**Trustees' Annual Report for the period**
Period start date 1st September 2019
**To**
**From**
Period end date 31 August 2020
## Section A Reference and administration details
**Charity name** Quatt Village Hall Committee
**Other names charity is known by Registered charity number (if any)** 1090759
|**Charity's principal address**|
Quatt Village Hall, Quatt|
Quatt Village Hall, Quatt|
|---|---|---|
||Bridgnorth||
||Shropshire||
||**Postcode**|**WV15 6QN**|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|
|---|---|---|---|---|
||Annette Nicholls|Chair|||
||PhillipHickman|Vice Chair|||
||Stephanie Hinton|Secretary|||
||Susan Link|Treasurer|||
||Jackie Cooley|Bookings Secretary|||
||Valerie Hayward||||
||Madeleine Bedford||||
||Mathew Purchase||||
||HayleyDorrington||||
||Mark Cooley||||
||Peter Boileau||||
||Siobhan Hunter||||
||Simon Leach||||
||Brian Jervis||||
||||||
||Caroline Hulland|||Quatt Malvern Parish
Council|
|||||Quatt Parochial Church
Council|
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|Alan Yates||
|Annette Leach||
|Susan Link||
|||
**TAR**
**April 2009**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|**Independent Examiner**|||
|**Bank**|Lloyds|Bridgnorth, Shropshire|
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Trust Deed
- (eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
The Charity Trustees are elected at the Annual General Meeting by a Trustee selection methods majority of all of the attendees that reside in the Parish. The elected (eg. appointed by, elected by) Charity Trustees will then elect the officers..
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
The Charity is administered by the Committee of Management (comprising the Charity Trustees). The Committee consists of elected members and representative members and may include not more than two co-opted members. The elected members will be elected at the Annual General Meeting. One representative member shall be appointed by each of the following organisations not less than one month prior to the AGM which should be held in September of each year.:-
- Quatt Parochial Church Council –
- Quatt Malvern Parish Council – Caroline Hulland
-
A Quorum shall not be less than one third of the total number of committee members.
The Charity has the following adopted documents which address key risks:-
1. Fire safety Risk Assessment
2. Finance procedures 3. Covid- 19 Risk Assessment
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The Village Hall shall be held upon trust for the use of the inhabitants of the Parish of Quatt in the County of Shropshire without distinction of political, religious or other opinions including use for meetings, lectures, classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
**TAR**
**April 2009**
2
The Trustees organise and support a range of activities within the Village Hall predominantly for local people but not excluding people from outside the Parish. These include:-
- Lettings to other village organisations for meetings when required, includes Quatt Malvern Parish Council
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- Lettings to local organisations for social functions and fund-raising activities
- Lettings to organisations for work and play such as the County Council, National Trust and TANT.
- Lettings for private and family functions such as weddings, birthday parties and social events
- Art classes and theatrical group, Yoga, Pilates, Pole Fitness
- Events organised by the Village Hall Committee which provide both leisure time activities and entertainment for a range of ages and interests including live performances, theatre and music events.
The Trustees have had regard to the guidance issued by the Charity Commission on public benefit.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
The start of our new financial year we were lucky to have a Pentabus theatrical performance **Summary** called Little Bevan. Pentabus productions are now regular events at the hall and are very well **of the** supported by the local community and from further afield. **main** As the village hall is situated near to Dudmaston Hall, we were invited to hold a Christmas Fare **achievem** stall, which again proved very successful. We are extremely grateful to those who contributed **ents of** produce and crafts for our stalls, all locally produced, which aided its success. **the** Christmas Skittles once again proved to be a busy and fun night for all ages. The Village Hall **charity** also held a specific Christmas party for all the local children. Invites were sent out to encourage **during** new faces to the hall. **the year** At the beginning of 2020 we held our annual Burns Night Supper, which is always a fantastic evening and has become a good fundraising event for the village hall.
Before the onset of the COVID-19 virus we were able to hold two more events. Both events were promoted by Arts Alive, a charity which encourages quality theatre and performance in rural areas. A one man show called Yours Sincerely,( ‘’A Queer Comedy about the
Complications of Modern Day Communication’’) which was selected for February as it was
**TAR**
**April 2009**
3
Section D Achievements and erformance p
## LGBT+ month.
The Busquitos, a Dutch band, performed catchy mix of original jazz to put a smile on your face. Again the events were a great success.
The last four events had to be cancelled due to COVID-19 restrictions. We did our best to help out a couple of the artists and paid forward for future performances.
We were able to complete a fundraiser for Breast Cancer Awareness and make a donation of £387.00, but unfortunately the hall had to close its doors for a while due to the pandemic. We have been able to reopen for a short period, as long as the users of the hall followed strict guidelines and risk assessments regarding COVID-19. We would like to thank Action with Communities in Rural England (ACRE) and Shropshire Rural Community Council (Shrop RCC) for their guidance and support.
We applied for and secured grants, and would like to thank Shropshire Council, for help with running costs of the hall, also a grant to enable trustees of the hall to assist people in our community, people who were self isolating in the lockdown and beyond. Trustees of the hall helped with shopping, collecting medication and so on. A flyer was delivered to every household in the Parish with emergency contact numbers for village hall trustees and Alexa, an employee of the National Trust at Dudmaston hall, for parishioners to ask for any support they may need.
During lockdown we applied to be part of the Calor Gas Crowdfunder. We desperately need to upgrade our car parking facilities and we were fortunate to receive funds towards upgrading the car park.
We strive to keep the building in good shape and with funds raised through events, lettings and grants; we are looking at repairs and renewal of windows with a longer term goal of replacing the roof tiles and properly insulating the roof space. Also we are looking at a more efficient way of heating the building.
To enable full use of the kitchen, some of the Trustees completed a Health and Hygiene course. The kitchen was also inspected by Environmental Health, who gave us a full five star rating.
Finally, we would like to thank everybody who continues to support the village hall and have made so many things possible during difficult circumstances.
## **Section E Financial review**
The Charity considers the level of reserves to be set at each Annual **Brief statement of the** General Meeting. The reserves are held in a separate bank account to **charity’s policy on reserves** the main account for the Charity. We currently hold £8660.43p in Reserve the purpose of which is to meet any emergency requirements and act as a sinking fund for future maintenance.
**Details of any funds materially in deficit**
**TAR**
**April 2009**
4
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
One of our main objectives has been to increase our income from fundraising activities and lettings, which is a trend we have managed to achieve up to this year.
Due to COVID -19, this year’s events and lettings have been slightly down and has had an effect on income. We have been able to secure grants to help with the shortfall.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
**Signature(s)** Susan Link **Full name(s)** Annette Nicholls **Position (eg Secretary, Chair,** Chair Treasurer **etc) Date** 28th August 2020
**TAR**
**April 2009**
5
||**Unrestr**|
|---|---|
||**General**|
|**BALANCES at 31st August 2019**|**£**|
|Current account|9868.66|
|Paypal Account|502.13|
|Cash Float I.T. Suite|22.82|
|Petty Cash/ Float for VH events|40.00|
|Business Account||
|**TOTAL**|**10433.61**|
|**RECEIPTS**||
|Hall Lettings. Shown on account statements inc Paypal.|3301.56|
|Events - Theatre, Music, workshops. See Event Ledgers for d|4456.71|
|_Donations: shown in TicketSource documents as well as the_||
|_attached Treasurers Account Statements and Paying in Boo_
Cash Donations for Kids Xmas Party Food/ Receipt Book
No 81|743.76
41.00|
|Cash Donations/ Burns Piper £65/ volunteers £60/ Receipt|125.00|
|Refund for Knife set (Maintenance & Equipment)|36.88|
|Cash I.T. Float Income £8 cash for yoga & £4.79 for Jams|12.79|
|Petty Cash/ Float for VH events||
|bank interest||
|**Grants**||
|Shrops Council, Retail, Hospitality& Leisure BGC|10000.00|
|Shropshire Council COVID support BGC|500.00|
|Sports England FPI||
|Calor Gas Crowdfunder FPI||
|Calor Gas Crowdfunder Top Up Grant FPI||
|**TOTAL RECEIPTS**|**19217.70**|
|**PAYMENTS**||
|Rent N.T. CHQ 642|50.00|
|Electricity Ecotricity DD x 8|1524.27|
|Water Severn Trent DD x 2|110.04|
|Maintenance / Equipment/ Training to aid Village Hall functio|2189.25|
|Events,performances including overheads e.g.food / refunds|4091.07|
|CHUBB Fees FPO|281.82|
|Shrops Rural Com Council Membership FPO|35.00|
|Shrops CC Licensing FPO|70.00|
|T.V. License DD x 1|157.50|
|Contents / Public Liability Insurance CHQ 644|595.51|
|Plusnet Broadband (PNET) DD x 12|338.40|
|Calor Gas Crowdfunder/ Match Funding Total DEB x 4||
|QVH iPage Website costs Bank Statement & P/P|291.44|
|---|---|
|Breast Cancer Care Fundraiser FPO|387.00|
|PayPal Fees and Yoga Payment P/P|8.90|
|Flowers For Gwen Pearson's Funeral FPO|25.00|
|**TOTAL PAYMENTS**|**10155.20**|
|**EXCESS OF RECEIPTS OVER PAYMENTS**|**9062.50**|
|**Transfers between Funds**|**-5000.00**|
|**TOTAL RESOURCES at 31 AUG 2020**|**14496.11**|
|**REPRESENTED BY**||
|CREDIT AT BANK 31 AUG 2020|14341.74|
|Balance of PayPal Account 31Aug 2020|78.76|
|Cash Float I.T. Suite 19/20|35.61|
|Petty Cash/ Float for VH events|40.00|
|reserve account 31 Aug 2020||
||**14496.11**|
|**ricted**|**Funds**|**Restricted**
**Funds**|**TOTAL**|
|---|---|---|---|
||**Reserves**|**Crowdfunder**||
||**£**|**£**|**£**|
||||9868.66|
||||502.13|
||||22.82|
||||40.00|
||3657.21||3657.21|
||**3657.21**||**14090.82**|
||||3301.56|
||||4456.71|
||||743.76|
||||41.00|
||||125.00|
||||36.88|
||||12.79|
||3.22||3.22|
||||10000.00|
||||500.00|
|||1410.00|1410.00|
|||7994.57|7994.57|
|||5000.00|5000.00|
||**3.22**|**14404.57**|**33625.49**|
||||50.00|
||||1524.27|
||||110.04|
||||2189.25|
||||4091.07|
||||281.82|
||||35.00|
||||70.00|
||||157.50|
||||595.51|
||||338.40|
|||6230.00|6230.00|
|||291.44|
|---|---|---|
|||387.00|
|||8.90|
|||25.00|
||**6230.00**|**16385.20**|
|**3.22**|**8174.57**|**17240.29**|
|5000.00|||
|**8660.43**|**8174.57**|**31331.11**|
||8174.57|22516.31|
|||78.76|
|||35.61|
|||40.00|
|8660.43||8660.43|
|**8660.43**|**8174.57**|**31331.11**|
||**Quatt Village Hall Committee**
**Charity Name**|**Quatt Village Hall Committee**
**Charity Name**|**Quatt Village Hall Committee**
**Charity Name**|**1090759**
**No (if any)**|**CC16a**|
|---|---|---|---|---|---|
||
**Receipts and payments accounts**|||||
||**For the period**
**from**|2019
1st September
|
**To**|2020
31st August||
|||||||
|**Section A Receipts and payments**||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the**
**nearest £**
**3,302**
**4,457**
**910**
**3**
**10,500**
**-**
**-**
**48**
**19,220**
**-**
**-**
**-**
**19,220**
**50**
**1,524**
**110**
**2,471**
**4,091 **
**596**
**338**
**554 **
**421**
**10,155**
**-**
**-**
**-**
**10,155**
**9,065**
**s -**
**d 14,091**
**23,156**|**Restricted**
**funds**
**to the**
**nearest £**|**Endowment**
**funds**
**to the**
**nearest £**|**Total funds**
**to the**
**nearest £**|**Last year**
**to the**
**nearest £**|
|Hall lettings||**-**|**-**|**3,302**|**5,556**|
|Events||**-**|**-**|**4,457**|**7,764**|
|Donations||**-**|**-**|**910**|**614**|
|Bank interest||**-**|**-**|**3**|**2**|
|Grants-COVID||**-**|**-**|**10,500**|**-**|
|Grant-SportsEngland||**1,410**||**1,410**||
|Grant - Calor gas
crowdfunder||**5,000**|**-**|**5,000**|**-**|
|Calor gas crowdfunder
donations||**7,995**|**-**|**7,995**|**-**|
|Other
**_Sub total_**_(Gross income for_
_AR)_||**-**|**-**|**48**|**202**|
|||**14,405**|**-**|**33,625**|**14,138**|
|**A2 Asset and investment**
**sales, (see table).**||||||
|||**-**|**-**|**-**||
|||**-**|**-**|**-**|**-**|
|**_Sub total_**||**-**|**-**|**-**|**-**|
|**_Total receipts_ **
**A3 Payments**||||||
|||**14,405**|**-**|**33,625**|**14,138**|
|||||||
|Rent||**-**|**-**|**50**|**50**|
|Electricity||**-**|**-**|**1,524**|**1,568**|
|Water||**-**|**-**|**110**|**105**|
|Maintenance & Equipment||**-**|**-**|**2,471**|**1,361 **|
|Calor gas crowdfunding -
match fund contribution||**6,230**||**6,230**|**-**|
|Cost of Events||**-**|**-**|**4,091 **|**4,446**|
|Insurance||**-**|**-**|**596**|**1,086**|
|Internet||**-**|**-**|**338**|**338**|
|Licences etc||**-**|**-**|**554 **|**852 **|
|Miscellaneous||**-**|**-**|**421**|**791 **|
|**_Sub total_ **||**6,230**|**-**|**16,385**|**10,597**|
|||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||
|||**-**|**-**|**-**||
|||**-**|**-**|**-**||
|**_Sub total_ **||**-**|**-**|**-**|**-**|
|**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between fund**
**A6 Cash funds last year en**
**_Cash funds this year end_**||||||
|||**6,230**|**-**|**16,385**|**10,597**|
|||||||
|||**8,175**|**-**|**17,240**|**3,541**|
|||**-**|**-**|**-**|**-**|
|||**-**|**-**|**14,091**|**10,550**|
|||**8,175**|**-**|**31,331**|**14,091**|
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28/09/2021
Section B Slatemcnt tsf a55ets and liabilities ai the end ol the period
Unr8st¥icted
funds
Restricted
fndS
to nearn8t £ to neavpst £ ¢0 nearest £
Endowmen*
lunds
B1 Cash funds
Lloyd5 Bank- main aCunt
Lloyds Bank-reserve atU1
Paypal account
Petty cash
14,342
8,660
79
75
23,156
8,175
Total cash funds
8.175
Vnr85tflct8d
fiindA
Restrfcted EndowThnt
fijnils
B2 Olh#rmonotary a88ets
none
Fund to
whlch a880t
b8lon95
Cost
loptlonall
Current
value
ltsptionall
83 Inv•¥tn*nt assets
none
Z•44
Fund to
whlch 88set
balong$
Cost
loptlonall
value
loptlonall
B4 A8Strt$ rptsined forthe
charfty's own se
none
Fund to
which
Amounl du•
loptionall
When due
loptionall
relates
B5 Llablltii
none
SKJned by one or
tru51ees on behaff ofan th8
trustee&
ature
Print Name
Dalg of
approval
(fi.21
2DfJ
2WQW2021
## **Independent examiner's report on the accounts Section A Independent Examiner’s Report**
|**On accounts for the year ended**
**Charity no (if**
**any)**
**Responsibilities and basis of**
**report**
31st August 2020
**1090759**
**Set out on pages**
1 to 2 above
**Report to the trustees/ members of** Quatt Village Hall Committee
**Independent examiner's**
**statement**
I have completed my examination. I confirm that no material
matters have come to my attention in connection with the
examination which gives me cause to believe that in, any
material respect:
• accounting records were not kept in accordance
with section 130 of the Act or
• the accounts do not accord with the accounting
records
I have no concerns and have come across no other matters
in connection with the examination to which attention should
be drawn in order to enable a proper understanding of the
accounts to be reached.
I report to the trustees on my examination of the accounts of
the above charity (“the Trust”) for the year ended 31st
August 2020.
As the charity trustees of the Trust, you are responsible for
the preparation of the accounts in accordance with the
requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts
carried out under section 145 of the 2011 Act and in
carrying out my examination, I have followed the applicable
Directions given by the Charity Commission under section
145(5)(b) of the Act.|Quatt Village Hall Committee||
|---|---|---|
||||
||31st August 2020|
**1090759**|
||||
||1 to 2 above||
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body (if any):**
**Address:**|**Date:**|28/9/21|
|---|---|---|
||||
||NickyCooper||
||||
||
CPFA||
||||
||19 East Castle St||
||Bridgnorth WV16 4AN||
||||
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