Company Registration Number - 04303404
The Charity Registration Number is :- 1090877
The Courthouse Project (Otley) Limited
## Report and Accounts
31 March 2023
## **The Courthouse Project (Otley) Limited**
## **Report and accounts for the year ended 31 March 2023**
## **Contents**
||**Page**||
|---|---|---|
|**Charity information**||1|
|**Trustees' Annual Report**||1|
|**Statement of directors' responsibilities**||8|
|**Independent Examiner's Report**||10|
|**_Funds Statements:-_**|||
|Statement of Financial Activities||12|
|Statement of Financial Activities - Prior Year statement||13|
|Movements in funds||14|
|Revenue Funds||14|
|Fixed Asset funds||14|
|Income and Expenditure account||16|
|Summary of funds||15|
|**Balance sheet**||17|
|**Notes to the accounts**||18|
## **The Courthouse Project (Otley) Limited**
Company Registration Number - 04303404
## **Trustees' Annual Report for the year ended 31 March 2023**
The Trustees present their Report and Accounts for the year ended 31 March 2023, which also comprises the Directors' Report required by the Companies Act 2006.
## **Reference and administrative details**
## _**The charity name.**_
The legal name of the charity is:- The Courthouse Project (Otley) Limited
The charity is also known by its operating names, Otley Courthouse Arts and Resources Centre and Otley Courthouse.
## _**The charity's areas operation and UK charitable registration.**_
The charity is registered in England & Wales with the Charity Commission in England & Wales (CCEW) with charity number 1090877
## _**Legal structure of the charity**_
The governing document of the charity is the Memorandum and Articles of Association establishing the company under company legislation.
The Governing Document is dated 2 March 2023 following an amendment for cheque signatories.
By operation of law, all trustees are directors under the Companies Act 2006 and all directors are trustees under Charities legislation and have responsibilities, as such, under both company and charity legislation.
The trustees are all individuals.
## **The principal operating address, telephone number, email and web addresses of the charity are:-**
Otley Courthouse
Courthouse Street, Otley LS21 3AN Telephone 01943 467216 Email address director@otleycourthouse.org.uk Web: http://otleycourthouse.org.uk
The registered office of the charity for Companies Act purposes is the same as the operating address shown above.
## **The Trustees in office on the date the report was approved were:-**
David Robson - Chair and Treasurer
Hazel Costello – Vice-chair Gill Leggat - Company Secretary Keith Seymour Pam Lamming Peter Earle Steve Baskerville
## **The following persons served as Trustees during the year ended 31 March 2023 :-**
The trustees who served as a trustee in the reporting period, were as above.
At the Annual General Meeting three trustees will retire as trustees, but are eligible for reappointment. All the trustees are also members of the charity.
1
## **The Courthouse Project (Otley) Limited**
Company Registration Number - 04303404
## **Trustees' Annual Report for the year ended 31 March 2023**
## **Objects and activities of the charity**
## _**The purposes of the charity as set out in its governing document.**_
The company is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association on 12 October 2001. The Charity’s objects (“the Objects") as set out in the Memorandum of Association continue to be to promote the benefit of the inhabitants of Otley and surrounding area (hereinafter called “the area of benefit”) without distinction of sex, sexual orientation, disability, race or of political, religious or other opinions, by associating together the said inhabitants and voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and other leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
## _**The main activities undertaken in relation to those purposes during the year.**_
The principal activity of the company during the year was to provide an arts and resource centre for Otley. The year from April 2022 to March 2023 was the nineteenth year of the Courthouse's existence as an operating Arts and Resource centre. It was also, of course, the first full year after the Covid pandemic and the venue was focused on rebuilding itself after the enforced closures of the previous two years.
## **Staffing**
We continued with a strong staff team throughout the year. We appointed a new Volunteer Co-ordinator following the retirement of our previous, longstanding post-holder, a new Site Manager, new bar and café staff, and a new freelance technician. Board and subcommittee meetings were rescheduled to once every two months (apart from Finance which will remain monthly) with a renewed emphasis on delegation – both operational and financial.
## **Programme of Work**
We committed to two full programmes of events during the year and were delighted by the way in which audiences returned. It seems that we had been missed, and audiences were ready to emerge from the pandemic.
Musically our programme consisted of Classical Music (13 events), Folk Music (22), Pop, Rock & Jazz (20). We continued to draw artists of national renown – Bob Fox, Sharon Shannon, Aly Bain & Phil Cunningham, Commoners Choir, Chris Difford, Mark Chadwick & Tony Wright.
Film was again a mainstay of our programming – with 44 film screenings (from art-house to mainstream), and 18 special screenings events – gallery tours, ballet and NTL.
In November we ran our annual full week of Science activities – the 14th Otley Science Festival – supplemented by Science Cafes throughout the year.
The Courthouse continued to bring nationally known comics to Otley – with a total of 12 Comedy gigs featuring the likes of Chris McCausland, Shaparak Khorsandi, Mark Thomas, Zoe Lyons, Henry Normal and Jo Caulfield. Our monthly Designer Craft Fairs were well supported.
Many of our evenings provide vital space for a range of local participatory arts activities and we hosted weekly Brass Band rehearsals, two weekly Choir rehearsals (for two different choirs), and 4-a-week Dance classes. It was good to see these room hires, and others, bouncing back from the pandemic.
We took part in, supported, and hosted various festivals throughout the year, including Otley Live, Otley Folk Festival, Otley Science Festival, Otley Wildlife Art Festival, Otley Green Fair, Heritage Open Days and Otley Coffee Culture Festival. The Prince Henry School Band Night returned for a high energy evening.
Public meetings are also becoming a more major part of the Courthouse’s offer – with events held by Leeds 2023, Otley 2030. Otley BID and CPRE.
We were also pleased to get our monthly exhibitions up and running again – after the long Covid hiatus.
2
## **The Courthouse Project (Otley) Limited**
Company Registration Number - 04303404
## **Trustees' Annual Report for the year ended 31 March 2023**
## _**Room hire**_
## _**Tenants**_
Our artists’ studios remained fully tenanted and the Maker Space (with co-users The Wharfedale Men’s Shed) has gone from strength to strength and is continuing to match our projected rental take. We heard, just before the year end, that Aspire (the Community Interest group working with Adults with Learning difficulties) had been forced to reduce the number of centres it operates and would be leaving the Courthouse. We are sorry to see them go. This leaves us with the ‘Art Room’ to re-let and we are planning to re-launch it as ‘Otley Art Space’ – a flexible use artists’ studio.
_**Weekly room hires**_
A wide range of activities is supported by our room hire provision. As well as the Music, Choir and Dance activities outlined above we also provide space for Chair based Yoga, Mind and Body connection classes, Singing for the Brain sessions, Pilates, a Ladies Exercise group, Rhythm Time sessions, a Writers’ group, a Knitting group, a Book Club and the local Quakers group.
## **Facilities**
We have continued to improve our lighting – a complete revamp of the ground floor, and some first floor, lighting was carried out with a move to LED lighting to reduce energy costs. The Courtyard has been improved with an attractive planter to screen the bins, and two local pear trees have been purchased. Part of the Courtyard is shaded with a sun-sail throughout the Summer. The café was also improved with a new bean to cup coffee machine, and it was organised to remain open during all opening hours – on an Honesty Café basis if no volunteer was available.
## _**The main activities undertaken during the year to further the charity's purpose for the public benefit.**_
The trustees have had regard to the Charity Commission's guidance on public benefit in managing the activities of the charity. The charity usually operates to benefit the inhabitants of Otley and surrounding area, uniting individuals and voluntary sector organisations in a common effort to advance education and to provide facilities in the interests for recreation and other leisure-time occupation with the object of improving the conditions of life and giving access to all aspects of the arts, in particular but not exclusively visual arts, music, theatre, film, dance and literature.
## _**The short term and longer term aims and objectives.**_
Develop plans - alongside Leeds City Council - to build an extension to the Courthouse to the rear of our current building. First steps will be to enlarge our entrance / café area into the Courtyard.
Launch ‘Otley Art Space’ – a multi-occupancy space for artists.
Work alongside the Maker Space to build the membership and range of activities. Develop partnerships with local and regional firms and individuals to improve the Courthouse's longer term financial health. Further develop links with local and regional organisations; develop our audience across a range of arts based activities; further refine our programming to meet local needs; build on our already successful provision of spaces for a range of local needs; ensure that all spaces are fully utilised - either by room hires or tenancies.
Continue to work on the findings of our full Building survey to improve the fabric of our current buildings.
3
## **The Courthouse Project (Otley) Limited**
Company Registration Number - 04303404
## **Trustees' Annual Report for the year ended 31 March 2023**
## _**The charity's strategies for achieving its aims and objectives in the future.**_
We continued to work with Arkle Boyce and Greenwoods to develop our ambitions for an extension to the rear of the current building. Pre-application documents were completed and submitted to Leeds City Council for approval. They were enthusiastically received.
## _**The contribution of volunteers during the year.**_
We said goodbye to our long standing Volunteer Coordinator, Jean Crawford, and were happy to welcome her successor, Sam Ketteringham. We have continued to see new volunteers throughout the year – young and old.
Currently the Courthouse has 97 volunteers on the books and over half of these are very active and regularly volunteer each month. During the year we have taken on 8 new volunteers who have all taken part in training for stewarding and reception duties and who play an active role every week.
9 Volunteers took part in training for our box office ticketing system and many more are signed up to do some refresher training which shows just how invested our volunteers are at doing their best within their roles.
12 volunteers took part in Food Safety training to aid with the running of our volunteer led café and 9 volunteers attended level 3 Emergency First Aid at work training, these volunteers take on extra responsibility by managing the other volunteers and looking after the building at evening events.
So far this year volunteers have completed 1,133 hours of work for the Courthouse! This includes reception hours, Café, event stewards, house managers and students who volunteer here as part of their Duke of Edinburgh awards. We also have volunteers who are part of several committees who help organise the various larger events we hold throughout the year.
## **The main achievements and performance of the charity during the year.**
During the year the income of the Charity was disbursed as shown on the attached Statement of Financial Activities.
## **Training**
Food Safety level 2 training for café volunteers and staff.
New volunteers trained up on both reception and in the café as well as new House Managers and new stewards. First Aid at Work training for House Managers and Staff.
Centre Director and Marketing Worker training day with Ticketsolve (box office system) in summer.
## **Audience Development**
We kept in regular touch with our audience members through programming and news updates. The Friends scheme was revamped with greater benefits – making use of the additional opportunities offered by the new Box Office system – and Friends membership rose to its highest ever number. Towards the end of the year we saw an increasing number of sell-outs. Audiences seem to be returning to pre-pandemic levels.
Economic Outputs
Local fundraising
Our monthly Craft fair, and regular Movie Matinee programme continues – both very successfully. Other regular events include the Plant stall in May, the Carnival stall in June, the Buttercross Stall in October and the Christmas Raffle. All were successful in spite of variable weather for the events held outside. Second hand book sales are steady and we continue to receive a supply of books from volunteers and public. The Fundraising group is very grateful for the support from volunteers for all local fundraising activities. By the year end we had had raised a total of £22,026
## Funders
Arts@Leeds £7k Leeds Inspired £1,200 Otley Town Council £600 Otley Town Partnership (Science Festival) £2k LCC Mice Money £500 Institute of Physics £500 Leeds 2023 (Elephant Project): £9,976 Leeds Civic Trust (Heritage Open Days): £250
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## **The Courthouse Project (Otley) Limited**
Company Registration Number - 04303404
## **Trustees' Annual Report for the year ended 31 March 2023**
## _**The difference the charity's performance during the year has made to the beneficiaries of the charity and wider society**_
The principal aim of the company during the year was to provide an arts and resource centre for Otley and we were pleased to return to providing these services as quickly as we did.
## _**Grant making policies and how these contributed to the achievement of the charity's aims and objectives during the year.**_
The Courthouse Project (Otley) does not make grants to other organisations.
## **Structure, governance and management of the charity**
## _**The methods used to recruit and appoint new charity trustees.**_
Trustees are appointed by the existing board members. Occasional recruitment takes place to identify people who are willing to stand for election as Directors, and can contribute to the Courthouse.
## _**The policies and procedures for the induction and training of trustees.**_
New and potential Trustees are first invited to become familiar with the Courthouse in day to day operation and then to observe a Board meeting. Once appointed, new Trustees are given an induction pack which includes a history of the project; aims and objectives; equality and diversity and other policy documents. They are also given comprehensive training to enable them to act as a 'house manager' which includes hands on training, all aspects of health and safety and security, shadowing opportunities and written handouts.
Where relevant, Trustees members are also subject to DBS checks.
The charity's organisational structure. This was established in 2014 and remains the current basis of organisation
5
## **The Courthouse Project (Otley) Limited**
Company Registration Number - 04303404
## **Trustees' Annual Report for the year ended 31 March 2023**
## _**The Chief Executive Officer and other senior management personnel to whom day to day management is delegated**_
Centre Manager • Laura Barker-Bey (nee Kox) Volunteer Coordinator • Sam Ketteringham
## _**The charity as a part of a wider network.**_
The building is leased from the LDA under a 25 year lease at nil consideration.
The Courthouse Project have worked closely with, and acknowledge the past and present assistance of, Leeds City Council, Arts Council England Yorkshire, Otley Town Council and the past assistance of the Market Towns Initiative, and Yorkshire Forward, and the Foyle Foundation.
The Courthouse is a key client of arts@leeds - Leeds City Council's arts department - and was pleased to receive an uplift in funding for the 4 years from 2018 and this has been extended, post pandemic, for a further two years. The organisation has an excellent relationship with Otley Town Council. Our membership of the Small Venues Network continues, and we have become members of the Music Venues Trust which helped us enormously to stay up to date with advice post-pandemic.
## _**The trustees' bank and advisors**_
Bankers Co-Operative Bank
## **Financial review**
## _**Investment performance against the investment objectives.**_
The Courthouse Project (Otley) does not invest its funds.
## _**The charity's financial position at the end of the year ended 31 March 2023**_
The financial position of the charity at 31 March 2023 and comparatives for the prior period, as more fully detailed in the accounts, can be summarised as follows:-
|Designated Fixed Asset Funds
Restricted funds
Restricted Fixed Asset Funds
**_Total Restricted Funds_**
**Total Funds**
Unrestricted Revenue Funds available for the
general purposes of the charity
**Net Expenditure**|**2023**
**£**
(32,552)
35,107
182,836
**217,943**
-
22,716
22,716
**240,659**|**2022**
**£**
(32,821)
58,872
213,839
**272,711**
500
-
500
**273,211**|
|---|---|---|
6
## **The Courthouse Project (Otley) Limited**
Company Registration Number - 04303404
## **Trustees' Annual Report for the year ended 31 March 2023**
## _**Financial review of the position at the reporting date, 31 March 2023 .**_
The trustees consider the financial performance by the charity during the year to have been satisfactory.
The Charity is continuing to take the following steps to further improve performance:-
1. Working hard to maintain, or reduce, all spending targets.
2. Working hard to increase the organisation's income through room hire, box office and bar and cafe sales to enable the organisation to make realistic transfers to reserves on an annual basis.
3. Exploring new possibilities for income generation including new ways of using space within The Courthouse which meet our charitable aims.
4. Using our new Box Office system to further improve our marketing and fundraising.
5. Working with all identified parties, and with all Courthouse users (and potential users) to progress our development plans.
6. Devising and implementing strategies to grow both audiences and other centre use after the pandemic.
## _**Policies on reserves.**_
The Courthouse's policy is to enable it to build and maintain sufficient capital reserves to provide cover for the inevitable fluctuations in revenue income, thus ensuring continuity in the provision of the Centre's services and, in line with Arts Council England recommendations and the practice of other arts and community organisations, to aim to have £60,000 in reserves which represents six month's spending.
The free unrestricted reserves at 31st March 2023 were £35,107. At March 2022 the figure was £58,872.
## _**Availability and adequacy of assets of each of the funds**_
The board of trustees is satisfied that the charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund.
## _**Risks and uncertainties facing the charity**_
The Courthouse Project has operated throughout to minimise risks, financial and otherwise, and has at all times taken advice from experts in the relevant field. A comprehensive financial system with safeguards has been established, and the organisation's finances are monitored against targets on a monthly basis and any necessary changes and adjustments made to ensure the organisation's financial security. All areas of the building have been subject to risk assessments and the necessary steps taken to minimize risks identified. The building has fully alarmed fire and security systems, which are remote monitored by ESS. The organisation recognizes and accepts the vulnerabilities of some volunteers and has support, training and clear systems in place, to ensure that any risks are minimalised and overseen by paid staff. The Courthouse is working hard to fully re-establish itself as a key venue after the pandemic.
It continues to be expected that all Courthouse activities are clearly seen as the responsibility of a specified sub-committee. Financial delegation has also been reviewed and financial delegation to sub-committees is clearly framed by our annual budget.
## **Sustainability**
The Courthouse Project is continually reviewing its procedures to ensure that energy consumption and waste production are kept to a minimum, and local resourcing of goods and services is carried out whenever possible.
7
## **The Courthouse Project (Otley) Limited**
Company Registration Number - 04303404
## **Trustees' Annual Report for the year ended 31 March 2023**
## _**Plans For the Future**_
## **Summary of plans for the future and the trustees' perspective of the future direction of the charity.**
The Trustees' plans for the next year will continue to be focused on enabling the organisation to survive and thrive at a time of economic uncertainty and rising inflation, and to prepare prudently for the continued likelihood of local government cuts and continued high inflation. Measures will include careful budgeting and financial monitoring, trimming any unnecessary spending and increased marketing of the evening programme, workshop activities and room hire. Our successful agreement with Leeds City Council to be seen as a 'mid-range' organisation with the accompanying increased funding will help enormously in this respect. The organisation will also be exploring the best ways to further improve our marketing of events and room hire - bringing in new audiences where possible.
Otley Maker Space continues to expand on its initial membership income target.
Heads of Terms have been agreed with Leeds City Council about our plans to build a larger performance / event space, plus additional rooms, to the rear of the Courthouse. Project Management / Architecture partners have been identified and pre-application documents have been delivered to Leeds City Council and met with enthusiastic approval. At a time of more limited grant availability we will consider how to further our development aims without endangering the existing venues successful business model.
8
## **The Courthouse Project (Otley) Limited**
Company Registration Number - 04303404
## **Trustees' Annual Report for the year ended 31 March 2023**
## **Equal opportunites and employment of disabled persons**
We are an equal opportunity organisation and are committed to a working environment that is free from any form of discrimination on the grounds of colour, race, ethnicity, religion, sex, sexual orientation or disability. We will make reasonable adjustments to meet the needs of staff who are, or become, disabled.
## **Details of The Independent Examiner**
Rob Woolley FCCA,CTA Chartered Certified Accountant Crown House York Road Shiptonthorpe YO43 3PF
## **Statement of the Directors' and Trustees' Responsibilities**
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Companies Act 2006, the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. Notwithstanding the explicit requirement in the extant statutory regulations,the Charities (Accounts and Reports) Regulations 2008, to prepare the financial statements in accordance with the SORP 2005, in view of the fact that the SORP 2005 has been withdrawn, the Trustees determined to interpret this responsibility as requiring them to follow current best practice and prepare the accounts according to the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, (The SORP), .
In particular, the Companies Act 2006 and charity law require the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to :-
- to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law).
- select suitable accounting policies and apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business;
- state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements;
The law requires that the trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for the year.
The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with the Companies Act 2006 and comply with regulations made under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are also responsible for the contents of the Trustees' report, and the statutory responsibility of the Independent Examiner in relation to the Trustees' report is limited to examining the report and ensuring that , on the face of the report, there are no material inconsistencies with the figures disclosed in the financial statements.
9
## **The Courthouse Project (Otley) Limited**
Company Registration Number - 04303404
## **Trustees' Annual Report for the year ended 31 March 2023**
## **Method of preparation of accounts - Small company provisions**
The financial statements are set out on pages 12 to 33.
The financial statements have been prepared implementing the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, (The SORP), and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016)
These financial statements have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006. applicable to companies subject to the small companies regime.
This report was approved by the board of trustees on 28 November 2023.
DAVID ROBSON Director and Trustee
10
## **The Courthouse Project (Otley) Limited**
## **Report of the Independent Examiner to the Trustees of the charitable company on the accounts for the year ended 31 March 2023**
I report to the Trustees on my examination of the financial statements of the charitable company on pages 12 to 33 for the year ended 31 March 2023 which have been prepared in accordance with the Charities Act 2011 (the Act) and with the Financial Reporting Standard 102, (effective 1st January 2016) as modified by FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, (The SORP), published by the Charity Commission in England & Wales (CCEW) , and under the historical cost convention and the accounting policies set out on page 18.
## **Respective responsibilities of the Trustees and the Independent Examiner and the basis of the report**
As described on page 8, you, the charitable company's Trustees, who are also the Directors of the Company for the purposes of Company law, are responsible for the preparation of the financial statements in accordance with the Companies Act 2006, the Charities Act 2011 and all other applicable law and with United Kingdom Generally Accepted Accounting Practice, applicable to smaller entities, and for being satisfied that the financial statements give a true and fair view.
The Trustees consider that the audit requirement of Section 144(1) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the memorandum and articles of the charity for the conducting of an audit, and that the accounts do not require an audit in accordance with Part 16 of the Companies Act 2006 and that no member or members have requested an audit pursuant to Section 476 of the Companies Act 2006. As a consequence, the Trustees have elected that the financial statements be subject to independent examination.
Having satisfied myself that the financial statements are not required to be audited under any legal provision, or otherwise, and are eligible for independent examination, it is my responsibility to:-
a) examine the financial statements of the charity under Section 145 of the Act;
b) follow the applicable procedures in the Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Basis of Independent Examiner's Statement and scope of work undertaken**
Since the charitable company's gross income exceeded £250,000, the charitable company's examiner must be a member of a body listed in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am an authorised member of Chartered Certified Accountant , which is one of the listed bodies.
I report in respect of my examination of the charity's financial statements carried out under s145 of the Act. In carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act setting out the duties of an independent examiner in relation to the conducting of an independent examination. An independent examination includes a review of the accounting records kept by the charitable company and of the accounting systems employed by the charitable company and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you, as Trustees, concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of charity legislation and that, on a test basis of evidence relevant to the amounts and disclosures made, the financial statements comply with the SORP.
The procedures undertaken do not provide all the evidence that would be required in an audit, and information supplied by the Trustees in the course of the examination is not subjected to audit tests or enquiries and does not cover all the matters that an auditor would consider in arriving at an opinion. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide
11
## **The Courthouse Project (Otley) Limited**
Consequently, I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below.
I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report I obtained written assurances from the Trustees of all material matters.
## **Independent Examiner's Statement, Report and Opinion**
Subject to the limitations upon the scope of my work as detailed above, I have completed my examination: and can confirm that:-
The accounts of this charitable company are not required to be audited under Part 16 of the Companies Act 2006;
This is a report in respect of an examination carried out under 145 of the Act and in accordance with Directions given by the Charity Commission under section 145(5)(b) of the Act which may be applicable;
and that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:-
accounting records were not kept in respect of the charity as required by Section 386 of the Companies Act 2006 and Section 130 of The Charities Act 2011;
the financial statements do not accord with those records; or
the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in section 396 of the Companies Act 2006 other than any requirement that the accounts give a 'true and fair' view, which is not a matter considered as part of an independent examination;
have not been prepared in accordance with the methods and principles set out in the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, (The SORP).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
## **Signed:-**
Rob Woolley FCCA,CTA - Independent Examiner
Chartered Certified Accountant
Crown House York Road Shiptonthorpe YO43 3PF
This report was signed on 28 November 2023
12
## **The Courthouse Project (Otley) Limited - Statement of Financial Activities for the year ended 31 March 2023**
## _**Statement of Financial Activities (including the Income and Expenditure Account for the year ended 31 March 2023, as required by the Companies Act 2006)**_
|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
**Income & Endowments from:**
Donations & Legacies
A1
15,161
Charitable activities
A2
228,355
Other trading activities
A3
2,615
Investments
A4
24
**Total income**
**A**
**246,155**
**Expenditure on:**
Raising funds
B1
439
Charitable activities
B2
277,768
**Total expenditure**
**B**
**278,207**
**Net income / (Expenditure) for the year**
**(32,052)**
**Transfers between funds**
**C**
(22,716)
**Net income after transfers**
**A-B-C**
**(54,768)**
**(54,768)**
**Reconciliation of funds:-**
**E**
**Total funds brought forward**
272,711
**Total funds carried forward**
**217,943**
**Net movement in funds**
**SORP**
**Ref**|**Current year**
**Current year**
**Restricted**
**Funds**
**Total Funds**
**2023**
**2023**
**£**
**£**
50,535
**65,696**
-
**228,355**
-
**2,615**
-
**24**
**50,535**
**296,690**
-
**439**
51,035
**328,803**
**51,035**
**329,242**
**(500)**
**(32,552)**
22,716
**-**
**22,216**
**(32,552)**
**22,216**
**(32,552)**
500
**273,211**
**22,716**
**240,659**|**Prior Year**
**Total Funds**
**2022**
**£**
80,246
149,507
1,236
10
**230,999**
68
263,752
**263,820**
**(32,821)**
-
**(32,821)**
**(32,821)**
306,032
**273,211**|
|---|---|---|
The 'SORP Ref' indicated above is the classification of income set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.
A separate Statement of Total Recognised Gains and Losses is not required as this statement includes all recognised gains and losses.
All activities derive from continuing operations
## **The notes attached on pages 18 to 33 form an integral part of these accounts.**
13
## **The Courthouse Project (Otley) Limited - Statement of Financial Activities for the year ended 31 March 2023**
## **The Courthouse Project (Otley) Limited - Analysis of prior year total funds, as required by paragraph 4.2 of the SORP**
|**Income from:**
Donations & Legacies
A1
Charitable activities
A2
Other trading activities
A3
Investments
A4
**Total income**
**A**
**Expenditure on:**
Raising funds
B1
Charitable activities
B2
**Total expenditure**
**B**
**Net expenditure for the year**
**Transfers between funds**
**C**
**Net income after transfers**
**Reconciliation of funds:-**
**E**
**Total funds brought forward**
**Total funds carried forward**
**SORP**
**Ref**
**Net movement in funds**|**Prior Year**
**Unrestricted**
**Funds**
**2022**
**£**
42,347
149,507
1,236
10
**193,100**
68
225,853
**225,921**
(32,821)
-
(32,821)
**(32,821)**
305,532
**272,711**
|**Prior Year**
**Restricted**
**Funds**
**2022**
**£**
37,899
-
-
-
**37,899**
-
37,899
**37,899**
-
-
-
**-**
500
**500**|**Prior Year**
**Total Funds**
**2022**
**£**
**80,246**
**149,507**
**1,236**
**10**
**230,999**
**68**
**263,752**
**263,820**
**(32,821)**
**-**
(32,821)
**(32,821)**
**306,032**
**273,211**|
|---|---|---|---|
## **All activities derive from continuing operations**
A separate Statement of Total Recognised Gains and Losses is not required as this statement includes all recognised gains and losses.
## **The notes attached on pages 18 to 33 form an integral part of these accounts.**
14
## **The Courthouse Project (Otley) Limited - Statement of Financial Activities for the year ended 31 March 2023**
## **The Courthouse Project (Otley) Limited - Resources applied in the year ended 31 March 2023 towards fixed assets for Charity use:-**
|Funds generated in the year as detailed in the SOFA
Resources applied on functional fixed assets
**Net resources available to fund charitable activities**|**2023**
**£**
(32,552)
(2,166)
**(34,718)**|**2022**
**£**
(32,821)
(2,138)
**(34,959)**|
|---|---|---|
**The resources applied on fixed assets for charity use represents the cost of additions less proceeds of any disposals.**
## **Movements in revenue and capital funds for the year ended 31 March 2023**
## **Revenue accumulated funds**
|Accumulated funds brought forward
(From)/To revenue funds
**Closing revenue funds**
**Fixed asset funds**
At 1 April
Transfer (to) revenue funds
Transfer from revenue funds - asset additions
**At 31 March**
Recognised gains and losses before transfers|**Unrestricted**
**Funds**
**2023**
**£**
58,872
(32,052)
**26,820**
8,287
**35,107**
**Designated**
**Funds**
**2023**
**£**
213,839
(33,169)
2,166
**182,836**|**Restricted**
**Funds**
**2023**
**£**
500
(500)
**-**
-
**-**
**Restricted**
**Funds**
**2023**
**£**
-
22,716
-
**22,716**|**Total**
**Funds**
**2023**
**£**
**59,372**
**(32,552)**
**26,820**
**8,287**
**35,107**
**Total**
**Funds**
**2023**
**£**
**213,839**
**(10,453)**
**2,166**
**205,552**|**Last year**
**Total Funds**
**2022**
**£**
**59,004**
(32,821)
**26,183**
33,189
**59,372**
**Last year**
**Total Funds**
**2022**
**£**
247,028
(35,327)
2,138
**213,839**|
|---|---|---|---|---|
The purposes of the transfers to fixed asset funds are described in Note 27 to the accounts and under the accounting policy 'Accounting for capital grants and fixed asset funds'.
## **The notes attached on pages 18 to 33 form an integral part of these accounts.**
15
## **The Courthouse Project (Otley) Limited - Statement of Financial Activities for the year ended 31 March 2023**
|**Summary of funds**
Revenue accumulated funds
Fixed asset funds
**Total funds**|**Unrestricted**
**and**
**Designated**
**funds**
**2023**
**£**
35,107
182,836
**217,943**|**Restricted**
**Funds**
**2023**
**£**
-
22,716
**22,716**|**Total**
**Funds**
**2023**
**£**
**35,107**
**205,552**
**240,659**|**Last Year**
**Total Funds**
**2022**
**£**
59,372
213,839
**273,211**|
|---|---|---|---|---|
**The notes attached on pages 18 to 33 form an integral part of these accounts.**
16
## **The Courthouse Project (Otley) Limited - Statement of Financial Activities for the year ended 31 March 2023**
## **The Courthouse Project (Otley) Limited**
## **Income and Expenditure Account for the year ended 31 March 2023 as required by the Companies Act 2006**
|**_Income_**
Income from operations
Interest receivable
p
g
**Gross income in the year before exceptional items**
**Gross income in the year including exceptional items**
**_Expenditure_**
Charitable expenditure, excluding depreciation and amortisation
Depreciation and amortisation
Fundraising costs
Governance costs
Realised losses on disposals of social investments which are programme related
**Total expenditure in the year**
Tax on surplus on ordinary activities
**Retained surplus for the financial eyar**
**Net income after tax in the financial year**
**Net income before tax in the financial year**|**2023**
**£**
296,666
24
**296,690**
**296,690**
**292,684**
**33,169**
**439**
**2,950**
-
**329,242**
(32,552)
-
**(32,552)**
**(32,552)**|**2022**
**£**
230,989
10
**230,999**
**230,999**
**225,775**
**35,327**
**68**
**2,650**
-
**263,820**
(32,821)
-
**(32,821)**
**(32,821)**|
|---|---|---|
All activities derive from continuing operations
In accordance with the provisions of the Companies Act 2006, the headings and subheadings used in the Income and Expenditure account have been adapted to reflect the special nature of the charity's activities.
## **The notes attached on pages 18 to 33 form an integral part of these accounts.**
17
## **The Courthouse Project (Otley) Limited - Balance Sheet as at 31 March 2023**
|||**SORP**|||||
|---|---|---|---|---|---|---|
||**Note**|**Ref**||**2023**||**2022**|
|||||**£**||**£**|
|**Fixed assets**||A|||||
|Tangible assets|13|A2||182,836||213,839|
|**Current assets**||B|||||
|Stocks||B1|2,569||1,975||
|Debtors|15|B2|6,925||7,630||
|Cash at bank and in hand||B4|137,871||103,670||
|**Total current assets**|||147,365||113,275||
|**Creditors: amounts falling due within**|||||||
|**one year**|17|C1|(89,542)||(53,903)||
|**Net current assets**||||57,823||59,372|
|**Total net assets of the charity**||||**240,659**||**273,211**|
|**Total net assets of the charity are funded by the funds**|||**of the charity,**|**as follows:-**|||
|**Restricted funds**|||||||
|Restricted Fixed Asset Funds|24|D2||22,716||-|
|Restricted Revenue Funds|24|D2||-||500|
|**Unrestricted Funds**|||||||
|Unrestricted Revenue Funds|24|D3||35,107||58,872|
|**Designated Funds**|||||||
|Designated Fixed Asset Funds|24|D3||182,836||213,839|
|**Total charity funds**||||**240,659**||**273,211**|
The 'SORP Ref' indicated above is the classification of Balance Sheet items as set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the SOFA..
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The charity is subject to Independent Examination under charity legislation, and the report of the Independent Examiner is on page 11.
The financial statements have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006. applicable to companies subject to the small companies regime.
DAVID ROBSON
Trustee Approved by the board of trustees on 28 November 2023
**The notes attached on pages 18 to 33 form an integral part of these accounts.**
18
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2023**
## **1 Accounting policies**
## _**Policies relating to the production of the accounts.**_
## **Basis of preparation and accounting convention**
The accounts have been prepared on the accruals basis, under the historical cost convention, and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016) and 'FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), published by the Charity Commission in England & Wales (CCEW) , effective January 2016, and in accordance with all applicable law in the charity's jurisdiction of registration, except that the charity has prepared the financial statements in accordance with the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, and applicable to all accounting periods beginning on or after 1st January 2019, (The SORP), in preference to the previous SORP, the SORP 2005, which has been withdrawn, notwithstanding the fact that the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008 refer explicitly to the SORP 2005. This has been done to accord with current best practice
Measurement and estimation - No material estimates have been made in the preparation of these financial statements, except in relation to the valuation of services and facilities provided in kind.
## **Going Concern**
The charitable activities are entirely dependent on continuing grant aid and voluntary donations as well as trading revenues. As a consequence, the going concern basis is dependent on the future flow of these uncertain funding streams. Accordingly, the Trustees have obtained forecasts and, after reviewing the financial forecasts for future periods to 31 March 2024, the Trustees are satisfied that, at the time of approving the financial statements, it is appropriate to adopt the going concern basis in preparing the financial statements. Other than these matters, the Trustees are not aware of any material uncertainties about the charity's ability to continue as a going concern.
## **Risks and future assumptions**
The charity is a public benefit entity.
## _**Policies relating to categories of income and income recognition.**_
## **Nature of income**
Gross income represents the value, net of value added tax and discounts, of goods provided to customers and work carried out in respect of services provided to customers.
## **Categories of Income**
Income is categorised as income from exchange transactions (contract income) and income from non-exchange transactions (gifts), investment income and other income.
**Income from exchange transactions** is received by the charity for goods or services supplied under contract or where entitlement is subject to fulfilling performance related conditions. The income the charity receives is approximately equal in value to the goods or services supplied by the charity to the purchaser.
**Income from a non-exchange transaction** is where the charity receives value from the donor without providing equal value in exchange, and includes donations of money, goods and services freely given without giving equal value in exchange.
19
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2023**
## **Income recognition**
Income, whether from exchange or non exchange transactions, is recognised in the statement of financial activities (SOFA) on a receivable basis, when a transaction or other event results in an increase in the charity’s assets or a reduction in its liabilities and only when the charity has legal entitlement, the income is probable and can be measured reliably.
Income subject to terms and conditions which must be met before the charity is entitled to the resources is not recognised until the conditions have been met.
All income is accounted for gross, before deducting any related fees or costs.
## **Accounting for deferred income and income received in advance**
Where terms and conditions relating to income have not been met or uncertainty exists as to whether the charity can meet any terms or conditions otherwise within its control, income is not recognised but is deferred as a liability until it is probable that the terms or conditions imposed can be met.
Any grant that is subject to performance-related conditions received in advance of delivering the goods and services required by that condition, or is subject to unmet conditions wholly outside the control of the recipient charity, is accounted for as a liability and shown on the balance sheet as deferred income. Deferred income is released to income in the reporting period in which the performance-related or other conditions that limit recognition are met.
When income from a grant or donation has not been recognised due to the conditions applying to the gift not being wholly within the control of the recipient charity, it is disclosed as a contingent asset if receipt of the grant or donation is probable once those conditions are met.
Where time related conditions are imposed or implied by a funder, then the income is apportioned to the time periods concerned,and, where applicable, is accounted for as a liability and shown on the balance sheet as deferred income. When grants are received in advance of the expenditure on the activity funded by them, but there are no specific time related conditions, then the income is not deferred.
Any condition that allows for the recovery by the donor of any unexpended part of a grant does not prevent recognition of the income concerned, but a liability to any repayment is recognised when repayment becomes probable.
## **Donated goods, facilities and services**
**Donated fixed assets** are recognised at the current fair value. All such donations are recognised as donation income, and debited to fixed assets.
**Services provided in kind** , such as the notional rent of buildings, is shown both as notional income and as notional expenditure at an estimated fair market value.
## _**Policies relating to expenditure on goods and services provided to the charity.**_
## **Recognition of liabilities and expenditure**
A liability, and the related expenditure, is recognised when a legal or constructive obligation exists as a result of a past event, and when it is more likely than not that a transfer of economic benefits will be required in settlement, and when the amount of the obligation can be measured or reliably estimated..
Liabilities arising from future funding commitments and constructive obligations, including performance related grants, where the timing or the amount of the future expenditure required to settle the obligation are uncertain, give rise to a provision in the accounts, which is reviewed at the accounting year end. The provision is increased to reflect any increases in liabilities, and is decreased by the utilisation of any provision within the period, and reversed if any provision is no longer required. These movements are charged or credited to the respective funds and activities to which the provision relates.
20
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2023**
## **Allocating costs to activities**
Direct costs that are specifically related to an activity are allocated to that activity. Shared direct costs and support costs are apportioned between activities.
The basis for apportionment, which is consistently applied, and proportionate to the circumstances, is :-
**Staffing** - on the basis of time spent in connection with any particular activity. **Staffing** - on a per capita basis, based on the number of of people employed within any partiular activity. **Premises related costs** - on the proportion of floor area occupied by a particular activity.
**Non specific support costs** - on the basis of the usage of resources, in terms of time taken, capacity used, request made or other measures
## **Volunteers**
In accordance with the SORP, and in recognition of the difficulties in placing a monetary value on the contribution from volunteers, the contribution of volunteers is not included within the income of the charity. However, the trustees value the significant contribution made to the activities of the charity by unpaid volunteers and this is described more fully in Note7.
## _**Policies relating to assets, liabilities and provisions and other matters.**_
## _**Tangible fixed assets**_
Tangible fixed assets are measured at their original cost value, or subsequent revaluation, or if donated, as described above. Cost value includes all costs expended in bringing the asset into its intended working condition.
Depreciation has been provided at the following rates in order to write off the assets to their anticipated residual value ove estimated useful lives.
Leasehold premises 4 % straight line Office Equipment 25 % straight line Fixtures and Fittings and non Office Equipment 25 % reducing balance
## **Accounting for capital grants and fixed asset funds.**
Gifts of tangible fixed assets or grants of a capital nature, given for the purposes of acquiring specific assets to be fully utilised in the furtherance of the objects of the charity, are credited to fixed asset funds after the donated asset has been received or sums have been properly expended on the restricted purpose.
Where the terms of the gift are met once the asset is acquired, so allowing the charity to use the asset on an unrestricted basis, including the right to receive the proceeds of any future sale of the asset on an unrestricted basis, then the fixed asset fund so created is categorised as a designated fixed asset fund.
## **Accounting for capital grants and fixed asset funds. (Continued)**
When assets are acquired for the furtherance of the charity's objects, utilising the charity's own unrestricted funds, a transfer is made from unrestricted funds to a designated fixed asset fund.
21
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2023**
Whether acquired with unrestricted or restricted funds, the asset acquired is initially shown in the balance sheet at the full cost of acquisition or subsequent revaluation.
As the related assets are depreciated, in accordance with the depreciation policy,in order to reflect the dimunition in the asset,a transfer is made from the relevant fixed asset funds to either unrestricted or restricted revenue funds, as appropriate to the terms of the original gift, if any.
The effect of this policy is that the aggregate of all fixed asset funds shall equate to the net book value of fixed assets.
Following the change in accounting policy on depreciation in prior years, a transfer has been made in this year so that in the aggregate of all fixed asset funds shall equate to the net book value of fixed assets.
## **Stocks and work in progress**
Stock is valued at the lower of cost and net realisable value.
## **Debtors**
Debtors are measured at their recoverable amounts at the balance sheet date.
## **Creditors and provisions**
Creditors and provisions for liabilities and charges are recognised and measured on a conventional accruals basis when a contractual or other legal liability has been established and can be properly quantified.
## **Financial instruments including cash and bank balances**
Cash held by the charity is included at the amount actually held and counted at the year end. Bank balances, whether in credit or overdrawn, are shown at the amounts properly reconciled to the bank statements.
## **Pensions - defined contribution schemes**
The charity operates a defined contribution pension scheme. Contributions are charged to the profit and loss account as they become payable in accordance with the rules of the scheme.
## **Fund Accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the Trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal or as implied by law.
## **2 Liability to taxation**
As a registered charity, the organisation is exempt from income and corporation tax to the extent that its income and gains are applied towards the charitable objects of the charity and for no other purpose. Value Added Tax is only partly recoverable by the charity, and is therefore included in the relevant costs in the Statement of Financial Activities to the extent it cannot be recovered. Value Added Tax is excluded from the income shown in these accounts where such tax is accountable to HMRC.
22
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2023**
## **3 Winding up or dissolution of the charity**
If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.
## **4 Significance of financial instruments to the charity's position**
There are no financial instruments that are relevant to the performance or position of the charity.
## **5 Net Surplus / (Deficit) before tax in the financial year**
|Depreciation of owned fixed assets
Pension costs
**Donated goods, services and facilities**
**Current year**
**Current year**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2023**
**2023**
**£**
**£**
**_Included in Legacies and Donations:-_**
Gifts in kind, donated services and facilities
-
30,000
**-**
**30,000**
The net surplus/(deficit) before tax in the financial year is stated after charging :|**2023**
**£**
33,169
919
**Current year**
**Total Funds**
**2023**
**£**
30,000
**30,000**|**2022**
**£**
35,327
608
**Prior Year**
**Total Funds**
**2022**
**£**
30,000
**30,000**|
|---|---|---|
## **6 Donated goods, services and facilities**
## **7 The contribution of volunteers**
Otley Courthouse has 97 active volunteers. They are an essential part of the organisation and take on a range of roles – receptionists, cafe workers, bar staff, stewards at evening and daytime events, house managing at evening and daytime events, technical support, day to day financial support and redecorating and repair.
## **8 Staff costs and emoluments**
|**_Salary costs_**
Gross Salaries excluding trustees and key management personnel
Employer's National Insurance for all staff
**Total salaries, wages and related costs**
**_Numbers of full time employees or full time equivalents_**
The average number of total staff employed in the year was
The average number of part time staff employed in the year was
The average number of full time staff employed in the year was
The estimated full time equivalent number of all staff employed in the year was
Employer's operating costs of defined contribution pension schemes|**2023**
**£**
82,079
-
919
**82,998**
**2023**
4
3
1
4|**2022**
**£**
68,089
-
608
**68,697**
**2022**
4
3
1
4|
|---|---|---|
23
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2023**
## **Staff costs and emoluments (Continued)**
_**The estimated equivalent number of full time staff deployed in different activities in the year was:-**_
|_Engaged on charitable activities_
Engaged on publicity activities
Engaged on management and administration
**_The estimated full time equivalent number of all staff employed as above_**|1
1
2
4|1
1
2
4|
|---|---|---|
Neither the trustees nor any persons connected with them have received any remuneration from the charity or any related entity, either in the current or prior year.
No employees received emoluments (excluding pension costs) in excess of £60,000 per annum.
## **9 Defined contribution pension schemes**
The Pension scheme has been set up under the Auto enrolment provisions with NEST Pensions and offered to all employees, and contributions are paid on qualified earnings.
Employers contributions are due of 3% from April 2019 and 5% from April 2020..
Any liabilities and assets associated with the scheme are shown under debtors and creditors.
## **10 Remuneration and payments to Trustees and persons connected with them and Trustees' expenses**
No trustees or persons connected with them received any remuneration or were reimbursed expenses from the charity, or any related entity.
## **11 Deferred income - Unrestricted and Designated funds**
|Advance Ticket sales
**Total**
**These deferrals are included in creditors**|**Opening**
**Deferrals**
**£**
19,465
19,465|**Released**
**from prior**
**years**
**£**
(19,465)
(19,465)|**Received**
**less released**
**in year**
**£**
55,635
55,635
**2023**
**£**
55,635|**Deferred**
**at year end**
**£**
55,635
55,635
**2022**
**£**
19,465|
|---|---|---|---|---|
24
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2023 12 Deferred income - Restricted funds**
|Leeds City Council Mice Money
Leeds Inspired
Otley Town Council - Science Festival
**Total**
**These deferrals are included in creditors**|**Opening**
**Deferrals**
**£**
-
-
750
750|**Released**
**from prior**
**years**
**£**
-
-
750
750|**Received**
**less released**
**in year**
**£**
500
1,080
100
1,680
**2023**
**£**
1,680|**Deferred**
**at year end**
**£**
500
1,080
100
1,680
**2022**
**£**
750|
|---|---|---|---|---|
The deferrals included in creditors relate to funding specified by the funders as relating to specific periods and represent those parts of restricted funds which relate to periods subsequent to the accounting year end and are treated as grants in advance, or, alternatively ,where there are conditions which must be fulfilled prior to entitlement or use of the restricted funds by the charity . they also include Advanced Ticket sales.
## **13 Tangible fixed assets**
|**Cost**
At 1 April 2022
Additions
**At 31 March 2023**
**Depreciation**
At 1 April 2022
Charge for the year
**At 31 March 2023**
**Net book value**
At 31 March 2023
At 31 March 2022|**Land and**
**Buildings**
£
685,322
-
**685,322**
492,342
27,413
**519,755**
**165,567**
**192,980**|**Plant &**
**Machinery**
£
90,414
2,166
**92,580**
69,555
5,756
**75,311**
**17,269**
**20,859**|**Furniture,**
**Fixtures &**
**Office**
**Equipment**
£
62,343
-
**62,343**
62,343
-
**62,343**
**-**
**-**|**Total**
£
838,079
2,166
**840,245**
624,240
33,169
**657,409**
**182,836**
**213,839**|
|---|---|---|---|---|
25
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2023**
|**14 Stocks & Work in Progress**
Stocks before write downs
**_Analysis of the carrying value of stocks and work in progress by activities_**
**_Activity_**
Main charitable activities
**15 Debtors**
Trade debtors
Prepayments and accrued income
Other debtors
**16 Contingent asset**|**2023**
**2022**
**£**
**£**
2,569
1,975
2,569
1,975
**2023**
**2022**
**£**
**£**
2,569
1,975
2,569
1,975
**2023**
**2022**
**£**
**£**
497
6,716
658
149
5,770
765
**6,925**
**7,630**
**2023**
**2022**
**_Stocks_**|
|---|---|
## **16 Contingent asset**
Amounts totalling £NIL (2022- £2,411) paid in advance for ticket sales are held in a client account in the charity’s favour by a third party ticketing agency and there is a contingent asset for this amount if the events concerned proceed in the subsequent period. These amounts have not been included in the accounts.
|**17 Creditors: amounts falling due within one year**
Trade creditors
Accruals
Deferred Income - Unrestricted & designated funds
Deferred Income - Restricted funds
PAYE, NIC VAT and other taxes
**18 Pension commitments**
Pension commitments under defined benefit/defined contribution schemes
within one year
within two to five years
commitment per annum
in over five years
commitment per annum|**2023**
**£**
616
10,572
55,635
22,180
539
**89,542**
**2023**
**£**
3,252
3,600
3,800
10,652|**2022**
**£**
565
11,270
19,465
21,226
1,377
**53,903**
**2022**
**£**
790
790
790
2,370|
|---|---|---|
## **18 Pension commitments**
26
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2023**
## **19 Financial commitments under operating leases**
|**Financial commitments under operating leases**
Operating leases which expire:
within two to five years - annual commitment
**At the year end the charity had annual commitments under non-cancellable**
**operating leases as set out below:**|**2023**
**£**
1,660|**2022**
**£**
1,660|
|---|---|---|
## **20 Contingent liabilities**
There were no contingent liaibilities at the year end.
## **21 Income and Expenditure account summary**
|**Income and Expenditure account summary**
**At 1 April 2022**
Profit / (Loss) for the year after tax
**At 31 March 2023**|**2023**
**£**
273,211
(32,552)
**240,659**|**2022**
**£**
306,032
(32,821)
**273,211**|
|---|---|---|
## **22 Related party transactions**
One trustee was paid a sum of £950 (2022 - £1,293) to assist with sound and lighting technology at some public events. The trustees consider these amounts appropriate and there was no reasonable alternative. There were no other transactions with related parties.
## **23 Particulars of how particular funds are represented by assets and liabilities**
|**At 31 March 2023**
Tangible Fixed Assets
Current Assets
Current Liabilities
**At 1 April 2022**
Tangible Fixed Assets
Current Assets
Current Liabilities|**Unrestricted**
**funds**
**£**
(22,716)
125,185
(67,362)
**35,107**
**Unrestricted**
**funds**
**£**
-
112,775
(53,903)
**58,872**|**Designated**
**funds**
**£**
182,836
-
-
**182,836**
**Designated**
**funds**
**£**
213,839
-
-
**213,839**|**Restricted**
**funds**
**£**
22,716
22,180
(22,180)
**22,716**
**Restricted**
**funds**
**£**
-
500
-
**500**|**Total**
**Funds**
**£**
**182,836**
**147,365**
**(89,542)**
**240,659**
**Total**
**Funds**
**£**
**213,839**
**113,275**
**(53,903)**
**273,211**|
|---|---|---|---|---|
27
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2023**
## **24 Change in total funds over the year as shown in Note 23 , analysed by individual funds**
|**See Note 25**
**£**
**£**
**_Unrestricted and designated funds:-_**
Unrestricted Revenue Funds
58,872
(32,052)
Designated Fixed Asset Funds
213,839
**Total unrestricted and designated funds**
**272,711**
**(32,052)**
**_Restricted funds:-_**
Restricted Fixed Asset Funds
-
-
Science Festival Fund
500
(500)
**Total restricted funds**
**500**
**(500)**
**Total charity funds**
**273,211**
**(32,552)**
**25 Analysis of movements in funds over the year as shown in Note 24**
**Income**
**Expenditure**
**2023**
**2023**
**£**
**£**
**_Unrestricted and designated funds:-_**
Unrestricted Revenue Funds
246,155
(278,207)
**_Restricted funds:-_**
Govt Covid Fund
-
-
Science Festival Fund
3,750
(4,250)
Gift in Kind - notional rent
30,000
(30,000)
**279,905**
**(312,457)**
**Movement in**
**funds in 2023**
**Funds brought**
**forward from**
**2022**|**See Note 26**
**£**
8,287
(31,003)
**(22,716)**
22,716
**22,716**
**-**
**Other**
**Gains &**
**Losses**
**2023**
**£**
-
-
-
-
**-**
**Transfers**
**between**
**funds in 2023**|**£**
**35,107**
**182,836**
**217,943**
**22,716**
**-**
**22,716**
**240,659**
**Movement**
**in funds**
**2023**
**£**
**(32,052)**
-
(500)
-
**(32,552)**
**Funds carried**
**forward to**
**2024**|
|---|---|---|
## **26 Details of transfers between funds in the year as shown in Note 24**
|To/(from) Designated Fixed Asset Funds
To/(from) Restricted Fixed Asset Funds
**Net transfers**
To/(from) Unrestricted Revenue Funds in accordance with the accounting policy 'Accounting for capital
grants and fixed asset funds'.
The transfers shown in note 24 above are:-|**2023**
**£**
8,287
(31,003)
22,716
**-**|
|---|---|
The transfers are all made in compliance with the accounting policy note on the grant funding of assets.
28
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2023**
## **27 The purposes for which the funds as detailed in note 24 are held by the charity are:-**
## _**Unrestricted and designated funds:-**_
These funds are held for the meeting the objectives of the charity, and to Unrestricted Revenue Funds provide reserves for future activities, and , subject to charity legislation, are free from all restrictions on their use. The purpose of these funds is described under the accounting policy 'Accounting for capital grants and fixed asset funds'. This year the fund has been increased by £2,166 to reflect assets purchased, and reduced by the Designated Fixed Asset Funds transfer out of depreciation of £33,169 as explained under accounting policies.
## _**Restricted funds:-**_
The purpose of these funds is described under the accounting policy 'Accounting for capital grants and fixed asset funds'. This year there have been no specific grants or restricted donations for fixed assets. As all Restricted Fixed Asset Funds previously restricted assets have now met the terms of their intial conditions then there can be a transfer of the fund to the designated fixed asset fund. As in previous years Otley Courthouse delivers a week long programme of Science related events (for the public, as well as School Shows) in Science Festival Fund November. Funding is obtained from a variety of sources. Due to the Covid pandemic, the funds received in this year were carried forward to be spent in the subsequent periods. Notional rent for premises provided by Leeds City Council valued at Gift in Kind - notional rent £30,000 These are funds to support the charity donated by HM Government to assist Covid Support Grants the charity during the Covifd pandemic Funds have been donated totalling £50,000 that are for the purpose of Development of new theatre -Restricted carrying out feasibilty study and project work of developing a larger theatre fixed asset funds on a site adjacent to the current theatre. Any fees or costs relating to this project are paid from this fund.
## **28 Ultimate controlling party**
The charity is under the control of its legal members.
29
## **The Courthouse Project (Otley) Limited**
## **Detailed analysis of income and expenditure for the year ended 31 March 2023 as required by the SORP 2015**
## _**This analysis is classsified by conventional nominal descriptions and not by activity.**_
## **29 Donations and Legacies**
|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
**Donations and gifts from individuals**
Gift Aid refunds
913
3,854
**4,767**
**Revenue grants & donations from public bodies**
-
7,000
HMRC - Covid Job Retention Scheme
-
-
Leeds City Council - Covid Business Support
-
Leeds Inspired
-
-
-
Leeds Inspired
-
Science Fesitval
-
Development income
**7,000**
**Revenue grants & donations from non public bodies**
3,394
**3,394**
In the prior year, £500 was restricted.
**Gifts in kind, donated services and facilities**
-
**-**
In the prior year, the amount of £30,000 was restricted.
**Total Donations and Legacies**
**A1**
**15,161**
Leeds City Council - Notional Rent
**Total donated goods and services**
**Total private sector revenue grants**
Small donations individually less than £1000
Leeds 2023 / Mentoring programme
Otley Town Council
**Total public sector revenue grants**
Friends of the Courthouse
MICE - Local Councillor's Fund
**Total donations and gifts from individuals**
**_Deferred Income brought forward:-_**
Arts Funding - Leeds City Council - Core funding
Science Festival
Small grants individually less than £1000|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
-
**-**
-
-
-
100
-
-
10,176
-
3,750
-
-
750
5,759
**20,535**
-
**-**
30,000
**30,000**
**50,535**|**Current year**
**Total Funds**
**2023**
**£**
**913**
**3,854**
**4,767**
**-**
**7,000**
**-**
**100**
**-**
**-**
**10,176**
**-**
**3,750**
**-**
**-**
**750**
**5,759**
**27,535**
**3,394**
**3,394**
**30,000**
**30,000**
**65,696**|**Prior Year**
**Total Funds**
**2022**
**£**
1,385
5,277
**6,662**
1,617
7,000
7,899
1,000
17,750
500
-
1,080
-
-
-
-
**37,766**
2,068
**5,818**
30,000
**30,000**
**80,246**|
|---|---|---|---|
In the prior year, of the total of £80,246 an amount of £37,899 was restricted.
30
## **The Courthouse Project (Otley) Limited**
**Detailed analysis of income and expenditure for the year ended 31 March 2023 as required by the SORP 2015**
|**30 Income from charitable activities - Trading Activities**
**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
**Primary purpose and ancillary trading**
77,532
124,252
3,279
23,292
-
**228,355**
All prior year transactions in this category were unrestricted.
Other Charitable Activities
Primary purpose trading - Ticket Sales
Primary purpose trading - Sale of goods and
services in accordance with the charity's objects
**Total Primary purpose and ancillary trading**
Ancillary trading in support of charitable objects
Letting of property for charitable purposes|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
-
-
-
-
**-**|**Current year**
**Total Funds**
**2023**
**£**
**77,532**
**124,252**
**3,279**
**23,292**
**-**
**228,355**|**Prior Year**
**Total Funds**
**2022**
**£**
49,376
76,985
-
23,146
-
**149,507**|
|---|---|---|---|
|**31**
**Current year**
**Unrestricted**
**Funds**
**£**
**2023**
Total donations and legacies
15,161
Total income from charitable trading
228,355
**Total from charitable activities**
**A2**
**243,516**
**Total Income from charitable activities**|**Current year**
**Restricted**
**Funds**
**£**
**2023**
50,535
-
**50,535**|**Current year**
**Total Funds**
**£**
**2023**
**65,696**
**228,355**
**294,051**|**Prior Year**
**Total Funds**
**£**
**2022**
80,246
149,507
**229,753**|
|---|---|---|---|
In the prior year, of the total of £229,753 an amount of £37,899 was restricted.
## **32 Income from other, non charitable, trading activities**
|**Total from other activities**
**A3**
Income from fundraising events|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
2,615
**2,615**|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
**-**|**Current year**
**Total Funds**
**2023**
**£**
**2,615**
**2,615**|**Prior Year**
**Total Funds**
**2022**
**£**
1,236
**1,236**|
|---|---|---|---|---|
All prior year transactions in this category were unrestricted.
31
## **The Courthouse Project (Otley) Limited**
**Detailed analysis of income and expenditure for the year ended 31 March 2023 as required by the SORP 2015**
## **33 Expenditure on charitable activities - Direct spending**
|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
-
-
-
**Total direct spending**
**B2a**
**-**
In the prior year, an amount of £30,000 was restricted.
Development costs of future projects
Gifts in kind, donated services and facilities
Spend from grants awarded|**Current year**
**Restricted**
**Funds**
**2023**
**£**
7,105
5,759
30,000
**42,864**|**Current year**
**Total Funds**
**2023**
**£**
**7,105**
**5,759**
**30,000**
**42,864**|**Prior Year**
**Total Funds**
**2022**
**£**
-
-
30,000
**30,000**|
|---|---|---|---|
## **34 Expenditure on charitable activities - Charitable trading**
|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
102,446
11,550
2,410
4,372
**Total charitable trading costs**
**B2b**
**120,778**
Cost of goods for primary purpose trading
Cost of goods for ancillary trading
Marketing and advertising of primary purpose
trading
Gross wages and salaries - charitable trading
activities|**Current year**
**Current year**
**Prior Year**
**Restricted**
**Funds**
**Total Funds**
**Total Funds**
**2023**
**2023**
**2022**
**£**
**£**
**£**
-
**102,446**
81,957
-
**11,550**
-
-
**2,410**
2,816
-
**4,372**
3,230
**-**
**120,778**
**88,003**|
|---|---|
In the prior year all amounts were unrestricted.
32
## **The Courthouse Project (Otley) Limited**
**Detailed analysis of income and expenditure for the year ended 31 March 2023 as required by the SORP 2015**
|**35**|**Current year**
**Current year**
**Current year**
**Prior Year**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total Funds**
**Total Funds**
**2023**
**2023**
**2023**
**2022**
**£**
**£**
**£**
**£**
**_Employee costs not included in direct costs_**
69,536
8,171
**77,707**
64,859
~~**The two rows below comply with Module 17 which is a NON core Module**~~
~~**this will autohide**~~
919
-
**919**
608
905
-
**905**
100
6,448
-
**6,448**
10,031
**_Volunteer costs_**
81
-
**81**
(52)
**_Premises Expenses_**
2,731
-
**2,731**
1,767
-
-
**-**
-
5,652
-
**5,652**
5,370
1,141
-
**1,141**
678
-
-
**-**
4,182
4,782
-
**4,782**
-
4,210
-
**4,210**
3,684
4,834
-
**4,834**
4,808
**_Administrative overheads_**
1,701
-
**1,701**
1,910
457
-
**457**
243
2,770
-
**2,770**
2,225
8,956
-
**8,956**
4,033
500
-
**500**
414
180
-
**180**
-
-
-
**-**
-
-
-
**-**
-
193
-
**193**
360
13
-
**13**
13
**_Financial costs_**
4,787
-
**4,787**
2,431
75
-
**75**
108
33,169
-
**33,169**
35,327
**Support costs**
**154,040**
**8,171**
**162,211**
**143,099**
**Total support costs**
**154,040**
**8,171**
**162,211**
**143,099**
All prior year transactions in this category were unrestricted.
Software licences and expenses
Property insurance
Salaries - Administrative staff
Defined contribution pension cost - admin staff
Depreciation & Amortisation in total for the
period
Rates and water charges
Company House
Room Hire
Membership subscriptions
Telephone, fax and internet
Freelance fees
Light heat and power
Cleaning and waste management
Additional building repairs
Training and welfare - staff
Volunteers' expenses
Alarm and security costs
Premises repairs, renewals and maintenance
Stationery and printing
Postage
**Support costs for charitable activities**
Equipment,repairs,expenses and maintenance
Resource costs
Licences & Permits
**_Professional fees paid to the Auditor or Independent Examiner in addition to audit and_**
**_examination fees_**
PAT tests
Bad debts written off
Bank charges|
|---|---|
|||
|||
33
## **The Courthouse Project (Otley) Limited**
**Detailed analysis of income and expenditure for the year ended 31 March 2023 as required by the SORP 2015**
## **36 Other Expenditure - Governance costs**
|Independent Examiner's fees
Trustees' indemnity insurance
**Total Governance costs**|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
2,400
550
**2,950**|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
-
**-**|**Current year**
**Total Funds**
**2023**
**£**
**2,400**
**550**
**2,950**|**Prior Year**
**Total Funds**
**2022**
**£**
2,150
500
**2,650**|
|---|---|---|---|---|
All prior year transactions in this category were unrestricted.
## **37 Total Charitable expenditure**
|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
Total direct spending
**B2a**
-
Total charitable trading costs
**B2b**
120,778
Total support costs
**B2d**
154,040
Total Governance costs
**B2e**
2,950
**Total charitable expenditure**
**B2**
**277,768**|**Current year**
**Current year**
**Prior Year**
**Restricted**
**Funds**
**Total Funds**
**Total Funds**
**2023**
**2023**
**2022**
**£**
**£**
**£**
42,864
**42,864**
30,000
-
**120,778**
88,003
8,171
**162,211**
143,099
-
**2,950**
2,650
**51,035**
**328,803**
**263,752**|
|---|---|
In the prior year, of the total of £263,752 an amount of £37,899 was restricted.
## **38 Expenditure on raising funds and costs of investment management**
|Fundraising Trading costs
**Total fundraising costs**
B1|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
439
**439**|**Current year**
**Current year**
**Prior Year**
**Restricted**
**Funds**
**Total Funds**
**Total Funds**
**2023**
**2023**
**2022**
**£**
**£**
**£**
-
**439**
68
**-**
**439**
**68**|
|---|---|---|
All prior year transactions in this category were unrestricted.
34