Company Registration Number - 04303404
The Charity Registration Number is :- 1090877
The Courthouse Project (Otley) Limited
## Report and Accounts
31 March 2021
**The Courthouse Project (Otley) Limited**
## **Report and accounts for the year ended 31 March 2021**
## **Contents**
||**Page**||
|---|---|---|
|**Charity information**||1|
|**Trustees' Annual Report**||1|
|**Statement of directors' responsibilities**||8|
|**Independent Examiner's Report**||10|
|**_Funds Statements:-_**|||
|Statement of Financial Activities||12|
|Statement of Financial Activities - Prior Year statement||13|
|Movements in funds||14|
|Revenue Funds||14|
|Fixed Asset funds||14|
|Income and Expenditure account||16|
|Summary of funds||15|
|**Balance sheet**||17|
|**Notes to the accounts**||18|
## **The Courthouse Project (Otley) Limited**
Company Registration Number - 04303404
## **Trustees' Annual Report for the year ended 31 March 2021**
The Trustees present their Report and Accounts for the year ended 31 March 2021, which also comprises the Directors' Report required by the Companies Act 2006.
## **Reference and administrative details**
## _**The charity name.**_
The legal name of the charity is:- The Courthouse Project (Otley) Limited
The charity is also known by its operating name, Otley Courthouse Arts and Resources Centre and Otley Courthouse.
## _**The charity's areas operation and UK charitable registration.**_
The charity is registered in England & Wales with the Charity Commission in England & Wales (CCEW) with charity number 1090877
## _**Legal structure of the charity**_
The governing document of the charity is the Memorandum and Articles of Association establishing the company under company legislation.
The Governing Document is dated 12 October 2001.
By operation of law, all trustees are directors under the Companies Act 2006 and all directors are trustees under Charities legislation and have responsibilities, as such, under both company and charity legislation.
The trustees are all individuals.
## **The principal operating address, telephone number, email and web addresses of the charity are:-**
Otley Courthouse Courthouse Street, Otley LS21 3AN Telephone 01943 467216 Email address director@otleycourthouse.org.uk Web: http://otleycourthouse.org.uk
The registered office of the charity for Companies Act purposes is the same as the operating address shown above.
## **The Trustees in office on the date the report was approved were:-**
David Robson - Chair and Treasurer Hazel Costello – Vice-chair Gill Leggat - Company Secretary Keith Seymour Stephen Baskerville (appointed 31/08/21) Pam Lamming Peter Earle
## **The following persons served as Trustees during the year ended 31 March 2021 :-**
The trustees who served as a trustee in the reporting period, were as above, and there were no changes during the year, except that Andrew Dalton resigned as a trustee on 5th June 2020 having held office from the start of the year and that Shelagh Ross was a trustee throughout the year and resigned on 27/09/21.
At the Annual General Meeting three trustees will retire as trustees, but are eligible for reappointment.
All the trustees are also members of the charity.
1
## **The Courthouse Project (Otley) Limited**
Company Registration Number - 04303404
## **Trustees' Annual Report for the year ended 31 March 2021**
## **Objects and activities of the charity**
## _**The purposes of the charity as set out in its governing document.**_
The company is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association on 12 October 2001. The Charity’s objects (“the Objects") as set out in the Memorandum of Association continue to be to promote the benefit of the inhabitants of Otley and surrounding area (hereinafter called “the area of benefit”) without distinction of sex, sexual orientation, disability, race or of political, religious or other opinions, by associating together the said inhabitants and voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and other leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
## _**The main activities undertaken in relation to those purposes during the year.**_
The principal activity of the company during the year was to provide an arts and resource centre for Otley.
The year from April 2020 to March 2021 was the seventeenth year of the Courthouse's existence as an operating Arts and Resource centre. It was also, of course, the year of the Covid pandemic and the venue was closed to the public for most of the year.
## **Staffing**
We continued with our strong staff team throughout the year, with the exception of our Site Manager who took voluntary redundancy. During the corona-virus lockdowns Staff worked the hours that they needed to in order to keep the venue operating and full use was made of the government's furlough scheme. Board meetings were held online and all staff had the minutes circulated to them to keep them up to date with developments.
## **Programme of Work**
Our normal programme of work was put on hold during lockdowns. What follows is a summary of the very limited programming that we did manage to organise.
Online events: Together with our Small Venue Network Partners we put together the first 'Your Place Comedy' Event on 19th April 2020. We then followed that up with hosting our Courthouse quiz over zoom. Both were very well received and in the end we hosted a total of 9 'Your Place Comedy' events and 8 Quizzes throughout the year.
With help from a Leeds Inspired grant we were also able to host 5x lunchtime recitals streamed to youtube/facebook and our website from the recitalists' homes. The technicalities of this were a steep learning curve and the first couple definitely struggled with weak internet connections, but the experience has developed our ability to record and stream events - which we may well make more use of in the future. The LI funding also enabled us to work with Vickie Orton on some story and crafting sessions that were broadcast in the same way.
Thankfully we were able to open in late summer 2020 for socially distanced events and could let some of our room hirers come back to run their classes.
In this time we worked with Otley Film Society to host 10 films and an event screening. We had our first lunchtime recital back in the Courtroom with Asuka Sumi and hosted a classical concert as well as a double header by the Jon Palmer Band and a Talk with Veronica Bird OBE. We also brought our Designer Craft Fair back in October which not only was oversubscribed in stall holders, but also brought a large number of customers back into the Courthouse (socially distanced of course).
Our Science Cafes had also moved online in September and when the country locked down again in November, we managed to move our week long Science Festival online last minute. It was very successful and saw us host a family show with Marty Jopson, 2 school shows that were streamed to over 25 schools in the area, a Science Café, a Quiz, an evening with Jim Al-Khalili, a Science Lunch and an Evening with Tim Benton. Some online viewers lived much further afield - London and Canada!
Other events that were streamed after November included:
*McGoldrick, Mc Cusker & Doyle - Christmas at Home
*Mark Watson: How you can almost win
*Phil Beer
- *Breabach - Dusgadh
- *A second Science Café
- *Half-term Science Spectacular (with Marty Jopson)
2
## **The Courthouse Project (Otley) Limited**
Company Registration Number - 04303404
## **Trustees' Annual Report for the year ended 31 March 2021**
## _**Room hire**_
## _**Tenants**_
We were fortunate that our artists' studios and the Maker Space could remain open for single occupancy use - these maintained an important revenue stream.
## _**Weekly room hires**_
We moved quickly to welcome back room hirers back to the venue whenever government guidance allowed this.
## **Facilities**
We took the opportunity provided by our pandemic closure to make several improvements to the venue:
## * Redecoration throughout
- Comple#on of our improved computer network (including offsite server access) and WiFi provision
- Secondary double glazing in the Art Room
- Further replacement of ligh#ng with LEDs
- Installa#on of our new Box Office system
## _**The main activities undertaken during the year to further the charity's purpose for the public benefit.**_
The trustees have had regard to the Charity Commission's guidance on public benefit in managing the activities of the charity. The charity usually operates to benefit the inhabitants of Otley and surrounding area, uniting individuals and voluntary sector organisations in a common effort to advance education and to provide facilities in the interests for recreation and other leisure-time occupation with the object of improving the conditions of life and giving access to all aspects of the arts, in particular but not exclusively visual arts, music, theatre, dance and literature.
## _**The short term and longer term aims and objectives.**_
Develop plans - alongside Leeds City Council - to build an extension to the Courthouse to the rear of our current building. Build the membership and range of activities of Otley Maker Space.
Develop partnerships with local and regional firms and individuals to improve the Courthouse's longer term financial health. Further develop links with local and regional organizations; develop our audience across a range of arts based activities; further refine our programming to meet local needs; build on our already successful provision of spaces for a range of local needs; ensure that all spaces are fully utilised - either by room hires or tenancies.
Rebuild the activities of the Courthouse after the pandemic.
## _**The charity's strategies for achieving its aims and objectives in the future.**_
We planned carefully for a switch of our Box Office provider - a move we believe will bring us improved marketing, fundraising and programming opportunities.
Live streaming of events, other screenings, comedy, and classical music are recently introduced programming strands which have proved to be very popular and we have increased the range of events offered over the last year.
We have restarted our plans for an extension to the rear of our current building which will include a large (up to 350 seat) multi-use public venue, and other rooms available for short-term or longer term rent. We met with Arkle Boyce architects and Greenwood Projects to plan out the feasibility study (to RIBA Stage 2). We finalised the Heads of Terms, and began to plan for surveys. At the same time we are continuing to review provision throughout our current building to ensure, where funds allow, that we are providing users of all kinds with the best possible service.
We are also keen to play a full part in the preparations for Leeds 2023 'Celebration of Culture' plans.
## _**How the activities undertaken during the year contributed to the achievement of the aims and objectives.**_
Our main aim during the year was to protect the finances of the Courthouse in order to ensure its successful reopening after the pandemic.
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## **The Courthouse Project (Otley) Limited**
Company Registration Number - 04303404
## **Trustees' Annual Report for the year ended 31 March 2021**
## _**The contribution of volunteers during the year.**_
When it became apparent that the pandemic would take longer than originally thought, we came together with Otley Action for Older People, Otley Foodbank and the Town Council to ensure the people of Otley got the help they needed, providing volunteers to do shopping, picking up prescriptions etc. We kept in touch with our large (130+) team of volunteers with a regular newsletter.
## **The main achievements and performance of the charity during the year.**
During the year the income of the Charity was disbursed as shown on the attached Statement of Financial Activities.
## _**Training**_
Training in the use of the new Box Office system was planned.
## _**Audience Development**_
We kept in regular touch with our audience members through programming and news updates.
## _**Economic Outputs:-**_
## _**Local fundraising**_
Regrettably very little local fundraising could take place during the year, apart from Bring a Book/Pick a Puzzle events which raised a few hundred £s.
Funders Leeds City Council - arts@leeds £7000 Leeds City Council - Leeds Inspired £1080 Leeds City Council delivered emergency funding / business rates grant £43672 Other local authority funds (eg MICE money) £300 Coronavirus Job Retention Scheme £36585 Other public funding £3000
## _**The difference the charity's performance during the year has made to the beneficiaries of the charity and wider society**_
The principal aim of the company during the year was to provide an arts and resource centre for Otley and we were pleased to make at least some provision of arts and creative activities as well as some support for the voluntary sector in Otley.
## _**Grant making policies and how these contributed to the achievement of the charity's aims and objectives during the year.**_
The Courthouse Project (Otley) does not make grants to other organisations.
## **Structure, governance and management of the charity**
## _**The methods used to recruit and appoint new charity trustees.**_
Trustees are appointed by the existing board members. Occasional recruitment takes place to identify people who are willing to stand for election as Directors, and can contribute to the Courthouse.
## _**The policies and procedures for the induction and training of trustees.**_
New and potential Trustees are first invited to become familiar with the Courthouse in day to day operation and then to observe a Board meeting. Once appointed, new Trustees are given an induction pack which includes a history of the project; aims and objectives; equality and diversity and other policy documents. They are also given comprehensive training to enable them to act as a 'house manager' which includes hands on training, all aspects of health and safety and security, shadowing opportunities and written handouts.
Where relevant, Trustees members are also subject to DBS checks.
4
## **The Courthouse Project (Otley) Limited**
Company Registration Number - 04303404
## **Trustees' Annual Report for the year ended 31 March 2021**
_**The charity's organisational structure.** This was established in 2014 and remains the current basis of organisation_
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## **The Courthouse Project (Otley) Limited**
Company Registration Number - 04303404
## **Trustees' Annual Report for the year ended 31 March 2021**
_**The Chief Executive Officer and other senior management personnel to whom day to day management is delegated**_
## **Centre Manager**
- Laura Kox
## **Volunteers Coordinator**
- Jean Crawford
## _**The charity as a part of a wider network.**_
The building is leased from the LDA under a 25 year lease at nil consideration.
The Courthouse Project have worked closely with, and acknowledge the past and present assistance of, Leeds City Council, Arts Council England Yorkshire, Otley Town Council and the past assistance of the Market Towns Initiative, and Yorkshire Forward, and the Foyle Foundation.
The Courthouse is a key client of arts@leeds - Leeds City Council's arts department - and was pleased to receive an uplift in funding for the 4 years from 2018. The organisation has an excellent relationship with Otley Town Council. Our membership of the Small Venues Network continues. We are also active members of the Leeds 'Donut' of smaller venues which surround the city centre.
Becoming a member of the Music Venues Trust helped us enormously to stay up to date with advice during the pandemic.
## _**The trustees' bank and advisors**_
Bankers
Yorkshire Bank, 10 Kirkgate, Otley, Leeds LS21 3HJ
## **Financial review**
## _**Investment performance against the investment objectives.**_
The Courthouse Project (Otley) does not invest its funds.
## _**The charity's financial position at the end of the year ended 31 March 2021**_
The financial position of the charity at 31 March 2021 and comparatives for the prior period, as more fully detailed in the accounts, can be summarised as follows:-
|Designated Fixed Asset Funds
**_Total Unrestricted Funds_**
Restricted Revenue Funds
Restricted Fixed Asset Funds
**_Total Restricted Funds_**
**Total Funds**
**Net expenditure**
Unrestricted Revenue Funds available for the
general purposes of the charity|**2021**
**£**
(3,756)
58,504
171,082
**229,586**
500
75,946
76,446
**306,032**|**2020**
**£**
(21,170)|
|---|---|---|
|||37,832
173,295|
|||**211,127**|
|||-
98,661|
|||98,661|
||||
|||**309,788**|
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## **The Courthouse Project (Otley) Limited**
Company Registration Number - 04303404
## **Trustees' Annual Report for the year ended 31 March 2021**
## _**Financial review of the position at the reporting date, 31 March 2021 .**_
The trustees consider the financial performance by the charity during the year to have been satisfactory.
The Charity is continuing to take the following steps to further improve performance:-
1. Working hard to maintain, or reduce, all spending targets.
2. Working hard to increase the organisation's income through room hire, box office and bar and cafe sales to enable the organisation to make realistic transfers to reserves on an annual basis.
3. Exploring new possibilities for income generation including new ways of using space within The Courthouse which meet our charitable aims.
4. Using our new Box Office system to further improve our marketing and fundraising.
5. Working with all identified parties, and with all Courthouse users (and potential users) to progress our development plans
Specific changes in fixed assets are detailed in the notes to the accounts.
## _**Policies on reserves.**_
The Courthouse's policy is to enable it to build and maintain sufficient capital reserves to provide cover for the inevitable fluctuations in revenue income, thus ensuring continuity in the provision of the Centre's services and, in line with Arts Council England recommendations and the practice of other arts and community organisations, to aim to have £60,000 in reserves which represents six month's spending.
The free unrestricted reserves at 31st March 2021 were £58,904. At March 2020 the figure was £37,832
## _**Availability and adequacy of assets of each of the funds**_
The board of trustees is satisfied that the charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund.
## _**Risks and uncertainties facing the charity**_
The Courthouse Project has operated throughout to minimise risks, financial and otherwise, and has at all times taken advice from experts in the relevant field. A comprehensive financial system with safeguards has been established, and the organisation's finances are monitored against targets on a monthly basis and any necessary changes and adjustments made to ensure the organisation's financial security. All areas of the building have been subject to risk assessments and the necessary steps taken to minimize risks identified. The building is fully alarmed and on a Redcare fire prevention system. The organisation recognizes and accepts the vulnerabilities of some volunteers and has support, training and clear systems in place, to ensure that any risks are minimalised and overseen by paid staff.
It continues to be expected that all Courthouse activities are clearly seen as the responsibility of a specified sub-committee. Financial delegation has also been reviewed and financial delegation to sub-committees is clearly framed by our annual budget.
## _**Plans For the Future**_
## **Summary of plans for the future and the trustees' perspective of the future direction of the charity.**
The Trustees' plans for the next year will continue to be focused on enabling the organisation to survive and thrive at a time of economic uncertainty and to prepare prudently for the continued likelihood of local government cuts and an uncertain recovery from the pandemic. Measures will include careful budgeting and financial monitoring, trimming any unnecessary spending and increased marketing of the evening programme, workshop activities and room hire. Our successful agreement with Leeds City Council to be seen as a 'mid-range' organisation with the accompanying increased funding will help enormously in this respect. The organisation will also be exploring the best ways to further improve our marketing of events and room hire - bringing in new audiences where possible. Otley Maker Space has been established and looks set to expand on its initial membership income target.
Heads of Terms have been agreed with Leeds City Council about our plans to build a larger performance / event space, plus additional rooms, to the rear of the Courthouse. Project Management / Architecture partners have been identified and discussions about the first stages of a feasibility study have occurred and are now being put into action.
7
## **The Courthouse Project (Otley) Limited**
Company Registration Number - 04303404
## **Trustees' Annual Report for the year ended 31 March 2021**
## **Equal opportunites and employment of disabled persons**
We are an equal opportunity organisation and are committed to a working environment that is free from any form of discrimination on the grounds of colour, race, ethnicity, religion, sex, sexual orientation or disability. We will make reasonable adjustments to meet the needs of staff who are, or become, disabled.
## **Details of The Independent Examiner**
Rob Woolley FCCA,CTA Chartered Certified Accountant Crown House York Road Shiptonthorpe YO43 3PF
## **Statement of the Directors' and Trustees' Responsibilities**
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Companies Act 2006, the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. Notwithstanding the explicit requirement in the extant statutory regulations,the Charities (Accounts and Reports) Regulations 2008, to prepare the financial statements in accordance with the SORP 2005, in view of the fact that the SORP 2005 has been withdrawn, the Trustees determined to interpret this responsibility as requiring them to follow current best practice and prepare the accounts according to the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, (The SORP), .
In particular, the Companies Act 2006 and charity law require the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to :-
- to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). - select suitable accounting policies and apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business;
- state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements;
The law requires that the trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for the year.
The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with the Companies Act 2006 and comply with regulations made under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are also responsible for the contents of the Trustees' report, and the statutory responsibility of the Independent Examiner in relation to the Trustees' report is limited to examining the report and ensuring that , on the face of the report, there are no material inconsistencies with the figures disclosed in the financial statements.
8
## **The Courthouse Project (Otley) Limited**
Company Registration Number - 04303404
## **Trustees' Annual Report for the year ended 31 March 2021**
## **Method of preparation of accounts - Small company provisions**
The financial statements are set out on pages 12 to 33.
The financial statements have been prepared implementing the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, (The SORP), and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016)
These financial statements have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006. applicable to companies subject to the small companies regime.
This report was approved by the board of trustees on 30 November 2021.
DAVID ROBSON Director and Trustee
9
## **The Courthouse Project (Otley) Limited**
## **Report of the Independent Examiner to the Trustees of the charitable company on the accounts for the year ended 31 March 2021**
I report to the Trustees on my examination of the financial statements of the charitable company on pages 12 to 33 for the year ended 31 March 2021 which have been prepared in accordance with the Charities Act 2011 (the Act) and with the Financial Reporting Standard 102, (effective 1st January 2016) as modified by FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, (The SORP), published by the Charity Commission in England & Wales (CCEW) , and under the historical cost convention and the accounting policies set out on page 18.
## **Respective responsibilities of the Trustees and the Independent Examiner and the basis of the report**
As described on page 8, you, the charitable company's Trustees, who are also the Directors of the Company for the purposes of Company law, are responsible for the preparation of the financial statements in accordance with the Companies Act 2006, the Charities Act 2011 and all other applicable law and with United Kingdom Generally Accepted Accounting Practice, applicable to smaller entities, and for being satisfied that the financial statements give a true and fair view.
The Trustees consider that the audit requirement of Section 144(1) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the memorandum and articles of the charity for the conducting of an audit, and that the accounts do not require an audit in accordance with Part 16 of the Companies Act 2006 and that no member or members have requested an audit pursuant to Section 476 of the Companies Act 2006. As a consequence, the Trustees have elected that the financial statements be subject to independent examination.
Having satisfied myself that the financial statements are not required to be audited under any legal provision, or otherwise, and are eligible for independent examination, it is my responsibility to:-
a) examine the financial statements of the charity under Section 145 of the Act;
b) follow the applicable procedures in the Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Basis of Independent Examiner's Statement and scope of work undertaken**
Since the charitable company's gross income exceeded £250,000, the charitable company's examiner must be a member of a body listed in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am an authorised member of Chartered Certified Accountant , which is one of the listed bodies.
I report in respect of my examination of the charity's financial statements carried out under s145 of the Act. In carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act setting out the duties of an independent examiner in relation to the conducting of an independent examination. An independent examination includes a review of the accounting records kept by the charitable company and of the accounting systems employed by the charitable company and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you, as Trustees, concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of charity legislation and that, on a test basis of evidence relevant to the amounts and disclosures made, the financial statements comply with the SORP.
The procedures undertaken do not provide all the evidence that would be required in an audit, and information supplied by the Trustees in the course of the examination is not subjected to audit tests or enquiries and does not cover all the matters that an auditor would consider in arriving at an opinion. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide
10
## **The Courthouse Project (Otley) Limited**
Consequently, I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below.
I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report I obtained written assurances from the Trustees of all material matters.
## **Independent Examiner's Statement, Report and Opinion**
Subject to the limitations upon the scope of my work as detailed above, I have completed my examination: and can confirm that:-
The accounts of this charitable company are not required to be audited under Part 16 of the Companies Act 2006;
This is a report in respect of an examination carried out under 145 of the Act and in accordance with Directions given by the Charity Commission under section 145(5)(b) of the Act which may be applicable;
and that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:-
accounting records were not kept in respect of the charity as required by Section 386 of the Companies Act 2006 and Section 130 of The Charities Act 2011;
the financial statements do not accord with those records; or
the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in section 396 of the Companies Act 2006 other than any requirement that the accounts give a 'true and fair' view, which is not a matter considered as part of an independent examination;
have not been prepared in accordance with the methods and principles set out in the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, (The SORP).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
## **Signed:-**
Rob Woolley FCCA,CTA - Independent Examiner Chartered Certified Accountant
Crown House York Road Shiptonthorpe YO43 3PF
This report was signed on 30 November 2021
11
## **The Courthouse Project (Otley) Limited - Statement of Financial Activities for the year ended 31 March 2021**
## _**Statement of Financial Activities (including the Income and Expenditure Account for the year ended 31 March 2021, as required by the Companies Act 2006)**_
|**Current year**
**Unrestricted**
**Funds**
**2021**
**£**
**Income & Endowments from:**
Donations & Legacies
A1
63,689
Charitable activities
A2
32,702
Other trading activities
A3
1,067
**Total income**
**A**
**97,458**
**Expenditure on:**
Raising funds
B1
143
Charitable activities
B2
101,571
**Total expenditure**
**B**
**101,714**
**Net expenditure for the year**
**(4,256)**
**Net income after transfers**
**A-B-C**
**(4,256)**
**(4,256)**
**Reconciliation of funds:-**
**E**
**Total funds brought forward**
197,607
**Total funds carried forward**
**193,351**
**Net movement in funds**
**SORP**
**Ref**|**Current year**
**Unrestricted**
**Funds**
**2021**
**£**
63,689
32,702
1,067
|**Current year**
**Restricted**
**Funds**
**2021**
**£**
67,085
-
-|**Current year**
**Total Funds**
**2021**
**£**
**130,774**
**32,702**
**1,067**
**164,543**
**143**
**168,156**
**168,299**
**(3,756)**
**(3,756)**
**(3,756)**
**330,958**
**327,202**|**Prior Year**
**Total Funds**
**2020**
**£**
46,555
234,640
6,196|
|---|---|---|---|---|
||**97,458**|**67,085**||**287,391**|
||143
101,571|-
66,585||2,168
306,393|
||**101,714**|**66,585**||**308,561**|
||||||
||**(4,256)**|**500**||**(21,170)**|
|||**500**||**(21,170)**|
||**(4,256)**
197,607|**500**
133,351||**(21,170)**
352,518|
||**193,351**|**133,851**||**331,348**|
The 'SORP Ref' indicated above is the classification of income set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.
A separate Statement of Total Recognised Gains and Losses is not required as this statement includes all recognised gains and losses.
All activities derive from continuing operations
**The notes attached on pages 18 to 33 form an integral part of these accounts.**
12
## **The Courthouse Project (Otley) Limited - Statement of Financial Activities for the year ended 31 March 2021**
## **The Courthouse Project (Otley) Limited - Analysis of prior year total funds, as required by paragraph 4.2 of the SORP**
|**Income from:**
Donations & Legacies
A1
Charitable activities
A2
Other trading activities
A3
**Total income**
**A**
**Expenditure on:**
Raising funds
B1
Charitable activities
B2
**Total expenditure**
**B**
**Net expenditure for the year**
**Transfers between funds**
**C**
**Net income after transfers**
**Reconciliation of funds:-**
**E**
**Total funds brought forward**
**Total funds carried forward**
**SORP**
**Ref**
**Net movement in funds**|**Prior Year**
**Unrestricted**
**Funds**
**2020**
**£**
9,858
226,192
7,116
|**Prior Year**
**Restricted**
**Funds**
**2020**
**£**
57,530
-
-|**Prior Year**
**Total Funds**
**2020**
**£**
**46,555**
**234,640**
**6,196**
**287,391**
**2,168**
**306,393**
**308,561**
**(21,170)**
**-**
(21,170)
**(21,170)**
**352,518**|
|---|---|---|---|
||**243,166**|**57,530**||
||2,354
274,708|-
45,194||
||**277,062**|**45,194**||
||(33,896)
35,544|12,336
(35,544)||
||1,648|(23,208)||
||**1,648**
197,607|**(23,208)**
156,559||
||**199,255**|**133,351**|**331,348**|
## **All activities derive from continuing operations**
A separate Statement of Total Recognised Gains and Losses is not required as this statement includes all recognised gains and losses.
## **The notes attached on pages 18 to 33 form an integral part of these accounts.**
13
## **The Courthouse Project (Otley) Limited - Statement of Financial Activities for the year ended 31 March 2021**
## **The Courthouse Project (Otley) Limited - Resources applied in the year ended 31 March 2021 towards fixed assets for Charity use:-**
|**March 2021 towards fixed assets for Charity use:-**|||
|---|---|---|
|Funds generated in the year as detailed in the SOFA
Resources applied on functional fixed assets
**Net resources available to fund charitable activities**|**2021**
**£**
(3,756)
-
**(3,756)**|**2020**
**£**
(21,170)
(13,546)|
|||**(34,716)**|
**The resources applied on fixed assets for charity use represents the cost of additions less proceeds of any disposals.**
## **Movements in revenue and capital funds for the year ended 31 March 2021**
## **Revenue accumulated funds**
|Accumulated funds brought forward
(From)/To revenue funds
**Closing revenue funds**
**Fixed asset funds**
At 1 April
Transfer (to) revenue funds - depreciation
**At 31 March**
Recognised gains and losses before transfers|**Unrestricted**
**Funds**
**2021**
**£**
37,832
(4,256)|**Restricted**
**Funds**
**2021**
**£**
-
500|**Total**
**Funds**
**2021**
**£**
**37,832**
**(3,756)**
**34,076**
**24,928**
**59,004**
**Total**
**Funds**
**2021**
**£**
**271,956**
**(24,928)**
**247,028**|**Last year**
**Total Funds**
**2020**
**£**
**22,099**
(21,170)|
|---|---|---|---|---|
||**33,576**
24,928|**500**
-||**929**
36,903|
||**58,504**|**500**||**37,832**|
||**Designated**
**Funds**
**2021**
**£**
173,295
(2,213)|**Restricted**
**Funds**
**2021**
**£**
98,661
(22,715)||**Last year**
**Total Funds**
**2020**
**£**
308,859
(36,903)|
||**171,082**|**75,946**||**271,956**|
The purposes of the transfers to fixed asset funds are described in Note 27 to the accounts and under the accounting policy 'Accounting for capital grants and fixed asset funds'.
## **The notes attached on pages 18 to 33 form an integral part of these accounts.**
14
## **The Courthouse Project (Otley) Limited - Statement of Financial Activities for the year ended 31 March 2021**
|**Summary of funds**
Revenue accumulated funds
Fixed asset funds
**Total funds**|**Unrestricted**
**and**
**Designated**
**funds**
**2021**
**£**
58,504
171,082|**Restricted**
**Funds**
**2021**
**£**
500
75,946|**Total**
**Funds**
**2021**
**£**
**59,004**
**247,028**
**306,032**|**Last Year**
**Total Funds**
**2020**
**£**
37,832
271,956|
|---|---|---|---|---|
||**229,586**|**76,446**||**309,788**|
**The notes attached on pages 18 to 33 form an integral part of these accounts.**
15
## **The Courthouse Project (Otley) Limited - Statement of Financial Activities for the year ended 31 March 2021**
## **The Courthouse Project (Otley) Limited**
## **Income and Expenditure Account for the year ended 31 March 2021 as required by the Companies Act 2006**
|**_Income_**
Income from operations
**Gross income in the year before exceptional items**
**Gross income in the year including exceptional items**
**_Expenditure_**
Charitable expenditure, excluding depreciation and amortisation
Depreciation and amortisation
Fundraising costs
Governance costs
Realised losses on disposals of social investments which are programme related
**Total expenditure in the year**
Tax on surplus on ordinary activities
**Retained surplus for the financial year**
**Net income after tax in the financial year**
**Net income before tax in the financial year**
Investment income|**2021**
**£**
164,543
**164,543**
**164,543**
**129,153**
**36,903**
**143**
**2,100**
-
**168,299**
(3,756)
-
**(3,756)**
**(3,756)**|**2020**
**£**
287,391|
|---|---|---|
|||**287,391**|
|||**287,391**|
|||**267,520**
**36,903**
**2,168**
**1,970**
-|
|||**308,561**|
|||(21,170)
-|
|||**(21,170)**|
|||**(21,170)**|
All activities derive from continuing operations
In accordance with the provisions of the Companies Act 2006, the headings and subheadings used in the Income and Expenditure account have been adapted to reflect the special nature of the charity's activities.
## **The notes attached on pages 18 to 33 form an integral part of these accounts.**
16
## **The Courthouse Project (Otley) Limited - Balance Sheet as at 31 March 2021**
|||**SORP**|||||
|---|---|---|---|---|---|---|
||**Note**|**Ref**||**2021**||**2020**|
|||||**£**||**£**|
|**Fixed assets**||A|||||
|Tangible assets|13|A2||247,028||283,934|
|**Current assets**||B|||||
|Stocks||B1|-||1,806||
|Debtors|15|B2|13,062||13,602||
|Cash at bank and in hand||B4|97,822||46,081||
|**Total current assets**|||110,884||61,489||
|**Creditors: amounts falling due within**|||||||
|**one year**|17|C1|(51,880)||(35,635)||
|**Net current assets**||||59,004||25,854|
|**The total net assets of the charity**||||**306,032**||**309,788**|
|**The total net assets of the charity are**|**funded**|**by the**|**funds of the**|**charity, as follows:-**|||
|**Restricted funds**|||||||
|Restricted Revenue Funds|24|D2|500||-||
|Restricted Fixed Asset Funds|24|D2||75,946||98,661|
|Restricted Revenue Funds||||500||-|
|**Unrestricted Funds**|||||||
|Unrestricted Revenue Funds|24|D3||58,504||37,832|
|**Designated Funds**|||||||
|Designated Fixed Asset Funds|24|D3||171,082||173,295|
|**Total charity funds**||||**306,032**||**309,788**|
The 'SORP Ref' indicated above is the classification of Balance Sheet items as set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the SOFA..
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The charity is subject to Independent Examination under charity legislation, and the report of the Independent Examiner is on page 11.
The financial statements have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006. applicable to companies subject to the small companies regime.
## DAVID ROBSON
Trustee Approved by the board of trustees on 30 November 2021
**The notes attached on pages 18 to 33 form an integral part of these accounts.**
17
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2021**
## **1 Accounting policies**
## _**Policies relating to the production of the accounts.**_
## **Basis of preparation and accounting convention**
The accounts have been prepared on the accruals basis, under the historical cost convention, and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016) and 'FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), published by the Charity Commission in England & Wales (CCEW) , effective January 2016, and in accordance with all applicable law in the charity's jurisdiction of registration, except that the charity has prepared the financial statements in accordance with the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2019, and applicable to all accounting periods beginning on or after 1st January 2019, (The SORP), in preference to the previous SORP, the SORP 2005, which has been withdrawn, notwithstanding the fact that the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008 refer explicitly to the SORP 2005. This has been done to accord with current best practice
Measurement and estimation - No material estimates have been made in the preparation of these financial statements, except in relation to the valuation of services and facilities provided in kind.
## **Going Concern**
The charitable activities are entirely dependent on continuing grant aid and voluntary donations as well as trading revenues. As a consequence, the going concern basis is dependent on the future flow of these uncertain funding streams. There is also an unquantified effect that might arise from the COVID Pandemic. Accordingly, the Trustees have obtained forecasts and, after reviewing the financial forecasts for future periods to 31 March 2022, the Trustees are satisfied that, at the time of approving the financial statements, it is appropriate to adopt the going concern basis in preparing the financial statements. Other than these matters, the Trustees are not aware of any material uncertainties about the charity's ability to continue as a going concern.
## **Risks and future assumptions**
The charity is a public benefit entity.
## _**Policies relating to categories of income and income recognition.**_
## **Nature of income**
Gross income represents the value, net of value added tax and discounts, of goods provided to customers and work carried out in respect of services provided to customers.
## **Categories of Income**
Income is categorised as income from exchange transactions (contract income) and income from non-exchange transactions (gifts), investment income and other income.
**Income from exchange transactions** is received by the charity for goods or services supplied under contract or where entitlement is subject to fulfilling performance related conditions. The income the charity receives is approximately equal in value to the goods or services supplied by the charity to the purchaser.
**Income from a non-exchange transaction** is where the charity receives value from the donor without providing equal value in exchange, and includes donations of money, goods and services freely given without giving equal value in exchange.
18
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2021**
## **Income recognition**
Income, whether from exchange or non exchange transactions, is recognised in the statement of financial activities (SOFA) on a receivable basis, when a transaction or other event results in an increase in the charity’s assets or a reduction in its liabilities and only when the charity has legal entitlement, the income is probable and can be measured reliably.
Income subject to terms and conditions which must be met before the charity is entitled to the resources is not recognised until the conditions have been met.
All income is accounted for gross, before deducting any related fees or costs.
## **Accounting for deferred income and income received in advance**
Where terms and conditions relating to income have not been met or uncertainty exists as to whether the charity can meet any terms or conditions otherwise within its control, income is not recognised but is deferred as a liability until it is probable that the terms or conditions imposed can be met.
Any grant that is subject to performance-related conditions received in advance of delivering the goods and services required by that condition, or is subject to unmet conditions wholly outside the control of the recipient charity, is accounted for as a liability and shown on the balance sheet as deferred income. Deferred income is released to income in the reporting period in which the performance-related or other conditions that limit recognition are met.
When income from a grant or donation has not been recognised due to the conditions applying to the gift not being wholly within the control of the recipient charity, it is disclosed as a contingent asset if receipt of the grant or donation is probable once those conditions are met.
Where time related conditions are imposed or implied by a funder, then the income is apportioned to the time periods concerned,and, where applicable, is accounted for as a liability and shown on the balance sheet as deferred income. When grants are received in advance of the expenditure on the activity funded by them, but there are no specific time related conditions, then the income is not deferred.
Any condition that allows for the recovery by the donor of any unexpended part of a grant does not prevent recognition of the income concerned, but a liability to any repayment is recognised when repayment becomes probable.
## **Donated goods, facilities and services**
**Donated fixed assets** are recognised at the current fair value. All such donations are recognised as donation income, and debited to fixed assets.
**Services provided in kind** , such as the notional rent of buildings, is shown both as notional income and as notional expenditure at an estimated fair market value.
## _**Policies relating to expenditure on goods and services provided to the charity.**_
## **Recognition of liabilities and expenditure**
A liability, and the related expenditure, is recognised when a legal or constructive obligation exists as a result of a past event, and when it is more likely than not that a transfer of economic benefits will be required in settlement, and when the amount of the obligation can be measured or reliably estimated..
Liabilities arising from future funding commitments and constructive obligations, including performance related grants, where the timing or the amount of the future expenditure required to settle the obligation are uncertain, give rise to a provision in the accounts, which is reviewed at the accounting year end. The provision is increased to reflect any increases in liabilities, and is decreased by the utilisation of any provision within the period, and reversed if any provision is no longer required. These movements are charged or credited to the respective funds and activities to which the provision relates.
19
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2021**
## **Allocating costs to activities**
Direct costs that are specifically related to an activity are allocated to that activity. Shared direct costs and support costs are apportioned between activities.
The basis for apportionment, which is consistently applied, and proportionate to the circumstances, is :-
**Staffing** - on the basis of time spent in connection with any particular activity. **Staffing** - on a per capita basis, based on the number of of people employed within any partiular activity. **Premises related costs** - on the proportion of floor area occupied by a particular activity.
**Non specific support costs** - on the basis of the usage of resources, in terms of time taken, capacity used, request made or other measures
## **Volunteers**
In accordance with the SORP, and in recognition of the difficulties in placing a monetary value on the contribution from volunteers, the contribution of volunteers is not included within the income of the charity. However, the trustees value the significant contribution made to the activities of the charity by unpaid volunteers and this is described more fully in Note7.
## _**Policies relating to assets, liabilities and provisions and other matters.**_
## _**Tangible fixed assets**_
Tangible fixed assets are measured at their original cost value, or subsequent revaluation, or if donated, as described above. Cost value includes all costs expended in bringing the asset into its intended working condition.
Depreciation has been provided at the following rates in order to write off the assets to their anticipated residual value over estimated useful lives.
Leasehold premises 4 % straight line Office Equipment 25 % straight line Fixtures and Fittings and non Office Equipment 25 % reducing balance
In prior periods prior to 2019, depreciation was charged at 20% on a straight line basis on all assets except Leasehold Premises. The depreciation charged on the former basis in the prior year would have been £34,453. On the present basis,an adjustment was required in the prior year of £3,513 to adjust for under depreciation in prior years, resulting in a total depreciation charge in the prior year of £37,966.
## **Accounting for capital grants and fixed asset funds.**
Gifts of tangible fixed assets or grants of a capital nature, given for the purposes of acquiring specific assets to be fully utilised in the furtherance of the objects of the charity, are credited to fixed asset funds after the donated asset has been received or sums have been properly expended on the restricted purpose.
Where the terms of the gift require the charity to hold the asset on an ongoing basis for a specific purpose, then the fixed asset fund so created is categorised as a restricted fixed asset fund, and the relevant restrictions are noted in the fixed asset note 13.
Where the terms of the gift are met once the asset is acquired, so allowing the charity to use the asset on an unrestricted basis, including the right to receive the proceeds of any future sale of the asset on an unrestricted basis, then the fixed asset fund so created is categorised as a designated fixed asset fund.
20
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2021**
## **Accounting for capital grants and fixed asset funds. (Continued)**
When assets are acquired for the furtherance of the charity's objects, utilising the charity's own unrestricted funds, a transfer is made from unrestricted funds to a designated fixed asset fund.
Whether acquired with unrestricted or restricted funds, the asset acquired is initially shown in the balance sheet at the full cost of acquisition or subsequent revaluation.
As the related assets are depreciated, in accordance with the depreciation policy,in order to reflect the dimunition in the asset,a transfer is made from the relevant fixed asset funds to either unrestricted or restricted revenue funds, as appropriate to the terms of the original gift, if any.
The effect of this policy is that the aggregate of all fixed asset funds shall equate to the net book value of fixed assets.
Following the change in accounting policy on depreciation in prior years, a transfer has been made in this year so that in the aggregate of all fixed asset funds shall equate to the net book value of fixed assets.
## **Stocks and work in progress**
Stock is valued at the lower of cost and net realisable value.
## **Debtors**
Debtors are measured at their recoverable amounts at the balance sheet date.
## **Creditors and provisions**
Creditors and provisions for liabilities and charges are recognised and measured on a conventional accruals basis when a contractual or other legal liability has been established and can be properly quantified.
## **Financial instruments including cash and bank balances**
Cash held by the charity is included at the amount actually held and counted at the year end. Bank balances, whether in credit or overdrawn, are shown at the amounts properly reconciled to the bank statements.
## **Pensions - defined contribution schemes**
The charity operates a defined contribution pension scheme. Contributions are charged to the profit and loss account as they become payable in accordance with the rules of the scheme.
## **Fund Accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the Trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal or as implied by law.
## **2 Liability to taxation**
As a registered charity, the organisation is exempt from income and corporation tax to the extent that its income and gains are applied towards the charitable objects of the charity and for no other purpose. Value Added Tax is only partly recoverable by the charity, and is therefore included in the relevant costs in the Statement of Financial Activities to the extent it cannot be recovered. Value Added Tax is excluded from the income shown in these accounts where such tax is accountable to HMRC.
21
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2021**
## **3 Winding up or dissolution of the charity**
If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.
## **4 Significance of financial instruments to the charity's position**
There are no financial instruments that are relevant to the performance or position of the charity.
## **5 Net (deficit)/surplus before tax in the financial year**
||**2021**|**2020**|
|---|---|---|
||**£**|**£**|
|The net (deficit)/surplus before tax in the financial year is stated after charging:-|||
|Depreciation of owned fixed assets|36,903|36,903|
|Pension costs|627|679|
## **6 Donated goods, services and facilities**
|**Donated goods, services and facilities**|||||
|---|---|---|---|---|
|**_Included in Legacies and Donations:-_**
Gifts in kind, donated services and facilities|**Current year**
**Unrestricted**
**Funds**
**2021**
**£**
-|**Current year**
**Restricted**
**Funds**
**2021**
**£**
30,000|**Current year**
**Total Funds**
**2021**
**£**
30,000|**Prior Year**
**Total Funds**
**2020**
**£**
30,000|
||**-**|**30,000**|**30,000**|**30,000**|
## **7 The contribution of volunteers**
Otley Courthouse has 135 active volunteers. They are an essential part of the organisation and take on a range of roles – receptionists, cafe workers, bar staff, stewards at evening and daytime events, house managing at evening and daytime events, technical support, day to day financial support and redecorating and repair.
## **8 Staff costs and emoluments**
|**_Salary costs_**
Gross Salaries excluding trustees and key management personnel
Employer's National Insurance for all staff
**Total salaries, wages and related costs**
**_Numbers of full time employees or full time equivalents_**
The average number of total staff employed in the year was
The average number of part time staff employed in the year was
The average number of full time staff employed in the year was
The estimated full time equivalent number of all staff employed in the year was
Employer's operating costs of defined contribution pension schemes|**2021**
**£**
66,102
-
627|**2020**
**£**
79,580
142
679|
|---|---|---|
||**66,729**|**80,401**|
||**2021**
4|**2020**
4|
||3
1
4|3
1
4|
22
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2021**
## **Staff costs and emoluments (Continued)**
_**The estimated equivalent number of full time staff deployed in different activities in the year was:-**_
|_Engaged on charitable activities_
Engaged on publicity activities
Engaged on management and administration
**_The estimated full time equivalent number of all staff employed as above_**|1
1
2|1
1
2|
|---|---|---|
||4|4|
Neither the trustees nor any persons connected with them have received any remuneration from the charity or any related entity, either in the current or prior year.
No employees received emoluments (excluding pension costs) in excess of £60,000 per annum.
## **9 Defined contribution pension schemes**
The Pension scheme has been set up under the Auto enrolment provisions with NEST Pensions and offered to all employees, and contributions are paid on qualified earnings.
Employers contributions are due of 3% from April 2019 and 5% from April 2020..
Any liabilities and assets associated with the scheme are shown under debtors and creditors.
## **10 Remuneration and payments to Trustees and persons connected with them and Trustees' expenses**
No trustees or persons connected with them received any remuneration or were reimbursed expenses X860from the charity, or any related entity.
## **11 Deferred income - Unrestricted and Designated funds**
|Advance Ticket sales
**Total**
**These deferrals are included in creditors**|**Opening**
**Deferrals**
**£**
9,397|**Released**
**from prior**
**years**
**£**
(9,397)|**Received**
**less released**
**in year**
**£**
-|**Deferred**
**at year end**
**£**
36,861|
|---|---|---|---|---|
||9,397|(9,397)|-|36,861|
||||**2021**
**£**
36,861|**2020**
**£**
9,397|
23
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2021 12 Deferred income - Restricted funds**
|Leeds Inspired
Otley Town Council - Science Festival
National Lottery Community Fund - for fixed assets
Otley Town Council -
Otley Town Council - Make It Better project
**Total**
**These deferrals are included in creditors**|**Opening**
**Deferrals**
**£**
1,394
3,000
10,000
580
1,500|**Released**
**from prior**
**years**
**£**
(1,394)
(3,000)
(10,000)
(580)
(1,500)|**Received**
**less released**
**in year**
**£**
-
-
-
-
-|**Deferred**
**at year end**
**£**
-
-
-
-
-|
|---|---|---|---|---|
||16,474|(16,474)|-|-|
||||**2021**
**£**
-|**2020**
**£**
16,474|
The deferrals included in creditors relate to funding specified by the funders as relating to specific periods and represent those parts of restricted funds which relate to periods subsequent to the accounting year end and are treated as grants in advance, or, alternatively ,where there are conditions which must be fulfilled prior to entitlement or use of the restricted funds by the charity . they also include Advanced Ticket sales.
## **13 Tangible fixed assets**
|**Cost**
At 1 April 2020
**At 31 March 2021**
**Depreciation**
At 1 April 2020
Charge for the year
**At 31 March 2021**
**Net book value**
At 31 March 2021
At 31 March 2020|**Land and**
**Buildings**
£
685,322|**Plant &**
**Machinery**
£
88,276|**Furniture,**
**Fixtures &**
**Office**
**Equipment**
£
62,343|**Total**
£
835,941|
|---|---|---|---|---|
||**685,322**|**88,276**|**62,343**|**835,941**|
||437,516
27,413|55,341
7,261|59,152
2,230|552,009
36,904|
||**464,929**|**62,602**|**61,382**|**588,913**|
||**220,393**|**25,674**|**961**|**247,028**|
||||||
||**247,806**|**32,935**|**3,191**|**283,932**|
24
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2021**
|**14 Stocks & Work in Progress**
Stocks before write downs
**_Analysis of the carrying value of stocks and work in progress by activities_**
**_Activity_**
Main charitable activities
**15 Debtors**
Trade debtors
Prepayments and accrued income
Other debtors
**16 Contingent asset**|**2021**
**£**
-|**2020**
**£**
1,806|
|---|---|---|
||-|1,806|
||**2021**
**2020**
**£**
**£**
-
1,806
**_Stocks_**||
||-|1,806|
||**2021**
**£**
7,089
203
5,770|**2020**
**£**
12,983
619
-|
||**13,062**|**13,602**|
||**2021**|**2020**|
Amounts totalling £941 paid in advance for ticket sales are held in a client account in the charity’s favour by a third party ticketing agency and there is a contingent asset for this amount if the events concerned proceed in the subsequent period. These amounts have not been included in the accounts.
## **17 Creditors: amounts falling due within one year**
|**Creditors: amounts falling due within one year**
Trade creditors
Accruals
Payment received on account for contracts or performance related grants
Deferred Income - Unrestricted & designated funds
Deferred Income - Restricted funds
PAYE, NIC VAT and other taxes
Other creditors
**Pension commitments**
Pension commitments under defined benefit/defined contribution schemes
within one year
within two to five years
commitment per annum
in over five years
commitment per annum|**2021**
**£**
346
14,331
36,861
-
**-**
342
-|**2020**
**£**
1,693
9,365
-
9,315
16,474
(1,202)
(10)|
|---|---|---|
||**51,880**|**35,635**|
||**2021**
**£**
900
900
900|**2020**
**£**
576
576
576|
||**2,700**|**1,728**|
## **18 Pension commitments**
25
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2021**
## **19 Financial commitments under operating leases**
|**Financial commitments under operating leases**
Operating leases which expire:
within two to five years - annual commitment
**At the year end the charity had annual commitments under non-cancellable operating**
**leases as set out below:**|**2021**
**£**
1,660|**2020**
**£**
1,660|
|---|---|---|
## **20 Contingent liabilities**
Amounts totalling £9,314 paid in advance for ticket sales are held in a client account in the charity’s favour by a third party ticketing agency and there is a contingent liability to repay this amount if the events concerned did not proceed in the subsequent period. These amounts have not been included in the accounts.
## **21 Income and Expenditure account summary**
|**Income and Expenditure account summary**
**At 1 April 2020**
Loss after tax for the year
**At 31 March 2021**|**2021**
**£**
330,348
(3,756)|**2020**
**£**
351,518
(21,170)|
|---|---|---|
||**326,592**|**330,348**|
## **22 Related party transactions**
One trustee was paid a sum of £63 to assist with sound and light trechnology at some public events. The trustees considered that these sums were appropriate and that there was no reasonable alternative. There were no other transactions with related parties.
## **23 Particulars of how particular funds are represented by assets and liabilities**
|**At 31 March 2021**
Tangible Fixed Assets
Current Assets
Current Liabilities
**At 1 April 2020**
Tangible Fixed Assets
Current Assets
Current Liabilities|**Unrestricted**
**funds**
**£**
-
110,384
(51,880)|**Designated**
**funds**
**£**
171,082
-
-|**Restricted**
**funds**
**£**
75,946
500
-|**Total**
**Funds**
**£**
**247,028**
**110,884**
**(51,880)**|
|---|---|---|---|---|
||**58,504**|**171,082**|**76,446**|**306,032**|
||**Unrestricted**
**funds**
**£**
-
61,489
(35,635)|**Designated**
**funds**
**£**
173,295
-
-|**Restricted**
**funds**
**£**
98,661
-
-|**Total**
**Funds**
**£**
**271,956**
**61,489**
**(35,635)**|
||**25,854**|**173,295**|**98,661**|**297,810**|
26
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2021**
**24 Change in total funds over the year as shown in Note 23 , analysed by individual funds**
|**24 Change in total funds over the year as shown in Note 23 , analys**|**24 Change in total funds over the year as shown in Note 23 , analys**|**ote 23 , analys**|**ed by individ**|**ual funds**||
|---|---|---|---|---|---|
|**£**
**_Unrestricted and designated funds:-_**
Unrestricted Revenue Funds
37,832
Designated Fixed Asset Funds
173,295
**Total unrestricted and designated funds**
**211,127**
**_Restricted funds:-_**
Restricted Fixed Asset Funds
98,661
Science Festival Fund
-
Gift in Kind - notional rent
-
15th Celebration Fund
-
Light Technology Fund
-
**Total restricted funds**
**98,661**
**Total charity funds**
**309,788**
**25 Analysis of movements in funds over the year as shown in Note**
**Funds brought**
**forward from**
**2020**||**£**
37,832
173,295
**Funds brought**
**forward from**
**2020**|**See Note 25**
**£**
(4,256)
-
**Movement in**
**funds in 2021**|**See Note 26**
**£**
24,928
(2,213)
**Transfers**
**between**
**funds in 2021**|**£**
**58,504**
**171,082**
**Funds carried**
**forward to**
**2022**|
|||**211,127**|**(4,256)**|**22,715**|**229,586**|
|||98,661
-
-
-
-|-
500|(22,715)|**75,946**
**500**
**-**
**-**
**-**|
|||**98,661**|**500**|**(22,715)**|**76,446**|
|||||||
|||**309,788**|**(3,756)**|**-**|**306,032**|
||||**24**|||
||**_Unrestricted and designated funds:-_**
Unrestricted Revenue Funds
**_Restricted funds:-_**
Govt Covid Fund
Science Festival Fund
Gift in Kind - notional rent|**Income**
**2021**
**£**
97,458
36,585
500
30,000|**Expenditure**
**2021**
**£**
(101,714)
(36,585)
-
(30,000)|**Other**
**Gains &**
**Losses**
**2021**
**£**
-
-
-
-|**Movement**
**in funds**
**2021**
**£**
**(4,256)**
-
500
-|
|||**164,543**|**(168,299)**|**-**|**(3,756)**|
||||**Other**|||
|---|---|---|---|---|---|
||**Income**|**Expenditure**|**Gains &**||**Movement**|
||||**Losses**||**in funds**|
||**2021**|**2021**|**2021**||**2021**|
||**£**|**£**|**£**||**£**|
|**_Unrestricted and designated funds:-_**||||||
|Unrestricted Revenue Funds|97,458|(101,714)||-|**(4,256)**|
|**_Restricted funds:-_**||||||
|Govt Covid Fund|36,585|(36,585)||-|-|
|Science Festival Fund|500|-||-|500|
|Gift in Kind - notional rent|30,000|(30,000)||-|-|
||**164,543**|**(168,299)**||**-**|**(3,756)**|
## **26 Details of transfers between funds in the year as shown in Note 24**
|To/(from) Designated Fixed Asset Funds
To/(from) Restricted Fixed Asset Funds
**Net transfers**
The transfers shown in note 24 above are:-
To/(from) Unrestricted Revenue Funds in accordance with the accounting policy 'Accounting for capital
grants and fixed asset funds'.|**2021**
**£**
24,928
(2,213)
(22,715)|
|---|---|
||**-**|
The transfers are all made in compliance with the accounting policy note on the grant funding of assets.
27
## **The Courthouse Project (Otley) Limited**
## **Notes to the Accounts for the year ended 31 March 2021**
## **27 The purposes for which the funds as detailed in note 24 are held by the charity are:-**
## _**Unrestricted and designated funds:-**_
These funds are held for the meeting the objectives of the charity, and to Unrestricted Revenue Funds provide reserves for future activities, and , subject to charity legislation, are free from all restrictions on their use.
Designated Fixed Asset Funds
The purpose of these funds is described under the accounting policy 'Accounting for capital grants and fixed asset funds'. This year the fund has been increased by £209 to reflect assets purchased, and reduced by the transfer out of depreciation of £2,422 as explained under accounting policies.
## _**Restricted funds:-**_
Restricted Fixed Asset Funds
The purpose of these funds is described under the accounting policy 'Accounting for capital grants and fixed asset funds'. This year the fund has been increased by £13,336 to reflect a grant received from Arts Council England to replace our sound and lighting equipment and a grant from another donor for £1000. The fund has been reduced by a transfer to revenue funds representing the depreciation charge for the year of £35,544 on assets purchased with restricted funds .
As in previous years Otley Courthouse delivers a week long programme of Science related events (for the public, as well as School Shows) in Science Festival Fund November. Funding is obtained from a variety of sources. Due to the Covid pandemic, the funds received in this year were carried forward to be spent in the subsequent periods. Notional rent for premises provided by Leeds City Council valued at £30,000 Gift in Kind - notional rent These are funds to support the charity donated by HM Government to assist Covid Support Grants the charity during the Covifd pandemic
## **28 Ultimate controlling party**
The charity is under the control of its legal members.
28
## **The Courthouse Project (Otley) Limited**
## **Detailed analysis of income and expenditure for the year ended 31 March 2021 as required by the SORP 2015**
## _**This analysis is classsified by conventional nominal descriptions and not by activity.**_
## **29 Donations and Legacies**
|**Current year**
**Unrestricted**
**Funds**
**2021**
**£**
**Donations and gifts from individuals**
Gift Aid refunds
-
8,637
**8,637**
In the prior year, £1,418 was restricted.
**Revenue grants & donations from public bodies**
-
7,000
1,080
HMRC - Covid Job Retention Scheme
-
3,000
Leeds City Council - Covid Business Support
43,672
MICE - Local Councillors' Fund
300
**55,052**
In the prior year, £2,995 was restricted.
**Revenue grants & donations from non public bodies**
-
-
**-**
In the prior year, £500 was restricted.
**Gifts in kind, donated services and facilities**
-
**-**
In the prior year, the amount of £30,000 was restricted.
**Total Donations and Legacies**
**A1**
**63,689**
Leeds City Council - Notional Rent
**Total donated goods and services**
Institute of Physics
**Total private sector revenue grants**
Small donations individually less than £1000
Otley Town Council
**Total public sector revenue grants**
Friends of the Courthouse
**Total donations and gifts from individuals**
Arts Funding - Leeds City Council - Core funding
Leeds City Council - Inspired Funding
Small grants individually less than £1000|**Current year**
**Unrestricted**
**Funds**
**2021**
**£**
-
8,637|**Current year**
**Restricted**
**Funds**
**2021**
**£**
-
-|**Current year**
**Total Funds**
**2021**
**£**
**-**
**8,637**
**8,637**
**-**
**7,000**
**1,080**
**36,585**
**3,000**
**43,672**
**300**
**91,637**
**-**
**500**
**500**
**30,000**
**30,000**
**130,774**|**Prior Year**
**Total Funds**
**2020**
**£**
487
3,460|
|---|---|---|---|---|
||**8,637**|**-**||**3,947**|
||-
7,000
1,080
-
3,000
43,672
300|-
-
-
36,585
-
-
-||300
7,000
2,000
-
695
-
-|
||**55,052**|**36,585**||**9,995**|
|||-
500||2,113
500|
||**-**|**500**||**2,613**|
||-|30,000||30,000|
||**-**|**30,000**||**30,000**|
||||||
||**63,689**|**67,085**||**46,555**|
In the prior year, of the total of £46,555 an amount of £34,913 was restricted.
29
## **The Courthouse Project (Otley) Limited**
## **Detailed analysis of income and expenditure for the year ended 31 March 2021 as required by the SORP 2015**
## **30 Income from charitable activities - Trading Activities**
|**Primary purpose and ancillary trading**
Other Charitable Activities
Primary purpose trading - Ticket Sales
Primary purpose trading - Sale of goods and services
in accordance with the charity's objects
**Total Primary purpose and ancillary trading**
Letting of property for charitable purposes|**Current year**
**Unrestricted**
**Funds**
**2021**
**£**
23,084
4,202
5,416
-
|**Current year**
**Restricted**
**Funds**
**2021**
**£**
-
-
-
-|**Current year**
**Total Funds**
**2021**
**£**
**23,084**
**4,202**
**5,416**
**-**
**32,702**|**Prior Year**
**Total Funds**
**2020**
**£**
78,956
120,693
34,188
803|
|---|---|---|---|---|
||**32,702**|**-**||**234,640**|
All prior year transactions in this category were unrestricted.
## **31 Total Income from charitable activities**
|Total donations and legacies
Total income from charitable trading
**Total from charitable activities**
**A2**|**Current year**
**Unrestricted**
**Funds**
**£**
**2021**
63,689
32,702|**Current year**
**Restricted**
**Funds**
**£**
**2021**
67,085
-|**Current year**
**Total Funds**
**£**
**2021**
130,774
**32,702**
**163,476**|**Prior Year**
**Total Funds**
**£**
**2020**
46,555
234,640|
|---|---|---|---|---|
||**96,391**|**67,085**||**281,195**|
In the prior year, of the total of £281,195 an amount of £66,831 was restricted.
## **32 Income from other, non charitable, trading activities**
|**Total from other activities**
**A3**
Income from fundraising events|**Current year**
**Unrestricted**
**Funds**
**2021**
**£**
1,067|**Current year**
**Restricted**
**Funds**
**2021**
**£**
-|**Current year**
**Total Funds**
**2021**
**£**
**1,067**
**1,067**|**Prior Year**
**Total Funds**
**2020**
**£**
6,196|
|---|---|---|---|---|
||**1,067**|**-**||**6,196**|
All prior year transactions in this category were unrestricted.
30
## **The Courthouse Project (Otley) Limited**
## **Detailed analysis of income and expenditure for the year ended 31 March 2021 as required by the SORP 2015**
## **33 Expenditure on charitable activities - Direct spending**
|**Current year**
**Unrestricted**
**Funds**
**2021**
**£**
-
-
-
-
**Total direct spending**
**B2a**
**-**
Development costs of future projects
Gifts in kind, donated services and facilities
Gross wages and salaries - charitable activities
Freelance Fees|**Current year**
**Unrestricted**
**Funds**
**2021**
**£**
-
-
-
-|**Current year**
**Restricted**
**Funds**
**2021**
**£**
-
-
-
30,000|**Current year**
**Total Funds**
**2021**
**£**
**-**
**-**
**-**
**30,000**
**30,000**|**Prior Year**
**Total Funds**
**2020**
**£**
4,711
3,903
2,500
30,000|
|---|---|---|---|---|
|||**30,000**||**41,114**|
In the prior year, of the total of £41,114 an amount of £30,000 was restricted.
## **34 Expenditure on charitable activities - Charitable trading**
|**Current year**
**Unrestricted**
**Funds**
**2021**
**£**
10,389
670
-
**Total charitable trading costs**
**B2b**
**11,059**
Cost of goods for primary purpose trading
Marketing and advertising of primary purpose
trading
Gross wages and salaries - charitable trading
activities|**Current year**
**Unrestricted**
**Funds**
**2021**
**£**
10,389
670
-|**Current year**
**Current year**
**Prior Year**
**Restricted**
**Funds**
**Total Funds**
**Total Funds**
**2021**
**2021**
**2020**
**£**
**£**
**£**
-
**10,389**
112,720
-
**670**
4,914
-
**-**
6,531|
|---|---|---|
|||**-**
**11,059**
**124,165**|
In the prior year, of the total of £124,165 an amount of £4,914 was restricted.
31
## **The Courthouse Project (Otley) Limited**
## **Detailed analysis of income and expenditure for the year ended 31 March 2021 as required by the SORP 2015**
## **35 Support costs for charitable activities**
|**35**
**Support costs for charitable activities**|**35**
**Support costs for charitable activities**||||
|---|---|---|---|---|
|**Current year**
**Unrestricted**
**Funds**
**2021**
**£**
**_Employee costs not included in direct costs_**
29,517
627
-
360
-
**_Volunteer costs_**
-
**_Premises Expenses_**
1,011
4,095
433
4,150
-
3,993
2,354
**_Administrative overheads_**
1,783
1,835
370
96
-
-
(720)
**_Financial costs_**
1,605
36,903
**Support costs**
**88,412**
**Total support costs**
**88,412**
All prior year transactions in this category were unrestricted.
Travel and subsistence - staff
Software licences and expenses
Property insurance
Salaries - Administrative staff
Defined contribution pension cost -
administrative staff
Depreciation & Amortisation in total for the
period
Rates and water charges
Sundry expenses
Membership subscriptions
Telephone, fax and internet
Light heat and power
Cleaning and waste management
Premises spare (1)
Training and welfare - staff
Employers' NI - Administrative staff
Volunteers' expenses
Alarm and security costs
Premises repairs, renewals and maintenance
Stationery and printing
Licences & Permits
Diff on opening reserves compard to tb
Bank charges
**Support costs for charitable activities (Continued)**||**Current year**
**Restricted**
**Funds**
**2021**
**£**
36,585
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|**Current year**
**Total Funds**
**2021**
**£**
**66,102**
**627**
**-**
**360**
**-**
**-**
**1,011**
**4,095**
**433**
**4,150**
**-**
**3,993**
**2,354**
**1,783**
**1,835**
**370**
**96**
**-**
**-**
**(720)**
**1,605**
**36,903**|**Prior Year**
**Total Funds**
**2020**
**£**
68,338
679
142
1,561
63
840
4,591
7,137
1,514
2,078
3,428
3,895
-
1,581
3,528
327
899
88
180
-
1,372
36,903|
||**88,412**|**36,585**|**124,997**
**124,997**|**139,144**|
||**88,412**|**36,585**||**139,144**|
||||||
32
## **The Courthouse Project (Otley) Limited**
## **Detailed analysis of income and expenditure for the year ended 31 March 2021 as required by the SORP 2015**
## **36 Other Expenditure - Governance costs**
|**Other Expenditure - Governance costs**|||||
|---|---|---|---|---|
|**Current year**
**Unrestricted**
**Funds**
**2021**
**£**
Independent Examiner's fees
2,100
**Total Governance costs**
**2,100**
All prior year transactions in this category were unrestricted.
All prior year transactions in this category were unrestricted.|**Current year**
**Unrestricted**
**Funds**
**2021**
**£**
2,100|**Current year**
**Restricted**
**Funds**
**2021**
**£**
-|**Current year**
**Total Funds**
**2021**
**£**
**2,100**
**2,100**|**Prior Year**
**Total Funds**
**2020**
**£**
1,970|
||**2,100**|**-**||**1,970**|
||||||
## **37 Total Charitable expenditure**
|**Total Charitable expenditure**|**Total Charitable expenditure**||
|---|---|---|
|**Current year**
**Unrestricted**
**Funds**
**2021**
**£**
Total direct spending
**B2a**
-
Total charitable trading costs
**B2b**
11,059
Total support costs
**B2d**
88,412
Total Governance costs
**B2e**
2,100
**Total charitable expenditure**
**B2**
**101,571**||**Current year**
**Current year**
**Prior Year**
**Restricted**
**Funds**
**Total Funds**
**Total Funds**
**2021**
**2021**
**2020**
**£**
**£**
**£**
30,000
**30,000**
41,114
-
**11,059**
124,165
36,585
**124,997**
139,144
-
**2,100**
1,970|
||**101,571**|**66,585**
**168,156**
**306,393**|
In the prior year, of the total of £306,393 an amount of £34,913 was restricted.
## **38 Expenditure on raising funds and costs of investment management**
|Fundraising Trading costs
**Total fundraising costs**
B1|**Current year**
**Unrestricted**
**Funds**
**2021**
**£**
143|**Current year**
**Current year**
**Prior Year**
**Restricted**
**Funds**
**Total Funds**
**Total Funds**
**2021**
**2021**
**2020**
**£**
**£**
**£**
-
**143**
2,168|
|---|---|---|
||**143**|**-**
**143**
**2,168**|
All prior year transactions in this category were unrestricted.
33