**Childhood Cancer Parents Alliance** (Registered charity, 1090871) **Financial Statements For the year ended 31 March 2023**
|**Page**|**Contents**|
|---|---|
|2|Administrative Details|
|3-5|Trustee Report|
|6|Independent Examiner’s Report|
|7|Receipts & Payments Account|
|8|Statement of Assets & Liabilities|
|9|Notes to the Accounts|
## **Childhood Cancer Parents Alliance Administrative Details for year ended 31 March 2023**
**Full name** Childhood Cancer Parents Alliance
**Other names** CCPA
## **Registered charity number**
1090871
**Principal address**
The Hub 17 Eastgate Street Stafford ST16 2LZ
## **Trustees**
Paul Cooper Chair (2019 – present) Margaret Johnson Trustee (2014 – present) Sarah Doughty Trustee (2018 – present) Melaney Doyle Trustee (2022 – present) Nigel Birtles Trustee (2022 – present)
## **Bankers**
Natwest
## **Independent examiner**
Daryl Denson ACMA Employee of VAST The Dudson Centre Hope Street Hanley ST1 5DD
**Advisor -** Senior Nurse in Paediatric Oncology - Penny Holt
## **Operations Manager -** Rachael Olley
## **Structure, Governance and Management**
The charity is operated under the rules of its constitution adopted 23 April 1999 as amended on 29 January 2000, 7 April 2000, 1 May 2000 and 10 November 2000. As amended on 13 May 2016.
In addition to our trustees, listed above, the Board has two Executive Members: Mike Francis and Sam Schooler. All have much experience in charity work, are long standing supporters of this charity and continue to make a great contribution to its work.
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## **Childhood Cancer Parents Alliance Administrative Details for year ended 31 March 2023**
## **The methods adopted for the recruitment and appointment of new trustees**
Our focus in any year is the recruitment of trustees and executives who bring experience and/or skills to support the charity.
We are members of Children & Young People Cancer Coalition (CYPCC) to. We find this group extremely beneficial for peer support, networking, and ideas.
After the growth in 2021/2022 this year has been all about stabilising the charity.
Rachel is on the editorial board of contact magazine, which is a quarterly publication sent to all the principal treatment centres for paediatric oncology.
## **Aims and objectives**
Supporting the needs of families affected by childhood cancer, including wider family members and particularly those without access to an appropriate group or support.
Promoting networking and interaction between parents, families, and relevant organisations.
Maintaining regular communication and provision of information to families.
Increasing public awareness of childhood and young people’s cancers.
## **Summary of the main activities undertaken for the public benefit**
At the beginning of 2022, most of the support given to families of children with cancer was within Staffordshire. CCPA is recognised locally, especially in Stafford, for supporting families affected by cancer. However, due to the world becoming more online, we found ourselves offering remote family support to families with no local support groups. For example, we are supporting a family in Devon, Norwich, Coventry and Warwickshire.
In April 2022, we made a significant transition by relocating our charity from Stafford town centre to a more spacious and strategically positioned business park in the northern part of town. This move proved to be instrumental in several ways, enhancing both our operations and our engagement with the community.
The new location provided us with ample opportunities for growth, particularly with regard to our ecommerce business. Notably, we were able to establish our very own shop within the premises, which not only increased our visibility but also made it more convenient for our supporters to purchase our products and support our cause. Additionally, we set up a dedicated drop-off area for donations, streamlining the process for those who wish to contribute to our charitable efforts.
Storage was a crucial aspect of our expansion, and the new space allowed us to efficiently manage and store the donations we received. This, in turn, enabled us to better serve the community by ensuring that donated items were readily available when needed.
Furthermore, the business park offered us the luxury of two generously sized office spaces. This has greatly improved our administrative capabilities, enabling us to work more efficiently in support of our mission. The availability of these office spaces has also facilitated collaboration and teamwork among our staff members.
One of the most heartwarming additions to our new location was the creation of a purpose-built family room. This room was designed with the comfort and well-being of the families we assist in mind. It serves as a welcoming and safe space for them to gather and interact during their visits to our charity. Moreover, this room has allowed us to host our own events, strengthening our bond with the community and creating a sense of togetherness.
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## **Childhood Cancer Parent Alliance Trustees’ Annual Report (continued) for the year ended 31 March 2023**
## **Summary of the main activities undertaken for the public benefit (continued)**
In summary, our move to the business park in April 2022 marked a pivotal moment in our charity's journey. The expanded space has enabled us to grow our ecommerce business, improve our donation handling, enhance our administrative capabilities, and most importantly, create a warm and inviting space for the families we support. We are excited about the positive impact this transition has had on our organization and the community we serve. Social Media remained crucial for us to keep in touch during 2021. As a charity, we continued to embrace this, and Facebook, messenger and Zoom were the go-to meeting place for the families and volunteers. Due to the pandemic in 2020, people were much more comfortable with an online contact, especially with our remote families. It enabled us to continue supporting our families and offer remote activities, including well-being sessions and fun activities for the children.
The charity has established extensive nationwide connections with various like-minded childhood cancer charities, all united by a common objective: collaboration, the exchange of successful strategies, and collective troubleshooting. By fostering these connections, our aim is to strengthen our collective impact and enhance the support we provide to children and families battling cancer across the country.
Volunteers serve as the lifeblood of our organisation, contributing significantly to both our family-focused initiatives and our fundraising endeavours. In the fiscal year 2022/23, we embarked on a mission to not only recruit new volunteers but also to retain our dedicated, experienced volunteers who have been with us for some time. We understand the invaluable role they play in our mission's success and recognize the need to nurture and engage them effectively.
To ensure constant communication and engagement with our volunteers, we have leveraged Meta messenger groups as a powerful tool. These groups serve as a dynamic platform for us to keep our volunteers updated on all the latest developments and activities within our charity. It's essential that they remain well-informed and connected to our mission, enabling them to continue contributing their time and expertise effectively. By embracing technology and fostering a strong sense of community within our volunteer network, we are better equipped to achieve our overarching goal of supporting children and families affected by childhood cancer.
## **Summary of the main achievements during the year**
Due to the world returning to a semblance of normalcy, we were able to resume hosting inperson events for our local families. Nevertheless, we remained committed to providing support to families throughout the UK, regardless of their geographical location. We continued our efforts by sending gifts, parcels, and organizing online sessions for families, ensuring that our support reached those without access to a local support group while also guiding families to local resources when available.
Annually, we run our Easter Donation Campaign, a heartwarming initiative where both the public and local businesses generously donate Easter Eggs. These eggs are then personally delivered to the families by our very own Easter Bunny volunteer, resulting in over 250 eggs collected and distributed.
Although our partnership with Tranquillity ended due to our relocation to new premises, we maintain a strong and supportive relationship with them. They continue to assist us with our terra-cycling scheme, contributing to our ongoing sustainability efforts.
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## **Childhood Cancer Parent Alliance Trustees’ Annual Report (continued) for the year ended 31 March 2023**
## **Summary of the main achievements during the year (continued)**
Our collaboration with local supermarkets, who have consistently donated merchandise to our families, remained steadfast throughout the year. This support plays a crucial role in our mission.
Throughout the year, we sent out various parcels to our families, including the ever-popular treat parcels filled with chocolates that children adore.
In a significant move, we had to let Ben go the ecommerce manager and Nicola the office manager. However, we then employed a number of heads on a part time bases to manage the influx of donations and managing the shop.
One of our dedicated trustees organized quiz nights at popular local venues throughout the year, aiming to raise awareness and funds for our cause.
On Mother's Day and Father's Day, we prepared and sent thoughtful gifts to our families, all thanks to generous donations from our supporters.
We actively participated in local events, setting up stalls to increase awareness of our charity and promote the sale of donated goods. These occasions provided us with valuable opportunities to engage with the public and share our mission.
An ongoing strategic focus for us involves establishing partnerships with local businesses eager to nominate us as their charity of the year, aligning with the growing trend of Corporate Social Responsibility. In 2021, several local businesses provided donations and support, further highlighting the significance of these partnerships.
Throughout the year, we organized a series of online sessions for parents and carers, ranging from crafting activities to well-being evenings. These sessions proved immensely popular among our community.
Music events featuring local bands at nearby venues helped us raise awareness and funds for the charity, engaging the local community in our mission.
Our Christmas Toy and Gift appeal emerged as our largest donation-driven event, with hundreds of gifts and toys collected and personally delivered by our very own Santa Claus to our families.
In our continuous pursuit of growth and community engagement, we focused on forging corporate partnerships and expanding our business network. Renowned companies like Screwfix Stafford and CSS Europe have nominated us as their charity of the year, underscoring the significance of our corporate partnership strategy as a key area of focus.
## **Fundraising**
Public fund raising and face to face events were of course cancelled due to the pandemic. However, we pivoted successfully with our online eBay shop really taking off and also applying for grants to help with family gifts, staffing and operating costs.
## **The charity’s policy on reserves**
The level of reserves held should be approximately equivalent to 3 months overhead costs (plus current liabilities).
## **Review of financial position.**
The financial results are shown on pages 7 & 8 of this report.
Signed _________________________ Date _____24/01/2024_________________
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## **Independent Examiner’s Report to the trustees of Childhood Cancer Parents Alliance for year ended 31 March 2023**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2023.
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
25/01/2024 Signed _________________________ Date ______________________
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## **Childhood Cancer Parents Alliance Receipts & Payments Account for the year ended 31 March 2023**
|**Receipts**
Grants
Donations
Just Giving Donations
Fundraising Events
Sale of Donated Goods
Services
**Total receipts**
**Payments**
Family Support
Staff Costs
Repairs and Maintenance
Fundraising Expenses
Insurance
Phone & Internet
Printing and Stationery
Refreshments
Equipment
Rent
Accountancy
Trustee Expenses
Volunteer Expenses
Travel
Charges & Fees
Subscriptions
Entertaining Expenses
Miscellaneous
**Total payments**
**Net receipts/(payments)**
Cash funds at start of this period
**Cash funds at end of this period**|**Restricted**
**Funds**
-
-
-
-
-
-
**-**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
**-**
15,456
**15,456**|**Unrestricted**
**Funds**
3,173
16,910
6,850
13,943
55,457
53
**96,386**
-
66,281
4,949
7,993
680
242
2,653
667
-
12,298
702
1,401
137
168
126
233
552
300
**99,382**
**(2,996)**
68,138
**65,142**|**2023**
**£**
3,173
16,910
6,850
13,943
55,457
53
**96,386**
-
66,281
4,949
7,993
680
242
2,653
667
-
12,298
702
1,401
137
168
126
233
552
300
**99,382**
**(2,996)**
83,594
**80,598**|**2022**
**£**
13,486
17,922
7,112
19,161
27,986
-|
|---|---|---|---|---|
|||||**85,667**|
|||||7,155
65,742
-
4,297
762
1,247
4,083
-
2,702
11,599
1,008
412
-
140
2,016
713
-
243|
|||||**102,119**|
|||||**(16,452)**
100,046|
|||||**83,594**|
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## **Childhood Cancer Parents Alliance Statement of Assets and Liabilities at 31 March 2023**
|**Cash Assets**
Bank accounts
**Cash Liabilities**
Expenses owed|**2023**
**£**
80,598
**80,598**
(605)
**(605)**|**2022**
**£**
83,594|
|---|---|---|
|||83,594|
|||(600)|
|||(600)|
These financial statements are accepted on behalf of the committee by:
24/01/2024 Signed ___________________________________ Dated ___________
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## **Childhood Cancer Parents Alliance Notes to the Accounts for the year ended 31 March 2023**
## **1. Receipts & payments accounts**
Receipts and payments accounts are statements that summarise the movement of cash into and out of the charity during the financial year. In this context “cash” includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due. For the purposes of understanding a statement of assets and liabilities at the year-end has been included.
## **2. Restricted Grant**
No restricted grants were received this year.
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