BAY SEARCH & RESCUE
ANNUAL ACCOUNTS
FOR THE YEAR ENDED 30[TH] NOVEMBER 2023
CHARITY NO. 1090880
BAY SEARCH & RESCUE
ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE FINANCIAL YEAR ENDED 30[TH] NOVEMBER 2023
Charity Number 1090880 Company Number 4329355 Trustees (and Company Directors) G J Parsons M Hodgson S Stebbings S M Balderstone D T Spencer-Barnes J S Spencer-Barnes
Office Address
49 Beetham Road Milnthorpe Cumbria LA7 7QN
Independent Examiner
Andrew Lishman Jackson & Graham Lynn Garth, Gillinggate Kendal Cumbria LA9 4JB
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BAY SEARCH & RESCUE
TRUSTEES REPORT
FOR THE YEAR ENDED 30[TH] NOVEMBER 2023
Governing Document
The organisation is a charitable company limited by guarantee, incorporated on 27th November 2001 and registered as a charity on 4th March 2002. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association which have been updated in line with the model articles as recommended by and under the guidance of the Charity Commission.
BSAR and Continued Commitment to the Community
BSAR are proud to report that the operational team continues to operate directly in line with its core principles, objectives and values in ensuring that life-saving support can be provided in support of our statutory emergency services at any time of day or night 365 days a year.
Recruitment and Appointment of Management Committee
The BSAR structure, governing document and governance plan are regularly reviewed and updated to ensure that the charity is effectively managed in line with required national and legislative requirements.
The Board of Trustees
The board membership has remained stable during this reporting period with six trustees meeting quarterly via video conferencing. The AGM has been conducted with those Trustees due to stand down due to required annual rotation re-elected.
In Summary
We are pleased to report another stable and functional year for BSAR.
We continue to review and develop both our operational and commerial resilience to ensure full functionality in the effective delivery of our objectives as a life saving search and rescue charity.
Steve Stebbings On behalf of Bay Search and Rescue
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BAY SEARCH & RESCUE
TRUSTEES REPORT
FOR THE YEAR ENDED 30[TH] NOVEMBER 2023
Statement of Trustees/Directors’ Responsibilities
The trustees (who are also directors of the charity for company law) are responsible for preparing the Trustees’ report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources during the year. In preparing those financial statements, the trustees/directors should follow best practise and are required to:
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select suitable accounting policies and then apply them consistently,
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observe the methods and principles in the charity SORP,
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make judgements and estimates that are reasonable and prudent,
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state whether applicable accounting standards and statements of recommended practice have
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been followed, subject to any material departures and explained in the financial statements, and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume
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that the charitable company will continue in operation.
The trustees/directors are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are responsible for safeguarding the assets of the charitable company and hence for taking reasonable step for the prevention and detection of fraud and other irregularities.
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BAY SEARCH & RESCUE
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE FINANCIAL YEAR ENDED 30[TH] NOVEMBER 2023
| 2023 | 2023 | 2023 |
2022 | |||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total |
Total | |||
| Note | Funds | Funds | Funds |
Funds | ||
| INCOMING RESOURCES | ||||||
| Incoming resources from generated funds | ||||||
| Voluntary Income | ||||||
| Donations and Legacies | 2 | 28,418 | - | 28,418 |
27,713 | |
| Other Income | ||||||
| Government Support Grants | - | - | - |
750 | ||
| Interest Receivable | 221 | - | 221 | 55 | ||
| Activities for Generating Funds | ||||||
| Shop and Internet Sales | 330,628 | - | 330,628 |
277,176 | ||
| TOTAL INCOMING RESOURCES | £359,267 | £ - |
£359,267 | £305,694 | ||
| RESOURCES EXPENDED | ||||||
| Cost of generating funds | ||||||
| Fundraising Trading costs & expenses | ||||||
| Costs relating to Shop & Internet Sales | 3 | (190,278) | - | (190,278) | (157,724) | |
| Charitable Activities | ||||||
| Costs of Activities in furtherance of the | ||||||
| Charity’s objectives | 4 | (74,927) | (7,637) | (82,564) |
(60,472) | |
| Support costs for the Costs of Activities in | ||||||
| Furtherance of the Charity’s objectives | 5 | (38,261) | - | (38,261) |
(41,788) | |
| Governance costs | 6 | (16,550) | - | (16,550) | (19,438) | |
| TOTAL RESOURCES EXPENDED | £ | (320,016) | £(7,637) | £(327,653) £ (279,422) | ||
| NET INCOMING/(OUTGOING) RESOURCES | ||||||
| before transfers and other recognised gains/losses | 39,251 | (7,637) | 31,614 |
26,272 | ||
| Transfers between Funds | - | - | - |
- | ||
| NET INCOMING/(OUTGOING) | ||||||
| RESOURCES | 39,251 | (7,637) | 31,614 |
26,272 | ||
| Net Movement in Funds | 39,251 | (7,637) | 31,614 |
26,272 | ||
| Retained Surpluses from previous years | 317,363 | 154,929 | 472,292 |
446,020 | ||
| Retained Surpluses carried forward | £356,614 | £147,292 | £503,906 | £472,292 |
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BAY SEARCH & RESCUE
BALANCE SHEET AS AT 30[TH] NOVEMBER 2023
----- Start of picture text -----
Note 2023 2022
£ £
Fixed Assets
Fixed Tangible Assets 7 297,463 292,460
Current Assets
Debtors 8 31,876 24,098
Cash at Bank 9 188,118 180,614
219,994 204,712
Creditors: Amounts falling due within one year 10 (13,551) (24,880)
NET CURRENT ASSETS 206,443 179,832
Total Assets less Current Liabilities £503,906 £472,292
Capital & Reserves
Unrestricted Funds 11 356,614 317,363
Restricted Funds 12 147,292 154,929
£503,906 £472,292
----- End of picture text -----
The Financial Statements on page 4 to 11 were approved by the Board of Trustees on ................................ and signed on its behalf by:
Steve Stebbings Trustee
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BAY SEARCH & RESCUE
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 30[TH] NOVEMBER 2023
1. Accounting Policies
- The financial statements have been prepared under the historical cost convention, with exception of investments which are included at market value. The financial statements have been prepared in accordance with the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP2005) published in 2005, the Financial Reporting Standard for Smaller Entities (effective April 2008) and the Companies Act 2006. The principle accounting policies adopted in the preparation of the financial statements are set out below.
The charity has adapted the Companies Act formats to reflect the special nature of the charity’s activities.
a) Company Status
The charity is a company limited by guarantee. The members of the company are the trustees/directors names in the Directors Report. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.
b) Fund Accounting
Unrestricted funds are funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charges against the specific fund. The aim and use of each restricted and is set out in the notes to the financial statements.
c) Incoming Resources
- (i) All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
(ii) Donations and Grants
Donated facilities are included at the value to the charity where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers. All grants and voluntary income are accounted for gross when receivable, as long as they are capable of financial measurement.
Gifts in kind are included at valuation and recognised as income when they are distributed to the charity. Donated facilities are included at the value to the charity where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers. Retail income from donated goods is accounted for when the sale takes place.
d) Resources Expended
All expenditure is accounted for on an accruals basis exclusive of VAT except where it cannot be recovered and has been classified under headings that aggregate all costs related to the category. Where
costs cannot be directly attributed to particular heading they have been allocated to activities on a basis consistent with use of the resources.
Fund-raisings costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. The costs of fundraising trading do not include any valuation of donated goods sold. Support costs are those costs incurred directly in support of expenditure on the objects of the charity. Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements.
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BAY SEARCH & RESCUE
NOTES TO THE ACCOUNTS (continued)
FOR THE YEAR ENDED 30[TH] NOVEMBER 2023
| 1. e) f) 2. a) b) c) |
Accounting Policies(continued) Fixed Tangible Assetsare included at historical cost, Depreciation is provided to write off the cost, less estimated residual values, of all fixed tangible assets over their expected useful lives. It is calculated at the following rates and methods: Buildings 5% straight line Hagglunds Amphibious Personnel Carriers 10% reducing balance Sherp ATV 10% reducing balance Plant, Machinery & Equipment 20% reducing balance Motor Vehicles 20% reducing balance Airboat 10% reducing balance Donations & Grants comprise: 2023 2022 £ £ Unrestricted Donations 18,653 12,436 Gift Aid 7,512 6,717 Miscellaneous 2,253 250 28,418 19,403 Restricted Donations - 8,310 - - Total £28,418 £27,713 |
|---|---|
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BAY SEARCH & RESCUE
NOTES TO THE ACCOUNTS (continued)
FOR THE YEAR ENDED 30[TH] NOVEMBER 2023
| 3. Costs relating to Shop & Internet Sales Salaries & National Insurance Rent, Rates & Insurance Heat, Light and Water Repairs, Cleaning and Sundry Expenses Stationery, Printing, Postage & Telecommunications Till & Internet Sales Costs Shop Set-up Expenses Equipment Depreciation 4. Cost of Activities in furtherance of the charity’s objectives comprise: Repairs & Maintenance of Equipment Depreciation Loss/profit on FA disposal Protective Clothing Water rescue systems-Pathway Motor Expenses 5. Support Costs for the Costs of Activities in furtherance of the charity’s comprise: Insurance Rent, Utilities and Other Premises Costs Advertising & Fund Raising Training, Subscription & Medicals 6. Governance Costs of the charity comprise: Telecommunications Stationery & Postage General Administrative Expenses Hire of equipment Travel, Subsistence & Entertaining Bank Charges Book-keeping, Accountancy & Independent Examination Fees Legal & Professional Fees |
2023 £ 129,002 32,341 4,463 13,070 1,285 7,589 2,142 386 190,278 2023 £ 8,313 44,926 271 8,195 8,500 12,359 82,564 2023 £ 20,977 11,988 488 4,808 38,261 2023 £ 3,314 563 3,143 992 1,395 1,220 4,260 1,663 16,550 |
2022 £ 103,912 30,502 4,583 10,341 1,206 6,147 549 484 157,724 2022 £ 6,268 38,428 (3,754) 5,633 - 13,897 60,472 2022 £ 17,918 13,730 650 9,490 41,788 2022 £ 2,859 659 4,945 1,349 1,304 1,131 4,138 3,053 19,438 |
|---|---|---|
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BAY SEARCH & RESCUE
NOTES TO THE ACCOUNTS (continued)
FOR THE YEAR ENDED 30[TH] NOVEMBER 2023
| 7. Fixed Tangible Assets comprise: Hagglund Motor Carrier Airboat Vehicles £ £ £ Cost At 1stDecember 2022 104,675 48,829 221,363 Additions - - 29,500 Disposals - - (20,291) At 30thNovember 2023 104,675 48,829 230,572 Depreciation At 1stDecember 2022 24,103 31,443 168,248 Charge in Year 8,057 1,739 16,522 On Disposals - - (10,718) At 30thNovember 2023 32,160 31,182 174,052 Net Book Value At 1stDecember 2022 80,572 17,386 53,115 At 30thNovember 2023 72,515 15,647 56,520 Plant & Station Shop Equipment Buildings Equipment £ £ £ Cost At 1stDecember 2022 192,024 72,574 17,582 Additions 6,438 23,950 - Disposal - - - At 30thNovember 2023 198,462 96,524 17,582 Depreciation At 1stDecember 2022 157,738 24,453 15,651 Charge in year 8,762 4,141 386 On Disposal - - - At 30thNovember 2023 166,500 28,594 16,037 Net Book Value At 1stDecember 2022 34,286 48,121 1,931 At 30thNovember 2023 31,962 67,930 1,545 |
7. Fixed Tangible Assets comprise: Hagglund Motor Carrier Airboat Vehicles £ £ £ Cost At 1stDecember 2022 104,675 48,829 221,363 Additions - - 29,500 Disposals - - (20,291) At 30thNovember 2023 104,675 48,829 230,572 Depreciation At 1stDecember 2022 24,103 31,443 168,248 Charge in Year 8,057 1,739 16,522 On Disposals - - (10,718) At 30thNovember 2023 32,160 31,182 174,052 Net Book Value At 1stDecember 2022 80,572 17,386 53,115 At 30thNovember 2023 72,515 15,647 56,520 Plant & Station Shop Equipment Buildings Equipment £ £ £ Cost At 1stDecember 2022 192,024 72,574 17,582 Additions 6,438 23,950 - Disposal - - - At 30thNovember 2023 198,462 96,524 17,582 Depreciation At 1stDecember 2022 157,738 24,453 15,651 Charge in year 8,762 4,141 386 On Disposal - - - At 30thNovember 2023 166,500 28,594 16,037 Net Book Value At 1stDecember 2022 34,286 48,121 1,931 At 30thNovember 2023 31,962 67,930 1,545 |
7. Fixed Tangible Assets comprise: Hagglund Motor Carrier Airboat Vehicles £ £ £ Cost At 1stDecember 2022 104,675 48,829 221,363 Additions - - 29,500 Disposals - - (20,291) At 30thNovember 2023 104,675 48,829 230,572 Depreciation At 1stDecember 2022 24,103 31,443 168,248 Charge in Year 8,057 1,739 16,522 On Disposals - - (10,718) At 30thNovember 2023 32,160 31,182 174,052 Net Book Value At 1stDecember 2022 80,572 17,386 53,115 At 30thNovember 2023 72,515 15,647 56,520 Plant & Station Shop Equipment Buildings Equipment £ £ £ Cost At 1stDecember 2022 192,024 72,574 17,582 Additions 6,438 23,950 - Disposal - - - At 30thNovember 2023 198,462 96,524 17,582 Depreciation At 1stDecember 2022 157,738 24,453 15,651 Charge in year 8,762 4,141 386 On Disposal - - - At 30thNovember 2023 166,500 28,594 16,037 Net Book Value At 1stDecember 2022 34,286 48,121 1,931 At 30thNovember 2023 31,962 67,930 1,545 |
|
|---|---|---|---|
| 96,524 24,453 4,141 - 28,594 48,121 67,930 |
17,582 15,651 386 - |
||
16,037 1,931 1,545 |
The Cost of Station Buildings is recorded at cost of materials actually paid for. Labour and materials were also donated, and these were not capable of quantification.
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BAY SEARCH & RESCUE
NOTES TO THE ACCOUNTS (continued)
FOR THE YEAR ENDED 30[TH] NOVEMBER 2023
| 8. 9. 10. 11. |
Debtors Vat Prepayments Cash at Bank and In Handcomprises: CAF Bank – Current Account Barclays Bank – Current Account Paypal Account Cash in Hand Creditors: Amounts falling due within one year Trade Creditors PAYE & NIC Accruals Unrestricted Funds Balance at Start Movement in funds for the year Balance at End |
|
|---|---|---|
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BAY SEARCH & RESCUE
NOTES TO THE ACCOUNTS (continued)
FOR THE YEAR ENDED 30[TH] NOVEMBER 2023
| 12. | Restricted Funds Inflatable Hagglund/ Plant & Boat Vehicles Equipment £ £ £ At 30thNovember 2021 1,580 12,935 9,242 Grants & Donations received in 2022 - 3,000 - Costs Incurred - - - Depreciation (158) (1,294) (924) At 30thNovember 2022 1,422 14,641 8,318 At 30thNovember 2022 1,422 14,641 8,318 Grants & Donations received in 2023 - - - Costs Incurred - - - Depreciation (142) (1,464) (832) At 30thNovember 2023 1,280 13,177 7,486 |
Projects £ 134,747 5,310 (4,310) (5,199) 130,548 130,548 - - (5,199) 125,349 |
Total £ 158,504 8,310 (4,310) (7,575) 154,929 154,929 - - (7,637) 147,292 |
|---|---|---|---|
The Equipment Fund arises from grants and donations to the Charity which are used to purchase equipment
Unrestricted Funds so as to write off the fund balance at the same rate as the underlying assets.
The Projects Fund arises from grants and donations to the Charity for specific purposes. When these purposes have been fulfilled (including incurring costs and expenses) the funds are transferred to Unrestricted Funds so as to reduce the costs and expenses incurred by that Fund for that purpose.
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Transactions with Trustees/Directors and connected persons
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a) The trustees neither received nor waived and emoluments during the year (2022: £NIL)
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b) There were no out of pocket expenses reimbursed to trustees during the year (2022: £NIL)
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c) During the year the spouse of a Trustee, has been paid by the Charity, a remuneration of £3,460 (2022: £7,141). The remuneration was in respect of her part-time employment in one of the shops. This engagement has been authorised by the Charity Commission and also approved by the membership.
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF
BAY SEARCH & RESCUE
I report on the accounts of the Trust for the year ended 30[th] November 2023 which are set out on pages 4 to 11.
Respective Responsibilities of Trustees and Examiner
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts (under section 145 of the 2011 Act);
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to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act): and
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to state whether particular matters have come to my attention.
Basis of Independent Examiner’s Report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a view of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention; -
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(1) which gives me reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with Section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting Requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
A E LISHMAN ........................................................ DATE .............................................
Fellow Member of the Association of Accounting Technicians Jackson & Graham, Lynn Garth, Gillinggate, Kendal, Cumbria, LA9 4JB
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