOR CITIZENS ASSOCIATION

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Ms L Francis
Ms B McFarquhar
Ms L Williams-Alexander
Ms T Swaby (Appointed 14 December
2024)
Ms S Swaby
Ms S Ryder
Ms C Mead
Pastor H Radway
Dr S Tripathy
Charity number 1090914
Principal address Fairfield House
2 Kelston Road
Bath
BA1 3QJ
Independent examiner Mark Garrett Chartered Accountant
23 Leafield Industrial Estate
Leafield Way
Corsham
Wiltshire
SN13 9RS
Bankers Unity Trust Bank
Nine Brindleyplace
4 Oozells Square
Birmingham
B1 2HB

BATH ETHNIC MINORITY SENIOR CITIZENS ASSOCIATION

CONTENTS

Page
Trustees' report 1 - 2
Independent examiner's report 3
Statement of financial activities 4
Balance sheet 5
Notes to the financial statements 6 - 14

BATH ETHNIC MINORITY SENIOR CITIZENS ASSOCIATION

TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2024

The trustees present their annual report and financial statements for the year ended 31 March 2024.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's constitution, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016)

Objectives and activities

The objects are as follows:-

a) the relief of elderely people in particular from ethnic minority groups within the Bath and North East Somerset area by advancing education and providing facililites in the interests of social welfare for recreation and leisure time occupation with the objects of improving the conditions of life for these groups.

b) the advancement of education, protection of health and the relief of poverty, sickness and distress of elderly people within the Bath and North East Somerset area.

Public benefit

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance

Significant activities and achievements against objectives

The achievements of the charity have been realised through the outreach work carried out by our members of staff and the training received by our Committee of Management, for which we are hoping to obtain additional funding to enable us to continue to deliver this valuable service to the Community.

Financial review

Reserves policy

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has not maintained throughout the year.

Major risks

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance and management

The charity was established by a charitable trust deed on 8 February 2002.

BATH ETHNIC MINORITY SENIOR CITIZENS ASSOCIATION

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

The trustees who served during the year and up to the date of signature of the financial statements were: Mr Carlton Joseph (Resigned 1 June 2023) Mrs Murtella Spalding (Resigned 1 April 2023) Mr D Edmund (Resigned 14 December 2024) Ms L Francis Ms W Cadogan (Resigned 1 April 2023) Mr R Dixon (Resigned 1 April 2023) Ms B McFarquhar Ms L Williams-Alexander Ms T Swaby (Appointed 14 December 2024) Ms S Swaby Ms S Ryder Ms C Mead Pastor H Radway Dr S Tripathy

Recruitment and appointment of trustees

At the first Executive Meeting following an Annual General Meeting hereinafter mentioned, the Executive Committee shall elect a Chair, Vice Chair, Treasurer and such officers as the Charity shall from time to time decide.

The Chair and the Honorary Officers of the Charity shall hold office until the conclusion of the AGM of the Charity next after their election but shall be eligible for re-election provided that no officer shall hold office for more than three consecutive years. On the expiration of such period, at least one year must elapse before any former Officers shall be eligible for re-election.

Organisational structure

The charity is managed on a day to day basis by an administrator, supported by support staff and volunteers. The administrator reports to the board of trustees.

The trustees' report was approved by the Board of Trustees.

Ms T Swaby

Trustee

20 January 2025

BATH ETHNIC MINORITY SENIOR CITIZENS ASSOCIATION

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF BATH ETHNIC MINORITY SENIOR CITIZENS ASSOCIATION

I report to the trustees on my examination of the financial statements of Bath Ethnic Minority Senior Citizens Association (the charity) for the year ended 31 March 2024.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Mark Garrett Chartered Accountant

23 Leafield Industrial Estate Leafield Way Corsham Wiltshire SN13 9RS

Dated: 20 January 2025

BATH ETHNIC MINORITY SENIOR CITIZENS ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2024

Unrestricted
Restricted
funds
funds
2024
2024
Notes
£
£
Income and endowments from:
Donations and legacies
3
6,754
-
Charitable activities
4
39,133
64,542
Investments
5
243
-
Other income
6
5,065
-
Total income
51,195
64,542
Expenditure on:
Charitable activities
7
35,712
120,699
Total expenditure
35,712
120,699
Net income/(expenditure)
15,483
(56,157)
Transfers between
funds
(53,289)
53,289
Net movement in
funds
9
(37,806)
(2,868)
Reconciliation of funds:
Fund balances at 1 April 2023
70,413
2,868
Fund balances at 31 March
2024
32,607
-		 Total
Unrestricted
Restricted
funds
funds
2024
2023
2023
£
£
£
6,754
2,841
-
103,675
36,486
104,757
243
108
-
5,065
11,052
-
115,737
50,487
104,757
156,411
17,398
147,303
156,411
17,398
147,303
(40,674)
33,089
(42,546)
-
-
-
(40,674)
33,089
(42,546)
73,281
37,324
45,414
32,607
70,413
2,868		 Total
2023
£
2,841
141,243
108
11,052
155,244
164,701
164,701
(9,457)
-
(9,457)
82,738
73,281

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

BATH ETHNIC MINORITY SENIOR CITIZENS ASSOCIATION

BALANCE SHEET

AS AT 31 MARCH 2024

Notes
Fixed assets
Tangible assets
13
Current assets
Cash at bank and in hand
Creditors: amounts falling due within
one year
14
Net current assets
Total assets less current liabilities
Net assets excluding pension liability
The funds of the charity
Restricted income funds
16
Unrestricted funds		 2024
£
33,455
(2,787)		 £
1,939
30,668
32,607
32,607
-
32,607
32,607		 2023
£
74,706
(3,717)		 £
2,292
70,989
73,281
73,281
2,868
70,413
73,281

The financial statements were approved by the trustees on 20 January 2025

Ms T Swaby Trustee

BATH ETHNIC MINORITY SENIOR CITIZENS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

Charity information

Bath Ethnic Minority Senior Citizens Association is a charity run as an association without limited liability.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's [governing document], the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

BATH ETHNIC MINORITY SENIOR CITIZENS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

(Continued)

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Plant and machinery

33.3% on computers and 15% on other equipment reducing balance

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

BATH ETHNIC MINORITY SENIOR CITIZENS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

(Continued)

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.9 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.10 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Income from donations and legacies

Unrestricted Unrestricted
funds funds
2024 2023
£ £
Donations and gifts 6,754 2,841

BATH ETHNIC MINORITY SENIOR CITIZENS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2024

4 Income from charitable activities

Unrestricted
Restricted
funds
funds
2024
2024
£
£
Core service
Services provided under
contract
3,832
-
Sales of services by
beneficiaries
301
-
Performance related
grants
35,000
-
Other income
-
64,542
39,133
64,542		 Total
Unrestricted
Restricted
funds
funds
2024
2023
2023
£
£
£
3,832
1,218
-
301
41
-
35,000
35,113
-
64,542
114
104,757
103,675
36,486
104,757		 Total
2023
£
1,218
41
35,113
104,871
141,243

5 Income from investments

Unrestricted Unrestricted
funds funds
2024 2023
£ £
Interest receivable 243 108
6 Other income
Unrestricted Unrestricted
funds funds
2024 2023
£ £
Other income 5,065 11,052

BATH ETHNIC MINORITY SENIOR CITIZENS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

7 Expenditure on charitable activities

Core service Core service
2024 2023
£ £
Direct costs
Staff costs 91,996 94,694
Depreciation and impairment 353 420
Charitable expenditure heading 1 29,861 55,726
122,210 150,840
Share of support and governance costs (see note 8)
Support 24,380 12,841
Governance 9,821 1,020
156,411 164,701
Analysis by fund
Unrestricted funds 35,712 17,398
Restricted funds 120,699 147,303
156,411 164,701
8 Support costs allocated to activities
2024 2023
£ £
Premises costs 658 1,002
IT costs 180 -
Stationery and office supplies 9,257 3,583
Communications 2,494 2,330
Travelling 7,664 3,744
Repair and maintenance 479 -
Welfare costs 1,763 1,172
Fees and subscriptions 1,885 1,010
Governance costs 9,821 1,020
34,201 13,861
Analysed between:
Core service 34,201 13,861
9 Net movement in funds 2024 2023
£ £
The net movement in funds is stated after charging/(crediting):
Depreciation of owned tangible fixed assets 353 420

BATH ETHNIC MINORITY SENIOR CITIZENS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

10 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

11 Employees

The average monthly number of employees during the year was:

The average monthly number of employees during the year was:
2024 2023
Number Number
6 8
Employment costs 2024 2023
£ £
Wages and salaries 90,088 92,744
Other pension costs 1,908 1,950
91,996 94,694
There were no employees whose annual remuneration was more than £60,000.
Remuneration of key management personnel
The remuneration of key management personnel was as follows:
2024 2023
£ £
Aggregate compensation 21,621 22,153

12 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

BATH ETHNIC MINORITY SENIOR CITIZENS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

13 Tangible fixed assets

Cost
At 1 April 2023
At 31 March 2024
Depreciation and impairment
At 1 April 2023
Depreciation charged in the year
At 31 March 2024
Carrying amount
At 31 March 2024
At 31 March 2023
14
Creditors: amounts falling due within one year
Other taxation and social security
Other creditors
Accruals and deferred income
15
Retirement benefit schemes
Defined contribution schemes
Charge to profit or loss in respect of defined contribution schemes		 Plant and
machinery
£
14,344
14,344
12,052
353
12,405
1,939
2,292
2024
2023
£
£
390
2,382
596
134
1,801
1,201
2,787
3,717
2024
2023
£
£
1,908
1,950		 Plant and
machinery
£
14,344
14,344
12,052
353
12,405
1,939
2,292
2024
2023
£
£
390
2,382
596
134
1,801
1,201
2,787
3,717
2024
2023
£
£
1,908
1,950
14,344
12,052
353
12,405
1,939
2,292
2023
£
2,382
134
1,201
3,717
2023
£
1,950

The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.

BATH ETHNIC MINORITY SENIOR CITIZENS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

16 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1 April Incoming Resources Transfers At 31 March At 31 March
2023 resources expended 2024
£ £ £ £ £
2,868 64,542 (120,699) 53,289 -
Previous year: At 1 April Incoming Resources Transfers At 31 March
2022 resources expended 2023
£ £ £ £ £
45,414 104,757 (147,303) - 2,868

17 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 April Incoming Resources Transfers At 31 March
2023 resources expended 2024
£ £ £ £ £
General funds 70,413 51,195 (35,712) (53,289) 32,607
Previous year: At 1 April Incoming Resources Transfers At 31 March
2022 resources expended 2023
£ £ £ £ £
General funds 37,324 50,487 (17,398) - 70,413

18 Analysis of net assets between funds

Unrestricted
Restricted
funds
funds
2024
2024
£
£
At 31 March 2024:
Tangible assets
1,939
-
Current assets/(liabilities)
30,668
-
32,607
-		 Total
2024
£
1,939
30,668
32,607

BATH ETHNIC MINORITY SENIOR CITIZENS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

18 Analysis of net assets between funds (Continued)
Unrestricted Restricted Total
funds funds
2023 2023 2023
£ £ £
At 31 March 2023:
Tangible assets 2,292 - 2,292
Current assets/(liabilities) 68,121 2,868 70,989
70,413 2,868 73,281

19 Related party transactions