BAY SEARCH & RESCUE
ANNUAL ACCOUNTS
FOR THE YEAR ENDED 30[TH] NOVEMBER 2021
CHARITY NO. 1090880
BAY SEARCH & RESCUE
ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE FINANCIAL YEAR ENDED 30[TH] NOVEMBER 2021
Charity Number 1090880 Company Number 4329355 Trustees (and Company Directors) G J Parsons M Hodgson S Stebbings S M Balderstone D T Spencer-Barnes J S Spencer-Barnes
Office Address
49 Beetham Road Milnthorpe Cumbria LA7 7QN
Independent Examiner
Andrew Lishman Jackson & Graham Lynn Garth, Gillinggate Kendal Cumbria LA9 4JB
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BAY SEARCH & RESCUE
TRUSTEES REPORT
FOR THE YEAR ENDED 30[TH] NOVEMBER 2021
Governing Document
The organisation is a charitable company limited by guarantee, incorporated on 27th November 2001 and registered as a charity on 4th March 2002. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association which have been updated in line with the model articles as recommended by and under the guidance of the Charity Commission.
BSAR and Continued Commitment to the Community
BSAR are proud to report that the operational team continues to operate directly in line with its core principles, objectives and values in ensuring that life-saving support can be provided in support of our statutory emergency services at any time of day or night 365 days a year.
Recruitment and Appointment of Management Committee
The BSAR structure, governing document and governance plan are regularly reviewed and updated to ensure that the charity is effectively managed in line with required national and legislative requirements.
The Board of Trustees
The board membership has remained stable during this reporting period with six trustees meeting quarterly via video conferencing. The AGM has been conducted with those Trustees due to stand down due to required annual rotation re-elected.
In Summary
Despite the pandemic we are pleased to report another stable and functional year for BSAR in operational terms in which we have further developed our governance requirements and reviewed our fleet to further extend our operational response capabilities.
BSAR has been able to continue to discharge its financial obligations and fully function as a life saving search and rescue charity. Enhancements to our procedures, business model and commitment from our staff and volunteers have resulted better than anticipated trading in our two shops.
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Steve Stebbings On behalf of Bay Search and Rescue
BAY SEARCH & RESCUE
TRUSTEES REPORT
FOR THE YEAR ENDED 30[TH] NOVEMBER 2021
Statement of Trustees/Directors’ Responsibilities
The trustees (who are also directors of the charity for company law) are responsible for preparing the Trustees’ report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources during the year. In preparing those financial statements, the trustees/directors should follow best practise and are required to:
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select suitable accounting policies and then apply them consistently,
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observe the methods and principles in the charity SORP,
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make judgements and estimates that are reasonable and prudent,
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state whether applicable accounting standards and statements of recommended practice have
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been followed, subject to any material departures and explained in the financial statements, and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume
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that the charitable company will continue in operation.
The trustees/directors are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are responsible for safeguarding the assets of the charitable company and hence for taking reasonable step for the prevention and detection of fraud and other irregularities.
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BAY SEARCH & RESCUE
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE FINANCIAL YEAR ENDED 30[TH] NOVEMBER 2021
| 2021 | 2021 | 2021 |
2020 | |||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total |
Total | |||
| Note | Funds | Funds | Funds |
Funds | ||
| INCOMING RESOURCES | ||||||
| Incoming resources from generated funds | ||||||
| Voluntary Income | ||||||
| Donations and Legacies | 2 | 23,838 | - | 23,838 |
31,812 | |
| Other Income | ||||||
| Government Support Grants | 56,367 | - | 56,367 | 76,600 | ||
| Activities for Generating Funds | ||||||
| Shop and Internet Sales | 164,688 | - | 164,688 | 96,108 | ||
| TOTAL INCOMING RESOURCES | £244,893 | £- |
£244,893 | £204,520 | ||
| RESOURCES EXPENDED | ||||||
| Cost of generating funds | ||||||
| Fundraising Trading costs & expenses | ||||||
| Costs relating to Shop & Internet Sales | 3 | (142,197) | - | (142,197) | (135,815) | |
| Charitable Activities | ||||||
| Costs of Activities in furtherance of the | ||||||
| Charity’s objectives | 4 | (55,823) | (7,839) | (63,662) |
(77,160) | |
| Support costs for the Costs of Activities in | ||||||
| Furtherance of the Charity’s objectives | 5 | (27,130) | - | (27,130) |
(27,992) | |
| Governance costs | 6 | (15,506 ) |
- |
(15,506 ) |
(12,600 ) |
|
| TOTAL RESOURCES EXPENDED | £ | (240,656 ) |
£(7,839) |
£(248,495 )£(253,567 ) |
||
| NET INCOMING/(OUTGOING) RESOURCES | ||||||
| before transfers and other recognised gains/losses | 4,237 | (7,839) | (3,602) |
(49,047) | ||
| Transfers between Funds | - | - | - | - | ||
| NET INCOMING/(OUTGOING) | ||||||
| RESOURCES | 4,237 | (7,839) | (3,602) | (49,047) | ||
| Net Movement in Funds | 4,237 | (7,839) | (3,602) |
(49,047) | ||
| Retained Surpluses from previous years | 283,279 | 166,343 | 449,622 | 498,669 | ||
| Retained Surpluses carried forward | £287,516 | £158,504 |
£446,020 | £449,662 |
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BAY SEARCH & RESCUE
BALANCE SHEET AS AT 30[TH] NOVEMBER 2021
| Note Fixed Assets Fixed Tangible Assets 7 Current Assets Debtors 8 Cash at Bank 9 Creditors: Amounts falling due within one year 10 NET CURRENT ASSETS Total Assets less Current Liabilities £ Capital & Reserves Unrestricted Funds 11 Restricted Funds 12 £ |
2021 £ 289,834 15,475 152,727 168,202 (12,016 ) 156,186 446,020 287,516 158,504 446,020 |
£ |
2020 £ 317,829 13,666 130,371 144,037 (12,244) 131,793 449,622 283,279 166,343 449,622 |
|---|---|---|---|
£ |
The Financial Statements on page 4 to 11 were approved by the Board of Trustees on ................................
and signed on its behalf by:
Steve Stebbings Trustee
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BAY SEARCH & RESCUE
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 30[TH] NOVEMBER 2021
1. Accounting Policies
- The financial statements have been prepared under the historical cost convention, with exception of investments which are included at market value. The financial statements have been prepared in accordance with the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP2005) published in 2005, the Financial Reporting Standard for Smaller Entities (effective April 2008) and the Companies Act 2006. The principle accounting policies adopted in the preparation of the financial statements are set out below.
The charity has adapted the Companies Act formats to reflect the special nature of the charity’s activities.
a) Company Status
The charity is a company limited by guarantee. The members of the company are the trustees/directors names in the Directors Report. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.
b) Fund Accounting
Unrestricted funds are funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charges against the specific fund. The aim and use of each restricted and is set out in the notes to the financial statements.
c) Incoming Resources
- (i) All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
(ii) Donations and Grants
Donated facilities are included at the value to the charity where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers. All grants and voluntary income are accounted for gross when receivable, as long as they are capable of financial measurement.
Gifts in kind are included at valuation and recognised as income when they are distributed to the charity. Donated facilities are included at the value to the charity where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers. Retail income from donated goods is accounted for when the sale takes place.
d) Resources Expended
All expenditure is accounted for on an accruals basis exclusive of VAT except where it cannot be recovered and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular heading they have been allocated to activities on a basis consistent with use of the resources.
Fund-raisings costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. The costs of fundraising trading do not include any valuation of donated goods sold. Support costs are those costs incurred directly in support of expenditure on the objects of the charity. Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements.
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BAY SEARCH & RESCUE
NOTES TO THE ACCOUNTS (continued)
FOR THE YEAR ENDED 30[TH] NOVEMBER 2021
| 1. e) f) 2. a) b) c) |
Accounting Policies (continued) Fixed Tangible Assets are included at historical cost, Depreciation is provided to write off the cost, less estimated residual values, of all fixed tangible assets over their expected useful lives. It is calculated at the following rates and methods: Buildings 5% straight line Hagglunds Amphibious Personnel Carriers 10% reducing balance Sherp ATV 10% reducing balance Plant, Machinery & Equipment 20% reducing balance Motor Vehicles 20% reducing balance Airboat 10% reducing balance Donations & Grants comprise : 2021 2020 £ £ Unrestricted Donations 16,553 10,568 Gift Aid 5,330 - Miscellaneous 1,955 1,244 23,838 11,812 Restricted Frieda Scott Trust (Hagglund) - 20,000 - 20,000 Total £23,838 £31,812 |
|---|---|
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BAY SEARCH & RESCUE
NOTES TO THE ACCOUNTS (continued)
FOR THE YEAR ENDED 30[TH] NOVEMBER 2021
3. Costs relating to Shop & Internet Sales
| Salaries & National Insurance Rent, Rates & Insurance Heat, Light and Water Repairs, Cleaning and Sundry Expenses Stationery, Printing, Postage & Telecommunications Till & Internet Sales Costs Shop Set-up Expenses Equipment Depreciation 4. Cost of Activities in furtherance of the charity’s objectives comprise : Repairs & Maintenance of Equipment Depreciation Loss/profit on FA disposal Protective Clothing Motor Expenses 5. Support Costs for the Costs of Activities in furtherance of the charity’s comprise : Insurance Rent, Utilities and Other Premises Costs Advertising & Fund Raising Training, Subscription & Medicals 6. Governance Costs of the charity comprise : Telecommunications Stationery & Postage General Administrative Expenses Hire of equipment Travel, Subsistence & Entertaining Bank Charges Book-keeping, Accountancy & Independent Examination Fees Legal & Professional Fees |
2021 £ 95,440 28,437 3,695 9,729 342 3,791 160 603 142,197 2021 £ 11,555 44,911 (10,054) 10,516 6,734 63,662 2021 £ 12,195 10,847 1,001 3,087 27,130 2021 £ 2,255 293 3,172 3,612 1,219 766 3,889 300 15,506 |
2020 £ 91,953 29,184 1,549 7,913 466 3,862 134 754 135,815 2020 £ 10,730 52,128 - 4,062 10,240 77,160 2020 £ 13,127 11,622 1,101 2,142 27,992 2020 £ 2,288 139 2,416 531 1,440 768 4,131 887 12,600 |
|---|---|---|
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BAY SEARCH & RESCUE
NOTES TO THE ACCOUNTS (continued)
FOR THE YEAR ENDED 30[TH] NOVEMBER 2021
| 7. Fixed Tangible Assets comprise: Hagglund Motor Carrier Airboat Vehicles £ £ £ Cost At 1stDecember 2020 122,360 48,829 237,563 Additions 30,540 - - Disposals (81,543) - - At 30thNovember 2021 71,357 48,829 237,563 Depreciation At 1stDecember 2020 69,113 27,364 149,263 Charge in Year 5,834 2,147 17,660 On Disposals (56,097) - - At 30thNovember 2021 18,850 29,511 166,923 Net Book Value At 1stDecember 2020 53,247 21,465 88,299 At 30thNovember 2021 52,507 19,318 70,640 Plant & Station Shop Equipment Buildings Equipment £ £ £ Cost At 1stDecember 2020 180,974 58,734 17,582 Additions 274 12,151 - Disposal - - - At 30thNovember 2021 181,248 70,885 17,582 Depreciation At 1stDecember 2020 139,689 18,651 14,564 Charge in year 9,368 2,859 603 On Disposal - - - At 30thNovember 2021 149,057 21,510 15,167 Net Book Value At 1stDecember 2020 41,286 40,083 3,018 At 30thNovember 2021 32,191 49,375 2,415 |
||
|---|---|---|
The Cost of Station Buildings is recorded at cost of materials actually paid for. Labour and materials were also donated and these were not capable of quantification.
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BAY SEARCH & RESCUE
NOTES TO THE ACCOUNTS (continued)
FOR THE YEAR ENDED 30[TH] NOVEMBER 2021
| 8. 9. 10. 11. |
Debtors Vat Sundry Debtors Prepayments Cash at Bank and In Hand comprises: CAF Bank – Current Account Barclays Bank – Current Account Paypal Account Cash in Hand Creditors: Amounts falling due within one year Trade Creditors PAYE & NIC Accruals Unrestricted Funds Balance at Start Movement in funds for the year Balance at End |
2021 £ (1,174) - 16,649 15,475 2021 £ 115,654 36,615 1 457 152,727 2021 £ 4,696 1,768 5,552 12,016 2021 £ 283,279 4,237 287,516 |
2020 £ 2,359 4,183 7,124 13,666 2020 £ 112,246 17,470 198 457 130,371 2020 £ 3,639 1,567 7,038 12,244 2020 £ 342,768 (59,489) 283,279 |
|---|---|---|---|
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BAY SEARCH & RESCUE
NOTES TO THE ACCOUNTS (continued)
FOR THE YEAR ENDED 30[TH] NOVEMBER 2021
| 12. | Restricted Funds Inflatable Hagglund/ Plant & Boat Vehicles Equipment £ £ £ At 30thNovember 2019 1,951 15,969 12,836 Grants & Donations received in 2020 - - - Costs Incurred - - - Depreciation (195 ) (1,597 ) (2,567 ) At 30thNovember 2020 1,756 14,372 10,269 At 30thNovember 2020 1,756 14,372 10,269 Grants & Donations received in 2021 - - - Costs Incurred - - - Depreciation (176) (1,437 ) (1,027 ) At 30thNovember 2021 1,580 12,935 9,242 |
Projects £ 125,145 20,000 - (5,199) 139,946 139,946 - - (5,199) 134,747 |
Total £ 155,901 20,000 - (9,558 ) 166,343 166,343 - - (7,839) 158,504 |
|---|---|---|---|
Unrestricted Funds so as to write off the fund balance at the same rate as the underlying assets.
The Projects Fund arises from grants and donations to the Charity for specific purposes. When these purposes have been fulfilled (including incurring costs and expenses) the funds are transferred to Unrestricted Funds so as to reduce the costs and expenses incurred by that Fund for that purpose.
13. Transactions with Trustees/Directors and connected persons
a) The trustees neither received nor waived and emoluments during the year (2020: £NIL)
b) There were no out of pocket expenses reimbursed to trustees during the year (2020: £NIL)
- c) During the year the spouse of a Trustee, has been paid by the Charity, a remuneration of £7,084 (2020: £6,087). The remuneration was in respect of her part-time employment in one of the shops. This engagement has been authorised by the Charity Commission and also approved by the membership.
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF
BAY SEARCH & RESCUE
I report on the accounts of the Trust for the year ended 30[th] November 2021 which are set out on pages 4 to 11.
Respective Responsibilities of Trustees and Examiner
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts (under section 145 of the 2011 Act);
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to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act): and
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to state whether particular matters have come to my attention.
Basis of Independent Examiner’s Report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a view of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention;-
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(1) which gives me reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with Section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting Requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
A E LISHMAN ........................................................ DATE .............................................
Fellow Member of the Association of Accounting Technicians Jackson & Graham, Lynn Garth, Gillinggate, Kendal, Cumbria, LA9 4JB
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