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← Bay Search And Rescue

2020-11-30-accounts

BAY SEARCH & RESCUE

ANNUAL ACCOUNTS

FOR THE YEAR ENDED 30[TH] NOVEMBER 2020

CHARITY NO. 1090880

BAY SEARCH & RESCUE

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE FINANCIAL YEAR ENDED 30[TH] NOVEMBER 2020

Charity Number 1090880 Company Number 4329355

Trustees (and Company Directors)

G J Parsons M Hodgson S Stebbings S M Balderstone D T Spencer-Barnes J S Spencer-Barnes

Office Address

49 Beetham Road Milnthorpe Cumbria LA7 7QN

Independent Examiner

Andrew Lishman Jackson & Graham Lynn Garth, Gillinggate Kendal Cumbria LA9 4JB

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Trustees Report

BAY SEARCH & RESCUE

FOR THE YEAR ENDED 30TH NOVEMBER 2020

Governing Document

The organisation is a charitable company limited by guarantee, incorporated on 27th November 2001 and registered as a charity on 4th March 2002. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association which have been updated in line with the model articles as recommended by and under the guidance of the Charity Commission.

BSAR and Continued Commitment to the Community

Protective measures have been implemented to ensure full operational capability during the pandemic. As a result BSAR are proud to report that the operational team continues to operate directly in line with its core principles, objectives and values in ensuring that life-saving support can be provided in support of our statutory emergency services at any time of day or night 365 days a year.

Recruitment and Appointment of Management Committee

The BSAR structure, governing document and governance plan ensure that the charity is effectively managed in line with required national and legislative requirements.

The Board of Trustees

The board membership has remained stable during this reporting period with six trustees meeting quarterly via video conferencing during the pandemic. The AGM has been postponed until later in the year following consultation with the Charities Commission. Those Trustees due to stand down due to required annual rotation have remained in post and are due to been re-elected at the AGM.

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Trustees Report

BAY SEARCH & RESCUE

FOR THE YEAR ENDED 30TH NOVEMBER 2020

In Summary

We are both delighted and humbled to have recently won the Queens Award for Voluntary Service following nomination by the Fire and Rescue Service.

Despite the pandemic we are pleased to report another stable and functional year for BSAR in operational terms in which we have further developed our governance requirements and reviewed our fleet to further extend our operational response capabilities.

Our two shops have suffered a significant loss of revenue income for the charity for the reporting period due to the extended closure requirements as a result of the pandemic. Financial support from both Government and the local authority during the pandemic have ensured that BSAR has been able to continue to discharge its financial obligations and fully function as a life saving search and rescue charity. Enhancements to our procedures and business model have resulted better than anticipated trading since reopening.

Steve Stebbings

On behalf of Bay Search and Rescue

Statement of Trustees/Directors’ Responsibilities

The trustees (who are also directors of the charity for company law) are responsible for preparing the Trustees’ report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources during the year. In preparing those financial statements, the trustees/directors should follow best practise and are required to:

The trustees/directors are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are responsible for safeguarding the assets of the charitable company and hence for taking reasonable step for the prevention and detection of fraud and other irregularities.

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BAY SEARCH & RESCUE

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE FINANCIAL YEAR ENDED 30[TH] NOVEMBER 2020

2020 2020
2020		 2019
Unrestricted Restricted
Total		 Total
Note Funds Funds
Funds		 Funds
INCOMING RESOURCES
Incoming resources from generated funds
Voluntary Income
Donations and Grants 2 11,812 20,000
31,812		 60,478
Other Income
Government Support Grants 76,600 - 76,600 -
Activities for Generating Funds
Shop and Internet Sales 96,108 - 96,108 239,533
TOTAL INCOMING RESOURCES £184,520 £20,000
 £204,520 £300,011
RESOURCES EXPENDED
Cost of generating funds
Fundraising Trading costs & expenses
Costs relating to Shop & Internet Sales 3 (135,815) - (135,815) (129,585)
Charitable Activities
Costs of Activities in furtherance of the
Charity’s objectives 4 (67,602) (9,558)
(77,160)		 (97,023)
Support costs for the Costs of Activities in
Furtherance of the Charity’s objectives 5 (27,992) -
(27,992)		 (35,366)
Governance costs 6 (12,600
)		 -
 (12,600
)		 (23,571
)
TOTAL RESOURCES EXPENDED £(244,009
)		 £ (9,558)
 £(253,567
)£(285,545
)
NET INCOMING/(OUTGOING) RESOURCES
before transfers and other recognised gains/losses(59,489) 10,442
(49,047)		 14,466
Transfers between Funds - - - -
NET INCOMING/(OUTGOING)
RESOURCES (59,489
)		 10,442 (49,047) 14,466
Net Movement in Funds (59,489) 10,442
(49,047)		 14,466
Retained Surpluses from previous years 342,768 155,901 498,669 484,203
Retained Surpluses carried forward £283,279 £166,343
 £449,622 £498,669

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BAY SEARCH & RESCUE

BALANCE SHEET AS AT 30[TH] NOVEMBER 2020

Note
Fixed Assets
Fixed Tangible Assets
7
Current Assets
Debtors
8
Cash at Bank
9
Creditors: Amounts falling due within one year
10
NET CURRENT ASSETS
Total Assets less Current Liabilities
£
Capital & Reserves
Unrestricted Funds
11
Restricted Funds
12
£		 2020
£
317,829
13,666
130,371
144,037
(12,244
)
131,793
449,622
283,279
166,343
449,622		 £
 2019
£
349,253
10,794
161,148
171,942
(22,526)
149,416
498,669
342,768
155,901
498,669

£

The Financial Statements on page 1 to 10 were approved by the Board of Trustees on ................................

and signed on its behalf by:

Steve Stebbings Trustee

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BAY SEARCH & RESCUE

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 30[TH] NOVEMBER 2020

  1. Accounting Policies

  2. The financial statements have been prepared under the historical cost convention, with exception of investments which are included at market value. The financial statements have been prepared in accordance with the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP2005) published in 2005, the Financial Reporting Standard for Smaller Entities (effective April 2008) and the Companies Act 2006. The principle accounting policies adopted in the preparation of the financial statements are set out below.

The charity has adapted the Companies Act formats to reflect the special nature of the charity’s activities.

a) Company Status

The charity is a company limited by guarantee. The members of the company are the trustees/directors names in the Directors Report. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.

b) Fund Accounting

Unrestricted funds are funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charges against the specific fund. The aim and use of each restricted and is set out in the notes to the financial statements.

c) Incoming Resources

(ii) Donations and Grants

Donated facilities are included at the value to the charity where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers. All grants and voluntary income are accounted for gross when receivable, as long as they are capable of financial measurement.

Gifts in kind are included at valuation and recognised as income when they are distributed to the charity. Donated facilities are included at the value to the charity where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers. Retail income from donated goods is accounted for when the sale takes place.

d) Resources Expended

All expenditure is accounted for on an accruals basis exclusive of VAT except where it cannot be recovered and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular heading they have been allocated to activities on a basis consistent with use of the resources.

Fund-raisings costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. The costs of fundraising trading do not include any valuation of donated goods sold. Support costs are those costs incurred directly in support of expenditure on the objects of the charity. Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements.

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BAY SEARCH & RESCUE

NOTES TO THE ACCOUNTS (continued)

FOR THE YEAR ENDED 30[TH] NOVEMBER 2020

1.
e)
f)
2.
a)
b)
c)		 Accounting Policies
(continued)
Fixed Tangible Assets
are included at historical cost,
Depreciation
is provided to write off the cost, less estimated residual values, of all fixed tangible
assets over their expected useful lives. It is calculated at the following rates and methods:
Buildings
5% straight line
Hagglunds Amphibious Personnel Carriers
10% reducing balance
Sherp ATV
10% reducing balance
Plant, Machinery & Equipment
20% reducing balance
Motor Vehicles
20% reducing balance
Airboat
10% reducing balance
Donations & Grants comprise
:
2020
2019
£
£
Unrestricted
Donations
10,568
20,338
Miscellaneous
1,244

140

11,812
20,478
Restricted
Frieda Scott Trust (Hagglund)
20,000
-
Sir John Fisher Foundation
-

40,000
20,000
40,000
Total
£31,812
£60,478

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BAY SEARCH & RESCUE

NOTES TO THE ACCOUNTS (continued)

FOR THE YEAR ENDED 30[TH] NOVEMBER 2020

  1. Costs relating to Shop & Internet Sales
4.
5.
6.		 Other Staff Costs
Salaries & National Insurance
Rent, Rates & Insurance
Heat, Light and Water
Repairs, Cleaning and Sundry Expenses
Stationery, Printing, Postage & Telecommunications
Till & Internet Sales Costs
Shop Set-up Expenses
Equipment Depreciation
Cost of Activities in furtherance of the charity’s objectives
comprise:
Repairs & Maintenance of Equipment
Depreciation
Loss/Profit on FA Disposal
Protective Clothing
Motor Expenses
Support Costs
for the Costs of Activities in furtherance of
the charity’s comprise:
Insurance
Rent, Utilities and Other Premises Costs
Advertising & Fund Raising
Training, Subscription & Medicals
Clothing, Uniforms etc
Governance Costs
of the charity comprise:
Telecommunications
Stationery & Postage
General Administrative Expenses
Hire of equipment
Travel, Subsistence & Entertaining
Bank Charges
Book-keeping, Accountancy & Independent Examination Fees
Legal & Professional Fees		 2019
£
-
91,953
29,184
1,549
7,913
466
3,862
134
754
135,815
2020
£
10,730
52,128
-
4,062
10,240
77,160
2020
£
13,127
11,622
1,101
2,142
-
27,922
2020
£
2,288
139
2,416
531
1,440
768
4,131
887
12,600		 2019
£
4,824
75,313
32,085
2,556
8,274
1,241
3,755
594
943
129,585
2019
£
20,564
54,147
(2,793)
4,062
21,043
97,023
2019
£
19,204
12,639
935
2,309
279
35,366
2019
£
3,397
494
3,108
1,176
6,177
1,138
3,315
4,766
23,571


(





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BAY SEARCH & RESCUE

NOTES TO THE ACCOUNTS (continued)

FOR THE YEAR ENDED 30[TH] NOVEMBER 2020

7.
Fixed Tangible Assets comprise:
Hagglund
Motor
Carrier
Airboat Vehicles
£
£ £
Cost
At 1stDecember 2019
122,360
48,829
237,563
Additions
-
-
-
Disposals
-
-
-
At 30thNovember 2020
122,360
48,829
237,563
Depreciation
At 1stDecember 2019
63,196
24,979
127,189
Charge in Year
5,917
2,385
22,075
On Disposals
-
-
-
At 30thNovember 2019
63,113
27,364
127,189
Net Book Value
At 1stDecember 2019
59,164
23,850
110,374
At 30thNovember 2020
53,247
21,465
88,299
Plant &
Station
Shop
Equipment
Buildings Equipment
£
£
£
Cost
At 1stDecember 2019
178,093
40,158
17,582
Additions
2,882
18,576
-
Disposal
-
-
-
At 30thNovember 2020
180,975
58,734
17,582
Depreciation
At 1stDecember 2019
128,015
16,400
13,810
Charge in year
11,674
2,251
754
On Disposal
-
-
-
At 30thNovember 2020
139,689
18,651
14,564
Net Book Value
At 1stDecember 2019
50,078
23,758
3,772
At 30thNovember 2020
41,286
40,083
3,018

The Cost of Station Buildings is recorded at cost of materials actually paid for. Labour and materials were also donated and these were not capable of quantification.

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BAY SEARCH & RESCUE

NOTES TO THE ACCOUNTS (continued)

FOR THE YEAR ENDED 30[TH] NOVEMBER 2020

8.
9.
10.
11.		 Debtors
Trade Debtors
Sundry Debtors
Prepayments
Cash at Bank and In Hand
comprises:
CAF Bank – Current Account
Barclays Bank – Current Account
Paypal Account
Cash in Hand
Creditors: Amounts falling due within one year
Trade Creditors
PAYE & NIC
Accruals
Unrestricted Funds
Balance at Start
Movement in funds for the year

Balance at End		 2020
£
2,359
4,183
7,124
13,666
2020
£
112,246
17,470
198
458
130,371
2020
£
3,639
1,567
7,038
12,244
2020
£
342,768
(59,489)
283,279		 2019
£
4,413
-
6,381
10,794
2019
£
148,622
12,629
(561)
458
161,148
2019
£
15,415
2,001
5,110
22,526
2019
£
357,903
(15,135)
342,768

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BAY SEARCH & RESCUE

NOTES TO THE ACCOUNTS (continued)

FOR THE YEAR ENDED 30[TH] NOVEMBER 2020

12. Restricted Funds
Inflatable Hagglund/
Plant &
Boat
Vehicles
Equipment
£
£
£
At 30thNovember 2018
2,168
17,743
16,045
Grants & Donations received in 2019
-
-
-
Costs Incurred
-
-
-
Depreciation
(217
)
(1,774
)
(3,209
)
At 30thNovember 2019
1,951
15,969
12,836
At 30thNovember 2019
1,951
15,969
12,836
Grants & Donations received in 2020
-
-
-
Costs Incurred
-
-
-
Depreciation
(195)
(1,597
)
(2,567
)
At 30thNovember 2020
1,756
14,372
10,269		 Projects
£
90,344
40,000
-
(5,199)

125,145
125,145
20,000
-
(5,199)
121,946		 Total
£
126,300
40,000
-
(10,399
)
155,901
155,901
20,000
-
(9,558)
166,343

Unrestricted Funds so as to write off the fund balance at the same rate as the underlying assets.

The Projects Fund arises from grants and donations to the Charity for specific purposes. When these purposes have been fulfilled (including incurring costs and expenses) the funds are transferred to Unrestricted Funds so as to reduce the costs and expenses incurred by that Fund for that purpose.

13. Transactions with Trustees/Directors and connected persons

a) The trustees neither received nor waived and emoluments during the year (2019: £NIL)

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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF

BAY SEARCH & RESCUE

I report on the accounts of the Trust for the year ended 30[th] November 2020 which are set out on pages 4 to 11.

Respective Responsibilities of Trustees and Examiner

The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner’s Report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a view of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent Examiner’s Statement

In connection with my examination, no matter has come to my attention;-

have not been met; or

A E LISHMAN ........................................................ DATE .............................................

Fellow Member of the Association of Accounting Technicians Jackson & Graham, Lynn Garth, Gillinggate, Kendal, Cumbria, LA9 4JB

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